SAU/JMA 301 Policies

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Policy Index

Section A: Foundations and Basic CommitmentsF

AA: PROSPECT MOUNTAIN HIGH SCHOOL JOINT BOARD LEGAL STATUS

AC: PROSPECT MOUNTAIN HIGH SCHOOL NON-DISCRIMINATION

ACE:  PROSPECT MOUNTAIN HIGH SCHOOL PROCEDURAL SAFEGUARDS NONDISCRIMINATION ON THE BASIS OF HANDICAP/DISABILITY

ACEA: PROSPECT MOUNTAIN HIGH SCHOOL SECTION 504 RIGHTS OF HANDICAPPED PERSONS

ACEB: PROSPECT MOUNTAIN HIGH SCHOOL SECTION 504 COMPLIANCE PLAN

AC-R: PROSPECT MOUNTAIN HIGH SCHOOL NON-DISCRIMINATION:  TITLE IX GRIEVANCE

AD: PROSPECT MOUNTAIN HIGH SCHOOL PHILOSOPHY OF THE SCHOOL

ADB: PROSPECT MOUNTAIN HIGH SCHOOL DRUG-FREE WORKPLACE

ADC: PROSPECT MOUNTAIN HIGH SCHOOL TOBACCO PRODUCTS BAN USE AND POSSESSION IN AND ON SCHOOL FACILITIES AND GROUNDS

ADD/EBB: PROSPECT MOUNTAIN HIGH SCHOOL SAFE SCHOOLS

AE: PROSPECT MOUNTAIN HIGH SCHOOL ACCOUNTABILITY

Section B: School Board Governance and Operations

BA: PROSPECT MOUNTAIN HIGH SCHOOL JOINT BOARD OPERATIONAL GOALS

BBA: PROSPECT MOUNTAIN HIGH SCHOOL JOINT BOARD POWERS AND DUTIES

BBAA: PROSPECT MOUNTAIN HIGH SCHOOL BOARD MEMBER AUTHORITY

BBC: PROSPECT MOUNTAIN HIGH SCHOOL BOARD MEMBER PARTICIPATION AND ATTENDANCE

BCA: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL BOARD MEMBER ETHICS

BCA- R: PROSPECT MOUNTAIN HIGH SCHOOL

BCB: PROSPECT MOUNTAIN HIGH SCHOOL BOARD MEMBER CONFLICT OF INTEREST

BDB: PROSPECT MOUNTAIN HIGH SCHOOL BOARD OFFICERS

BDC: PROSPECT MOUNTAIN HIGH SCHOOL APPOINTED BOARD OFFICIALS (Treasurer)

BDDE: PROSPECT MOUNTAIN HIGH SCHOOL RULES OF ORDER, ONE-MAN-ONE VOTE

BDE: PROSPECT MOUNTAIN HIGH SCHOOL BOARD COMMITTEES

BDG: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL ATTORNEY

BEDB: PROSPECT MOUNTAIN HIGH SCHOOL AGENDA PREPARATION AND DISSEMINATION

BEDD: PROSPECT MOUNTAIN HIGH SCHOOL RULES OF ORDER

BEDG: PROSPECT MOUNTAIN HIGH SCHOOL MINUTES

BEDH: PROSPECT MOUNTAIN HIGH SCHOOL PUBLIC PARTICIPATION AT BOARD MEETINGS

BFE: PROSPECT MOUNTAIN HIGH SCHOOL ADMINISTRATION IN POLICY ABSENCE

BG: PROSPECT MOUNTAIN HIGH SCHOOL BOARD POLICY DEVELOPMENT

BGB: PROSPECT MOUNTAIN HIGH SCHOOL POLICY ADOPTION

BGC: PROSPECT MOUNTAIN HIGH SCHOOL POLICY REVIEW AND EVALUATION – MANUAL ACCURACY CHECK

BGE: PROSPECT MOUNTAIN HIGH SCHOOL POLICY DISSEMINATION

Section C: General School Administration

CCA: PROSPECT MOUNTAIN HIGH SCHOOL ADMINISTRATIVE SUCCESSION PLAN

Section D: Fiscal Management

DA: PROSPECT MOUNTAIN HIGH SCHOOL FISCAL MANAGEMENT GOALS/PRIORITY OBJECTIVES

DA-1: PROSPECT MOUNTAIN HIGH SCHOOL ASSESSMENT SCHEDULE POLICY & PROCEDURE AND RETURN OF FUND BALANCE

DAA: PROSPECT MOUNTAIN HIGH SCHOOL MANIFEST RESOLUTIONS

DB: PROSPECT MOUNTAIN HIGH SCHOOL ANNUAL BUDGET

DBB: PROSPECT MOUNTAIN HIGH SCHOOL FISCAL YEAR

DBC/DBD: PROSPECT MOUNTAIN HIGH SCHOOL BUDGET PLANNING

DBI: PROSPECT MOUNTAIN HIGH SCHOOL BUDGET IMPLEMENTATION

DBI-R: PROSPECT MOUNTAIN HIGH SCHOOL STATEMENT OF PURPOSE, COMPOSITION AND FUNCTION PROSPECT MOUNTAIN HIGH SCHOOL FINANCE COMMITTEE

DBJ: PROSPECT MOUNTAIN HIGH SCHOOL TRANSFER OF APPROPRIATION

DBJ-R: PROSPECT MOUNTAIN HIGH SCHOOL TRANSFER OF APPROPRIATION

DC: PROSPECT MOUNTAIN HIGH SCHOOL TAXING AND BORROWING AUTHORITY/LIMITATIONS

DD: PROSPECT MOUNTAIN HIGH SCHOOL FUNDING PROPOSALS AND APPLICATIONS

DEA: PROSPECT MOUNTAIN HIGH SCHOOL REVENUES FROM LOCAL TAX SOURCES

DFA: PROSPECT MOUNTAIN HIGH SCHOOL INVESTMENT

DFE: PROSPECT MOUNTAIN HIGH SCHOOL GATE RECEIPTS

DFEA: PROSPECT MOUNTAIN HIGH SCHOOL FREE ADMISSIONS

DG: PROSPECT MOUNTAIN HIGH SCHOOL DEPOSITORY OF FUNDS

DGA: PROSPECT MOUNTAIN HIGH SCHOOL AUTHORIZED SIGNATURES

DGD: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT CREDIT CARDS

DH: PROSPECT MOUNTAIN HIGH SCHOOL BONDED EMPLOYEES

DI: PROSPECT MOUNTAIN HIGH SCHOOL FISCAL ACCOUNTING AND REPORTING

DIC: PROSPECT MOUNTAIN HIGH SCHOOL CAPITAL (FIXED) ASSETS

DIC-R: PROSPECT MOUNTAIN HIGH SCHOOL CAPITAL (FIXED) ASSET PROCEDURE

DID: PROSPECT MOUNTAIN HIGH SCHOOL FIXED ASSETS (Inventories)

DIE:PROSPECT MOUNTAIN HIGH SCHOOL AUDITS

DJ: PROSPECT MOUNTAIN HIGH SCHOOL PURCHASING

DJB: PROSPECT MOUNTAIN HIGH SCHOOL PURCHASING PROCEDURES

DJC: PROSPECT MOUNTAIN HIGH SCHOOL PETTY CASH ACCOUNTS

DJC-R: PROSPECT MOUNTAIN HIGH SCHOOL PETTY CASH ACCOUNTS

DJD: PROSPECT MOUNTAIN HIGH SCHOOL COOPERATIVE PURCHASING

DJE: PROSPECT MOUNTAIN HIGH SCHOOL BIDDING REQUIREMENTS

DJF: PROSPECT MOUNTAIN HIGH SCHOOL LOCAL PURCHASING

DJG: PROSPECT MOUNTAIN HIGH SCHOOL VENDOR RELATIONS

DK: PROSPECT MOUNTAIN HIGH SCHOOL PAYMENT PROCEDURES

DKA: PROSPECT MOUNTAIN HIGH SCHOOL PAYROLL PROCEDURES

DKC: PROSPECT MOUNTAIN HIGH SCHOOL EXPENSE REIMBURSEMENTS

DL: PROSPECT MOUNTAIN HIGH SCHOOL NON-IRS TAX DEPENDENTS

DM: PROSPECT MOUNTAIN HIGH SCHOOL CASH IN SCHOOL BUILDINGS

DN: PROSPECT MOUNTAIN HIGH SCHOOL EQUIPMENT AND SUPPLIES SALES

Section E: Support Services

EB: PROSPECT MOUNTAIN HIGH SCHOOL SAFETY PROGRAM

EB/JLI: PROSPECT MOUNTAIN HIGH SCHOOL JOINT LOSS MANAGEMENT COMMITTEE

EBA: PROSPECT MOUNTAIN HIGH SCHOOL SAFETY POLICY INDUSTRIAL ARTS AND VOCATIONAL PROGRAMS

EBB/ADD: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL SAFETY

EBBB: Prospect Mountain High School ACCIDENT REPORTS

EBBC/JLCE: Prospect Mountain High School EMERGENCY CARE AND FIRST AID

EBBD: PROSPECT MOUNTAIN HIGH SCHOOL INDOOR AIR QUALITY

EBBE: PROSPECT MOUNTAIN HIGH SCHOOL UNIVERSAL PRECAUTIONS AND INFECTION CONTROL

EBC: PROSPECT MOUNTAIN HIGH SCHOOL CRISIS PREVENTION AND RESPONSE

EBCA: PROSPECT MOUNTAIN HIGH SCHOOL EMERGENCY PLANS

EBCA-R: PROSPECT MOUNTAIN HIGH SCHOOL

EBCB: PROSPECT MOUNTAIN HIGH SCHOOL FIRE DRILLS

EBCC: Prospect Mountain High School BOMB THREATS

EBCD: Prospect Mountain High School EMERGENCY CLOSINGS

EBCF: PROSPECT MOUNTAIN HIGH SCHOOL SEARCH OF, AND CONTROL OVER, SCHOOL OWNED PROPERTY

EC: PROSPECT MOUNTAIN HIGH SCHOOL BUILDINGS AND GROUND MANAGEMENT

ECA: PROSPECT MOUNTAIN HIGH SCHOOL BUILDINGS AND GROUND SECURITY

ECAF: PROSPECT MOUNTAIN HIGH SCHOOL AUDIO AND VIDEO SURVEILLANCE ON SCHOOL BUSSES

ECB-R: PROSPECT MOUNTAIN HIGH SCHOOL BUILDINGS AND GROUNDS MAINTENANCE

ECD: PROSPECT MOUNTAIN HIGH SCHOOL TRAFFIC AND PARKING CONTROLS

EEA: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT TRANSPORTATION SERVICES

EEAA:         VIDEO AND AUDIO SURVEILLANCE ON SCHOOL PROPERTY

EEAE: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL BUS SAFETY PROGRAM

EEAEA: Prospect Mountain High School REQUIREMENTS FOR SCHOOL BUS OPERATORS AND OTHER TRANSPORTATION PERSONNEL; MANDATORY DRUG AND ALCOHOL TESTING

EEAEC: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT CONDUCT ON SCHOOL BUSES

EEAG: PROSPECT MOUNTAIN HIGH SCHOOL USE OF PRIVATE VEHICLES TO TRANSPORT STUDENTS

EF: Prospect Mountain High School FOOD SERVICE MANAGEMENT

EFA: PROSPECT MOUNTAIN HIGH SCHOOL AVAILABILITY AND DISTRIBUTION OF HEALTHY FOODS

EGAD: PROSPECT MOUNTAIN HIGH SCHOOL COPYRIGHT POLICY

EH: PROSPECT MOUNTAIN HIGH SCHOOL DATA MANAGEMENT (Public Use of School Records)

EHAA: PROSPECT MOUNTAIN HIGH SCHOOL COMPUTER SECURITY, E-MAIL AND INTERNET COMMUNICATIONS

EHB: PROSPECT MOUNTAIN HIGH SCHOOL DATA RECORDS RETENTION

EHB-R: PROSPECT MOUNTAIN HIGH SCHOOL Records Retention and Disposition Schedule

VOCATIONAL EDUCATION

EIB: PROSPECT MOUNTAIN HIGH SCHOOL LIABILITY INSURANCE AND POOLED RISK MANAGEMENT

FFA: PROSPECT MOUNTAIN HIGH SCHOOL MEMORIALS

Section G: Personnel

GACA:  PROSPECT MOUNTAIN HIGH SCHOOL INSURANCE BUY OUT

GBA: PROSPECT MOUNTAIN HIGH SCHOOL EQUAL OPPORTUNITY EMPLOYMENT

GBAA: PROSPECT MOUNTAIN HIGH SCHOOL SEXUAL HARASSMENT - EMPLOYEES/STAFF

GBAA-R: Prospect Mountain High School SEXUAL HARASSMENT AND SEXUAL VIOLENCE REPORT FORM

GBCD: Prospect Mountain High School BACKGROUND INVESTIGATION AND CRIMINAL HISTORY RECORDS CHECK

GBD: PROSPECT MOUNTAIN HIGH SCHOOL BOARD STAFF COMMUNICATIONS

GBEA:PROSPECT MOUNTAIN HIGH SCHOOL STAFF ETHICS

GBEAA and JRB: PROSPECT MOUNTAIN HIGH SCHOOL CONFIDENTIAL STUDENT INFORMATION

GBEBA: PROSPECT MOUNTAIN HIGH SCHOOL EMPLOYEE DRESS

GBEBB: PROSPECT MOUNTAIN HIGH SCHOOL EMPLOYEE-STUDENT RELATIONS

GBEBD: PROSPECT MOUNTAIN HIGH SCHOOL EMPLOYEE USE OF SOCIAL NETWORKING WEBSITES

GBEC: PROSPECT MOUNTAIN HIGH SCHOOL DRUG-FREE WORKPLACE

GBEC: PROSPECT MOUNTAIN HIGH SCHOOL STAFF CONFLICT OF INTEREST

GBED: PROSPECT MOUNTAIN HIGH SCHOOL TOBACCO PRODUCTS BAN USE AND POSSESSION IN AND ON SCHOOL FACILITIES AND GROUNDS

GBEF: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT INTERNET ACCESS FOR STAFF

GBG: PROSPECT MOUNTAIN HIGH SCHOOL STAFF PROTECTION

GBGA: PROSPECT MOUNTAIN HIGH SCHOOL STAFF HEALTH

GBGD: PROSPECT MOUNTAIN HIGH SCHOOL Workers’ Compensation and Temporary Alternative Work Program

GBJ: PROSPECT MOUNTAIN HIGH SCHOOL PERSONNEL RECORDS

GBJ-R: PROSPECT MOUNTAIN HIGH SCHOOL PERSONNEL RECORDS

GBK: PROSPECT MOUNTAIN HIGH SCHOOL STAFF CONCERNS, COMPLAINTS

GCIA: PROSPECT MOUNTAIN HIGH SCHOOL PROFESSIONAL STAFF DEVELOPMENT OPPORTUNITIES

GCO -: PROSPECT MOUNTAIN HIGH SCHOOL TEACHER PERFORMANCE AND EVALUATION SYSTEM

GCQ: PROSPECT MOUNTAIN HIGH SCHOOL NON-RENEWAL, TERMINATION AND DISMISSAL OF CERTIFIED STAFF

GCQ: PROSPECT MOUNTAIN HIGH SCHOOL TERMINATION AND DISMISSAL OF CERTIFIED STAFF

FDA: PROSPECT MOUNTAIN HIGH SCHOOL JURY DUTY

Section I: Instruction

IA: PROSPECT MOUNTAIN HIGH SCHOOL INSTRUCTIONAL GOALS

ICA: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL YEAR/SCHOOL CALENDAR

ID: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DAY

IF: PROSPECT MOUNTAIN HIGH SCHOOL INSTRUCTIONAL PROGRAM

IFA: Prospect Mountain High School INSTRUCTIONAL NEEDS OF EACH INDIVIDUAL STUDENT

IFA: Prospect Mountain High School INSTRUCTIONAL NEEDS OF STUDENTS WITH DIFFERENT TALENTS

IGD: PROSPECT MOUNTAIN HIGH SCHOOL CURRICULUM ADOPTION

IGE: PROSPECT MOUNTAIN HIGH SCHOOL PARENTAL OBJECTIONS TO SPECIFIC COURSE MATERIAL

IHAH: PROSPECT MOUNTAIN HIGH SCHOOL WORLD LANGUAGES PROGRAM

IHAK: PROSPECT MOUNTAIN HIGH SCHOOL CHARACTER AND CITIZENSHIP EDUCATION

IHAL: PROSPECT MOUNTAIN HIGH SCHOOL TEACHING ABOUT RELIGION

IHAM: Prospect Mountain High School HEALTH EDUCATION AND EXEMPTION FROM INSTRUCTION

IHAMA: PROSPECT MOUNTAIN HIGH SCHOOL TEACHING ABOUT ALCOHOL, TOBACCO, AND OTHER DRUGS

IHAM-R: PROSPECT MOUNTAIN HIGH SCHOOL HEALTH AND SEX EDUCATION:  OPT-OUT FORM

IHBA: PROSPECT MOUNTAIN HIGH SCHOOL PROGRAMS FOR PUPILS WITH DISABILITIES

IHBAA: PROSPECT MOUNTAIN HIGH SCHOOL DETERMINING A SPECIFIC LEARNING DISABILITY

IHBAB: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT CRITERIA FOR SPECIAL EDUCATION EVALUATIONS

IHBA-R: PROSPECT MOUNTAIN HIGH SCHOOL PROCEDURAL SAFEGUARDS FOR CHILDREN WITH DISABILITIES

PROCEDURAL SAFEGUARDS FOR CHILDREN WITH DISABILITIES

IHBB: PROSPECT MOUNTAIN HIGH SCHOOL PROGRAMS FOR GIFTED STUDENTS

IHBC: PROSPECT MOUNTAIN HIGH SCHOOL TUTORING

IHBCA: PROSPECT MOUNTAIN HIGH SCHOOL PREGNANT STUDENTS

IHBG: PROSPECT MOUNTAIN HIGH SCHOOL HOME EDUCATION INSTRUCTION

IHBH: PROSPECT MOUNTAIN HIGH SCHOOL EXTENDED LEARNING OPPORTUNITIES

IHBI: PROSPECT MOUNTAIN HIGH SCHOOL ALTERNATIVE LEARNING PLANS

IHCA: PROSPECT MOUNTAIN HIGH SCHOOL SUMMER ACTIVITIES

IHCB: PROSPECT MOUNTAIN HIGH SCHOOL SUMMER SCHOOL PROGRAMS

LEB/IHCD: Prospect Mountain High School ADVANCED COURSEWORK/ADVANCED PLACEMENT COURSES

IIB: PROSPECT MOUNTAIN HIGH SCHOOL CLASS SIZE

IJ: PROSPECT MOUNTAIN HIGH SCHOOL INSTRUCTIONAL RESOURCES

IJO/KA: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL, FAMILY AND COMMUNITY PARTNERSHIPS

IJOA: PROSPECT MOUNTAIN HIGH SCHOOL FIELD TRIPS

IJOA-R: PROSPECT MOUNTAIN HIGH SCHOOL FIELD TRIP EMERGENCY CHECKLIST

IJOC – VOLUNTEERS: PROSPECT MOUNTAIN HIGH SCHOOL

IJOC-R: PROSPECT MOUNTAIN HIGH SCHOOL

IK: PROSPECT MOUNTAIN HIGH SCHOOL EARNING OF CREDIT

IKAA: PROSPECT MOUNTAIN HIGH SCHOOL INTERDISCIPLINARY CREDIT

IKB: PROSPECT MOUNTAIN HIGH SCHOOL HOMEWORK

IHBAA: PROSPECT MOUNTAIN HIGH SCHOOL DETERMINING A SPECIFIC LEARNING DISABILITY

IHBAB: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT CRITERIA FOR SPECIAL EDUCATION EVALUATIONS

IHBA-R: PROSPECT MOUNTAIN HIGH SCHOOL PROCEDURAL SAFEGUARDS FOR CHILDREN WITH DISABILITIES

IHBB: PROSPECT MOUNTAIN HIGH SCHOOL PROGRAMS FOR GIFTED STUDENTS

IHBC: PROSPECT MOUNTAIN HIGH SCHOOL TUTORING

IHBCA: PROSPECT MOUNTAIN HIGH SCHOOL PREGNANT STUDENTS

IHBG: PROSPECT MOUNTAIN HIGH SCHOOL HOME EDUCATION INSTRUCTION

IHBH: PROSPECT MOUNTAIN HIGH SCHOOL EXTENDED LEARNING OPPORTUNITIES

IHBI: PROSPECT MOUNTAIN HIGH SCHOOL ALTERNATIVE LEARNING PLANS

IHCA: PROSPECT MOUNTAIN HIGH SCHOOL SUMMER ACTIVITIES

IHCB: PROSPECT MOUNTAIN HIGH SCHOOL SUMMER SCHOOL PROGRAMS

LEB/IHCD: Prospect Mountain High School ADVANCED COURSEWORK/ADVANCED PLACEMENT COURSES

IIB: PROSPECT MOUNTAIN HIGH SCHOOL CLASS SIZE

IJ: PROSPECT MOUNTAIN HIGH SCHOOL INSTRUCTIONAL RESOURCES

IJO/KA: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL, FAMILY AND COMMUNITY PARTNERSHIPS

IJOA: PROSPECT MOUNTAIN HIGH SCHOOL FIELD TRIPS

IJOA-R: PROSPECT MOUNTAIN HIGH SCHOOL FIELD TRIP EMERGENCY CHECKLIST

IJOC: VOLUNTEERS PROSPECT MOUNTAIN HIGH SCHOOL

IJOC-R: PROSPECT MOUNTAIN HIGH SCHOOL

IK: PROSPECT MOUNTAIN HIGH SCHOOL EARNING OF CREDIT

IKAA: PROSPECT MOUNTAIN HIGH SCHOOL INTERDISCIPLINARY CREDIT

IKB: PROSPECT MOUNTAIN HIGH SCHOOL HOMEWORK

IKE: PROSPECT MOUNTAIN HIGH SCHOOL PROMOTION AND RETENTION OF STUDENTS

IKE-R: PROSPECT MOUNTAIN HIGH SCHOOL PROMOTION POLICY

IKF: PROSPECT MOUNTAIN HIGH SCHOOL GRADUATION REQUIREMENTS

IKF-R: PROSPECT MOUNTAIN HIGH SCHOOL GRADUATION REQUIREMENTS

IKFA: Prospect Mountain High School Early Graduation Policy

IKFB: Prospect Mountain High School DIPLOMA POLICY

IL: PROSPECT MOUNTAIN HIGH SCHOOL ANALYSIS AND ASSESSMENT OF INSTRUCTIONAL RESOURCES

ILBAL: PROSPECT MOUNTAIN HIGH SCHOOL ASSESSMENT OF EDUCATIONAL PROGRAM

ILBAA: PROSPECT MOUNTAIN HIGH SCHOOL HIGH SCHOOL GRADUATION COMPETENCIES

IMAH: PROSPECT MOUNTAIN HIGH SCHOOL DAILY PHYSICAL ACTIVITY

IMBC: PROSPECT MOUNTAIN HIGH SCHOOL ALTERNATIVE CREDIT OPTIONS

IMBC-R: PROSPECT MOUNTAIN HIGH SCHOOL ALTERNATIVE CREDIT OPTIONS

IMBD: High School Credit for 8th Grade Advanced Coursework

IMC: PROSPECT MOUNTAIN HIGH SCHOOL Teaching About Controversial Issues

IMGA: PROSPECT MOUNTAIN HIGH SCHOOL SERVICE ANIMALS

INDA: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL CEREMONIES AND OBSERVANCES

