Minutes of the                                                        

North Carolina State Board of Optometry                        

November 09-12, 2017

Grove Park Inn

Asheville, North Carolina

The North Carolina State Board of Examiners in Optometry met at the Grove Park Inn in Asheville, North Carolina on November 09-12, 2017 to hold its regularly scheduled Fall Meeting, to participate in the North Carolina State Optometric Society’s orientation program for new licensees, to monitor the Educational Program at the Fall Educational Congress of the Society, and for other purposes.  Present were Drs.  Michael Johnson, President, Andrew Cook, Secretary-Treasurer, Scott Philippe, Jerry Ellington, Michael Haines, Mrs. Susan Watson, and Mr. James Raynor, members of the Board, and Dr. William Rafferty, Executive Director.  Also present via video conference were Board Staff:  Mrs. Janice Peterson, Executive Administrator and Mrs. Samantha Hardison, Administrative Coordinator. Mr. Johnny Loper, the Board’s attorney, joined the meeting on 11/09/17 at 10 a.m. by way of conference telephone.

The President called the meeting to order at 8:30 a.m.. Thursday, November 09, 2017 after which he read the ‘ETHICS AWARENESS & CONFLICT OF INTEREST REMINDER’ as required by the North Carolina State Ethics Commission.

Approval of Minutes (Video Conference Meeting on August 22, 2017). On a motion by Dr. Philippe and seconded by Dr. Haines, the motion to approve the minutes carried unanimously.

Report of the President   Dr. Johnson expressed his appreciation to the Members of the Board and Staff for their work on behalf of the Board and for their support in his role as President. He commented that he was aware of the time commitment required with the Exam changes underway. He indicated he would make comments on some of the agenda items as they came up rather than make comments as part of his report. 

Motion to Accept the President’s Report: Mrs. Watson made the motion and Mr. Raynor seconded the motion and the motion passed unanimously.

Report of the Secretary/Treasurer.  Dr. Cook reviewed and led discussions on the financial status of the Board and its investments.

Budget (2017-2018) review and approval. Dr. Cook also led a detailed discussion on the Budget for this Fiscal Year. On a motion made by Dr. Ellington and seconded by Dr. Philippe, the motion to approve the 2017-2018 Board Budget passed unanimously.

Motion to Accept the Secretary/Treasurer’s Report: Dr. Philippe made the motion and Mrs. Watson seconded the motion and the motion passed unanimously.

The Independent Auditors’ Report and Financial Statement for the Fiscal Year ending June 30, 2017 was reviewed by Drs. Rafferty and Johnson.

Motion to Accept these Reports: Dr. Ellington made the motion and it was seconded by Dr. Philippe; the motion passed by unanimous vote.

Report of the Executive Director. Dr. Rafferty expressed his appreciation to the Board and Staff for support of his “Projects and Initiatives” agenda he started one year ago at this meeting. He reviewed the progress that had been made on these projects and initiatives to date. He then presented the Annual and Financial Reports to the Board. As part of his report, Dr. Rafferty commented that he would lead discussion on several separate agenda items.

Motion to Accept the Executive Director’s Report: Dr. Philippe made the motion and it was seconded by Mrs. Watson and the motion passed unanimously.

Legal Update: Mr. Loper (Board Legal Counsel) joined the meeting by conference phone.

The Board went into Executive Session: Time certain 10:00 a.m. on a motion made by Dr. Ellington and seconded by Mrs. Watson and passed unanimously.

Executive Session Topics: Legal Update, Reports of the Examination Development Committee and Examination Candidate Review Committee.

The Board came out of Executive Session (back into Open Session) on a motion made by Mr. Raynor and seconded by Dr. Philippe and passed unanimously.

Out of Executive Session the following motions were made:

  1. On a motion made by Dr. Cook and seconded by Dr. Philippe and passed unanimously, the Board approved the Public Letter of Concern regarding the investigation of  Dr. Ahmed Said.
  2. On a motion made by Dr. Phillippe and seconded by Dr. Haines and passed unanimously, the Board approved the Report of the Exam Development Committee and gave the go ahead for the Executive Director to make all of the changes to the Examination recommended by the Committee to be implemented for the Winter 2018 Examination.
  3. On a motion made by Dr. Haines and seconded by Dr. Ellington and passed unanimously, the Board approved the Report of the Examination Candidate Review Committee made by Drs. Rafferty and Philippe. The report reviewed examination results (face to face) with three unsuccessful candidates from the Summer 2017 Examination. No changes were suggested as a result of the reviews. However, all candidates expressed appreciation for the opportunity to identify their areas of weakness.

