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OCT Board Agenda 10-12-22
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11

AGENDA FOR THE REGULAR MEETING OF THE

BENNETT VALLEY UNION SCHOOL DISTRICT BOARD OF TRUSTEES  

WEDNESDAY, OCTOBER 12, 2022

6:30 PM - 9:30 PM

VIRTUAL MEETING ZOOM INFORMATION

 LINK: BVUSD.INFO/MEETING  |   ID: 847 8612 7910   |    PASSCODE: BVUSD

FULL URL: https://us06web.zoom.us/j/84786127910?pwd=TGlxdUxINGhZL3BTT0M4dUJJSlM1QT09

In compliance with the Americans with Disabilities Act, those requiring special assistance to access the meeting, meeting documents,  or the meeting room may contact the Board Secretary, Superintendent Cala, at 707-542-2201. Notification at least 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting and to provide any required accommodations, auxiliary aids or services.

Meetings of the Board are not public meetings, but meetings held in public for the purpose of carrying on the business of the schools.

  • Attachments (links) are available to the public unless otherwise indicated as *confidential  due to personnel or other confidential information.

  1. CONVENE TO OPEN SESSION/PUBLIC MEETING  | 6:30 PM

  1. ROLL CALL

  1. STUDENT-LED ACT OF PATRIOTISM  

🔗American Symbols from Ms. Phelps’ Class (restricted link)

  1. AGENDA REORDERING

The Board may elect to consider items in a different order than they appear on the agenda.

  1. PUBLIC APPEARANCES / PUBLIC HEARING / CORRESPONDENCE

Individuals may address the Board in accordance with the Public Comment statement on the last page of the agenda.

E.1 | Public Hearing: BP/AR/E 6158 Independent Study

Members of the public who would like to speak need to raise their hand when prompted.  

See bottom of this agenda for virtual instructions.

  1. INFORMATION ITEMS

All reports may be given orally or submitted in writing for the Board's information.

  1. Reports from Principals

  • Strawberry Elementary Principal, Josh Wilson
  • Yulupa Elementary Principal, Amy Hale

  1. Report from Superintendent

  1. Reports from Associations

  • Classified Association (CSEA)
  • Certificated Association (BVTA)

  1. Teacher Report: Positive Practices Post-COVID

  1. Information from the Board of Trustees

  1. Enrollment Report  (LaVon Maney)

  1. District Monthly Report (Rich Parde)

  1. TRUSTEE CONSIDERATIONS: ACTION

These items need to be considered individually and acted upon as such by the Board.  

  1. Review and Possible Action to Approve Williams Settlement Quarterly Uniform Complaint Report Summary:  This action reports publicly and to the County Superintendent the number of complaints the district has received per Williams Settlement requirements (regarding the quality of facilities, instructional materials, and teacher qualification). The district has received no such complaints. The Superintendent recommends approval.

  1. Consideration of and Possible Action on Resolution #22-008  Regarding Emergency Circumstances and Findings to discuss whether to continue with ongoing video-conferencing of Board meetings, pursuant to Education Code section Government Code Section 54953(e)(3). The Board will reconsider the state of emergency authorizing modified teleconferencing and determine whether either of the following circumstances exist: (i) the state of emergency continues to directly impact the ability of the members to meet safely in person, or (ii) state or local officials continue to impose or recommend measures to promote social distancing. Upon a finding, by majority vote, the Board may direct administration to conduct all legislative body meetings under the modified teleconferencing requirements for the next 30 days. The regularly scheduled November 9 board meeting is in 28 days.

  1. Review and Possible Action to Approve Board Policy Manual Revisions per California School Boards Association (CSBA) Update Recommendations, September 2022: The Board will consider updating its policies per CSBA, the BVUSD Board Policy Committee’s recommendations, as well as any changes approved by the full board at the meeting. The Superintendent recommends approval.

  1. Review and Possible Action to Approve Board Policy Revisions per California School Boards ASsociation (CSBA) for Independent Study.  The Board will consider updating BP 6158, AR 6158 and E 6158 to reflect CSBA recommendations as well as any comments from the Public Hearing provided they align with statutory requirements. The Superintendent recommends approval.

  1. Review and Possible Action to Amend an existing Exhibit to BP/AR 3541.1: Transportation for School-Related Trips.  The Board will consider amending E 3541.1 to reflect changes that align with recommendations by RESIG, our insurance carrier. The new exhibit modifies some requirements for parent volunteers/drivers. The Superintendent recommends approval.