INDB: PROSPECT MOUNTAIN HIGH SCHOOL FLAG DISPLAYS

Section J: Students

JBAA: Prospect Mountain High School SEXUAL HARASSMENT AND VIOLENCE – STUDENTS

JBAA-R: Prospect Mountain High School SEXUAL HARASSMENT AND SEXUAL VIOLENCE REPORT FORM

JCA: Prospect Mountain High School CHANGE OF SCHOOL OR ASSIGNMENT

JEA: Prospect Mountain High School Compulsory Attendance

JEC: Prospect Mountain High School MANIFEST EDUCATIONAL HARDSHIP

JECE: PROSPECT MOUNTAIN HIGH SCHOOL DROPOUT PREVENTION

JFAA: PROSPECT MOUNTAIN HIGH SCHOOL ADMISSION OF RESIDENT STUDENTS

JFAB: PROSPECT MOUNTAIN HIGH SCHOOL ADMISSION OF TUITION AND NON-RESIDENT STUDENTS

JFABB: Prospect Mountain High School  FOREIGN EXCHANGE STUDENTS

JFABD: Prospect Mountain High School ADMISSION OF HOMELESS STUDENTS

JFAC: PROSPECT MOUNTAIN HIGH SCHOOL ADMISSION OF POST-SECONDARY STUDENTS

JFCA: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT DRESS CODE

JFCG:PROSPECT MOUNTAIN HIGH SCHOOL SMOKING BY STUDENTS

JG: PROSPECT MOUNTAIN HIGH SCHOOL ASSIGNMENT OF STUDENTS TO CLASSES AND GRADE LEVELS

JH: PROSPECT MOUNTAIN HIGH SCHOOL ATTENDANCE, ABSENTEEISM AND TRUANCY

JHCC: PROSPECT MOUNTAIN HIGH SCHOOL COMMUNICABLE DISEASES

JI: Prospect Mountain High School STUDENT RIGHTS AND RESPONSIBILITIES

JCA: Prospect Mountain High School CHANGE OF SCHOOL OR ASSIGNMENT

JEA: Prospect Mountain High School Compulsory Attendance

JEC: Prospect Mountain High School MANIFEST EDUCATIONAL HARDSHIP

JECE: PROSPECT MOUNTAIN HIGH SCHOOL DROPOUT PREVENTION

JFAA: PROSPECT MOUNTAIN HIGH SCHOOL ADMISSION OF RESIDENT STUDENTS

JFAB: PROSPECT MOUNTAIN HIGH SCHOOL ADMISSION OF TUITION AND NONRESIDENT STUDENTS

JFABB: Prospect Mountain High School  FOREIGN EXCHANGE STUDENTS

JFABD: Prospect Mountain High School ADMISSION OF HOMELESS STUDENTS

JFAC: PROSPECT MOUNTAIN HIGH SCHOOL ADMISSION OF POST-SECONDARY STUDENTS

JFCA: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT DRESS CODE

JFCG:PROSPECT MOUNTAIN HIGH SCHOOL SMOKING BY STUDENTS

JG: PROSPECT MOUNTAIN HIGH SCHOOL ASSIGNMENT OF STUDENTS TO CLASSES AND GRADE LEVELS

JH: PROSPECT MOUNTAIN HIGH SCHOOL ATTENDANCE, ABSENTEEISM AND TRUANCY

JHCC: PROSPECT MOUNTAIN HIGH SCHOOL COMMUNICABLE DISEASES

JI: Prospect Mountain High School STUDENT RIGHTS AND RESPONSIBILITIES

JIB: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT INVOLVEMENT IN DECISION MAKING

JIBA: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT GOVERNMENT

JIBB: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT REPRESENTATIVE TO THE BOARD

JIBB-R: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT REPRESENTATIVE TO THE BOARD

JIC: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT CONDUCT

JICB: PROSPECT MOUNTAIN HIGH SCHOOL CARE OF SCHOOL PROPERTY BY STUDENTS

JICC: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT CONDUCT ON SCHOOL BUSES

JICD: Prospect Mountain High School STUDENT CONDUCT, DISCIPLINE AND DUE PROCESS Safe School Zone

JICDD: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT DISCIPLINE/OUT-OF-SCHOOL ACTIONS

JICD-R1: PROSPECT MOUNTAIN HIGH SCHOOL MEMORANDUM OF UNDERSTANDING REGARDING REPORTING OF ACTS OF THEFT, DESTRUCTION OR VIOLENCE

JICD: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT DISCIPLINE AND DUE PROCESS

JICE: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT PUBLICATIONS

JICFA: PROSPECT MOUNTAIN HIGH SCHOOL HAZING POLICY

JICG: PROSPECT MOUNTAIN HIGH SCHOOL TOBACCO PRODUCTS BAN USE AND POSSESSION IN AND ON SCHOOL FACILITIES AND GROUNDS

JICH: PROSPECT MOUNTAIN HIGH SCHOOL DRUG AND ALCOHOL USE BY STUDENTS

JICI: PROSPECT MOUNTAIN HIGH SCHOOL WEAPONS ON SCHOOL PROPERTY

JICI-R: PROSPECT MOUNTAIN HIGH SCHOOL WEAPONS ON SCHOOL PROPERTY

JICJ: PROSPECT MOUNTAIN HIGH SCHOOL USE OF CELL PHONES AND ELECTRONIC DEVICES

JICK: PROSPECT MOUNTAIN HIGH SCHOOL JICK - PUPIL SAFETY AND VIOLENCE PREVENTION - Bullying

JICL: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT INTERNET ACCESS FOR STUDENTS

JICL-R:PROSPECT MOUNTAIN HIGH SCHOOL ACCEPTABLE INTERNET USE PROCEDURES - STUDENTS

JICMA: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT PUBLICATIONS

JIH: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT SEARCHES AND THEIR PROPERTY

JIH-R: PROSPECT MOUNTAIN HIGH SCHOOL SEARCH OF STUDENTS PROCEDURES AND REGULATIONS

JJA: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT ACTIVITIES & ORGANIZATIONS

JJIB: PROSPECT MOUNTAIN HIGH SCHOOL INTERSCHOLASTIC ATHLETICS

JJIB-R: PROSPECT MOUNTAIN HIGH SCHOOL ATHLETIC RULES AND REGULATIONS

JJIC: PROSPECT MOUNTAIN HIGH SCHOOL ELIGIBILITY FOR SCHOOL ATHLETICS

JJJ: PROSPECT MOUNTAIN HIGH SCHOOL ELIGIBILITY FOR PARTICIPATION IN ACTIVITIES

JKAA: PROSPECT MOUNTAIN HIGH SCHOOL USE OF RESTRAINTS AND SECLUSION

JKA: PROSPECT MOUNTAIN HIGH SCHOOL CORPORAL PUNISHMENT

JLCA: PROSPECT MOUNTAIN HIGH SCHOOL PHYSICAL EXAMINATIONS OF STUDENTS

JLCB: PROSPECT MOUNTAIN HIGH SCHOOL IMMUNIZATIONS OF STUDENTS

JLCCA: PROSPECT MOUNTAIN HIGH SCHOOL HIV/AIDS POLICY

JLCD: Prospect Mountain High School ADMINISTERING MEDICATION TO STUDENTS

JLCE/EBBC: PROSPECT MOUNTAIN HIGH SCHOOL FIRST AID AND EMERGENCY MEDICAL CARE

JLCF: PROSPECT MOUNTAIN HIGH SCHOOL WELLNESS POLICY

JLCJ

JLCJ-R2: PROSPECT MOUNTAIN HIGH SCHOOL CONCUSSIONS AND HEAD INJURIES – ImPACT TESTING

JLCK: PROSPECT MOUNTAIN HIGH SCHOOL SPECIAL PHYSICAL HEALTH NEEDS OF STUDENTS

JLC: Prospect Mountain High School STUDENT HEALTH SERVICES

JLD: Prospect Mountain High School SCHOOL GUIDANCE PROGRAMS AND SERVICES

JLDBA: PROSPECT MOUNTAIN HIGH SCHOOL BEHAVIOR MANAGEMENT AND INTERVENTION

JLF: PROSPECT MOUNTAIN HIGH SCHOOL REPORTING CHILD ABUSE OR NEGLECT

JLI/EB: PROSPECT MOUNTAIN HIGH SCHOOL JOINT LOSS MANAGEMENT COMMITTEE

JLIE: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT AUTOMOBILE USE

JLIF: PROSPECT MOUNTAIN HIGH SCHOOL REGISTERED SEXUAL OFFENDERS AND OFFENDERS AGAINST CHILDREN

JM: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT AWARDS AND SCHOLARSHIPS

JQ: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT FEES, FINES, AND CHARGES

JRA: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT RECORDS AND ACCESS

Section K: School-Community Relations

KA/IJO:PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL, FAMILY AND COMMUNITY PARTNERSHIPS

KB: PROSPECT MOUNTAIN HIGH SCHOOL PUBLIC INFORMATION PROGRAM

KB: PROSPECT MOUNTAIN HIGH SCHOOL TITLE I PARENT INVOLVEMENT IN EDUCATION

KB: PROSPECT MOUNTAIN HIGH SCHOOL TITLE I PARENT INVOLVEMENT IN EDUCATION

KBA: PUBLIC'S RIGHT TO KNOW (Public Access to Records)

KD: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT SOCIAL MEDIA WEBSITES

KDA: PROSPECT MOUNTAIN HIGH SCHOOL NEWS MEDIA RELATIONS

KDCA: PROSPECT MOUNTAIN HIGH SCHOOL USE OF STUDENTS IN PUBLIC INFORMATION PROGRAM

KD-R: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL SOCIAL MEDIA WEBSITES - REGULATION

KE: PROSPECT MOUNTAIN HIGH SCHOOL PUBLIC COMPLAINTS

KEB: PROSPECT MOUNTAIN HIGH SCHOOL PUBLIC COMPLAINTS ABOUT SCHOOL PERSONNEL, EMPLOYEES, STUDENTS, OR ADMINISTRATION

KED: PROSPECT MOUNTAIN HIGH SCHOOL SECTION 504 GRIEVANCE PROCEDURE

KEL: PROSPECT MOUNTAIN HIGH SCHOOL POLICY OF RECONSIDERATION OF LIBRARY OR CLASSROOM MATERIALS

KF: PROSPECT MOUNTAIN HIGH SCHOOL COMMUNITY USE OF SCHOOL FACILITIES POLICY

KFA: PROSPECT MOUNTAIN HIGH SCHOOL PUBLIC CONDUCT ON SCHOOL PROPERTY

KFD: PROSPECT MOUNTAIN HIGH SCHOOL USE AND LOCATION OF AUTOMATED EXTERNAL DEFIBRILLATOR(S)

KF-R: PROSPECT MOUNTAIN HIGH SCHOOL PROCEDURE TO ACCOMPANY POLICY KG

KH: PROSPECT MOUNTAIN HIGH SCHOOL PUBLIC SOLICITATIONS IN THE SCHOOLS

KI: PROSPECT MOUNTAIN HIGH SCHOOL VISITORS TO THE SCHOOL

KJB: PROSPECT MOUNTAIN HIGH SCHOOL POSTING OF COMMUNITY NOTICES

KL: PROSPECT MOUNTAIN HIGH SCHOOL RELATIONS WITH STATE GOVERNMENT AUTHORITIES

KLG: PROSPECT MOUNTAIN HIGH SCHOOL RELATIONS WITH POLICE AUTHORITIES

KMA: PROSPECT MOUNTAIN HIGH SCHOOL RELATIONS WITH PARENT ORGANIZATIONS

LEB/IHCD: PROSPECT MOUNTAIN HIGH SCHOOL ADVANCES COURSEWORK/ADVANCED PLACEMENT COURSES

PI: PROSPECT MOUNTAIN HIGH SCHOOL PROFESSIONAL IMPROVEMENT

A

READ ME FIRST

PROSPECT MOUNTAIN HIGH SCHOOL

POLICY CATEGORIES

Section A        Foundations and Basic Commitments

Section B        School Board Governance and Operations

Section C        General School Administration

Section D        Fiscal Management

Section E        Support Services

Section F        Facilities Development

Section G        Personnel

Section I        Instruction

Section J        Students

Section K        School-Community Relations


Section A: Foundations and Basic Commitments

AA: PROSPECT MOUNTAIN HIGH SCHOOL JOINT BOARD LEGAL STATUS

Category P

  1. The responsibilities and authority of this Joint School Board, hereinafter the “Joint Board” was established by the Alton-Barnstead Joint Maintenance Agreement approved by the New Hampshire State Board of Education in October of 2001, adopted by Alton on December 19, 2001 and Barnstead on November 20, 2001, by its ratification by a majority of voters in both communities.  The legal status of the JMA is established by RSA 194:21 et sec, and the bond approved by both communities in March 2002.

  1. For the purpose of these bylaws, the school boards of Alton and Barnstead School Districts shall be referred to as the “Town Board(s).”

  1. For purposes of these Bylaws, the terms “Superintendent” or “Superintendent of Schools” shall mean that person chosen by the Joint Board to provide the services of a superintendent.

  1. For the purposes of these Bylaws, the school will be referred to as the “JMA High School”, currently known as Prospect Mountain High School.

Policy Committee Review 06-18-2013

School Board Review 07-16-13



AC: PROSPECT MOUNTAIN HIGH SCHOOL NON-DISCRIMINATION


Category Recommended

This policy is designed to ensure a safe working and learning environment for all employees and students and to ensure that every student has equal access to all school programs and activities.

The Prospect Mountain School Board in accordance with the requirements of the federal and state laws, and the regulations which implement those laws, hereby declares formally that it is the policy of the Board, in its actions and those of its employees, that there shall be no discrimination on the basis of gender, sexual orientation or gender identity, marital status, race, color, religion, nationality, ethnic origin, age, economic status or disability for employment in participation in admission or access to, or operation and administration of any educational program or activity in the School.

Prospect Mountain High School will not discriminate against any employee who is a victim of domestic violence, harassment, sexual assault or stalking.

Inquiries, complaints, and other communications relative to this policy and to the applicable laws and regulations concerned with non-discrimination shall be received in writing by the Superintendent or his/her designee.

In accordance with Title IX of the Education Amendments of 1972, Public Law 92-138 and amendments thereto in Public Law 93-563 and the codes of the Federal regulations, Title 45, Part 86, which implements those laws, it is hereby declared formally that it is the policy of the Supervisory Union, and those of its employees, that there shall be no discrimination or any education program or activity in Prospect Mountain High School.  Inquiries, complaints and other communications relative to this policy and to Title IX of the Education Amendments of 1972 and other public laws and federal regulations concerned with non-discrimination on the basis of sex, shall be addressed to the following person designated for this area:

Justin Carloni, Title IX Coordinator

Prospect Mountain High School, Alton NH

875-3800

This policy of non-discrimination is applicable to all persons employed or served by the school. Any complaints or alleged infractions of the policy, law or applicable regulations will be processed through the grievance procedure. This policy implements PL 94-142, Section 504 of the Rehabilitation Act of 1973, Title II of the American with Disabilities Act, Title VI or VII of the Civil Rights act of 1964, Title IX of the Education Amendments of 1972, and the laws of New Hampshire pertaining to non-discrimination.

Legal Reference:

RSA 354-A:6, Opportunity for Employment without Discrimination a Civil Right

RSA 354-A:7, Unlawful Discriminatory Practices

The Age Discrimination in Employment Act of 1967

Title II of The Americans with Disabilities Act of 1990

Title VII of The Civil Rights Act of 1964 (15 or more employees)

Title IX of the Education Amendments of 1972

RSA 186:11, XXXIII, Discrimination

RSA 275:71, Prohibited Conduct by Employer

Appendix: AC-R

Policy Committee Review 04/14/2016

School Board 1st reading 05/10/2016

School Board Final Reading 08/02/2016


ACE:  PROSPECT MOUNTAIN HIGH SCHOOL PROCEDURAL SAFEGUARDS NONDISCRIMINATION ON THE BASIS OF HANDICAP/DISABILITY


Category P

The Prospect Mountain School Board provides the following Notice of Procedural Safeguards to parents/guardians, and handicapped persons, as required by 34 C.F.R. Sections 104.7, 104.8, 104.22 (4) (f), and 104.36 of the Regulations implementing Section 504 of the Rehabilitation Act of 1973.

Prospect Mountain does not discriminate on the basis of handicap in admission or access to, or treatment or employment in, its programs and activities.

Prospect Mountain provides a grievance procedure with appropriate due process rights.  The Special Education Director is the designated employee, charged with coordinating efforts to comply with Section 504. The parent/guardian of handicapped students or any handicapped person may use the grievance procedure established by the School Board.

Grievance Procedure:  Parents/guardians of a handicapped student have the right to notify the Special Education Director with their complaint.  Additionally, any handicapped individual also has the right to notify the Special Education Director with their complaint.

The Special Education Director will provide an initial response within ten (10) school days of receipt of the written complaint. The parties will attempt to work out their differences informally in a prompt and equitable manner. A written record of the complaint resolution should be made within ten (10) school days of completion.

If the effort to resolve the complaint at the Special Education level fails, the complainant may notify the Superintendent of the complaint and request a formal meeting to resolve the complaint.  

If the complaint is not resolved at the Superintendent level the Prospect Mountain School Board may schedule the matter for a hearing at which time the complainant may be represented by any person the complainant chooses, including legal counsel.  The complainant and the district administration may present information through documents, other evidence and witnesses.

Within ten (10) school days of any of the above options, a written record should be made of the decision and the complainant will be notified of the decision in writing.

Procedural Safeguards:  As required by 34 C.F.R. Section 104.36, parents/guardians of a student who needs or is believed to need special instruction and related services have the right, with respect to any action regarding identification, evaluation, and placement to:

1.  Notice of referral/identification, evaluation, and placement process, with appropriate consent form.

2.  Examine all relevant records.

3.  An impartial hearing, at any time, with respect to any actions regarding identification, evaluation, or placement of persons who need or are believed to need special education and related services; an opportunity for participation by the parent/guardian and representation of counsel as provided under the Individuals with Disabilities Education Act.

4.  A review process.

REFERRAL AND ASSESSMENT PROCESS

The Prospect Mountain High School has set forth an administrative mechanism designed to facilitate steps which will address compliance with Section 504 of the Rehabilitation Act of 1973 which prohibits discriminatory practices as intended to help the Prospect Mountain High School to : (a) determine whether a person is eligible for service under Section 504 of the Rehabilitation Act of 1973; and (b) designed a plan to assure the equal participation of disabled persons in activities that the School provides or sponsors in its educational setting for eligible persons.

ESTABLISHING AN ACCOMMODATION TEAM

If a referral is subsequently made, the 504 Manager will organize a team and schedule a meeting to determine: (a) if the student referred is disabled under Section 504 and (b) needs modified program in order to access activities in the school setting.  The 504 Manager will inform the parent(s) or guardian of the referred student (if applicable) and will provide 504 information including a copy of parent rights.

Depending upon the nature of the potential disability being considered, the team may include:

  1. Building level 504 Manager
  2. A special education teacher
  3. School nurse
  4. Appropriate regular (teacher(s))
  5. Counselor
  6. Psychologist, occupational therapists, physical therapist, speech/language pathologists and/or any other pertinent specialist
  7. Parent(s)
  8. Student

Individuals consulting with this team may include the school principal, central office personnel and/or physician.

Reference

34 C.F.R., Sections 104.7 , 104.8 , 104.22 (4) (f), and 104.36 of the Section 504 Regulations.

First Reading 10/21/08

Second Reading 11/18/08

Final Reading and Approval 12/02/08

Policy Committee Review 06/18/2013

School Board Review 07/16/2013

        School Board Reading and Approval  10/7/2014





ACEA: PROSPECT MOUNTAIN HIGH SCHOOL SECTION 504 RIGHTS OF HANDICAPPED PERSONS

It is the policy of Prospect Mountain High School that no otherwise qualified person shall, solely by reason of his/her handicap, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity sponsored by this district.

As used in this policy and any implementing regulations, “handicapped person” means a person who has, or had, is regarded or was regarded as having, a physical or mental impairment that substantially limits one or more of a person’s major life activities.  This term includes all students identified as educationally disabled under IDEA.

Notice of the School’s policy on non-discriminating in employment and education shall be stated in the local School Board Policy manual, posted throughout the School, and published in any school statement regarding the availability of employment or educational services.

EMPLOYEES

No employee or candidate for employment shall be discriminated against in recruitment, employment, promotion, training, or transfer solely because of his/her handicapping condition.  

No candidate for employment shall be required to answer a question regarding a handicapping condition that is not directly related to the essential function of the position for which s/he has applied.  No such candidate will be discriminated against on the basis of a handicapping condition that is not directly related to the essential function of the position for which s/he has applied.

Reasonable modification in scheduling and the allocation of duties, not directly affecting the instructional program, shall be made to accommodate employment conditions to the needs of handicapped persons.

STUDENTS

The educational program of the School shall be equally accessible to all students at each grade level.  Barrier-free access to school facilities shall be provided to the extent that no handicapped person is denied an opportunity to participate in a School program available to non-handicapped persons.

A free appropriate public education shall be provided for each child determined to be in need of services.  Such services or program shall be provided in the least restrictive environment and in barrier-free facilities comparable to those provided to non-handicapped students.  