 

Criminal Records Monitoring by ISS. Dr. Rafferty commented that since the monitoring started in September 2017, there have been no verifiable adverse hits.  

Meeting of the Board with Executive Committee Members of the NCOS - In attendance were Drs. Hearn, Haines and Bryant at the time certain of 3:00 p.m. The Board and the NCOS met to discuss issues of common interest to both groups. The primary discussion centered around State and District continuing education and the Board’s continuing education requirements for Maintenance of Licensure with the change of the COPE Program for 2017.

2018 Continuing Education Policy - COPE requirement re: NCSOS Districts. Because of changes to the COPE Program beginning in January 2017, the following motion was moved by Dr. Philippe and seconded by Dr. Ellington and passed unanimously with Dr. Haines recusing himself from the discussion and vote.

“For 2018, the NC Board will adhere to the current Continuing Education Policy but will delay implementation of the COPE requirement for the NC District Societies. Implementation will be revisited at the Board’s Fall Meeting in Asheville in 2018.

Winter 2017 Clinical/Practicum Examinations.   

Board Meeting To Determine the WINTER 2018 Examination Results. 

The date for the next NC Optometry Board Meeting was set for Tuesday, February 20, 2018 at 7:00 p.m. by via video conference.

(Approval of via video conference will be based on the Agenda being suitable for this type of meeting)

Board Meeting To Determine the SUMMER 2018 Examination Results. This meeting will be in August 2018, exact date and time TBD.

Federation of Associations of Regulatory Boards - FARB Annual Forum Meeting, Coronado, CA, January, 25-28, 2018. The Board approved expenses (per diem) for the Executive Director to attend this meeting .

Southern Council of Optometrists Educational Congress (SECO 2017) and
Regional ARBO Meeting:
 Atlanta, GA, February 28 - March 4, 2018. The Board approved expenses (per diem) for the Executive Director to attend this meeting.

Southern College of Optometry State Day. Memphis, TN, January 9-10, 2018. The Board approved expenses (per diem and honorarium) for the Dr. Philippe to attend this meeting for the purpose of outreach regarding changes made to the NC Clinical Practicum Exam for 2018.

Date To Review Examination Results with Any Applicant Who Might Fail The Examination.   No date was confirmed at this meeting; however, the President will work with the Executive Director and Dr. Philippe to confirm a date, most likely in April 2018.

Request to Reinstate a Revoked License (Draft Policy). The Board reviewed the revised Draft Policy and approved the concept that a license should not be revoked for non payment. On a motion made by Dr. Ellington and seconded by Dr. Cook and passed unanimously, the Board approved implementing this concept into the Policy. This concept will be implemented into a formal policy for review and approval at the Board’s next scheduled Meeting in February 2018.

Procedure Review - The Board was asked to review and consider approving the following Procedures:

1.        Allergy (Ocular) Testing - CPT code 95004 - Percutaneous tests (scratch, puncture, prick) with allergenic extracts, immediate type reaction, including test interpretation and report, specify number of tests

2.        Finger Stick Code when appropriate for diabetic or other ocular testing

3.        IPL (Intense Pulse Light) Procedure used specifically to treat MGD (Meibomian Gland Disease)

4.         LipiFlow Procedure used specifically to treat MGD (Meibomian Gland Disease)

On a motion made by Dr. Haines and seconded by Dr. Philippe the motion to approve the above four procedures passed unanimously. 

The remainder of the time in Asheville was spent in a meeting with the new licensees, formal presentation of licenses, and in monitoring the continuing education program of the North Carolina Optometric Society at its Fall Educational Conference.

Next Meeting of the Board; Adjournment.  The next meeting of the Board for the purposes of conducting the Winter 2018 Clinical/Practicum Examinations and other business that might come before the Board will be held at the Jane McKimmon Center in Raleigh, North Carolina on February 9-11, 2018.

The Meeting was adjourned on a motion made by Dr. Ellington, seconded by Dr. Cook and passed unanimously.

APPROVED 2/9/18