Canning Softball Assoc. (Inc.)

Team Duty Instructions

• Instructions included for:

• Diamond Equipment Info
• Diamond Setup Duty
• Diamond Packup Duty
• Gazebo Use
• Umpire Equipment Duty
• Speaker/PA System Duty
• Changeroom Duty
• Equipment Helper Duty

• Contact (Property Officer):    Marty   0400 788 353
• Team Duties webpage at
  www.canningsoftball.org.au 
  > About Us > Team Duties

Canning Softball Assoc. (Inc.)

Diamond Equipment Info

• Treat this equipment as if you owned it!
• Umpire equipment is stored separately.
• Report any missing or damaged items to Property Officer either directly, via scorecard or post on TeamApp equipment chat.
• Contact (Property Officer):    Marty   0400 788 353 
• Each diamond equipment set includes:

1x backnet

1x pitcher’s mat with plate

1x diamond bag (marked with number)

1x safety base (1st)

2x bases (2nd & 3rd)

1x home plate

4x pins (velcro) for bases

6x pins for pitcher’s mat

4x boundary markers

4x backnet pegs (red or yellow)

1x mallet

1x brush for velcro bases

1x container for pegs

Canning Softball Assoc. (Inc.)

Diamond Setup Duty

1. Position bases correctly on diamond (see photos).
2. If required, clean velcro using scrubbing brush.
3. Position pitchers mat and use 6 pins.
4. Setup the backnet

1. Lengthen ropes to about ¾ full length
2. Stand poles on dead ball line (live) with centre pole behind the net.
3. Hammer in rope pegs (5) outside line (see photo)
4. Tighten all ropes
5. Hammer in bottom pegs (6)

5. Position the cones on the lines at normal outfield distance from home plate.

1st base (double) - white parts on top of the lines.

2nd base - central on top of lines

3rd base - base on top of lines

Backnet poles on the line (live) centre pole behind net

Rope pegs 15cm outside line (dead)

Canning Softball Assoc. (Inc.)

Diamond Packup Duty

1. Collect bases (4) and velcro pins (4)
2. Collect cones (4)
3. Remove pins for pitcher’s mat and roll neatly (see photo)
4. Check you have collected all metal pins (4x base and 6x mat) - metal pins left on the grounds damage lawn mowing equipment!
5. Store metal mat pins (6) in the plastic canister - see photo
6. Packup the backnet (see photos below)

Step 1 - Shorten all ropes (5) to minimum length

Step 2 - Fold net in half (side poles together)

Step 3 - Put all ropes between net

Step 4 - Fold central pole to side poles

Step 5 - Roll all poles in net (tight and neat)

7. Neatly put all the gear together near the backnet position (see photo)

Roll pitching mats neatly

Pack all diamond gear together neatly

Step 1 - Shorten all ropes

Step 2 - Fold net in half (side poles together)

Step 3 - Put all ropes and pegs between net

Step 4 - Fold central pole to side poles

Step 5 - Roll all poles in net (tight and neat)

Canning Softball Assoc. (Inc.)

Gazebo Use

• CSA provides 2 gazebos per diamond.
• Gazebos are marked with diamond number and H (home) or (A) away, eg 6H.
• Gazebo are stored in storeroom (green shed).
• Treat this equipment as if you owned it!
• Teams MAY collect & setup their own gazebo (DIY).
• Teams MUST NOT leave gazebo for next team unless they agree to packup and return.
• Teams MUST packup and return their gazebo to storeroom
• Teams MUST NOT leave for collection with other diamond equipment.
• Tie-down ropes and pegs MUST be used.
• Ensure no ropes are loose/dangling.
• Report missing or damaged items to the Property Officer
• Each gazebo kit includes:

1x gazebo (frame and canopy)

1x carry bag

4x ropes (attached)

4x yellow rope pegs (attached)

4x steel leg pegs (in peg bag)

2x side walls (detach before storage)

Canning Softball Assoc. (Inc.)

Umpire Equipment Duty

GENERAL

• Umpire gear is stored in CSA storeroom (green shed) - see photo
• Keys from Bar Manager.
• Contact (Property Officer):    Marty   0400 788 353

SETUP (11:00 - 11:30am)

1. Unlock storeroom, if required.
2. Move both racks from storeroom to nearby bar - see photos.
3. Close door, gate and roller-door if leaving unattended.
4. Return keys to Bar Manager.