No otherwise qualified student with handicaps will be denied participation in co-curricular, intramural, or interscholastic activities or any of the services offered, or recognitions rendered regularly to the students of this School.

The due process rights of handicapped students and their parents will be safeguarded.

PROCEDURAL SAFEGUARDS

The Director of Special Education serves as the school’s Section 504 Coordinator.  A complaint regarding a violation of law and the policy shall be subject to the School’s adopted grievance procedure that provides for the prompt and equitable resolution of disputes.

29 U.S.C. 794 (SEC. 504, Rehabilitation Act of 1973)

49 C.F.R. Part 84

20 U.S.C. Chapter 33 (PL 101-476 IDEA)

Policy Committee Review 08/28/2014

School Board Reading and Approval  10/7/2014


ACEB: PROSPECT MOUNTAIN HIGH SCHOOL SECTION 504 COMPLIANCE PLAN

The Compliance Plan serves students, parents, employees, applicants for employment, and programs within the school.

  1.  The school assures students, parents, applicants for employment and employees that it will not discriminate against any individual with disabilities.
  2. The person designated as the SAU Section 504 Compliance Coordinator is the Director of Special Education.
  3. Parents/guardians are provided procedural safeguards, which are included in the “notice of Parent/Student Rights under Section 504, the Rehabilitation Act of 1973”.
  4. An impartial hearing and appeal process is provided upon request.
  5. Notice to students, parents, employees, and the general public of nondiscrimination assurances and parent/student rights and identification, evaluation, and placement will be disseminated annually in the following manner:
  1. Announcement in local public school student/parent handbooks.
  2. Posted notice in each public school building.
  3. A notice will be included in both the classified personal handbooks and professional faculty handbooks.
  1. A grievance procedure is established and available upon request to students, parents, employees, and the general public.  Such a plan is available with the school’s 504 Coordinator.
  2. The School will conduct an annual “child find” campaign with the goal to locate and identify all Section 504 qualified individuals with disabilities (ages 0-21) who reside within the attendance boundaries of the school corporation.
  3. The school will inform all individuals with disabilities and their parent/guardian of the school’s responsibilities and procedural safeguards under Section 504.

Policy Committee Review 08/28/2014

School Board Reading and Approval  10/7/2014


AC-R: PROSPECT MOUNTAIN HIGH SCHOOL NON-DISCRIMINATION:  TITLE IX GRIEVANCE

Inquiries or complaints regarding compliance with Title IX may be directed to the office of Superintendent of Schools.  Grievances will be processed as follows:

GRIEVANCE PROCEDURE

1.  Any complaint from or on behalf of any person employed or served by the schools shall be submitted in writing, using the form provided, to the office of the Superintendent of Schools, hereafter referred to as "the designated employee." The designated employee shall without delay forward it to the person immediately responsible, i.e., department head, coach, supervisor, etc.

2.  The immediately responsible person will investigate the complaint and report his/her findings and recommended remediation in writing to the grievant within five (5) school days.  A copy of the report shall be sent to the designated employee who will maintain a file on all grievances.

3.  If the grievance has not been remedied to the satisfaction of the grievant, he/she may then submit the complaint, with all previous communications attached, to the following parties, in the order given.  Each party will have the time indicated in which to investigate and report its findings and recommended remediation.

a.  Responsible Building Principal (5 school days)

b.  Superintendent of Schools (10 school days)

c.  School Board (20 school days)

4.  If all else fails, the grievant may appeal to the Federal Office for Civil Rights, Department of Health, Education and Welfare, Washington, D.C.  20201.

Note:  All reports submitted throughout the grievance procedure must be made

out in duplicate, with all previous correspondence attached, one copy going to

the grievant and one to the designated employee who shall maintain a file on

all grievances.  Blank grievance forms will be available in all Principals' offices

in every school and in the Superintendent of School's office.

See Policy AC

Policy Committee Approval 10/15/15

School Board Approval 11/03/2015

AD: PROSPECT MOUNTAIN HIGH SCHOOL PHILOSOPHY OF THE SCHOOL

Category O

The PMHS Community will develop and maintain a mission statement for the School and the Board should review and revise the statement annually.

Legal Reference:

NH Code of Administrative Rules, Section Ed. 306.11, School Philosophy, Goals, and Objectives


1st reading 04/18/06

2nd reading 05/16/06

Final reading 06/06/06

Policy Committee 06/18/2013

School Board Review 07/16/2013


ADB: PROSPECT MOUNTAIN HIGH SCHOOL DRUG-FREE WORKPLACE

Category R
Also, ADC, GBEC, GBED & JICH

The School District will provide a drug-free workplace in accordance with the Drug-Free Schools and Communities Act of 1988 and Amendments of 1989 (41 USC Section 701 Et. Seq.). In compliance with statutory requirements, the District will:

1.  Notify all employees, in writing, that the unlawful manufacture, distribution, dispensation, possession, sale, prescription, administration, or use of controlled substance is prohibited in the District's workplace and that any violation is subject to disciplinary action. Notification will be accomplished by distribution of this policy to all employees.

2.  Provide a drug-free awareness program to inform employees about:

a.  The dangers of drug abuse in the workplace;

b.  The District's policy of maintaining a drug-free workplace;

c.  Any available drug and alcohol counseling, rehabilitation, and employee assistance and/or re-entry programs; and

d.  The penalty/penalties that may be imposed on employees for drug abuse and alcohol violations occurring in the workplace.

3.  Notify employees that, as a condition of employment in the District, they will agree to and abide by the terms of the policy, and will notify the District of any drug statute conviction resulting from workplace conduct within five days of the conviction.  Within ten (10) days of receiving notice of a conviction from an employee, or otherwise receiving actual notice of such conviction, the District will provide notice of the conviction to the appropriate granting agency/agencies.

4.  Establish the following as grounds for disciplinary action:

a.  Working under the influence of alcohol or illegal drugs, no matter where consumed.

b.  Having an unsealed container of alcohol or consuming alcohol on School property. (Any employee who finds any type of container of alcohol on School property should report it to the administration as soon as possible.)

c.  Possessing or distributing controlled substances on School property.

d.  Consuming, possessing, or distributing alcohol or illegal drugs at official School functions not on School property.

An official School function is defined as one which is authorized and conducted by the School with School officials present, in charge, and on duty, such as, but not limited to:

a.  Interscholastic athletic contests

b.  Field trips

c.  School dances

5.  Alert the local law enforcement agency of suspected violations of the policy.

6.  Within thirty (30) days of receipt of notice that an employee has violated the policy the District will take any of the following disciplinary actions (either alone or in combination):

a.  Suspension

b.  Termination of employment

c.  Satisfactory participation in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health or law enforcement, or other appropriate agency.

7.  Make a good faith effort to continue to maintain a drug-free workplace through implementation of all the provisions of this policy. In so doing, the District will conduct a biennial review of its programs to determine their effectiveness and to ensure that the disciplinary sanctions are consistently enforced and changes are implemented, if needed.

Legal Reference:

RSA 193-B, Drug Free School Zones

41 USC Section 701 and Section 702(a)(1) Et. Seq., Drug-Free Schools and Communities Act of 1988 and

Amendments of 1989

Policy Committee 1st reading: 03/04/2010

2nd Reading 04/06/2010

Final Reading 05/04/10

Policy Committee Review 06/18/2013

School Board Review 07/16/2013


 

ADC: PROSPECT MOUNTAIN HIGH SCHOOL TOBACCO PRODUCTS BAN USE AND POSSESSION IN AND ON SCHOOL FACILITIES AND GROUNDS

Category P
Also ADB, GBEC, GBED & JICG

USE OF TOBACCO PRODUCTS STRICTLY PROHIBITED
IN/ON ALL SCHOOL FACILITIES AND/OR GROUNDS

No person shall use any tobacco product in any facility maintained by the School District, nor on any of the grounds of the District.

“Tobacco products” means cigarettes, cigars, snuff, smokeless tobacco, smokeless cigarettes, products containing tobacco, and tobacco in any other form.

"Facility" is any place which is supported by public funds and which is used for the instruction of students enrolled in preschool programs and in all grades maintained by the District. This definition shall include all administrative buildings and offices and areas within facilities supportive of instruction and subject to educational administration, including, but not limited to, lounge areas, passageways, rest rooms, laboratories, classrooms, study areas, cafeterias, gymnasiums, maintenance rooms, libraries, and storage areas.

Signs shall be placed by the District in all buildings, facilities and school vehicles stating that the use of tobacco products is prohibited.

It is the responsibility of the building principal(s), or designee, to initially enforce this policy by requesting that any person who is violating this policy to immediately cease the use of tobacco products. After this request is made, if any person refuses to refrain from using tobacco products in violation of this policy, the principal or designee may call the local police who shall then be responsible for all enforcement proceedings and applicable fines and penalties.

Students

No student shall purchase, attempt to purchase, possess or use any tobacco product in any facility, in any school vehicle or anywhere on school grounds maintained by the District.

Enforcement of this prohibition shall initially rest with building principals, or their designees, who may report any violation to the local police department. In accordance with state law, the police department shall be responsible for all proceedings and applicable fines and penalties.

The principal will develop regulations which cover disciplinary action to be taken for violations of this policy which shall be set forth in the Student Handbook/Code of Conduct.

Employees

No employee shall use any tobacco product in any facility in any school vehicle or anywhere on school grounds maintained by the District.

Initial responsibility for enforcement of this prohibition shall rest with building principals, or their designees. The principal may report violations to the local police department. In accordance with state law, the police department shall be responsible for all proceedings and applicable fines and penalties.

The principal will develop and implement the appropriate means of notifying employees of the possible disciplinary consequences of violating this policy. Any employee(s) who violate(s) this policy is subject to disciplinary action which may include warning, suspension or dismissal. In addition, fines or other penalties may result from enforcement of these prohibitions by other law enforcement officials.

All other persons

No visitor shall at any time use tobacco products in any facility, in any school vehicle, or anywhere on school grounds maintained by the District.

Responsibility for enforcement of this prohibition shall rest with all School District  employees who may report violations to the local police department. In accordance with state law, the police department shall be responsible for all proceedings and applicable fines and penalties.

Statutory References:

RSA 155:64 – 77, Indoor Smoking Act

RSA 126-K:6, Possession and Use of Tobacco Products by Minors

RSA 126-K:7, Use of Tobacco Products on Public Educational Grounds Prohibited

Policy Committee 1st reading 03/04/2010

2nd Reading 04/06/2010

Final Reading 05/04/2010

Policy Committee Review 06/18/2013

School Board Review 07/16/2013


ADD/EBB: PROSPECT MOUNTAIN HIGH SCHOOL SAFE SCHOOLS

Category: Recommended  See also EB, JICK

The Prospect Mountain High School Board recognizes that effective learning and teaching takes place in a safe, secure and welcoming environment and that safe schools contribute to improved attendance, increased student achievement and community support. To that end, the PMHS Board directs the superintendent to develop a safe schools plan that includes:

1.  Procedures that address the supervision and security of school buildings and grounds.

2.  Procedures that address the safety and supervision of students during school hours and school-sponsored activities.

3.  Procedures that address persons visiting school buildings and attending school-sponsored activities.

4.  Training programs for staff and students in crisis prevention and management.

5.  Training programs for staff and students in emergency response procedures that include practice drills.

6.  Training programs for staff and students in how to recognize and respond to behavior or other information that may indicate impending violence or other safety problems.

7.  Training and support for students that aims to relieve the fear, embarrassment and peer pressure associated with reporting behavior that may indicate impending violence or other safety problems.

8.  Procedures for safe, confidential reporting of security and safety concerns at each school building.

9.  Procedures for regular assessments by school security/safety professionals and law enforcement officers to evaluate the security needs of each school building and to provide recommendations for improvements if necessary.

10.  Procedures for regular assessments by school climate professionals to determine whether students feel safe and to provide recommendations for improvements in school climate at each district building.

11.  Procedures to provide for regular communications between district officials, law enforcement officers, fire department officials, city and county officials and local medical personnel to discuss crisis prevention and management strategies, including involvement by these parties in the development and revision of crisis prevention and management plans.

12.  Training programs for staff and students in safety precautions and procedures related to fire prevention, natural disaster response, accident prevention, public health, traffic, bicycle and pedestrian safety, environmental hazards, civil defense, classroom and occupational safety, and special hazards associated with athletics and other extracurricular activities.

13.  Procedures for the reporting of criminal activity to law enforcement. Each building principal shall be responsible for the supervision and implementation of the safe school program at his or her school. The principal shall submit annually, in the manner and by the date specified by the State Board of Education, a written report to the PMHS Board of Education concerning the learning environment in the school during that school year. The report shall contain, at a minimum, the information required by law.

Legal References:

RSA 193-D, Safe School Zones

RSA 193-F, Pupil Safety and Violence Prevention

NH Code of Admin. Rule. Section Ed. 306.04(a)(2), Promoting School Safety

Policy Committee 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016

        

AE: PROSPECT MOUNTAIN HIGH SCHOOL ACCOUNTABILITY

Category O

The Board directs the Superintendent to establish an accountability system in order to collect data needed for evaluation of the school’s compliance with state and federal laws on school accountability.

The Superintendent will ensure that the school’s statistical reports are filed in a timely manner with the New Hampshire Department of Education.

Legal Reference:

RSA 189:28, Statistical Reports; Failure to File Reports

RSA 193-H:4, Local Education Improvement Plan; Strategic Responses

NH Code of Administrative Rules, Section Ed. 306.23, Statistical Reports; Accountability

1st reading 04/18/06

2nd Reading 05/16/06

Final Reading 06/06/06

Policy Committee Review 06/18/2013

School Board Review 07-16-2013


Section B: School Board Governance and Operations

BA: PROSPECT MOUNTAIN HIGH SCHOOL JOINT BOARD OPERATIONAL GOALS

Category

The goal of the Joint Board is to govern the administration, construction, maintenance, and operation of the Prospect Mountain High School to serve the educational need of ninth through twelfth grade students.

The Joint Board will act in cooperation, and with a unity of purpose, to serve the needs of Prospect Mountain High School students in this endeavor.  The Joint Board will work with the school administration to find ways to expand and enhance the educational opportunities in a cost effective manner.

The Joint Board will govern itself by the bylaws contained in this document.  These bylaws are subject to review and amendment by the Joint Board, as needed for the equitable and efficient operation of Prospect Mountain High School.

Policy Committee Review 06/18/2013

School Board Review 07/16/2013


BBA: PROSPECT MOUNTAIN HIGH SCHOOL JOINT BOARD POWERS AND DUTIES

Category R

  1. The Joint Board exercises all the powers and duties prescribed to them by state statutes and by the policies, rules and regulations of the State Board of Education, and Joint Maintenance Agreement.

  1. The Joint Board shall adopt such policies as are necessary and desirable to control and effectuate the recruitment, employment, evaluation, and dismissal of teachers and other employees and may delegate authority to the Superintendent of Schools to carry out the provisions of such policies excepting that no teacher shall be employed who has not been nominated by the Superintendent of School and approved by the Joint Board.

  1. The Joint Board shall adopt such policies as are necessary and desirable to control and effectuate the purchase of equipment, supplies or services any may delegate to the Superintendent of Schools the authority to make commitments in accordance with such policy.

  1. The Joint Board shall prepare a budget of school expenditures in accordance with Paragraphs 6 and 7 of the Joint Maintenance Agreement and budget preparation bylaws below and make suitable and timely assignments of the school money to the various needs of the school.  Accounts shall be kept as the State Board shall require and shall be open at all times to the inspection of the Superintendent, and any officer of the State Board and to the public in accordance with the Laws of the State of New Hampshire.

  1. The Joint Board shall hold meetings for the transaction of business at least six times a year and shall require the attendance of the Superintendent of his designee.  The Joint Board shall cause a written record to be kept of each meeting.

  1. The Joint Board shall, in consultation with the Superintendent and in accordance with statutes and regulations of the State Board of Education, determine the educational goals of the district develop long-range plans and identify measurable and attainable short-term objectives.  The Joint Board shall require the implementation of educational programs designed to reflect the goals and objectives and further, the Joint Board shall require the appropriate review of such programs and make public the results of such investigation.

  1. The Joint Board shall exercise all powers and perform all duties vested in and imposed upon the Joint Board by law, the regulations of the State Board, and the Joint Maintenance Agreement, which are not committed to the Superintendent or by them expressly delegated to the Superintendent.

Policy Committee Review 06/18/2013

School Board Review 07/16/2013


BBAA: PROSPECT MOUNTAIN HIGH SCHOOL BOARD MEMBER AUTHORITY

Category Recommended

Because all powers of the Joint Board lie in its action as a group, individual Board members exercise their authority over Joint Board affairs only as they vote to take action at a legal meeting of the Board.

The Chairperson shall be the spokesperson for the Joint Board with the press.  With the consent of the Board, the Chairperson may write a letter and articles and otherwise communicate with the press on behalf of the Joint Board.

In other instances, an individual Joint Board member, including the chairman, has power when the Joint Board, by vote, has delegated authority to him or her.

Publicity Releases

The Joint Board encourages the release of worthy school news for purposes of disseminating information and maintaining and improving public relations.

Policy Committee Review 06/18/2013

School Board Review 07/16/2013


BBC: PROSPECT MOUNTAIN HIGH SCHOOL BOARD MEMBER PARTICIPATION AND ATTENDANCE

Category Recommended

Each town shall adopt a bylaw pertaining to the duties of board members under the Joint Maintenance Agreement.

Policy Committee Review 06/18/2013

School Board Review 07/16/2013


BCA: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL BOARD MEMBER ETHICS                     

Category R

AS A MEMBER OF THE PROSPECT MOUNTAIN HIGH SCHOOL BOARD OF EDUCATION, I WILL STRIVE TO IMPROVE PUBLIC EDUCATION, AND TO THAT END AS A BOARD MEMBER, SHALL COMPLY WITH THE FOLLOWING ETHICAL PROVISIONS:

1st reading 09/04/2012

2nd Reading 10/02/12

Final Reading 10/16/2012


BCA- R: PROSPECT MOUNTAIN HIGH SCHOOL                        

Category R

ACKNOWLEDGEMENT OF SCHOOL BOARD ETHICS

I, _______________________________, have read Prospect Mountain High, School Board Policy BCA – School Board Member Ethics.

I shall, to the best of my ability, adhere to all ethical statements and considerations contained within that policy.

_____________________________________        _________________________

Signature of School Board Member                        Date

_____________________________________        _________________________

Signature of School Board Chair                        Date

Witness:        ________________________________

                Superintendent of Schools

 1st Reading  09/04/2012

2nd Reading 10/02/2012

Final Reading 10/16/2012


BCB: PROSPECT MOUNTAIN HIGH SCHOOL BOARD MEMBER CONFLICT OF INTEREST

Category R

As elected officials, school board members owe a duty of loyalty to the general public in protecting the school district's interests.  Therefore, the Board declares that a conflict of interest is a personal, pecuniary interest that is immediate, definite, and demonstrable and which is or may be in conflict with the public interest.

A board member who has a personal or private interest in a matter proposed or pending before the Board will disclose such interest to the Board, will not deliberate on the matter, will not vote on the matter, and will not attempt to influence other members of the Board regarding the matter.  Additionally, Board members should refrain from engaging in conduct or actions, that give the appearance of a conflict of interest, embarrass the Board, or personally embarrass another Board member.

It is not the intent of this policy to prevent the District from contracting with corporations or businesses with which a Board member is an employee. The policy is designed to prevent placing a Board member in a position where his interest in the public schools and his interest in his place of employment (or other indirect interest) might conflict, and to avoid appearances of conflict of interest even though such conflict may not exist.

Nepotism 

The Board may employ a teacher or other employee if that teacher or other employee is the father, mother, brother, sister, wife, husband, son, daughter, son-in-law, daughter-in-law, sister-in-law, or brother-in-law of the Superintendent or any member of the Board.  Such a relationship will not automatically disqualify a job applicant from employment with the school district.

However, the Board member shall declare his/her relationship with the job applicant and will refrain from debating, discussing, or voting on a nomination or other issue. The job applicant is expected to declare his/her relationship with the Board member as well.

This shall not apply to any person within such relationship or relationships who has been regularly employed by the Board prior to the inception of the relationship, the adoption of this policy, or a Board member's election.

Legal References:

[1]Marsh v. Hanover, 113 NH 667 (1973) and

[2]Atherton v. Concord, 109 NH 164 (1968)

Policy Committee 1st reading 06/18/2013

Second Reading and approval 07/16/2013

BDB: PROSPECT MOUNTAIN HIGH SCHOOL BOARD OFFICERS

Category Recommended

Board officers will include a chairman, vice-chairman and secretary.  Board officers will serve a one-year term, concluding at the re-organizational meeting the following year, at which time a new election of officers will occur.

The Joint Board will elect officers at the first meeting following the annual school district meetings or elections.  The Joint Board officers, election process, term length, and duties are as follows:

Chairman:  The Chairman of the Joint Board shall be elected annually by the Joint Board.  The Chair shall automatically rotate between the two Town Boards.  The Chairman will preside over all meetings, and be a voting member of the Joint Board.  The Chairman will consult with the superintendent on the preparation of the agenda for each meeting, and have the authority to sign contracts and instruments approved by the Joint Board in its name and on its behalf.  The Chairman shall have other duties and powers as the Joint Board may from time to time determine.

Vice-Chairman:  the Vice-Chairman of the Joint Board shall be elected annually by the Joint Board.  The Vice-Chairman shall be a resident of the town other than that of the Chairman.  The Vice-Chairman will fulfill the duties of the Chairman in the event of the Chairman’s absence.

Secretary:  The Secretary of the Joint Board shall be elected by a majority of the Joint Board.  The term will be for one year.  The duties of the secretary are to oversee the keeping of the meeting minutes, whether by a designated recorder, or by the secretary themselves and shall be responsible for Joint Board correspondence when directed by the chairman.  The superintendent is an ex-officio, non voting member of the Joint Board.

Vacancy

In the event of incapacity to serve in an office due to death, disability or change of residency, or other cause, the Joint Board shall, upon being notified of the vacancy, elect a replacement to serve the remainder of the year.  In the case of the Chairman or Vice-Chairman, residency shall remain at status quo unless the Joint Board decides to elect the Vice-Chairman in which case the residency shall rotate.