  1. Review and Possible Action to Approve Proposal for the Establishment of a Bennett Valley Union School District Community Council as a replacement for the BVUSD School Site Council. The Board will consider approving a proposal to establish a  new structure for community input and collaboration. The BVUSD Community Council will encourage community engagement in our pursuit to ensure our programs, services, and resource allocation results in excellent and equitable outcomes for all students.  This Community Council replaces the previous School Site Council while fulfilling statutory requirements for parent advisory opportunities in the Local Control and Accountability Plan process (i.e., an LCAP Parent Advisory) as well as our English Learner Programs (i.e., ELACs and DELAC) as currently described in existing policies/regulations: BP 0460 / AR 0460 (LCAP), BP 1220 / AR 1220 (Citizen Advisory Committees), and BP 6174 / AR 6174 (Education for English Learners). In approving the new Community Council structure, it is recommended that the Board deletes existing School Site Council policies (BP/AR 0420), as they are no longer relevant (due to the District’s operation of Title I Targeted Assistance as opposed to Schoolwide Programs).

  1. Review and Possible Action to Approve Comprehensive School Safety Plan: The Comprehensive School Safety Plan has been an annual requirement since 1997 when the California legislature enacted SB 187. The CSSP will still go to an advisory group for feedback, and will be submitted for review by local police and fire departments. If any substantive changes are suggested, the Superintendent will return the CSSP for board approval. The Superintendent recommends approval.

  1. Review and Possible Action to Approve COVID Protection Plan (CPP): The updated plan reflects two changes to recent protocol.  Testing Requirements for Unvaccinated Workers ended on September 17, and CDPH has shifted from a strong indoor masking recommendation to use of CDC community levels to inform masking recommendations. The Superintendent recommends approval.

  1. TRUSTEE CONSIDERATIONS: DISCUSSION

Action is permissible on these items but not anticipated.

  1. Board Self Evaluations

The Board will discuss a process for self evaluation.

  1. Bennett View Drive Property

The Board will discuss possibilities for our third piece of property at 4580 Bennett View Drive.

CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and are acted on by the Board in one motion. No discussion of these items is necessary unless the Board requests specific items to be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board shall be deemed to have been considered in full and adopted as recommended.

  1. Approval of Minutes

  1. Approval of Warrants

  1. FUTURE ITEMS FOR TRUSTEE CONSIDERATION

The Board may suggest items for future consideration

  1. ADJOURN

PUBLIC RECORDS NOTICE

In accordance with Government Code section 54957.5 and the Public Records Act, public records that are distributed to a majority of the Board of Trustees concerning the open session agenda will be made available upon request.  Such records distributed less than 72 hours prior to a regular meeting are available for inspection at the district office located at 2250 Mesquite Dr., Santa Rosa, CA  95405.

PUBLIC COMMENT

Pursuant to BVUSD Board Bylaw 9323, Government Codes 54954.2 and 54954.3 and Education Code 35145.5, members of the public are encouraged to attend Board meetings and to address the Board concerning any item on the agenda or within the Board's jurisdiction as follows:

Opportunities for public comment on an item appearing on the agenda will be provided before or during the Board’s consideration of the item.

Members of the public may provide input on non-agenda items during Public Appearances. Board members or district staff members may ask clarifying questions or briefly respond to statements or questions from the public about items not appearing on the agenda, but will not engage in discussion or take action. Board members may also ask staff to report back to the Board or place a matter of business on a future agenda.

Any person wishing to be heard by the Board shall first be recognized by the president. Members of the public may have up to three minutes per speaker and up to 20 minutes per item unless the Board president, with Board consent, adjusts the amount of time. Any such adjustment shall be done equitably so as to allow a diversity of viewpoints.

The Board shall not prohibit public criticism of its policies, procedures, programs, services, acts, or omissions; however the Board may remove disruptive individuals and order the room cleared for persistent disruption or statements that threaten the safety of any person(s) at the meeting. When the room is ordered cleared due to a disturbance, further Board proceedings shall concern only matters appearing on the agenda.

HOW TO RAISE YOUR HAND IN ZOOM

DIAL-IN OPTION

Dial *9 on your phone’s dial pad to raise your hand, and do the same to lower your hand

ON A MAC OR PC:

Click on the icon labeled "Reactions" in the toolbar on the bottom center of your screen.

Note: “Reactions” is the 5th option from the left at the bottom of the screen.

At the bottom of new window (bottom right of the screen), click the button labeled "Raise Hand."

Raise Hand button in Zoom

You’ll know your hand is raised as a participant when you see an emoji hand on the screen next to your name.

On the participant listing, you "Raised Hand" will be signified by the emoji hand.

Lower your hand by clicking the same "Raise hand" button on the screen as before, which now says "Lower Hand."

To lower your hand, return to the participant toolbar and click the same button.

iPHONE OR ANDROID APP:

Click on the three horizontal dots, labeled "More" in the toolbar on the bottom right of screen.

Choose the "More" option, 5th from the left, to access options.

In the pop-up at the bottom of your screen, tap "Raise Hand."

Click "Raise Hand". The top option on the menu.

You’ll know your hand is raised when you see the hand emoji in the top right corner of the screen

You will know your hand is raised when the hand emoji appears on screen.

Lower your hand by returning to the “More” menu and clicking the text on the screen that now says"Lower Hand."

Click on the same top button in "More" to lower your hand.