PACKUP (5:00 - 5:30pm)

1. Check all items have been returned, ie

10x masks and chest plates on hangers (numbered)

10x umpire’s counters

10x hand sanitiser

10x pairs of leg guards on hooks (not numbered)

2. Report any missing items to Property Officer (or post on TeamApp equipment chat).
3. Sanitise all gear (counters, mask, inside of chest plate and inside of leg guards) using provided spray.
4. Move both racks back to correct location in the storeroom - see photos.
5. Close door, gate and roller-door if leaving unattended.

PHOTOS

Umpire gear in storeroom

This is the easiest way to move/pull the racks

Umpire gear in position near bar (under cover).

Scorecard and suggestion boxes.

Speaker/PA System Duty

GENERAL

• PA system trolley is stored in CSA Storeroom (green shed) near the BBQs (see photo)
• Keys from Bar Manager.
• If leaving storeroom unattended, close the door, gate and roller-door.
• Contact (Property Officer):    Marty   0400 788 353

SETUP (11:00-11:30am)

1. Move trolley from storeroom to bar.
2. Setup stands and speakers - use 2x bins to prevent trip hazard from tripod leg.  Extend legs to “bin depth”, no other adjustments required. (see photo)
3. Disconnect auto door closer - with door closed, push up firmly on top arm (see photo)

4. Block the door open to prevent cutting power cable
5. Connect and adjust settings (see below).
6. Check that cables aren’t a trip hazard, use tape if necessary.
7. Setup microphone with red cable and stand.
8. Test microphone (no tapping, just say 123).
9. Turn microphone (INPUT 2) volume to 0 (off).

PACKUP (5:45-6:15pm)

1. Disconnect and coil all cables - DON’T drag speaker cables ends along concrete
2. Pack all items back onto trolley - Use strap to secure speakers (see photo)
3. Reconnect auto door closer (easiest with door closed).

4. Report any missing items to Property Officer.
5. If raining, cover with plastic/tarp.
6. Return trolley back to storeroom.

PHOTOS

All equipment packed on the trolley

Canning Softball Assoc. (Inc.)

Changeroom Duty

GENERAL

• Basket containing hand wash and signs kept in storeroom (green shed) or canteen cupboard.
• Spare supplies kept in the canteen or green shed.
• NOTE - public toilets are on an auto lock.

SETUP (11:15 - 11:30am)

• Collect keys from Bar Manager.
• Refill hand wash pumps (if required).
• Unlock changerooms.
• Put door signs on public toilets (2) and changerooms (4).
• Put hand wash in toilets (2) and change rooms (4).
• Check toilet paper and spare in each toilet/changeroom.
• Check toilets and changerooms are clean and operational (flush toilets).
• Report any issues to committee via chat.
• Return keys to Bar Manager.

PACKUP (5:30 - 5:45pm)

• Collect keys from Bar Manager.
• Collect door signs from doors (6).
• Collect hand wash pumps.
• Check for general cleanliness.
• Refill hand wash pumps (if required).
• Check change rooms are empty
• Lock changerooms.
• Report any issues to committee via chat.
• Return keys to Bar Manager.

PHOTOS

Basket with hand wash, signs and refills

Add photo

Door signs on public toilets (near bar)

CSA hand wash in toilets and changerooms.

Door signs on changerooms 1 & 2 (near playground)

Door signs on changerooms 3 & 4 (near car park)

Canning Softball Assoc. (Inc.)

Equipment Helper Duty

GENERAL

• Gazebo transport is a team duty and NOT the responsibility of the equipment transporter or helpers, team fines apply for gazebos left on the diamond.
• Contact (Property Officer):    Marty   0400 788 353

DROP-OFF (10:45 - 11:30am)

• Meet at the storeroom (green shed) or near bar.
• Assist with drop-off of diamond equipment.
• If required, fill sand to batting boxes and catcher area.

PICK-UP (5:00 - 5:45pm)

• Meet at the storeroom (green shed) or near bar.
• Assist with pickup-off of diamond equipment.
• Collect any rubbish left on diamonds.
• If required, collect gazebos and report dugout locations to committee.