Policy Committee Review 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016


BDC: PROSPECT MOUNTAIN HIGH SCHOOL APPOINTED BOARD OFFICIALS (Treasurer)

Category O

TREASURER  The treasurer of the Prospect Mountain High School shall be appointed by the Prospect Mountain High School Board for one or more terms not to exceed 5 years each, shall not be a member of the PMHS Board, or employee or spouse of an employee of Prospect Mountain High School, and shall receive for services such sum as the Board may determine.  The treasurer shall, before entering upon the duties of such office, give a bond to the School with a surety company authorized to do business within the state in a form approved by the commissioner of revenue administration, and the premium shall be paid by the high school.  The provisions of RSA 21:-J:17, applicable to uniform accounting by school districts, shall apply to the high school.

Policy Committee Review 06-18-2013

School Board Review 07-16-2013


BDDE: PROSPECT MOUNTAIN HIGH SCHOOL RULES OF ORDER, ONE-MAN-ONE VOTE

Category O

In conducting a meeting, the Joint Board shall use Robert's Rules of Order (identified by publisher and edition) as its guide.  From time to time the Joint Board may in the best interests of Prospect Mountain High School, set aside these rules or waive various provisions.

One-Man-One Vote Provisions

In accordance with Paragraphs 4 and 19 of the Joint Maintenance Agreement, the following procedures shall be followed when a member of the Joint Board wishes to utilize the one-man-one vote provisions from the Agreement.

  1.  The member shall notify the Chairperson of the Joint Board by delivering a written request that there be a vote by town and specifying the issue on which the vote is requested.  The Chairperson will then notify the Vice-Chair of the written request.  
  2. The Chairperson of the Joint Board may require that the request be redrafted to avoid confusion regarding the issue to be voted upon.
  3. Upon accepting such a request, the Chairperson of the Joint Boards shall poll the Joint Board members to determine if any time is needed for gathering information or other cause.
  4. The Joint Board Chairperson shall designate a time for each Town Board to deliberate, vote and report its vote back to the Joint Board.
  5. The Town Boards shall then meet and deliberate on the issue.
  6. Voting by Town Board shall proceed in accordance with the bylaws of each Town Board including minutes.
  7. A tie vote on any motion on the issue at a Town Board vote shall defeat the motion.
  8. Failure to take action by the appointed time shall produce a vote to abstain.
  9. In the event that the two Town Boards’ votes create a tie vote, there shall be mandatory mediation period prior to utilizing the procedures in Paragraph 19 of the Joint Maintenance Agreement.
  10. The details of the mediation such as length of the mediation period, necessity of a mediator and possible revote on the issue, shall, on the first instance be determined by the Chairperson of the Joint Board subject to a vote by a majority of the Joint Board.
  11. Should efforts to mediate fail, the issue shall be put in a written summary and forwarded to the State Board of Education with a request that the State Board act on the request expeditiously.

Policy Committee Review 08/20/2013

Board Review 09/03/2013

BDE: PROSPECT MOUNTAIN HIGH SCHOOL BOARD COMMITTEES

Category R

The Board will establish and designate sub-committees to facilitate the fulfillment of the Prospect Mountain School Board duties in the functioning of the Prospect Mountain High School.  The composition of these committees shall, wherever feasible and practicable, be equally representative of the two towns.  The committees may include standing committees as listed below, and additional committees as needs are determined.

Finance/Budget

Buildings and Grounds

Professional Development

Policy/Personnel Committee

Technology Committee

Each committee will prepare a Statement of Purpose and Function subject to approval by the Prospect Mountain School Board.  These statements will be added as an addendum to these bylaws.  These statements will be reviewed and amended by vote of the School board, as the need is determined.

Assignments may be made to the committees at the annual organizational meeting.

Policy Committee Review 06-18-2013

School Board Review 07-16-2013


BDG: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL ATTORNEY

Category O

The Board recognizes that the increasing complexity of Prospect Mountain High School operations frequently requires procurement of professional legal services. Consequently, it shall retain an attorney or law firm for that purpose.

A decision to seek legal advice or assistance on behalf of the School shall normally be made by the Superintendent or by persons specifically authorized by the Superintendent. Such action shall occur where it is consistent with approved School policy or standard practice and meets an obvious need of the District. It may also take place as a consequence of formal Board direction.

Many types of instances of legal assistance to the School may be considered routine and not necessitating specific Board approval or prior vote. For example, the Superintendent may consult with the school attorney to interpret statutory requirements or regulations, prepare or review contracts and seek legal opinions regarding other District issues.

However, when the administration concludes that unusual types or amounts of professional legal service may be required, Board authorization for such service shall be promptly requested.

Policy Committee Review 06/12/2014

Final School Board Approval 07/10/2014


BEDB: PROSPECT MOUNTAIN HIGH SCHOOL AGENDA PREPARATION AND DISSEMINATION

Category Recommended

The Superintendent shall prepare all agendas for meetings of the Prospect Mountain High School Board.  In doing so, the Superintendent shall consult with the Board Chairman and Vice-Chairman and appropriate members of the administrative staff.  

Items to be placed on the agenda should be given to the SAU Office seven days prior to the meeting.  A meeting agenda may be amended by a vote of the Joint Board under Agenda Review.

Consistent with RSA (91-A:3 and the laws pertaining to student and family privacy rights, the Board will not place any matter on the public meeting agenda that is to be properly discussed in a non public session.  This shall not preclude the Board from giving notice of its intent to hold or enter into non public session and the statutory reason for doing such.

Items of business may be suggested by any Joint Board member, staff member, student, a student’s parent/guardian or a citizen of either town.  The inclusion of items suggested by staff members and students shall be at the discretion of the Superintendent.  The agendas for regular meetings shall always allow time for remarks by the public in accordance with bylaws BDDH.

The Joint Board shall follow the order of business set up by the agenda unless the order is altered by a majority vote of the members present. Items of business not on the agenda may be discussed and acted upon if a majority of the Board agrees to consider them.  The Board, however, may not revise Board policies, or adopt new ones, unless such action has been scheduled, or unless there is an emergency.

The agenda, together with supporting material, shall be distributed to Board members sufficiently prior to the Prospect Mountain High School Board meeting, if at all possible, to permit them to give items of business careful consideration.  The agenda shall also be made available to the press, and others, upon request.

This agenda shall be posted in the building where the meeting is held, at the Alton and Barnstead Post Offices, at the SAU # 72 office, the SAU #86 Office, and at the two elementary schools and on the Prospect Mountain High School Website.

The Board reserves the right to limit public discussion at Board meetings to agenda items only.  Supporting materials sent with the agenda are subject to disclosure by the Right-to-Know law.  Therefore, both the agenda and the supporting materials may be reviewed by the public prior to the meeting.  Any supporting materials that contain confidential information, which is exempt from disclosure and where the Board has a legal duty to maintain the confidentiality of the the information, shall be clearly marked as confidential.  Board members shall not disclose any materials marked as confidential or otherwise exempt from disclosure under the Right to Know law.

Policy Committee Review 12-05-2017

School Board Review and Approval 01-02-2018

BEDD: PROSPECT MOUNTAIN HIGH SCHOOL RULES OF ORDER

Category:  Optional

General rules of parliamentary procedure are used for every Board meeting.  Robert's Rules of Order may be used as a guide at any meeting.  The order of business shall be reflected on the agenda.

Policy Committee Review 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016


BEDG: PROSPECT MOUNTAIN HIGH SCHOOL MINUTES

Category Recommended

The Prospect Mountain Board Recording  Secretary shall be responsible for insuring that minutes are taken of all Board Meetings.  The minutes will be restricted in content to the basic requirements of RSA 91 A:2, II and RSA 91-A:3 (also known as the Right to Know Law). When a recorded roll call vote on a motion is required by law or called for by the Chair, the minutes will record how each board member voted on the motion.

Minutes of all such meetings, including names of members, persons appearing before the bodies or agencies, and a brief description of the subject matter discussed and any final decisions shall be promptly recorded and open to public inspection no later than five business days after the public meetings, except as provided in RSA 91 A:5 and shall be treated as a permanent record of any body or agency, or any subordinate body thereof, without exception.

Draft minutes of all public meetings, clearly marked as drafts, will be made available for public inspection no later than five (5) business days after each public session.  Minutes for non-public sessions shall be kept as a separate document.  Draft minutes for all non-public sessions, unless sealed by a recorded roll call vote taken in public session with ⅔ of the board members present supporting the motion, will be made available for public inspection within seventy-two hours (72) after the non public session.

Approved minutes, except those non-public session minutes which are sealed, shall be consistently posted on the School’s website in a reasonably accessible location or the web site shall contain a notice describing where the minutes may be reviewed and copies requested.  Draft minutes will be available for inspection at the School’s administrative office.

Sealed minutes shall be reviewed periodically and unsealed by majority vote of the Board if the circumstances justifying sealing the minutes no longer apply.  The Superintendent shall identify and bring to the Board’s attention minutes which have been sealed because disclosure would render the proposed action ineffective where the action has been completed and the minutes no longer need to be sealed.  The superintendent will also identify any other sealed minutes where the justification for sealing no longer applies due to the passage of time.  Generally, non public session minutes sealed because divulgence of the information would likely affect adversely the reputation of a person other than a member of the School Board, will remain sealed.

A designated recorder shall be present at each Joint Board meeting.  A voice recording shall be made of each meeting.  The designated recorder will prepare from notes and/or the voice recording the written minutes of the meeting.  The voice recording of the meeting will be retained until the Joint School Board has voted final approval of the written minutes.

The Superintendent of Schools will be responsible for making sure that minutes are available within the time constraints specified by RSA 91 A:2, II, and will see that the advanced copies of the minutes are distributed to the Board within that time frame.

Upon request, the Superintendent of Schools may distribute draft copies of the minutes providing there is a clear notification that the minutes are subject to the final approval of the Joint Board.

Policy Committee Review 12-05-2017

School Board Review 01-02-2018

Second and final reading 02-13-2018


BEDG-R ACCESS TO MINUTES AND PUBLIC RECORDS

1.        These procedures will apply to all requests to inspect or obtain copies of governmental records, including minutes of School Board meetings, received by the administrative office of the school.

2.       Individuals making Right-to-Know requests are encouraged to discuss their requests with the school administration to insure the request is stated in a manner that will focus on the records desired and avoid being unnecessarily overbroad.  Carefully tailored requests often can be fulfilled more promptly and help avoid resources being expended to retrieve and prepare material which exceeds what is actually being sought.  The Board encourages members of the public to make their request in writing and to include a specific description of the desired record(s).  Requests for records will not be denied if such request is not in writing.  If the person making the request refuses to put the request in writing, the staff member receiving the request shall put the request in writing and shall provide the person with a copy.

3.       All requests for public records must be made through the SAU/Superintendent’s office.

If a board member receives a Right-to-know request, the board member will forward the request to the Superintendent as soon as possible.

If a principal or other school administrator receives a Right-to-Know request, he or she will forward the request to the Superintendent as soon as possible.

4.        Public documents requested under the Right-to-Know law will be made available immediately if such records are properly disclosed and immediately available for inspection or copying.  If such records are not immediately available, if a determination needs to be made if such records exist, or if a determination needs to made whether such records are exempt from public disclosure, the superintendent will, within five (5) business days of the request respond to the request in writing, acknowledging receipt of the request, and providing a statement of the time reasonably necessary to determine whether the request shall be granted or denied.  The superintendent or designee may contact the person making the request if the request is unclear or will be time consuming or onerous to fulfill to determine if the person will clarify the request or agree to narrow the request.  Any clarification or narrowing of the request shall be documented in writing and a copy provided to the person making the request.

5.       The School will charge a fee of .25 per page for copying/photocopies when the person requests a paper copy.  No fee will be charged for the inspection of the records.

6.       Records will be reviewed in their entirety by either the superintendent or his/her designee before they are released in order to ensure that no confidential or exempted information is disclosed.  Legal counsel may be consulted as necessary.

7.       Records exempted from disclosure by RSA 91-A:5 or other law will not be disclosed.  If a member of the public requests records that are determined to be exempt from disclosure under RSA 91-A:5 or other law, the superintendent will respond to the requester, in writing, indicating that such records are exempt from disclosure.

8.       Electronic records may be provided via e-mail or on a portable storage device (thumb drive), if the requestor so requests and if such records can practically be delivered electronically.  To protect the integrity of the school’s computer system, a thumb drive for this purpose must either be provided by the requester in an unopened manufacturer’s packaging or purchased at cost from the School.

9.       The superintendent is authorized to contact the school’s attorney for any matter related to requests for public records.

Policy Committee review 12-05-2017

School Board Review 01-02-2018

Second and final  reading 02-13-2018

BEDH: PROSPECT MOUNTAIN HIGH SCHOOL PUBLIC PARTICIPATION AT BOARD MEETINGS

Category R
See Also KE, KEB

The primary purpose of School Board meetings is to conduct the business of the Board as it relates to school policies, programs and operations.  The Board encourages residents to attend Board meetings so that they may become acquainted with the operation and programs of the schools.  All official meetings of the Board shall be open to the press and public.  However, the Board reserves the right to meet and to adjourn or recess a meeting at any time.  The Board also reserves the right to enter non-public session at any time, in accordance with the provisions RSA 91-A:3.

In order to assure that persons who wish to appear before the Board may be heard and, at the same time, it may conduct its meetings properly and efficiently, the Board adopts as policy the following procedures and rules pertaining to public participation at Board meetings:

1.  Time will be set aside at the beginning and end of each meeting for citizens to address the Board.  these periods may be extended by a majority vote of the Board.  Speakers will generally be allotted three minutes per person.  This may be extended by a majority vote of the Board if requested by the speaker at the close of their allotted time.

2.  During the first public input session members of the public may offer comments on agenda items only.  The Board may not entertain comments on items that do not appear on the agenda.  Requests to address the Board on matters not on the agenda must be presented to the Superintendent and must set forth the specifics of the subject to be addressed.  When appropriate, the Board may place such requests on the agenda.

3.  During the second public input session, members of the public may speak of issues and concerns that were not part of the agenda, but which may be considered Prospect Mountain High School Board business for consideration for future meetings.

4.  Consistent with RSA 91-A:3, Policy BEDB, and the laws pertaining to student and family privacy rights, the Board will not place any matter on the public agenda that is to be properly discussed in a non-public session.  Complaints regarding individual employees, personnel or students will be directed to the Superintendent in accord with Policies KE and KEB.

5.  All speakers are to conduct themselves in a civil manner.  Obscene, libelous, defamatory or violent statements will be considered out of order and will not be tolerated.  The Board Chair may terminate the speaker's privilege of address if the speaker does not follow this rule of order.

Persons appearing before the Board are reminded that members of the Board are without authority to act independently as individuals in official matters.  Thus, questions may be directed to individual Board members, but answers must be deferred pending consideration by the full Board.

Legal Reference:

RSA 91-A:2, Meetings Open to Public

RSA 91-A:3, Non-Public Sessions


School Board sent back to committee 05/10/2016

School Board 1st Reading 06/07/2016

Policy Committee Re –Reading 08/11/2016

School Board Approval 09/02/2016


BFE: PROSPECT MOUNTAIN HIGH SCHOOL ADMINISTRATION IN POLICY ABSENCE

Category R

In the absence of established Prospect Mountain School Board Policy or Board direction, the Superintendent of Schools shall assume responsibility for whatever decision or action is taken.  In such instances, principals or other administrative or instructional personnel shall gain the approval of the Superintendent before taking any action.

In situations, which arise within the School where the Prospect Mountain School Board has provided no guidelines for administrative action, the Superintendent shall have power to act but his/her decisions shall be subject to review and ratification by action of the Prospect Mountain School Board at its next regular meeting.  It shall be the duty of the Superintendent to inform the Prospect Mountain School Board promptly of such action and of the need for policy.

Policy Committee Review 06-18-2013

School Board Review 07-16-2013


BG: PROSPECT MOUNTAIN HIGH SCHOOL BOARD POLICY DEVELOPMENT

Category R

Development

The Prospect Mountain School Board considers policy development its chief function, along with providing resources such as personnel, buildings, materials, and equipment for the successful administration, application, and execution of its policies.

The Board accepts the definition of policy set forth by the National School Boards Association:

Policies are principles adopted by the Joint School Board to chart a course of action.  They tell what is wanted; they may include why and how much.  Policies should be broad enough to indicate a line of action to be followed by the administration in meeting a number of problems; narrow enough to give clear guidance.  Policies are guides for action by the administration, who then sets the rules and regulations to provide specific directions to the High School Personnel.

The policies of the Prospect Mountain School Board are framed and are meant to be interpreted, in terms of New Hampshire laws, rules and regulations of the State Board of Education, and all other regulatory agencies within our local, county, state, and federal levels of government.  The policies are also framed, and meant to be interpreted, in terms of those educational objectives procedures, and practices which are broadly accepted by leaders and authorities in the public education field.

There may be occasion to rewrite the policies due to the changes that pertain to the operation of Prospect Mountain High School.

Action on policy proposals, whatever their source, is taken finally by the Prospect Mountain School Board.  The Superintendent may give recommendations based upon the outcomes of study and upon the judgment of the professional staff and appropriate study committee.

Annual Reaffirmation of Policies

The Prospect Mountain School Board’s set of written policies shall remain in place until such time as they are amended by the Board.

Policy Committee Review 06-18-2013

School Board Review 07-16-2013


BGB: PROSPECT MOUNTAIN HIGH SCHOOL POLICY ADOPTION

Category R

Except for Policy actions to be taken on emergency measures, the adoption of Joint Board policies should follow this sequence, which will take place at least at two regularly scheduled meetings of the Prospect Mountain School Board with a minimum of 30 days apart.

  1. Announcement and publication of proposed new or revised policies as an item of information.
  2. Opportunity offered to concerned groups or individuals to react to policy proposals
  3. Discussion and final action by the Prospect Mountain School Board on policy proposals.

The final vote to adopt or not to adopt should follow by at least two weeks from the meeting at which the policy or proposals are first placed on the agenda.

  1. Prior to enactment all policy proposals shall be titled and coded as appropriate to subject and in conformance with the codification system used in the Prospect Mountain High School Board policy manual.
  2. Insofar as possible, each policy statement shall be limited to one subject.
  3. Policies and amendments adopted by the Prospect Mountain High School Board shall be attached to and made a part of the minutes of the meeting at which they are adopted and shall also be included in the policy manual of the Prospect Mountain School Board.
  4. Policies and amendments to policies shall be effective immediately upon adoption unless a specific effective date is provided in the adopted resolution.

Emergency Procedure

On matters of unusual urgency, the Prospect Mountain School Board may vote to waive the two regularly scheduled meetings and the 30 day minimum period and action to adopt new or revise existing policies.  When such immediate action is necessary, the Superintendent shall inform concerned groups or individuals about the reasons for the necessity.

Policy Committee Review 06-18-2013

School Board Review 07-16-2013


BGC: PROSPECT MOUNTAIN HIGH SCHOOL POLICY REVIEW AND EVALUATION – MANUAL ACCURACY CHECK

Category R

In an effort to keep its written policies up to date so that they may be used consistently as a basis for Prospect Mountain School Board action and administrative decision, the Board will review its policies on a continuing basis.

The Prospect Mountain School Board will evaluate how the policies have been executed by the school staff and weigh the results.  It will rely on the school staff, students, and the communities for providing evidence of the effect of the policies which it had adopted.

The Superintendent is given the continuing commission of calling to the School Board’s attention all policies that are out of date or appear to need revision for other reasons.

The Prospect Mountain School Board directs the Superintendent to recall all policy and regulations manuals periodically for purpose of administrative updating and Joint Board review.

Policy Committee Review 06-18-2013

School Board Review 07-16-2013

BGD: PROSPECT MOUNTAIN HIGH SCHOOL BOARD REVIEW OF REGULATIONS

Category R

The Prospect Mountain School Board reserves the right to review and rescind administrative regulations should they, in the Board's judgment, be inconsistent with the policies adopted by the Prospect Mountain School Board.

Policy Committee Review 06-18-2013

School Board Review 07-16-2013

BGE: PROSPECT MOUNTAIN HIGH SCHOOL POLICY DISSEMINATION

Category R

The policy manual is a public document.  The superintendent is directed to establish and maintain an orderly plan for preserving and making accessible the policies adopted by the Prospect Mountain School Board and the administrative rules and regulations needed to put them into effect.

Copies of the manuals shall be available at the Superintendent’s office, the High School and online.  In compliance with state and federal laws and regulations requiring that public bodies provide citizens with access to public records, the district will implement the following procedure:

  1. A request by a citizen to inspect public records (other than records specifically exempted by law from such inspection, such as employee records, student records and other confidential information) will be made at the office of the Superintendent.  The request will be made in writing.
  2. Those requesting access will be accommodated by district personnel within five business days, following approval of the request by the Superintendent or his/her designee.  However, inspection of records will be limited to the normal working hours of office personnel.
  3. Persons requesting to inspect district records will be asked to state or describe which records they wish to consult.
  4. Anyone requesting a copy of a public record will be charged $.25 (twenty-five cents) per copied page, unless there is an additional expense for a copy of a map, as one example only, or other document that may require additional funds to reproduce.  In the latter case, the district will charge the actual cost of reproduction.
  5. In the event that a record, which has been requested, cannot be located, the person making the request will be given a response to that effect in writing.

All policy manuals shall remain the property of the Prospect Mountain Board and shall be considered as “on loan” to anyone, or any organization, in whose possession they might be at any time.  They are subject to recall as deemed necessary by the administrative head of the Prospect Mountain School Board.

Policy Committee Review 06-18-2013

Board Review 07-16-2013


Section C: General School Administration

CCA: PROSPECT MOUNTAIN HIGH SCHOOL ADMINISTRATIVE SUCCESSION PLAN

Category: Optional

Purpose

The Board is committed to maintaining a state of readiness for the eventuality of a planned or unplanned change of the District/SAU administrative leadership.  To that end, it is the policy of the Board of Education to establish and maintain a succession plan to ensure the orderly transition of leadership and the achievement of the District's mission and goals.

In addition, it is the policy of this Board to assess the future leadership needs of the organization periodically.  This will help to ensure continuity of leadership by the selection of a qualified and capable leader who is a good fit for the District's culture as reflected by its mission, vision, goals, and objectives.

Upon announcement of resignation or absence of the Superintendent, the SAU Board will put the Succession Plan into effect.

Short-Term/Emergency Change in Leadership:

The absence status will be communicated to all stakeholders within the District/SAU as well as to the public.  

The Board may establish a "transition team" consisting of other current administrators and/or an acting superintendent.

