SCSC/19-20/001

REQUEST FOR PROPOSALS (RFP)

FOR

THE PURCHASE OF SOLAR ENERGY

ISSUED BY:

SOUTH CENTRAL SERVICE COOPERATIVE

PURCHASING OFFICE

2235 CALIFORNIA SW. AVENUE

CAMDEN, AR  71701

PROPOSAL OPENING DATE AND TIME:

November 12, 2019

2:00 P.M. CT

____________________________________________________________________________

PROPOSALS WILL BE ACCEPTED UNTIL THE TIME AND DATE SPECIFIED.  THE ENVELOPE MUST BE SEALED AND PROPERLY MARKED WITH BID NUMBER, DATE AND HOUR OF PROPOSAL OPENING, PROPOSER’S NAME, AND RETURN ADDRESS.

South Central Service Cooperative

PURCHASING OFFICE

2235 California SW Avenue

Camden, AR  71701

REQUEST FOR PROPOSALS

BID NUMBER:  SCSC/19-20/001                PURCHASING AGENT:  Karen Kay McMahen

  PURCHASE OF SOLAR ENERGY

Bid Opening Date:  November 12, 2019

Bid Opening Time:  2:00 P.M. CT

MAILING ADDRESSES:                                BID OPENING LOCATION:

South Central Service Cooperative                        South Central Service Cooperative

Attention:  Karen Kay McMahen                        

2235 California SW. Avenue                                2235 California SW. Avenue        

Camden, AR  71701                                        Camden, AR  71701

All questions regarding this RFP should be directed to karen.mcmahen@scscoop.org or 870-836-1609

Company Name:_________________________________________________________

Agent’s Name:___________________________________________________________

Agent’s Title:____________________________________________________________

Address:_______________________________________________________________

City/State/Zip:___________________________________________________________

Telephone Number:_______________________________________________________

E-Mail Address:__________________________________________________________

Agent’s Signature:________________________________________________________

Please use ink only, unsigned bids will not be considered.  Return this completed sheet with bid.

South Central Service Cooperative

REQUEST FOR PROPOSALS (RFP)

FOR

THE PURCHASE OF SOLAR ENERGY

1.0 SCOPE

South Central Service Cooperative (SCSC) is issuing this Request for Proposals (RFP) for the purchase of solar energy up to 100 KW per year.  The generation is to be built on-site and in a location within Ouachita Electric Cooperative Corporation’s  (OECC) service territory.  SCSC is requesting proposals for a Solar Power Purchase Agreement (SPPA).

2.0 SCHEDULE

The following schedule and deadlines apply to this solicitation:

Release for RFP:  October 11, 2019

Proposals Due:     November 12, 2019

Selection of Developer:  November 13, 2019

Execute Contracts:  December 1, 2019

Commercial Operation Date:  March 1, 2020

South Central Service Cooperative reserves the right to revise the schedule to accommodate changes.

3.0 PROJECT DESCRIPTION

  1.  Background

South Central Service Cooperative is an educational service entity that services and supports eleven (11) school districts in five (5) counties in South Central Arkansas.  South Central Service Cooperative is seeking opportunities to collaborate with a developer for the purpose of developing a solar electricity generation project.

The project envisions a ground-mounted fixed solar energy generation facility capable of delivering up to 100 KW annually.  The specific technology is left up to the respondent to propose.  SCSC’s objective is to obtain the desired level of generation at the lowest overall cost.

  1. SPPA

South Central Service Cooperative is most interested in an SPPA that takes into consideration the federal Investment Tax Credits (ITCs) and the allowance for accelerated depreciation.  SCSC, as a non-profit entity, would look to the developer to take advantage of the ITCs and accelerated depreciation and build those benefits into their response.  The preferred respondent would design, construct and own the facility and would sell the output to SCSC under the SPPA.  The developer will be responsible for all equipment, materials, and services required for a complete operating facility.

  1.  Site and Easement Agreement

The site must be located on the land that SCSC owns.  The selected developer shall enter into an Easement Agreement (EA) allowing the developer to and operate the solar facility on the site.  In addition, SCSC reserves the right to recover timber values should timber be removed from the site selected.  Upon completion of the SPPA term, all equipment would need to be removed from the SCSC properties or negotiations to buy out or extending the term of the SPPA will be agreed upon.  The term of the EA will coincide with the term of the SPPA.  The developer will be responsible for the preparation and maintenance of the site.  

  1. Interconnection and Metering

The solar facility will interconnect with the OECC’s distribution system at the site.  The metering equipment shall be installed by the developer at the point of interconnection.  The developer shall be responsible for all costs associated with extending electric facilities to the point of interconnection.  The developer shall be responsible for all costs associated with delivering the power to the point of interconnection.

4.0 PROJECT SELECTION

Proposals will be judged based on their ability to meet SCSC’s need for economical and reliable renewable energy in the necessary timeframe.  Respondents to this solicitation should provide all relevant information necessary to all SCSC to conduct a thorough analysis of the proposal.  The principal criteria to be used by SCSC in evaluating proposals include but are not necessarily limited to, total delivered cost of the energy over the contract term, the design and reliability of the project, and the financial and operational wherewithal of the respondent.

SCSC reserves the right to consider any other factors that it deems to be relevant to its needs, and to request additional information from individual respondents or to request all respondents to submit supplemental materials in fulfillment of the content requirements of this RFP or to meet additional information needs of SCSC.

SCSC also reserves the unilateral right to waive any technical or format requirements contained in the RFP.  Furthermore, SCSC, in its sole discretion, will analyze any financial, operational, or other necessary criteria to determine that the respondent has the capability to fulfill their proposal.  Finally, SCSC reserves the right to withdraw this solicitation at any time and/or reject all offers received.

Respondents are encouraged to include the following information:

Past experience.  SCSC will consider past experience of respondents in designing, installing, owning, operating, and maintaining solar energy projects of similar size and the same considerations will be applied to the parties to the joint venture or teaming arrangement cumulatively.

Pricing.  Provide a fixed price per kilowatt-hour ($kwh) for energy for the term of the SPPA.

Proposed System Conceptual Design & Technical Specifications.  Describe the preliminary design/layout of the solar facility, type of technology, efficiency, mounting, tracking method if used, and the proposed point of interconnection.  Also, provide an estimate of the initial year output in kilowatt-hours (kwh) and the anticipated annual rate of degradation of the panels.

Financial Capability.  Provide verifiable information demonstrating that the respondent is in sound financial condition and has the ability to secure the necessary financing to meet the project’s requirements now and in the future.  The respondent's financial capability will be reviewed for stability and adequacy to meet its obligations under the proposal.  If the respondent plans to secure financing from an outside source, an official letter from the financier confirming the financial arrangement may be required.

Telephone, email, and/or FAX responses to this bid will NOT be accepted.

Proposal openings will be open to any interested proposing party and to the general public.  However, openings will serve only to open, read and record the receipt of each proposal.  No discussion will be entered into with any vendor as to quality or provisions.

Addendum