To the extent possible, the Superintendent will review her/his roles and duties with Acting Superintendent.  The Acting Superintendent shall consult with the Superintendent, if available, on major decisions and continue to implement the annual goals of the Superintendent and District.

If the short-term absence is determined to be long-term or permanent, then the Board will decide the process for appointing an Interim Superintendent.

Unplanned Permanent Leadership Change

Upon announcement of the resignation or vacancy of the Superintendent, the Board will put the Succession Plan into effect.  Minimally, this plan will include:

a.  Communication Plan outlining the selection process:

  announcement of the Superintendent's resignation or vacancy will be shared with both staff and community.  Following Board approval, a statement of the Succession Plan and process for filling the vacancy will be announced.

  the official spokesperson representing the SAU in all media contacts and external inquiries will be the SAU Board chairperson, in conjunction with other district and SAU administrators.

b.  the process for identifying executive search consulting services. If the Board determines it is necessary, it may choose to retain consultants and issue a request for proposal;

c.  a timeline and schedule of recruitment selection activities including opportunities for input from key stakeholders;

d.  a transition time period between the outgoing Superintendent and the incoming Superintendent;

e.  negotiation of the Superintendent's contract; and

f.  appointment of the new Superintendent and assistance in the transition during his/her first year of employment.

Planned Permanent Leadership Change

Where the succession of the Superintendent can be planned, the Board will initiate an internal, District/SAU-wide assessment of the District's/SAU's administrative needs, desires and qualities of a new superintendent.  Such assessment will begin as soon as possible upon the Board learning of the planned permanent leadership change.

Upon approval of a successor by the Board, the Superintendent shall develop and implement a transition plan to orientate the selected Superintendent to all duties and responsibilities of the Superintendent and ensure continuity of all ongoing District strategies and goals.

Legal References:

RSA 194-C:5, Superintendent Services

Ed 302, Duties of School Superintendents

Ed 303, Duties of School Boards

Policy Committee 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016


Section D: Fiscal Management

DA: PROSPECT MOUNTAIN HIGH SCHOOL FISCAL MANAGEMENT GOALS/PRIORITY OBJECTIVES

Category R

The Prospect Mountain School Board recognizes the importance of excellent fiscal management in managing public resources to achieve the goals of the educational plan of Prospect Mountain High School.  The Board will be vigilant in fulfilling its responsibilities to see that these funds are used wisely to achieve the purpose for which they are allocated.

The quantity and quality of learning programs are directly dependent on the funding provided and the effective, efficient management of those funds.  It follows that achievement of Prospect Mountain High School’s purposes requires excellent fiscal management.  Further, the Board recognizes the important trust is has been given with the responsibility of managing a large amount of public resources.  As trustee of local, state, and federal funds allocated for use in public education the Board must be vigilant in fulfilling its responsibility to see that these funds are used wisely for achievement of the purposes to which they are allocated.

Because of resource limitations, there is sometimes a temptation to operate so that fiscal concerns overshadow the educational program.  Recognizing this, it is essential that Prospect Mountain High School take specific action to make sure education remains central and that fiscal matters are ancillary and contribute to the educational program.  This concept shall be incorporated into Board operations and into all aspects of Prospect Mountain High School management and operation.

In Prospect Mountain High School’s fiscal management, the Board seeks to achieve the following goals:

  1. To engage in thorough advance planning, in order to develop budgets and to guide expenditures so as to achieve the greatest educational returns and the greatest contributions to the educational program in relation to dollars expended.

  1. To establish levels of funding which will provide high quality education for Prospect Mountain High School’s students.

  1. To use the best available techniques for budget development and management.

  1. To provide timely and appropriate information to all staff with fiscal management responsibilities.

  1. To establish maximum efficiency procedures for accounting, reporting, business, purchasing and delivery, payroll, payment of vendors and contractors, and all other areas of fiscal management.

First Reading 06/07/05

Second Reading 10/18/05

Approval 02/21/06

Reviewed February 4, 2014


DA-1: PROSPECT MOUNTAIN HIGH SCHOOL ASSESSMENT SCHEDULE POLICY & PROCEDURE AND RETURN OF FUND BALANCE

The PMHS Administration shall review the voter approved Warrant Article(s), Operating Budget, and enrollment ratio and shall prepare a Net Assessment Payment Schedule for the Alton and Barnstead School Districts.  This schedule is to aid the school districts in financial planning.  The Superintendent will submit the Net Assessment Schedule to the Finance Subcommittee and the Prospect Mountain Board for approval.  This Monthly Assessment Schedule shall be prepared by May 1st and approved by the full Prospect Mountain High School Board by no later than May 15th and provided to the Alton and Barnstead School Districts by no later than June 15th.

The enrollment from November 1st of the current school year will be used to determine the distribution of the net assessment.

An estimated fund balance shall be provided to each District by August 30th of each year.

When yearly audit results are final and the audit is accepted by the full Prospect Mountain High School Board, a refund of the fund balance will be executed to the Alton and Barnstead School Districts in the form of a check in the same proportion as the November 1 enrollment of the prior fiscal year.  Said check will be executed within 30 days following the acceptance by the Board of the audit.

Assessment schedule revisions proposed by the PMHS Administration will be submitted to the PMHS Finance Subcommittee and then the PMHS School Board for consideration.  It is recommended that the proposed revisions be reviewed with the Alton and Barnstead School District Business Administrators/Managers prior to bringing them before the PMHS bodies for approval.  It is understood that adjustments provide working capital for the operation of the School and minimize the need for Tax Anticipation Notes (TAN).

If during the fiscal year the Alton or Barnstead School Districts would like to request a cash flow adjustment, this will be initiated by the local Business Administrator/Manager and taken to the local School Board for approval.  If endorsed by the local Board, the local Board Chairperson will submit the request to the PMHS School Board for consideration.

Any changes to an assessment schedule endorsed by the PMHS School Board will be formally communicated to the Alton and Barnstead School Districts within five (5) business days.

It is expected that scheduled payments shall be made by each school district by the first manifest of each month.  Late payments may be assessed a charge of two (2) times the current TAN monthly rate.  It is the expectation of the PMHS School Board that effective communications between PMHS Administration and the Alton and Barnstead School Districts will preclude late payments.  Late or unanticipated assessment by any district should be made available to the JMA by the next meeting.

Revised 1st reading April 6, 2010

Revised 2nd reading May 4, 2010

Final Revision May 18, 2010

Reviewed and amended February 4, 2014

Amended June 5, 2018


DAA: PROSPECT MOUNTAIN HIGH SCHOOL MANIFEST RESOLUTIONS

Category R

Individual manifest vendor payments shall not be held for more than ten (10) days.  Questions regarding the manifests should be brought to the attention of the superintendent.  The superintendent is responsible for providing clarifying information concerning the billing.  If not resolved after ten (10) days the matter shall be presented to the full Prospect Mountain High School Board for resolution.

1st Reading 08/17/2005

Revised 08/30/05

2nd Reading and Revisions 09/06/2005

Final Adoption 10/18/05

Reviewed February 4, 2014


DB: PROSPECT MOUNTAIN HIGH SCHOOL ANNUAL BUDGET

Category R

One of the primary responsibilities of the School Board is to secure adequate funds to carry out a high-level program of education.

The adopted school budget is the financial outline of Prospect Mountain High School’s educational program; it is the legal basis for the establishment of tax rates.  The annual school budget process is an important function of Prospect Mountain High School’s operations and should serve as a means to improve communications within the school organization and with the residents of the community.

The Superintendent shall be responsible for preparing and presenting to the Board a proposed school budget.  The Board expects the Superintendent to work closely with the principal and other administrators in their respective areas in studying the need of the school and in compiling a budget to meet those needs.  The principal is expected to confer with appropriate staff in getting budgetary requests and information on requirements.

See  NH RSA 194-C:4 (11) (p).

First Reading 06/07/05

Second Reading 10/18/05

Approval 02/21/06

Reviewed February 4, 2014


DBB: PROSPECT MOUNTAIN HIGH SCHOOL FISCAL YEAR

Category R

The fiscal year begins on the first day of July and ends on the thirtieth day (30th) of the following June.


DBC/DBD: PROSPECT MOUNTAIN HIGH SCHOOL BUDGET PLANNING

Category R

The School Board should adopt, by October 1, of each year guidelines to govern the budget development for the following year.

The Superintendent shall establish procedures for the involvement of staff in the development of the budget proposal.

The School Board will adopt guidelines and a schedule each year for the timely submission of the budget to the Board, and Joint Budget Committee (where applicable).

Budget planning shall be related to the goals and objectives of Prospect Mountain High School and its programs.  It should include an assessment of existing programs and an examination of alternative program possibilities.

The budget proposal shall be within the parameters of Board policy and include provisions for:

  1. Programs to meet the needs of the entire student body.
  2. Staffing arrangements adequate for proposed programs.
  3. Maintenance of the Prospect Mountain High School’s equipment and facilities.
  4. Efficiency and economy.

Upon completion of the budget review, the Board shall schedule a public hearing to provide in depth information to the public.

Legal References

RSA 195:12, Cooperative School District Budget

RSA 197:5 –a School Meetings and Officers:  Budget

RSA 32:4, Preparation of Budgets: Estimate of Expenditures and Revenues

RSA 32:5, Budget Preparations

NH code of Administrative Rules-Section ED 302:02 (a), Substantive Duties of the Superintendent

See  NHRSA 194:C4 (2) (p0; see ED.302.01 (e)

First Reading 06/07/05

Second Reading 10/18/05

Approved 02/21/06

Reviewed 02/04/2014

DBI: PROSPECT MOUNTAIN HIGH SCHOOL BUDGET IMPLEMENTATION

Category R

The Superintendent will establish procedures for budget implementation, control, and reporting.

Attached to these policies are the Prospect Mountain High School Finance Committee statement of purpose, composition and function.  Where appropriate, reference will be made to this document.

Final Reading 09/30/2002

Reviewed 02/04/2014


DBI-R: PROSPECT MOUNTAIN HIGH SCHOOL STATEMENT OF PURPOSE, COMPOSITION AND FUNCTION PROSPECT MOUNTAIN HIGH SCHOOL FINANCE COMMITTEE

PURPOSE

The purpose of the Finance Committee is to insure, on behalf of the Joint Board, that the financial needs and requirements of the Prospect Mountain High School are met.

COMPOSITION

The Finance committee will consist of a total of four (4) members, with two (2) members each from the Alton and Barnstead School Boards.  The Prospect Mountain High School Finance Committee will choose a Chairman for the committee.

RESPONSIBILITIES

Budget Preparation

Joint Budget Committee

General

Final Reading 08/19/2002

Review 12/03/2013

Tabled 02/04/2014

Reviewed 03/04/2014

Policy Committee Review/Return to Finance 06/12/2014

School Board approved 09/02/14


DBJ: PROSPECT MOUNTAIN HIGH SCHOOL TRANSFER OF APPROPRIATION

Category:  Optional

It is the intent of the Prospect Mountain High School Board to limit spending to the amount specified in each line item for the budget.  However, the Superintendent is authorized to transfer funds between line items when necessary to achieve PMHS Board policy goals, except that excess funds may not be transferred from the Unemployment Compensation line item.  The transfer of funds between functions will be followed according to the Finance Committee procedures (attached – DBJ-R).

All transfers will be made consistent with the provisions of RSA 32:10.

Statutory Reference:

RSA 32:10 Transfer of Appropriations

RSA 282-A:71, III Unemployment Compensation

Final Reading 09/30/2002

Reviewed 02/04/2014

Policy Committee Review 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016


DBJ-R: PROSPECT MOUNTAIN HIGH SCHOOL TRANSFER OF APPROPRIATION

Transfer requests between functions are taken to the Finance Committee for review and consideration.

Transfers between functions recommended by the Finance Committee are taken to the PMHS School Board for approval.

Policy Committee 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016


DC: PROSPECT MOUNTAIN HIGH SCHOOL TAXING AND BORROWING AUTHORITY/LIMITATIONS

Category O

No funds will be borrowed for capital building projects or other major capital items without the expressed approval of the voters of the two communities at an annual or special school district meeting.

Statutory Reference:

RSA ch. 33-8-a

Final Reading 09/30/2002

Reviewed 02/04/2014


DD: PROSPECT MOUNTAIN HIGH SCHOOL FUNDING PROPOSALS AND APPLICATIONS

Category O

The Superintendent will inform the Prospect Mountain High School Finance Committee of possible sources of State, Federal, and other funds for the support of the schools and/or for the enhancement of educational opportunities.  The Superintendent will identify the proposed use of the additional funds and will develop a budget for the expenditure of the funds.  The Prospect Mountain High School Finance Committee will bring any Superintendent funding proposals to the full board with a recommendation and request for PMHS Board action.

The Superintendent will keep the Prospect Mountain High School Finance Committee updated on the status of any additional funding sources.

Final Reading 09/30/2002

Tabled 02/04/2014

Reviewed 03/04/2014

Policy Committee approval 06/12/2014

School Board Approval 09/02/14


DEA: PROSPECT MOUNTAIN HIGH SCHOOL REVENUES FROM LOCAL TAX SOURCES

Category O

The major share of all financial support for the Prospect Mountain High School is raised by taxing property.  Most of the financial support of public education, therefore, is subject to a direct vote of the people.

It is the responsibility of the Prospect Mountain High School Board to explain the objectives and the needs of the schools to appropriate community bodies that have a role in school budget adoption, and to the voters of the two communities.  (See Prospect Mountain High School Finance Committee Procedures DBJ-R)

The Prospect Mountain High School Board, administration, and the professional staff will work with the taxpayers toward the solution of problems in the operational funding of Prospect Mountain High School.

The Prospect Mountain High School Board will:

Accept all funds, which are available providing there is a specific need for them and that matching funds required are available.

The Prospect Mountain High School Board may accept revenues on a case-by-case basis consistent with the goals, policies and programs of the district.

Statutory Reference

RSA 198:2b

Final Reading 12/30/2013

Reviewed 02/04/2014

                                                                                                        


DFA: PROSPECT MOUNTAIN HIGH SCHOOL INVESTMENT


It is the intent of the Prospect Mountain High School Board to establish a framework for the safe and prudent investment of Prospect Mountain High School funds.  This policy applies to all financial assets in the custody of the Prospect Mountain High School Treasurer and all transactions involving those assets.  

The Prospect Mountain High School Board authorizes the Prospect Mountain High School Treasurer working in conjunction with the Superintendent and his/her designee and pursuant to RSA 197:23-a, to invest the funds of the Prospect Mountain High School subject to the following objectives and standards of care.  No person may engage in an investment transaction for the Prospect Mountain High School except as provided by the terms of this policy and applicable law.

OBJECTIVES

The objectives, in priority order, of investment activities are as follows:

1.        Safety of principal is the foremost objective in this policy.  Investments shall be undertaken in a manner that seeks to ensure the preservation of capital by mitigating credit and interest rate risk.  This will be accomplished by limiting the type of investments and institutions to those stipulated by statute and fully covered by FDIC insurance or collateral approved pursuant to State law, to the public deposit investment pool established pursuant to RSA 383:22, or deposits or certificates of deposits in solvent banks incorporated under the laws of the State of New Hampshire.

2.        Liquidity of the investment portfolio shall remain sufficient to meet all operating requirements that may be reasonably anticipated.

  1. Yield.  The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs.  Return on investment is of secondary importance compared to the safety and liquidity objectives described above.

  1. To satisfy all legal requirements

STANDARDS OF CARE

1.        Prudence.  The standard of prudence to be used by the Prospect Mountain High School Treasurer and Superintendent or his/her designee involved in the investment process shall be the “prudent person” standard and shall be applied in the context of managing an overall portfolio.  They are directed to use the Government Financial Officer’s Association’s Recommended Practices and Policy Statements Related to Cash Management as a guide to the prudent investment of public funds.

2.        Ethics and conflicts of interest.  The Prospect Mountain High School Treasurer and Superintendent and his/her designee involved in the investment process shall refrain from personal business activity that could conflict (or appear to conflict) with the proper execution and management of the investment program or that could impair their ability to make impartial decisions.  Employees and Investment officials shall disclose any material interests in financial institutions with which they conduct business for the Prospect Mountain High School.  They shall further disclose any personal financial/investment positions that could be related to the performance of the Prospect Mountain High School’s investment portfolio.  Employees and officials shall subordinate their personal investment transactions to those of the Prospect Mountain High School particularly with regard to the timing of purchases and sales.

3.        Internal Controls.  The Prospect Mountain High School Treasurer and Superintendent or his/her designee shall establish a system of internal controls, which shall be documented in writing.  The internal controls shall be reviewed by the Prospect Mountain High School Board and an independent auditor.  The controls shall be designed to prevent loss through fraud, employee error, and misrepresentation by third parties, unanticipated changes in financial markets or imprudent actions by employees and officers of the District.

Reporting

The Prospect Mountain High School Treasurer shall include with the quarterly financial report a summary of investment activities.  Any areas of concerns shall be communicated to the independent auditor.

All cash bank balances shall be reconciled monthly by the Prospect Mountain High School Treasurer.

Annual Review

The investment policy shall be reviewed annually by the Prospect Mountain High School Board and the independent auditor.

Statutory Reference:

RSA 197:23-a

RSA 383:22

PROSPECT MOUNTAIN HIGH SCHOOL-DFA

Policy Committee 06/29/2010 1st reading

School Board 07/20/2010 2nd reading

Final Approval 08/17/2010

Reviewed 02/04/2014

Reviewed 10/06/2015

Reviewed 10/04/2016


DFE: PROSPECT MOUNTAIN HIGH SCHOOL GATE RECEIPTS

Category P

Gate receipts from school events shall be adequately controlled.  The principal is responsible for the administration and supervision of all phases of school events for which an admission is charged.

Adequate records shall be maintained by the principal (or designee) to provide chronological and accounting data for subsequent review and analysis.


DFEA: PROSPECT MOUNTAIN HIGH SCHOOL FREE ADMISSIONS

(Guest Passes for Senior Citizens)

Category P

Senior citizens of Alton and Barnstead, persons 65 years of age or older, shall be given a senior citizen guest pass, upon request, which shall permit them to attend all activities of the schools, including athletic events, free of charge.

The policy represents a small token of appreciation from the Board for all that the senior citizens have done for the school over the years.


DG: PROSPECT MOUNTAIN HIGH SCHOOL DEPOSITORY OF FUNDS

Category O

All income payable to Prospect Mountain High School and all revenue received will be deposited with the Treasurer, who will credit it to the appropriate accounts.

The Prospect Mountain High School Board will determine when other depositories are needed and will name them by resolution.

The value of funds in any single account will not exceed the amount guaranteed by the FDIC.  Depositories will be selected only after careful review of fiscal practices and ability to meet the safety and service criteria of Prospect Mountain High School.

Final Reading 09/30/2002

Reviewed 02/04/2014


DGA: PROSPECT MOUNTAIN HIGH SCHOOL AUTHORIZED SIGNATURES

Category R

Checks drawn on the general fund or any special fund (with the exception of the activity fund) will require the signature of the Prospect Mountain High School Treasurer, who is authorized to sign only after approval of manifest by the Prospect Mountain High School Finance Subcommittee.


DGD: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT CREDIT CARDS 

 

Category:  Optional

 

The Superintendent or his/her designee is authorized to procure a credit card or cards in the school’s name.  Any school credit card will be under the sole supervision of the superintendent or the business administrator.

 

Use of a school credit card shall be used for items authorized by the adopted school district budget.  Use of the school credit card for personal or private purchases is strictly prohibited.  The credit card may not be used for cash advances.

 

The Prospect Mountain High School Board authorizes the superintendent to develop administrative regulations to govern the use of the school credit cards as needed.

 

All charges must be verified with receipts and follow the cardholder procedure manual.

 

All credit card purchases will be included in the monthly financial reports received by the School Board.

 

Policy Committee Review 09/10/2015

Finance Committee Review 10/06/2015

School Board Review 10/06/2015



DH: PROSPECT MOUNTAIN HIGH SCHOOL BONDED EMPLOYEES

 

Category R

 

The Prospect Mountain High School Board requires that the Treasurer and Assistant Treasurer be bonded.  The Prospect Mountain High School will arrange a Public Officials Bond to cover the Treasurer and each assistant, if any, in the amount of $100,000.  It is the practice that any employee who administers student activity money shall be bonded.

 

Any employee who administers funds for the Prospect Mountain High School will be bonded appropriately.  The School will arrange a Blanket Position Bond, including a Faithful Performance endorsement, in the amount of $100,000 on all employees who administer funds for Prospect Mountain High School.

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014

 


DI: PROSPECT MOUNTAIN HIGH SCHOOL FISCAL ACCOUNTING AND REPORTING

 

Category R

 

The Prospect Mountain High School accounting system will be in conformance with the New Hampshire Financial Accounting handbook published by the State Department of Education.  An adequate system of encumbrance accounting will be maintained.

 

The Prospect Mountain High School Board shall receive financial reports and statements showing the financial condition of Prospect Mountain High School.  These statements/reports shall be prepared on a scheduled basis during the school year, two of which shall contain estimates to project cost for the full year including actual encumbered expenses.  The Prospect Mountain High School Board may ask for a statement or report at any time.

 

The Prospect Mountain High School Finance Committee will direct the school administration to distribute copies of the reports to the local Budget Committees.

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DIC: PROSPECT MOUNTAIN HIGH SCHOOL CAPITAL (FIXED) ASSETS

Category:  Recommended

Prospect Mountain High School has invested in a broad range of capital assets that are used in the school system’s operations. The Superintendent will designate the person responsible for managing the District’s capital assets (Business Administrator). In accounting for capital assets, the District will implement the standards required by Statement 34 of the Government Accounting Standards Board.

 

Capital assets are real or personal property that have a value equal to or greater than the capitalization threshold of the particular classification of asset, and have an estimated useful life of greater than one year.

 

Capital assets include:

-          Land

-          Land Improvements (not depreciable)

-          Land Improvements (depreciable)

-          Infrastructure

-          Construction in Progress

-          Buildings and Building Improvements

-          Vehicles

-          Furniture, Equipment, and Machinery

 

All assets, or at least a representative sampling, including those that are reported on a composite basis, must be evaluated once annually to reflect either an increase or decrease in total value.

 

Capitalization Threshold

For financial reporting purposes, capitalization thresholds are set at $5,000 per item, or for like-kind (aggregate) purchases, for all classes except Infrastructure assets, which are capitalized and depreciated if over $100,000 per item.

 

Estimated Useful Life Threshold

For financial reporting purposes, an asset must have an estimated useful life greater than five years to be considered for capitalization and depreciation.

 

Acquisition of Assets

Capital assets may be acquired through donation, purchase, or may be constructed. The asset value for donations will be the fair market value at the time of the donation. The asset value, when purchased, will be the initial cost plus the trade-in value of old asset given up, plus all costs related to placing the asset into operation. The asset value of constructed assets will include all costs of construction.

Depreciation of Assets

For all assets that qualify as a depreciable asset, the straight-line, full year depreciation method should be utilized to depreciate the capital asset, over the estimated useful life of the related asset.

 

Disposition of Assets

When capital assets are sold or otherwise disposed of, the inventory of capital assets should be relieved of the cost of the asset and the associated accumulated depreciation. Assets will be removed on an annual basis in conjunction with the annual update. The appropriate depreciation will be taken for the year of disposal.

 

 

 

 

Policy Committee Review 05/10/2016

School Board 1st Reading 06/07/2016

School Board Final Reading 08/02/2016

 


DIC-R: PROSPECT MOUNTAIN HIGH SCHOOL CAPITAL (FIXED) ASSET PROCEDURE

Category: Recommended

Effective for fiscal year 2015-2016, Prospect Mountain High School is required to implement the changes governed by the Governmental Accounting Standards Board (GASB) Statement #34. One phase of this Statement requires inventorying and recording fixed assets owned by the District. This procedure outlines the District’s operational implementation of the accounting requirements to meet this policy.

 

Capital Asset Definitions and Guidelines

Capital assets are real or personal property that have a value equal to or greater than the capitalization threshold of the particular classification of asset and have an estimated useful life of greater than one year.

These classes include:

-          Land

-          Land Improvements (not depreciable)

-          Land Improvements (depreciable)

-          Infrastructure

-          Construction in Progress

-          Buildings and Building Improvements

-          Vehicles

-          Furniture, Equipment, and Machinery

All assets, or at least a representative sampling, including those that are reported on a composite basis, must be evaluated once annually to reflect either an increase or decrease in total value.

 

Capitalization Threshold

For financial reporting purposes, capitalization thresholds are set at $5,000 per item, or for like-kind (aggregate) purchases, for all classes except Infrastructure assets, which are capitalized and depreciated if over $100,000 per item.

 

Determining Asset Costs

When determining and then reporting an asset’s cost, use actual cost including the cost of freight, site preparation, architect and engineering fees, etc. or an estimated historical cost if actual cost records are not available. Bond documents associated with capital projects; expenditure records from capital project funds and architectural and engineering documents are possible source documents for establishing initial actual costs. Calculating current replacement cost and then adjusting for price-level changes by using indexes or fair-market value at time of acquisition may establish historical cost. All donated assets are valued at fair-market value as of the date of donation. Source documents that were used to determine acquisition costs should be maintained or referenced, if available, i.e.: deeds, board minutes, invoices, insurance records, etc.

Leased Equipment

Equipment should be capitalized if the lease agreement meets any one of the following:

Leases that do not meet any of the above requirements should be recorded as an operating lease and reported in the notes of the financial statements.

 

Estimated Useful Life

An asset must have an estimated useful life greater than five years to be considered for capitalization and depreciation. Assets that are consumed, used-up habitually lost or worn-out in one year are not to be considered. In determining the useful life, the District should consider the asset’s present condition, use of the asset, how it’s maintained and how long it is expected to meet service demands. A suggested useful life table can be found in Appendix A.

 

Acquiring New Assets

All requisitions for the purchase of equipment and machinery should be reviewed to ensure all items to be recorded in the fixed asset system are identified. When the asset is received, information is collected to complete the fixed asset record, including date, vendor, quantity, description, model and serial numbers, etc. Partial shipments are recorded when received if they exceed the threshold; otherwise, the composite entry is made when the purchase is complete. The chart of accounts functions and object codes correlate to the major functional category to be reported on the financial reports. Care should be taken to ensure the proper codes are used when recording the asset to make use of the features of the reporting system.

 

Retiring Assets

When an item is retired from service or sold, the business administrator is notified so the information can be entered into the fixed asset system. If an item is retired due to loss, damage or theft, the business administrator needs to be notified so that the incident can be reported to the insurance carrier and arrangements made for proof of loss and reimbursement if appropriate. Alternatively, assets not easily identified as disposed may be removed from fixed asset and accumulated depreciation the year after asset becomes fully depreciated.

 

Capital Asset Categories

Land

                Land Definition

                All land owned by the District, whether improved and unimproved. Land is characterized as having an unlimited life.

                

Depreciation Methodology

Land is an inexhaustible asset and does not depreciate over time. It is recorded at historical cost and remains at that cost until disposal.

Examples of Land Expenditures to be Capitalized

·         Acquisition price;

·         Costs to acquiring land, i.e.: unpaid taxes, commissions, closing costs and professional fees.

 

Land Improvements (Not depreciable)

                Land Improvements (Not depreciable) Definition

Land Improvements (Not Depreciable) consists of betterments, site preparation and site improvements (other than buildings) that ready the land for its intended use.

Depreciation Methodology

Land Improvements (Not Depreciable) are inexhaustible assets and do not depreciate over time. It is recorded at historical cost and remains at that cost until disposal.

Examples of Land Improvements (Not Depreciable) Expenditures to be Capitalized

·         Land excavation, fill, grading, drainage

·         Demolition of building less salvage

 

Land Improvements (Depreciable)

                Land Improvements (Depreciable) Definition

Land Improvements are depreciated if the improvement is exhaustible and eventually will need to be replaced and/or repaired.

Depreciation Methodology

The straight-line, full year depreciation method (historical cost less residual value, divided by useful life) will be used for depreciable land improvements.

Examples of Land Improvements (Depreciable) Expenditures to be Capitalized

·         Driveways;

·         Parking lots/Sidewalks;

·         Septic Systems;

·         Flagpoles;

·         Retaining walls;

·         Bleachers;

·         Fencing;

·         Outdoor Lighting; and

·         Other non-building improvements.

 

 

 

 

Infrastructure

Infrastructure Definition

Infrastructure assets are long-lived capital assets that are normally stationary in nature and can be either exhaustible or non-exhaustible. Generally, school districts will have few, if any.

Depreciation Methodology

The straight-line, full year depreciation method (historical cost less residual value, divided by useful life) will be used for depreciable Infrastructure assets. These will require review on an individual basis.

Examples of Infrastructure Expenditures to be Capitalized

·         Roads, Bridges, Tunnels;

·         Water systems; and

·         Drainage systems.

 

Construction in Progress

Construction in Progress Definition

Construction in Progress includes all uncompleted building installations and alterations that are under construction as of an accounting period ending date. Expenditures for facilities under construction will be capitalized to the appropriate category when completed or placed into service.

Depreciation Methodology

Assets categorized as Construction in Progress are capitalized but not depreciated.

Examples of Construction in Progress Expenditures to be Capitalized

·         Labor used in construction;

·         Materials used in construction;

·         Ancillary costs to support the construction.

 

Buildings and Improvements

Buildings Definition

A building is a structure that is permanently attached to the land, has a roof, is partially or completely enclosed by walls, and is not intended to be moveable. Buildings should include all installed property that cannot be removed without impairing the use of all or a portion of the building; such as HVAC, plumbing, wiring, alarm systems, sprinklers, lighting, flooring, gym bleachers, lockers, walk-in freezers, etc.

Building Improvement Definition

Building Improvements are capital events that materially extend the useful life of a building or increase the value or both.

Depreciation Methodology

The straight-line, full year depreciation method (historical cost less residual value, divided by useful life) will be used for Buildings and Buildings Improvements.

 

Examples of Buildings and Improvement Expenditures to be Capitalized

·         All school buildings owned or leased by the District:

o   School and Administration buildings;

o   Garages; and

o   Athletic facilities (not field).

·         Measurable improvements performed in the last 20 years, if determinable and still have a remaining useful:

o   Roof replacements;

o   Renovations; and

o   Major energy conservation measures.

 

Vehicles

Vehicles Definition

All vehicles owned or leased by the District and separately identified on the District insurance policy.

Depreciation Methodology

The straight-line, full year depreciation method (historical cost less residual value, divided by useful life) will be used for Vehicles.

Examples of Vehicle Expenditures to be Capitalized

·         School buses;

·         Automobiles;

·         Trucks;

·         Boats; and

·         Lawn tractors.

 

Furniture, Equipment and Machinery

Furniture, Equipment and Machinery Definition

Fixed or moveable tangible assets to be used for the operation of the educational system, the benefits of which extend beyond one year from the date placed in service. Note: Costs of extended warranties and/or maintenance agreements, which can be separately identified from the cost of the equipment, should not be capitalized.

Depreciation Methodology

The straight-line, full year depreciation method (historical cost less residual value, divided by useful life) will be used for Furniture, Equipment, and Machinery.

Capitalization Threshold

Individual assets, such as furniture and equipment that meet the threshold level as set by the district, should be capitalized and depreciated. Some assets may fall below the capitalization threshold individually but may be capitalized if purchased in large quantities or identified in similar type categories such as athletic equipment or classroom furnishings.

The capitalization threshold for Furniture, Equipment and Machinery is $5,000 per item; however, an individual item less than that cost can be combined with similar items for depreciation purposes but each has to have an individual cost of $250 or more. For example, music equipment new will include all instruments, uniforms, etc., that exceed a $250 cost individually, with the total being combined for depreciation purposes.

 

Examples of Furniture, Equipment & Machinery Expenditures to be Capitalized

·         Assets inventoried individually, but depreciated combined

o   Kitchen equipment;

o   Copiers;

o   Computer Servers/Computers/Peripherals/Software;

o   Library books, Reference materials and Media;

o   Science and Engineering equipment;

o   Typical classroom furnishings;

o   Textbooks;

o   Office furnishings;

o   Custodial equipment;

o   Library furnishings;

o   Grounds equipment (not separately identified on insurance policy);

o   Athletic Equipment; and

o   Musical instruments and equipment.

 

 

 

 

 

Policy Committee Review 05/10/2016

School Board 1st Reading 06/07/2016

School Board Final Reading 08/02/2016

Appendix A

Estimated Useful Life

 

Asset Class

Examples

Estimated Useful Life

In Years

Land & Land Improvements

Inexhaustible assets

Not depreciated

Infrastructure

 

Not depreciated

Construction in Progress

 

 

Land Improvements-Structure

Paving, fencing, running track

20

Land Improvements-Grounds

Ball field, landscaping

30

Buildings

 

30 to 50

Buildings Improvements-Other

 

 

HVAC Systems

Air conditioning systems, heating

20

Roof Replacements

 

20

Carpet Replacement

 

7

Electrical/Plumbing

 

30

Vehicles

 

 

Buses & Dump Trucks

 

10

Cars, Light Trucks, Cargo Vans

 

5 to 10

Equip, Furniture & Machinery

 

 

Furniture, Equipment

Desks, tables, chairs

5

Copiers

Copiers

5

Computers/Peripherals

Monitors, CPU, printers

5

Textbooks

 

7

Kitchen Equipment

Appliances

12

Athletic Equipment

Weight machines, mats, pitching machines

10

Custodial

Floor scrubbers, vacuums

12

Grounds

Mowers, tractors

15

Science & Engineering

Lab equipment

10

Library

Books and media

7

 


DID: PROSPECT MOUNTAIN HIGH SCHOOL FIXED ASSETS (Inventories)

 

Category R

 

To serve the functions of conservation and control, a running inventory of fixed assets with appraised values will be maintained by the Superintendent’s Office on buildings and contents including (1) buildings and grounds equipment, (2) furniture, (3) administrative equipment, (4) educational equipment (5) vehicles, and (6) textbooks and supplementary books.

 

The superintendent will designate the person responsible for maintaining an inventory of equipment, materials and supplies in his/her shop, laboratory, or classroom.

 

These inventories will be brought up to date as needed, but no less than once per fiscal year.  Two copies of the inventory will be filed with the building administrator.

 

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DIE:PROSPECT MOUNTAIN HIGH SCHOOL AUDITS

 

Category R

 

The books and accounts of Prospect Mountain High School shall be audited yearly.  The audit to be performed will meet the basic audit procedures prescribed by CPA standards.

 

The Prospect Mountain High School Board will select the auditors after hearing the recommendations from the Superintendent or Business Manager.  Such audit will be made in accordance with RSA 197:25.

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DJ: PROSPECT MOUNTAIN HIGH SCHOOL PURCHASING

 

Category R

 

The acquisition of supplies, equipment, and services will be centralized in the business office, which functions under the supervision of the Superintendent, and through whose office all purchasing transactions are conducted.

 

The Prospect Mountain High School Board assigns the Superintendent the responsibility for the quality and quantity of purchases made.  The prime guidelines governing this responsibility are that all purchases fall within the framework of budgetary limitations and that they be consistent with the approved educational goals and programs of Prospect Mountain High School.

 

The Superintendent will be solely responsible for the final approval of all non-educational purchases.  The Superintendent or his/her designee will approve educational purchases beyond the budgetary limitations.

 

The Superintendent shall be responsible for all phases of purchasing in accordance with Board Policy; for requisitions, current order purchasing, writing of specifications for bids, deliveries, storage, and other tasks related to the purchases, acceptance and distribution of supplies.

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DJB: PROSPECT MOUNTAIN HIGH SCHOOL PURCHASING PROCEDURES

 

Category O

 

Procedures for purchasing will be developed by the Superintendent or his/her designee.

 

Purchasing procedures will be designed to avoid assumption of risk and to ensure the best possible price for the desired products and services.

 

These procedures will require that all purchases are made on properly approved purchase orders and that for items not put to bid, price quotations will be solicited.

 

Special arrangements may be made for ordering perishable and emergency supplies.

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DJC: PROSPECT MOUNTAIN HIGH SCHOOL PETTY CASH ACCOUNTS

 

Category R

 

A petty cash fund will be established for Prospect Mountain High School and the SAU.  Such funds shall be for the purchase of minor items and/or provide immediate payment for minor services.

 

The accounting for petty cash funds shall be on a monthly basis.  The accounting report shall be provided to the Facilities and Business Manager.  The Superintendent or his/her designee shall establish the necessary controls for accounting and reimbursement of the funds.  No single purchase/reimbursement shall exceed $50.00.  Purchases/reimbursements in excess of $50.00 shall require a purchase order.  In cases of emergencies, the Building Principal, with prior approval of the Facilities and Business Manager may exceed the established single purchase/reimbursement limit.

 

Additional administrative regulations/procedures governing petty cash funds are established in Appendix DJC-R.

 

 

 

Board Reviewed 02/04/2014


DJC-R: PROSPECT MOUNTAIN HIGH SCHOOL PETTY CASH ACCOUNTS

 

Category R

 

The following administrative rules/procedures are established for the oversight of petty cash funds.

 

1.       Petty cash may be used to purchase items costing less than $50.00.

2.      Funds will be in the form of cash on hand.

3.      The Building Principal is responsible for all expenditures/reimbursements made from the petty cash fund.

4.      No purchase will be reimbursed through a petty cash account unless accompanied by a receipt and noted on the petty cash report.

5.      No single purchase/reimbursement shall exceed $50.00.  Incremental purchases will not be made for the purpose of circumventing this regulation.

6.      The petty cash report and accompanying receipts shall be turned in monthly to the business office to reimburse the fund.  The report must be filled our completely.

7.      The maximum petty cash allowable to keep on hand is $100.00.

8.      When the petty cash account is reimbursed, the appropriate account will be charged.

9.      Money received must not be put directly into petty cash.  This money must be turned in to the business office, the appropriate fund will be credited.

 

 

 

Board Reviewed 02/04/2014


DJD: PROSPECT MOUNTAIN HIGH SCHOOL COOPERATIVE PURCHASING

 

Category O

 

The Prospect Mountain High School Board, at its option, may join in cooperative purchasing with other school districts and other municipal entities, such as towns, to take advantage of lower prices for bulk purchasing and to reduce the administrative costs involved in bidding.

 

The Superintendent is directed to contact nearby superintendents from time to time to assess whether such an arrangement is feasible and appropriate.

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DJE: PROSPECT MOUNTAIN HIGH SCHOOL BIDDING REQUIREMENTS

 

Category R

 

All contracts for, and purchase of supplies, materials, equipment, and contractual services in the amount of $5,000 or more, shall be based, when feasible, on at least three competitive bids.  All purchases less than $5,000 in amount may be made in the open market but shall, when possible, be based on at least three competitive quotations or prices.  All purchases made in the open market shall be completed after careful pricing.

 

When bidding procedures are used, bids shall be advertised appropriately.  Suppliers shall be invited to have their names placed on mailing lists to receive invitations to bid.  When specifications are prepared, they will be mailed to all merchants and firms who have indicated an interest in bidding.

 

All bids must be submitted in sealed envelopes, addressed to the superintendent’s office, and plainly marked with the name of the bid and time of the bid opening. Bids shall be opened at a time specified and all bidders and other persons shall be invited to be present.

 

The Prospect Mountain High School Board reserved the right to reject any or all bids and to accept that bid which appears to be in the best interest of Prospect Mountain High School.  The PMHS Board reserves the right to waive any formalities in, or reject, any or all bids or any part of any bid.  Any bid may be withdrawn prior to the scheduled time for the opening of bids.  Any bid received after the time and date specified shall not be considered.  The Prospect Mountain High School Board also reserves the right to negotiate with a bidder when all bids exceed the budgeted appropriation.

 

The bidder to whom the award is made shall be required to enter into a written contract with Prospect Mountain High School.

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014

DJF: PROSPECT MOUNTAIN HIGH SCHOOL LOCAL PURCHASING

 

Category O

 

It shall be the policy of the Prospect Mountain High School to purchase locally available goods of equal quality when such good are available and at competitive prices.

 

The Prospect Mountain High School should not feel bound to purchase any item locally that can be secured at a savings to the school from outside sources, nor shall Prospect Mountain High School feel bound to purchase locally unless adequate service and delivery can be given by the local supplier.

 

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DJG: PROSPECT MOUNTAIN HIGH SCHOOL VENDOR RELATIONS

 

Category O

 

In all purchasing activities, the Prospect Mountain High School Board shall:

 

1.       Consider first the interests of the school system and the betterment of its educational program.

2.      Endeavor to obtain the greatest value for every tax dollar expended.

3.      Give all responsible bidders equal consideration and assurance of unbiased judgment in determining whether their products meet specifications and the educational need of the school system.

4.      Discourage the offer of, and decline, gifts, which in any way might influence the purchase of school supplies and equipment.

5.      Accord a prompt and courteous reception, insofar as conditions permit, to all who call on legitimate business missions.

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014



DK: PROSPECT MOUNTAIN HIGH SCHOOL PAYMENT PROCEDURES

 

 

All manifests, supported by original invoices, must be approved and signed by three members of the Prospect Mountain High School Finance Committee.  In the event that three members are not available to sign the payroll manifest in the necessary timeframe, the payroll manifest may be approved and signed by only two members of the Prospect Mountain High School Finance Committee.

 

Any questions regarding items on the manifest should be directed to the SAU staff.  In the event that the explanation still leaves questions regarding the payment, the SAU staff should remove the item from the manifest and notify the Finance Committee members of the actions taken.

 

The Prospect Mountain High School Treasurer, or when necessary, the Deputy Treasurer, will sign all checks that will be mailed from the central office.

 

 

Reviewed 03/04/2014

Reviewed and Approved 10/07/2014


DKA: PROSPECT MOUNTAIN HIGH SCHOOL PAYROLL PROCEDURES

 

All salaries and supplements paid regular staff members, substitute or part-time personnel, and student workers will be paid through the business office.

 

Proper payroll procedures are dependent on staff attendance accounting and on signing-in and signing-out of part-time and hourly workers.  The necessary procedures for this will be established by the Superintendent and carried out by the administrative personnel.

 

Compensation records kept by the business office will reflect an accurate history of the compensation and related benefits paid to each employee.

 

Pay Day Schedule

Prospect Mountain High School pays salaries on a regular schedule throughout the school year.  There shall be no salary advances.

 

Salary Advances

There will be no advance salary for any staff member.

 

Salary Deductions

Salary deductions are allowed.  They are subject to the limitation of the accounting equipment.  Authorized payroll deductions are:

 

1.       Credit Union

2.      Tax-Sheltered Annuities

3.      Union Dues

4.      Insurance Premium Contributions

 

All salary deductions, other than those regulated by federal or state laws, will be deducted only upon written approval of the employee.

 

 

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014

DKC: PROSPECT MOUNTAIN HIGH SCHOOL EXPENSE REIMBURSEMENTS

 

 

Prospect Mountain High School personnel and officials who incur expenses in carrying out their authorized duties may be reimbursed by Prospect Mountain High School upon submission of a properly filled out and approved voucher and such supporting receipts as required.

 

When official travel by personally owned vehicle has been authorized, mileage payment shall be made at the rate currently approved by the Prospect Mountain High School, at the current IRS mileage rate.

 

All travel outside of New Hampshire must have the prior written approval of the Superintendent.

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DL: PROSPECT MOUNTAIN HIGH SCHOOL NON-IRS TAX DEPENDENTS

 

Prospect Mountain High School Board will contribute its proportionate share for family members defined as dependents under IRS regulations and civil union partners.  Employees may include ex-spouses and children in their plans that no longer qualify as dependents under IRS regulations but are allowed by state law, if they pay the difference in premium, if any, between the plan to which the employee would be entitled without said dependents and the plan which the employee has chosen which includes such dependents.

 

Legal Reference:

RSA 415:5

 

Policy Committee 1st reading: 03/04/2010

2nd Reading 04/06/10

Final Reading 05/04/10

Reviewed 02/04/2014

 

 


DM: PROSPECT MOUNTAIN HIGH SCHOOL CASH IN SCHOOL BUILDINGS

 

 

Monies collected by school employees and by student treasurers shall be handled with good and prudent business procedures.  All monies collected shall be receipted, accounted for, and deposited daily.

 

In no case shall monies be left overnight in the building, except in safes provided for safekeeping of valuables, and even then not to exceed more than a few dollars.  All vending machines shall be emptied of cash daily.  The school shall provide for making deposits after regular banking hours in order to avoid leaving money in school overnight.  This policy shall be well publicized to deter burglary attempts.

 

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


DN: PROSPECT MOUNTAIN HIGH SCHOOL EQUIPMENT AND SUPPLIES SALES

 

 

 

No equipment or supplies shall be disposed of until permission has been received from the Prospect Mountain High School Board.  The PMHS Board shall determine whether the material involved has salable value, and if such shall be in the case, it shall authorize the sale of the material.  If the material does not have salable value, the proper disposal of the books, equipment, and/or supplies shall be determined by the Prospect Mountain High School Board.

 

SCHOOL PROPERTIES DISPOSAL PROCEDURE

The Prospect Mountain High School Board authorized disposition of obsolete items according to the following priority actions:

 

1.       By selling to the highest bidder or whatever other business arrangement is in the best interest of the Prospect Mountain High School.

2.      When practicable, the Prospect Mountain High School Board shall donate such items to charitable organizations and schools.

3.      By giving such items to local citizens.

4.      By removal to the town dump.

 

Sale of real estate will be by the vote of the two communities at an annual or special meeting, and the revenue derived therefrom will be returned to the general fund to defray costs of current expenses.

 

Fixed asset inventories will be amended to reflect changes in values through disposal.

 

 

Final Reading 09/30/2002

Reviewed 02/04/2014


Section E: Support Services

EB: PROSPECT MOUNTAIN HIGH SCHOOL SAFETY PROGRAM

Category P

See also JLI

The Superintendent will cause the formation of the Joint Loss Management Committee as required by RSA 281-A:64, III, and a Crisis Management Plan that conforms to the national Incident Command System.

The practice of safety shall also be considered a facet of the instructional plan of the District schools by incorporating educational programs in traffic and pedestrian safety, driver education, fire prevention, emergency procedures, and others, appropriately geared to students at different grade levels.

Each Principal shall be responsible for the supervision and implementation of a safety program for his/her school.  General areas of emphasis shall include, but not be limited to: in-service training; accident recordkeeping; plant inspection; driver and vehicle safety programs; fire prevention; catastrophe planning; and emergency procedures and traffic safety problems relevant to students and employees.  The principal shall be responsible for developing student safety procedures to be used on school busses, school grounds (including playgrounds), during authorized school activities (such as field trips), within school building(s) (including classrooms and laboratories), off school grounds during school sanctioned activities (including, but not limited to, work-based learning and internships), and in the use of online resources. The safety plan will be on file in each district building and in the SAU office.

Legal References:

RSA 200:40, Emergency Care

RSA 281-A:64, III, Worker’s Compensation, Safety Provisions; Administrative Penalty

NH Code of Administrative Rules, Section Ed 306.04(a)(2), School Safety

NH Code of Administrative Rules, Section Ed 306.04(d), School Safety Procedures

Revised:  May 2008

Revised:  October 2005, February 2008

Reviewed:  April 2004

 

1st reading 02/20/2013

2nd Reading 04/02/2013

Final Reading 04/16/2013

 

EB/JLI: PROSPECT MOUNTAIN HIGH SCHOOL JOINT LOSS MANAGEMENT COMMITTEE

Category Priority/Required by Law

See also JLI

The Superintendent will cause the formation of the Joint Loss Management Committee as required by RSA 281-A:64, III, and a Crisis Management Plan that conforms to the national Incident Command System.

The practice of safety shall also be considered a facet of the instructional plan of the District schools by incorporating educational programs in traffic and pedestrian safety, driver education, fire prevention, emergency procedures, and others, appropriately geared to students at different grade levels.

Each Principal shall be responsible for the supervision and implementation of a safety program for his/her school.  General areas of emphasis shall include, but not be limited to: in-service training; accident recordkeeping; plant inspection; driver and vehicle safety programs; fire prevention; catastrophe planning; and emergency procedures and traffic safety problems relevant to students and employees.  The principal shall be responsible for developing student safety procedures to be used on school busses, school grounds (including playgrounds), during authorized school activities (such as field trips), within school building(s) (including classrooms and laboratories), off school grounds during school sanctioned activities (including, but not limited to, work-based learning and internships), and in the use of online resources. The safety plan will be on file in each district building and in the SAU office.

Legal References:

RSA 200:40, Emergency Care

RSA 281-A:64, III, Worker’s Compensation, Safety Provisions; Administrative Penalty

NH Code of Administrative Rules, Section Ed 306.04(a)(2), School Safety

NH Code of Administrative Rules, Section Ed 306.04(d), School Safety Procedures

 

Policy Committee 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016

 

 

 


EBA: PROSPECT MOUNTAIN HIGH SCHOOL SAFETY POLICY INDUSTRIAL ARTS AND VOCATIONAL PROGRAMS

 

 

The personal safety of each student is of prime importance to the Prospect Mountain High School.  We believe our students should be knowledgeable of, and use safe practices.  We further believe that the instilling of a safety attitude is a goal of all programs, and we presume that all courses shall include continuing safety instruction.

 

It shall be the policy of Prospect Mountain High School that all applicable safety procedures listed in the New Hampshire Safety Standards for Prevocational, Vocational, Technical, and Industrial Arts Education will be adhered to by all instructors.  It shall be the goal of Prospect Mountain High School to comply with the same standards as they apply to facilities and equipment as is economically practical.

 

Each student will be given safety instructions related to the course being studied.  Each student shall be expected to know and to follow the safety rules.  Each student is expected to exhibit his/her knowledge of the safety rules, and a record shall be kept of this achievement.  Behavior detrimental to the student or others cannot and will not be tolerated.  Failure by a student to comply with the established rules and procedures set for each program may be cause for his/her removal from that program.

 

Policy Committee Review 09/10/15

School Board Approved 10/06/2015

 


EBB/ADD: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL SAFETY

 

Category: Recommended  See also ADD, EB

The Prospect Mountain High School Board recognizes that effective learning and teaching takes place in a safe, secure and welcoming environment and that safe schools contribute to improved attendance, increased student achievement and community support. To that end, the PMHS Board directs the superintendent to develop a safe schools plan that includes:

1.  Procedures that address the supervision and security of school buildings and grounds.

2.  Procedures that address the safety and supervision of students during school hours and school-sponsored activities.

3.  Procedures that address persons visiting school buildings and attending school-sponsored activities.

4.  Training programs for staff and students in crisis prevention and management.

5.  Training programs for staff and students in emergency response procedures that include practice drills.

6.  Training programs for staff and students in how to recognize and respond to behavior or other information that may indicate impending violence or other safety problems.

7.  Training and support for students that aims to relieve the fear, embarrassment and peer pressure associated with reporting behavior that may indicate impending violence or other safety problems.

8.  Procedures for safe, confidential reporting of security and safety concerns at each school building.

9.  Procedures for regular assessments by school security/safety professionals and law enforcement officers to evaluate the security needs of each school building and to provide recommendations for improvements if necessary.

10.  Procedures for regular assessments by school climate professionals to determine whether students feel safe and to provide recommendations for improvements in school climate at each district building.

11.  Procedures to provide for regular communications between district officials, law enforcement officers, fire department officials, city and county officials and local medical personnel to discuss crisis prevention and management strategies, including involvement by these parties in the development and revision of crisis prevention and management plans.

12.  Training programs for staff and students in safety precautions and procedures related to fire prevention, natural disaster response, accident prevention, public health, traffic, bicycle and pedestrian safety, environmental hazards, civil defense, classroom and occupational safety, and special hazards associated with athletics and other extracurricular activities.

13.  Procedures for the reporting of criminal activity to law enforcement. Each building principal shall be responsible for the supervision and implementation of the safe school program at his or her school. The principal shall submit annually, in the manner and by the date specified by the State Board of Education, a written report to the Board of Education concerning the learning environment in the school during that school year. The report shall contain, at a minimum, the information required by law.

Legal References:

RSA 193-D, Safe School Zones

RSA 193-F, Pupil Safety and Violence Prevention

NH Code of Admin. Rule. Section Ed. 306.04(a)(2), Promoting School Safety

Policy Committee 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016

 

 

 


EBBB: Prospect Mountain High School ACCIDENT REPORTS

Category P

Also EBBC & JLCE

In case of accident, the responsible party must fill out an accident form the day of any accident involving the student.

The procedures for accidents and accident reporting are to be reviewed in September by the Principals, with the staffs of the school.

All accidents judged to be other than minor require an accident report to be filled out and filed with the Principal within 24 hours of the incident.  If the accident involves the services of a physician and/or is likely to result in an insurance claim, two copies of the accident report are to be prepared: one copy filed at the school office and one copy to the School’s insurance agent.  If the incident is not one involving a physician and is unlikely to be an insurance case, it will be sufficient to prepare one copy to be filed at the school.

If the incident is one involving the use of an Automated External Defibrillator (AED), the School Nurse, or his/her designee, shall report all instances of the AED use with the New Hampshire Department of Safety.  See incident report forms in Appendix KFD-R or at www.state.nh.us/safety/ems/aed_public_registry_packet.pdf

Legal Reference:

NH Code of Administrative Rules - Section Ed. 306.12(b)(1), School Health Services

Appendix KFD-R, NH Department of Safety Incident Report Form

 

1st Reading October 17, 2006

2nd Reading November 7, 2006

Final Reading February 20, 2007

Policy Committee Reviewed 09/10/2015

School Board Approved 10/06/2015


EBBC/JLCE: Prospect Mountain High School EMERGENCY CARE AND FIRST AID

Category Priority/Required by Law

Also, EBBB, JLCE & JLCD

First aid or emergency medical treatment in case of sudden illness or injury to a student or staff member while on school grounds may be given by staff, in accordance with School Board policy. Further medical attention to students is the responsibility of the parent or guardian, or of someone the parent or guardian designate in case of emergency. Each student will have on file a current emergency treatment card, signed by both parents or guardian, designating responsible persons to act on their behalf.

The Principal is charged with providing for the immediate care of ill or injured persons within his/her area of control. A school nurse or other qualified staff will administer emergency aid.

The school, procedures for the handling of such emergencies will be established and made known to the staff. Each school will be equipped with appropriate first aid equipment. Emergency phone numbers, including fire, police, rescue squad and poison center shall be posted prominently in the school office.

All employees are expected to be knowledgeable about first aid and to know where first aid supplies are kept in their work areas. The school nurse will provide such training.

Students who are too ill to remain in class should report to the nurse or other designated person who must be notified by the teacher. The nurse will decide whether the student will remain in school, be referred for emergency medical treatment, or be sent home. No student will be released to home until the parent, guardian or designee has been contacted. The nurse shall keep a log of students receiving first aid and emergency care.

The Principal must be notified at once of all accidents or illness of any consequence. A detailed accident report should be made immediately after other essentials are completed in order to ensure accuracy. The report should include the name of the injured, date, time of day, place, extent of injury, first aid given, and disposition of the case. Students are to be sent directly to the nurse's office in case of accidents.

Transportation of pupils home or to a source of medical attention is the responsibility of the parent, but the School will act if the parent is unavailable.

Legal References:

RSA 200:40, Emergency Care

RSA 200:40-a Administration of Oxygen by School Nurse

NH Code of Administrative Rules - Section Ed. 306.12(b)(1), School Health Services

NH Code of Administrative Rules – Section Ed 306.04 (a) (21) Emergency Care for Students and School Personnel

Appendix: EBBC-R & JLCE-R

Policy Committee 02/11/2016

School Board First Reading 04/05/2016

School Board Approval 05/10/2016

 

EBBD: PROSPECT MOUNTAIN HIGH SCHOOL INDOOR AIR QUALITY

Category: Priority/Required by Law

In order to ensure that all school buildings have adequate indoor air quality, the Board directs the Superintendent to address methods of minimizing or eliminating emissions from buses, cars, delivery vehicles, and other motorized vehicles.  The Superintendent may delegate the implementation of these methods to building principals.  The Board encourages the Superintendent to utilize methods and recommendations established by various State agencies.

In addition to addressing methods eliminating emissions, building principals are directed to annually investigate air quality in their respective school buildings using a checklist provided by the New Hampshire Department of Education.

In support of this policy, the Superintendent is authorized to establish regulations and/or administrative rules necessary to implement anti-idling and clear air measures aimed at improving indoor air quality.

 

Legal References:

RSA 200:11-a, Investigation of Air Quality

RSA 200:48, Air Quality in Schools  

NH Code of Administrative Rules, Section Ed. 306.04(a)(22), Air Quality in School Buildings

NH Code of Administrative Rules, Section 306.07(a)(4) and 306.07(b), School Facilities

 

 

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approval 05/10/2016

 


EBBE: PROSPECT MOUNTAIN HIGH SCHOOL UNIVERSAL PRECAUTIONS AND INFECTION CONTROL

Formerly EBBA-2

 

Universal precautions are intended to prevent the transmission of infections and diseases of all types, as well as to decrease the risk of exposure for all School Department employees and students.  These precautions must be used at all times.

 

Universal Precautions Pertaining to Blood and Body Fluids

 

The single most important step in preventing exposure to and transmission of any infection is anticipating potential contact with infectious materials in routine as well as emergency situations.  Proper handwashing, the use of barriers, and appropriate disposal of waste products are essential techniques of infection control.  Using common sense in the application of these measures will enhance protection of both the caregiver and other persons.  Students should be encouraged to care for their own injuries, when possible, under the supervision of the caregiver.

 

Hand Washing

 

Proper hand washing is crucial to prevention the spread of infection.  Use of running water, lathering soap and using friction to clean all surfaces of the hand is important.  Rinse well with running water and dry hands with paper towels.

 

·         Hands should be washed before physical contact whenever possible and after the contact is completed.

·         If hands (or other skin) become soiled with blood or body fluids, they should be washed immediately.

·         Hands should be washed whether gloves or a barrier are used.

 

Barriers

Barriers include disposable gloves, tissues, paper towels, gauze, cotton, etc. (anything which puts something between the caregiver and the affected areas).  The use of a barrier is intended to reduce the risk of contact with blood and body fluids for the caregiver as well as to control the spread of infectious agents from person to person.  It is essential that appropriate barriers be used at all times.

 

Gloves should be worn when direct care of the student may involve contact with blood or body fluids.  For infection control, it is recommended that gloves or a barrier be used as well for contact with urine, feces, and respiratory secretions.

 

Gloves should be disposed of after each use and not reused.

·         Gloves should be worn when changing diapers.

·         Gloves should be worn when providing mouth or nose care.

·         Gloves should be worn if the caregiver has broken skin on the hands (even around the nails).

·         Gloves should be worn when cleaning up spills of blood (e.g. nosebleeds) or body fluids and waste.

 

Disposal of Waste

 

All trash contaminated with blood or body fluids (i.e. sanitary napkins, paper towels, tissues, etc.) after being wrapped in a barrier, should be placed in a plastic bag which is then sealed.  This bag should be placed in a second plastic bag which is also sealed.  The double bagged waste can then be thrown in the garbage, out of reach of others.

 

Clean-up

 

Spills of blood and body fluids should be cleaned up immediately.

 

·         Wear gloves.

·         Mop up the spill with paper towels or other absorbent material.

·         Using a solution of one part household bleach in ten parts of water, wash the area well.

·         Dispose of Gloves, soiled towels and other waste in a sealed double plastic bag in the garbage as outlined previously.

·         Clean the object which caused the injury.

 

Regular cleaning of surfaces such as toilet seats and table tops can be done with the standard cleaning solution already used or the bleach solution outlined above on a daily bases or more frequently as needed.

 

Trash from the health office and bathrooms should always be double bagged.

 

Accidental Exposure

 

If accidental exposure to blood, body products or body fluids occurs, the following procedure should be used.

 

·         Always wash the contaminated area immediately with soap and water.

·         If a mucous membrane splash (eye or mouth) or contamination of broken skin occurs, irrigate and/or wash the area thoroughly.

·         If a cut or puncture injury occurs, wash the area thoroughly with soap and water.

 

Any questions regarding the use of these precautions should be directed to the school nurse.

 

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

EBC: PROSPECT MOUNTAIN HIGH SCHOOL CRISIS PREVENTION AND RESPONSE

Category:  Recommended

See also EB, EBCA, JICK

The Prospect Mountain High School Board recognizes that schools are subject to a number of potentially dangerous events, such as natural disasters, industrial accidents, acts of terrorism, and other violent events.  No school is immune from these events no matter the size or location.  The PMHS Board is committed to the prevention of these events, to the extent possible, in the schools and at school-sponsored activities.

The Superintendent shall establish an advisory committee to develop a Crisis Prevention and Response Plan.  Board Policy EBCA and Appendix EBCA-R contain provisions relative to Emergency Response Plans.  Consistent with Policy EBCA and RSA 189:64, the School Board directs the Superintendent to develop site-specific emergency response plans for each school building and further directs the Superintendent to submit the emergency response plans to the Division Of Homeland Security And Emergency Management, Department Of Safety.

The committee will review school district programs and activities, assess the school’s security and safety needs, and review Board policies, administrative regulations, response plans and procedures.

The Superintendent will develop an administrative regulation that ensures the effective development and implementation of the district's plan.

Legal References:

RSA 189:64, Emergency Response Plans

RSA 193-D, Safe School Zones

RSA 193-F, Pupil Safety and Violence Prevention

NH Code of Admin. Rule. Section Ed. 306.04(a)(2), Promoting School Safety

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approval 05/10/2016

 


EBCA: PROSPECT MOUNTAIN HIGH SCHOOL EMERGENCY PLANS

Category: Recommended

 

The Superintendent is responsible for ensuring the school’s Emergency Response Plan addresses hazards such as:  acts of violence, natural disasters, fire, hazardous materials, medical emergencies, and other hazards deemed necessary by the School Board or local emergency authorities.  The emergency response plans will be based on and conform to the Incident Command System and the National Incident Management System.

The Prospect Mountain High School Board directs the Superintendent to develop site-specific emergency response plans for each school building and further directs the Superintendent to submit the emergency response plans to the Division Of Homeland Security And Emergency Management, Department Of Safety.

The Superintendent is responsible for ensuring that at least two times per year the school conducts emergency response drills.  The Board or its designee will establish relations with local and state emergency and law enforcement authorities.  The Superintendent or his/her designee will serve as a coordinator/liaison with these authorities.

Legal References:

RSA 189:64, Emergency Response Plans

Appendix: EBCA-R

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approval 05/10/2016


EBCA-R: PROSPECT MOUNTAIN HIGH SCHOOL

EMERGENCY PLANS

CHECKLIST FOR DEVELOPING A SCHOOL EMERGENCY PLAN

The following checklist is designed primarily to help school Administrators reveal gaps as they develop their school disaster plans.

                      Yes

1.  Obtain a resolution from the School Board.  ______

2.  Appoint a school district disaster coordinator.  ______

3.  Contact advisory personnel regarding development of

plan.  ______

4.  Correlate plan progress with local emergency operations

plan.  ______

5.  Compile information for plan into a written document.  ______

6.  Review plan with local officials (civil defense, police,

others).  ______

7.  Obtain legal advice concerning the status of school

personnel and property in the event of disaster.  ______

8.  Present plan to School Board for approval.  ______

9.  Notify parents of plan. ______

10.  Conduct drills as outlined in school disaster plans.

a.  Drills on building evacuation.  ______

b.  Drills on moving personnel to shelter area.  ______

11.  Evaluate drills for efficiency.  ______

12.  Evaluate warning system when used in drills.  ______

13.  Train teachers in disaster preparedness classes.  ______

14.  Integrate emergency training into curriculum.  ______

Reference Policy: EBCA

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approval 05/10/2016

 


EBCB: PROSPECT MOUNTAIN HIGH SCHOOL FIRE DRILLS 

 

Fire Drills will be scheduled by the principal during the school year.  The purpose of a fire drill is to train students, under staff direction, to move safely, quickly, and quietly from any location within the building to an assigned evacuation area outside.

 

All schools will comply with the following rules and procedures:

 

1.      Rules for fire evacuation will be posted in each room.  These rules will indicate the primary and alternate exits and the evacuation area to which the student should proceed upon leaving the building.  The posted rules will be discussed with each class using the room, during the first day(s) of the school year.

2.      A building fire alarm signal will be used for fire drills only; another signal will be established by the principal for return to class.

3.      No person is to remain in the building during fire drills.

4.      Evacuation areas will be at least 50 feet (100 feet, if possible) away from buildings and out of driveways.

5.      It is each student’s responsibility to move quickly, quietly, and in an orderly manner throughout the assigned exit to the assigned evacuation area.

6.      The teacher will be responsible for:

a.           Seeing that windows are closed.

b.          Assuring that electrical and circuits and gas jets are turned off.

c.           Maintaining order during the evacuation.

d.          Assigning students to hold the doors open, if their group is the first to evacuate from such doors; instructing students holding doors to re-join the class after the last person has passed through the doors.

e.           Taking the roll book and checking roll when the class is in the assigned evacuation area.  The name of any student not accounted for will be reported immediately to the principal or his/her designee.

7.      The exercise will be observed by the principal.

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


EBCC: Prospect Mountain High School BOMB THREATS

 

In case of a bomb threat the principal or secretary is to determine if it is a child or adult voice calling.  He/she is to call the Superintendent and report it to him/her.  The Superintendent is to call the School Board Chair who will aid in the decision of action or non-action.  The Superintendent will then direct the principal to ignore it.

 

The principal is to allow any pupil to leave school if he or she has a note requesting the same from the parent. A teacher may also have permission to leave if requested.

 

Adopted

1st Reading 10/29/03

2nd Reading 11/18/03

3rd Reading 1/08/04

Policy Committee Reviewed 09/10/2015

School Board Approved 10/06/2015


EBCD: Prospect Mountain High School EMERGENCY CLOSINGS

 

 

The Superintendent is empowered to close or delay opening Prospect Mountain High School or to dismiss early in the event of hazardous weather or other emergencies which threaten the health or safety of students and personnel.  If either Barnstead or Alton K-8 schools close, Prospect Mountain High School will be closed as well.  The superintendents of both Alton and Barnstead will confer before closing is announced.

 

The superintendent shall weigh these factors and shall take action to close the schools only after consultation with traffic and weather authorities.  Students, parents, and staff shall be informed early in each school year of the procedures which will be used to notify them in case of emergency closing.  When schools are closed for emergency reasons, staff members shall comply with Board policy in reporting for work.

 

Adopted:

 

1st Reading 10/29/03

2nd Reading 11/18/03

3rd Reading 01/08/04

Revised:  03/04/08

Policy Committee Reviewed:09/10/2015

School Board Approved 10/06/2015

 


EBCF: PROSPECT MOUNTAIN HIGH SCHOOL SEARCH OF, AND CONTROL OVER, SCHOOL OWNED PROPERTY

 

 

School owned property such as student lockers and desks, staff lockers and desks, cabinets, all other storage areas and other areas owned by the Prospect Mountain High School shall be under the exclusive control of the PMHS School Board and its agents.  The School exercises exclusive control over such school property.  Neither students, staff, nor others should expect privacy regarding items place in school property because school property is subject to inspection and/or search at any time by school officials.

 

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


EC: PROSPECT MOUNTAIN HIGH SCHOOL BUILDINGS AND GROUND MANAGEMENT 

 

 

School properties will be maintained in good physical condition; safe, clean, sanitary, and as comfortable and convenient as the facilities will permit or the use requires.

 

The Superintendent will have the general responsibility for the care, custody, and safekeeping of all school property, establishing such procedures and employing such means as may be necessary to discharge responsibility.

 

At the building level, the Principal will be responsible for overseeing the school plant and for the proper care of school property by the staff and students.

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


ECA: PROSPECT MOUNTAIN HIGH SCHOOL BUILDINGS AND GROUND SECURITY

 

Category R

The Board will cooperate closely with local law enforcement and fire departments, and with insurance company inspectors.

Records and funds will be kept in a safe, locked location.

Access to school buildings and grounds outside of regular school hours will be limited to school personnel whose work requires it.  An adequate key control system will be established to limit access to buildings to authorized personnel.

School buildings will be closed and locked after the last school activity has concluded each day.

A building being used by an authorized school or community group in the evening, or on non-school days, will be opened for such activity and secured again after its conclusion.

A school district employee must be on school grounds during the course of the activity.  Only a school district employee will be allowed to open and close the school in the event of such an activity.

Classroom windows and doors are to be locked when the teachers leaves the building.

In addition to this policy, the Superintendent is charged with establishing further safety and security provisions as may be necessary.

The building principal is responsible for enforcing this policy.

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


ECAF: PROSPECT MOUNTAIN HIGH SCHOOL AUDIO AND VIDEO SURVEILLANCE ON SCHOOL BUSSES

 

Video cameras may be used on school buses to monitor student behavior.  Audio recordings in conjunction with video recordings may also be captured on school buses, in accordance with the provisions of RSA 570-A:2.

Notification of such recordings is hereby established in this policy and in Policy JICK - Pupil Safety and Violence Prevention.  The Superintendent or his/her designee will ensure that there is a sign prominently displayed on the school buses informing the occupants of the school buses that such video and audio recordings are occurring.

The Superintendent is charged with administering the procedures adopted by the Board to address the length of time that the recording is retained, ownership of the recording, limitations on who may view and listen to the recording, and provisions for erasing or destroying the recordings.

All recordings shall be retained for a period not to exceed ten (10) school days, unless the Superintendent determines that the recording is relevant to a disciplinary proceeding or a court orders that it be retained for a longer period of time.  The term “disciplinary proceedings” includes, but is not limited to, disciplinary proceedings in accordance with RSA 189:9-a and RSA 193:13.

Recordings may be viewed or listened to by the Superintendent and by the following persons after being expressly authorized by the Superintendent:

-  Superintendent’s designee

-  Business Administrator

-  Building Administrator

-  Law Enforcement Officers

-  Transportation Contractor Official

Parents/Guardians of a student against whom a recording is being used as part of a disciplinary proceeding will be permitted to view the audiotape and listen to the recording.  No other individuals shall be entitled to view the audiotape or listen to the recording without the express authorization of the Superintendent.

Category R

 

Administrative Procedures related to

 Policy ECAF, AUDIO AND VIDEO SURVEILLANCE ON SCHOOL BUSES

 

 

·         All video and audio recordings made on school buses to and from Prospect Mountain High School or used in Prospect Mountain High School related events, whether owned or leased by Prospect Mountain High School are the property of Prospect Mountain High School.

·         All school buses shall post a notice that there may be audio and video recordings on the bus.

·         Students and parents/guardians will be notified of audio and video recordings on school buses through Student Parent Handbooks.

Legal References:

          RSA 570-A:2 Capture of Audio Recordings on School Buses Allowed

First Reading: March 4, 2008

Reviewed April 1, 2008

Public Hearing and Second Reading: May 6, 2008

Approved: May 20, 2008

Policy Committee Reviewed 09/10/15

School Board Approved 10/06/2015

 


ECB-R: PROSPECT MOUNTAIN HIGH SCHOOL BUILDINGS AND GROUNDS MAINTENANCE

 

All repairs and/or maintenance work of any nature will be channeled through the office of the Director of Buildings and Grounds.  Personnel assigned to a building are not to contact service personnel directly.  In the event of breakdown or malfunction, the business office is to be notified.  In the event that this problem develops after office hours or during time when school is closed, the Director of Building and Grounds, Building Principal, or the Superintendent should be contacted.

 

In the interest of achieving the goals of the School Board’s policy, the following guidelines regarding maintenance have been established:

 

Routine Repairs

All requests for major repairs will be made to the Buildings and Grounds Director, the Principal, or other designated persons.

 

Emergency Repairs

1.           Requests for emergency repairs which are beyond the capacity of the school custodial staff will be made directly to the Director of Buildings and Grounds.

2.          The Director will immediately forward requests for emergency repairs through the business office.

Requests for Improvements

 

Requests for Improvements may be made in writing by the Director of Buildings and Grounds and the Principal and brought to the Business Administrator and the Superintendent.

 

Maintenance

The Director of Buildings and Grounds will draw up and supervise the implementation of maintenance schedules.

 

The following are the responsibilities of the Building Principal with the assistance of the Buildings and Grounds Director.:

 

1.           To oversee the operation of the school and require that personnel assigned to the building will keep it a clean, healthful and pleasant condition, free from dust and dirt.

2.          To order the necessary supplies as they are needed for the operation of the building.

3.          To make continuing checks on the use of utilities and supplies so that needless waste does not occur.

4.          To make continuing checks for hazardous conditions.  Checks will include safety of equipment, operation of equipment, and prevention of hazardous situations caused by carelessness.

 

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


ECD: PROSPECT MOUNTAIN HIGH SCHOOL TRAFFIC AND PARKING CONTROLS 

 

 

The assignment of parking areas to staff, students, and visitors to the school will be the responsibility of the school administration.

 

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


EEA: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT TRANSPORTATION SERVICES

 

Category: Recommended

See also EEAE, EEAEC & JICC

The District will provide pupil transportation services consistent with applicable law.

Per RSA 193:12, students who are deemed legal residents of the school district pursuant to a divorce decree or parenting plan developed under RSA 461-A will not necessarily be provided for students admitted under this provision and under corresponding law.  The Superintendent or designee will make all determinations as to whether transportation will be provided in such circumstances.  The Superintendent or designee's decision will be final.

NHSBA Note - September 2013:  This policy is revised in response to legislative changes to RSA 193:12, to clarify that pupils who are deemed "legal residents" for school attendance purposes pursuant to a divorce decree or parenting plan filed under RSA 461-A are not entitled to transportation beyond "designated attendance areas for which the child is assigned."  This change is reflected in the second full paragraph above.  A Legal Reference to RSA 193:12 is added.

NHSBA Note - September 2008:  NHSBA previously categorized this policy as Mandatory/Required by Law, Category P.  Upon further research, it is not required by law.  NHSBA still recommends you keep this policy in place.

Legal References:

RSA 189:6, Transportation of Pupils

RSA 189:8, Limitations and Additions

RSA 189:9, Pupils in Private Schools

RSA 189:9-a, Pupils Prohibited for Disciplinary Reasons

RSA 193:12, Legal Residency Required Appendix: EEA-R & JICC-R

Policy Committee 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016

 

 

 


  EEAA:         VIDEO AND AUDIO SURVEILLANCE ON SCHOOL PROPERTY

Category: Recommended

See also JIC, JICD

Video and Audio Surveillance

The Board authorizes the use of video and/or audio devices on District property to ensure the health, welfare, and safety of all students, staff and visitors to District property and to safeguard District buildings, grounds, and equipment.  The Superintendent will approve appropriate locations for surveillance devices.  Placement of the video cameras will be based on the presumption and belief that students, staff and visitors have no reasonable expectation of privacy in areas or at events that occur in plain view.  However, such devices are not to be  placed in bathrooms or locker rooms.

Signs will be posted on school buildings to notify students, staff and visitors that video and audio recording devices may be in use.  At the Superintendent's discretion, parents and students may also be notified through the student handbook.

All persons will be responsible for any violations of school rules caught on tape by cameras.

The district will retain copies of video recordings until they are erased, which may be accomplished by either deletion or copying over with a new recording.  The Superintendent will consult with the necessary personnel to determine how and when such recordings should be deleted.

Video and Audio Recordings Used for Student Discipline Matters

Videos/audios containing evidence of a violation of student conduct rules, school board policy, and/or state or federal law will be retained until the issue of the misconduct is no longer subject to review or appeal, as determined by board policy or applicable law.  Any release or viewing of the video will be in accordance with the law.

In the event an audio or video recording is used as part of a student discipline proceeding, such video may become part of a student's education record.  If an audio or video recording does become part of a student's education record, the provisions of Policy JRA shall apply.

The Superintendent is authorized to contact the District's attorney for a full legal opinion relative in the event of such an occurrence.

Video and Audio Recordings Used for Special Education Purposes

Video and audio recordings may be used for special education or Section 504 purposes, when a student's individualized education program or accommodation plan includes audio or video recording as part of the child's education.  All such recordings will be maintained in accordance with the Family Education Rights and Privacy Act, 20 U.S.C. section 1232g, and other applicable law(s).

Other Purposes for Which Video and Audio Recordings May Be Used

The school board authorizes the superintendent to use video and/or audio recordings to the extent either required or prohibited by law.

Video and Audio Recordings Authorized

The school board permits the video and audio recording of the following school-related activities.  The following purposes is not intended to be exhaustive and may be expanded or contracted by either administrative determination or school board action.

  Extracurricular/co-curricular activities

  Musical performances, band, concert band, ensemble, orchestra, choir

  Drama activities

  Club events

  Sporting events, including both inter and intra-scholastic

  Other activities such as student senate, yearbook, school pride, ROTC

  Ceremonies, orientation, presentations, school assemblies or meetings, or any school events which occur outside of the physical classroom.

Legal References:

RSA 189:65, Definitions

RSA 189:68, Student Privacy

RSA 570-A:2

20 U.S.C. §1232g, Family Educational Rights and Privacy Act (FERPA)

34 C.F.R. Part 99, Family Educational Rights and Privacy Act Regulations

Appendix: JICC-R, EEA-R

Policy Committee 1st Reading 12/06/2016

School Board Approval 01/03/2017

 


EEAE: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL BUS SAFETY PROGRAM

Category: Recommended

See also ECAF, EEA, EEAEC, & JICC

The safety and welfare of student riders will be the first consideration in all matters pertaining to transportation. Safety precautions will include the following:

1.  Children will be instructed as to the proper procedure for boarding and exiting from a school bus and in proper and safe conduct while aboard.

2.  Emergency evacuation drills will be conducted at least two times a year to acquaint student riders with procedures in emergency situations.

3.  All vehicles used to transport children will be inspected on a regular schedule to see that they meet applicable safety regulations.

4.  All drivers will be screened before employment for physical condition, proper license, and experience. The prior driving record of each driver will be checked for drug and alcohol or other convictions and a criminal records check must also be completed.

5.    The Board authorizes use of video and/or audio surveillance on school buses to ensure the health, welfare, and safety of all students while riding on school buses. Use of such surveillance will be in accordance with Policy ECAF, Audio and Video Surveillance on School Buses.

6.  In the event an audio or video recording is used as part of a student discipline proceeding, such video may become part of a student’s education record.  If an audio or video recording does become part of a student’s education record, the provisions of Policy JRA shall apply.  The Superintendent is authorized to contact the Prospect Mountain High School Board’s attorney for a full legal opinion relative in the event of such an occurrence.

7.  Prospect Mountain High School or the independent contractor will comply with all state and federal laws and regulations pertaining to the operation of school buses and will make these requirements known to bus drivers. It will also cooperate with local safety officials in formulating and accomplishing its school bus safety program.

Legal References:

20 U.S.C. §1232g, Family Educational Rights and Privacy Act

RSA 189:6-a, School Bus Safety

RSA 570-A:2, Interception and Disclosure of Telecommunication or Oral Communications Prohibited

 

Appendix JICC-R & EEA-R

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 

EEAEA: Prospect Mountain High School REQUIREMENTS FOR SCHOOL BUS OPERATORS AND OTHER TRANSPORTATION PERSONNEL; MANDATORY DRUG AND ALCOHOL TESTING

Category P

1. Statement of Policy

The Prospect Mountain High School Joint Maintenance Board (“Board”) believes that the safety of students while being transported to and from school or school activities is of utmost importance and is the primary responsibility of the driver of the vehicle. To fulfill such a responsibility, each driver, as well as others who perform safety-sensitive functions with commercial vehicles that transport students, must be mentally and physically alert at all times while on duty. To that end, the Board has established this policy related to the fitness for duty of transportation personnel, including but not limited to, school bus operators.  The requirements of this policy shall be in addition to the requirements of the Alton and Barnstead School Districts.  Where either the Alton School District or the Barnstead School District have adopted a policy that is stricter than the policy adopted by the Board, the requirements of the stricter policy shall apply.

2. Medical Examination of School Bus Operators

In accordance with RSA 200:37, before employing any person as a school bus operator, directly or through a vendor, Prospect Mountain High School shall require that such persons submit a certificate signed by a licensed physician setting forth the physician’s findings as a result of the examination to determine the physical condition of drivers in accordance with the requirements of 49 C.F.R. Part 391.41-391.49.  Such certificate shall be submitted to Prospect Mountain High School prior to the commencement of such employment and Prospect Mountain High School shall retain a copy of such certification. Every 2 years thereafter, either prior to the commencement of the school year or prior to the reemployment of such persons as a school bus operator, Prospect Mountain High School shall require submission of a like certificate, except that school bus operators attaining the age of 70 shall be required to undergo an annual examination and to submit a certificate annually.

3. School Bus Driver’s Certificate

No person shall be employed as a school bus operator, directly or through a vendor, unless the person has received a School Bus Driver’s Certificate from the NH Department of Motor Vehicles as required by RSA 263:29.

4. Criminal Background Investigation

Prior to extending a final offer of employment, Prospect Mountain High School shall conduct a background investigation and criminal history records check on every individual selected for employment as a school bus operator.  The background investigation and criminal records check shall be conducted in accord with RSA 189:13-a and with Prospect Mountain High School Policy GBCD, Background Investigation and Criminal Records Check.  If the prospective school bus operator will be employed directly by Prospect Mountain High School, then the prospective employee shall be responsible for paying the actual costs of the background investigation and criminal history records check.  If Prospect Mountain High School contracts with a vendor to provide student transportation services then, at the discretion of the vendor, either the vendor or the bus operator will pay for the background investigation and the criminal history records check.

5. Mandatory Drug and Alcohol Testing

In compliance with the United States Department of Transportation’s Title 49 Code of Federal Regulations, Part 391, all employees of Prospect Mountain High School who hold a commercial driver’s license (“CDL” or “CDL holder”) and personnel performing safety-sensitive functions related to the transportation of the students of Prospect Mountain High School will be required to submit to drug and alcohol testing. Testing procedures and facilities used for the tests shall conform to the rules and requirements of the Department of Transportation, including but not limited to 49 C.F.R. Part 40. The term “CDL holder” means someone who is required as part of their job duties to hold a Commercial Driver’s License. The term “safety-sensitive function” refers to all tasks associated with the operation and maintenance of commercial vehicles. A “commercial vehicle” is any vehicle capable of carrying 16 or more passengers including the driver.

If Prospect Mountain High School employs the transportation personnel directly, Prospect Mountain High School will be responsible for ensuring compliance with the Department of Transportation’s Mandatory Drug and Alcohol Testing requirements. If Prospect Mountain High School contracts with a vendor to provide student transportations services, the vendor, as the employer, shall be responsible for compliance with all Mandatory Drug and Alcohol Testing requirements, and shall provide annual assurances to Prospect Mountain High School that they are in compliance with the Mandatory Drug and Alcohol Testing requirements.

The Drug and Alcohol Testing will include pre-employment, random, reasonable suspicion and post-accident testing as defined by Department of Labor Regulations.   Random testing will occur at the rate set by the Department of Transportation.  Testing will be conducted by a qualified company selected by Prospect Mountain High School in accord with the rules and regulations promulgated by the Department of Transportation.

Employees will be required to submit to a reasonable suspicion drug and/or alcohol test if their supervisor suspects drug and/or alcohol use.  Behaviors believed to be a result of drug and/or alcohol use must be observed by the supervisor.

Prospect Mountain High School will be immediately notified if an employee fails the drug screening or tests above 0.02 on breath alcohol measurement.   Employees whose drug screening is positive, or who receive an alcohol test result of 0.02 or higher shall be immediately removed from performing safety-sensitive functions, including operating a school bus.

A medical review officer will review any employee test that is positive to confirm the results.

Prospect Mountain High School supports a zero tolerance policy related to substance abuse. Therefore any Prospect Mountain High School personnel who have a confirmed positive test for drugs or a confirmed alcohol concentration of 0.02 or greater will be terminated from employment.

The use, possession, sale or transfer of illegal drugs, on or off the job, will be cause for termination.  Refusal to participate in a drug screen or alcohol test, whether selected randomly or for cause, will result in immediate termination.

 

Legal References:

RSA 200:37, Medical Examination of School Bus Operators

RSA 263:29, School Bus Driver’s Certificate

RSA 189:13-a, School Employee & Volunteer Background Investigations

49 C.F.R. § 40.1-40.13 (2001), Transportation Workplace Drug Testing Program

49 C.F.R. Part 391 (1995), Qualifications of Drivers

Policy Committee 06/29/2010 1st reading

School Board 07/20/210 2nd reading

Final Approval 08/17/2010

 

Reviewed 04/02/2013

Approved 04/16/2013


EEAEC: PROSPECT MOUNTAIN HIGH SCHOOL STUDENT CONDUCT ON SCHOOL BUSES

Category R

Also EEA & JICC

Students using transportation, provided by the local districts must understand that they are under the jurisdiction of the Prospect Mountain High School from the time they arrive at the bus stop, until they exit the bus stop.

Pupils transported in a school bus shall be under the authority of the District and under control of the bus driver. Continued disorderly conduct or persistent refusal to submit to the authority of the driver shall be sufficient reasons for a pupil to be denied the privilege of transportation in accordance with the regulations of the PMHS Board.

The driver of the bus shall be held responsible for the orderly conduct of the pupils transported.

The Superintendent or his/her designee will develop rules and regulations for conduct on buses and these shall be printed in the Parent-Student Handbook.

Resolution of Conflicts

A parent who wishes to request a change or exemption from any of the Student Transportation policies shall direct that request first to the Principal. If the parent is not satisfied by the ruling of the Principal, he or she may appeal the ruling within five days to the School Business Administrator. If the parent is again not satisfied by the ruling, he or she may appeal to the Superintendent within the next five-day period. As a last appeal, the parent may request to appear before the Prospect Mountain High School Board.

Legal References:

RSA 189:9a, Pupils prohibited for Disciplinary Reasons

Appendix: JICC-R & EEA-R

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


EEAG: PROSPECT MOUNTAIN HIGH SCHOOL USE OF PRIVATE VEHICLES TO TRANSPORT STUDENTS

Category R

Any use of private vehicles to transport students to or from school, field trips, athletic events, or other school functions, must have prior authorization by the Superintendent or his/her designee.  The Board specifically forbids any employee to transport students, except the teacher’s own children, for school purposes without prior written authorization by the Superintendent or his/her designee.  Individuals providing unauthorized student transportation do so at their own expense and liability.

Any employee or private citizen using their own or a rented vehicle to provide school-authorized student transportation must have automobile liability insurance of not less than $500,000 Combined Single Limit and provide a Certificate of Insurance naming the District as an Additional Insured.  The District will maintain liability insurance, which will be in excess of the owner's primary insurance for authorized student transportation.

Persons under contract with the school district to provide school transportation services must have a valid School Bus Driver Certificate/License in accordance with applicable rules and laws. All vehicles must be approved by the New Hampshire Department of Safety as meeting all applicable school bus safety standards.  Parents transporting their own children are exempt from this requirement, per Department of Safety regulations.

Persons providing transportation on an incidental basis, i.e., not specifically as part of a contract to transport, must have a valid driver's license, and the vehicle used must have a current New Hampshire inspection sticker.  A commercial license is required for any vehicle that has a capacity of 16 or more.

No student shall be sent on school errands using any automobile. No student will transport another student for school authorized transportation.

Reimbursement for use of private vehicles may be made, but only if the employee or other person has prior approval of the designated administrator.

Legal References:

New Hampshire Code of Administrative Rules Section Saf-C 1304.05, Exemption From School

Bus Driver's Certificate

Policy Committee 1st reading 06/18/2013

Second Reading 07/16/2013

Final Reading August 6, 2013


EF: Prospect Mountain High School FOOD SERVICE MANAGEMENT

 

Category R

See also JLCF

All food service personnel will be directly responsible to the Food Service Manager and ultimately responsible to the building principal, Superintendent, or designee.

The Food Service Manager is responsible for the planning and preparation of food served in the food service program, ensuring full compliance with the State of New Hampshire's education rules and regulations. All food will comply with the nutrition standards as set forth by the school wellness program.

The Food Service Manager will order supplies, keep accurate records of financial transactions connected with the food service program, and prepare all records and reports as required.

The Food Service Manager will be certified by a NH Department of Education approved program.

All food service employees shall, within their first year of employment, obtain a certificate of completion for an approved sanitation course.

The Food Service Manager will make recommendations to the building principal, the Superintendent, or designee concerning personnel and operational matters related to the food service program.

Legal References:

RSA 189:11-a, Food and Nutrition Programs

NH Code of Administrative Rules, Section Ed. 306.11, Food and Nutrition Services

Section 204 of Public Law 108-265, Child Nutrition and WIC Reauthorization Act of 2004

 

1st Reading 04/18/06

Approved 04/18/06

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


EFA: PROSPECT MOUNTAIN HIGH SCHOOL AVAILABILITY AND DISTRIBUTION OF HEALTHY FOODS

Category:  Priority/Required by Law

See also JLCF, EFE

Prospect Mountain High School will support the availability and distribution of healthy foods and beverages in all school buildings during the school day.

The Superintendent or his/her designee is responsible for ensuring that all foods and beverages distributed within the district meet nutritional standards established by state and federal law relative to:  (1) nutrient density; (2) portion size; and (3) nutrition targets, as defined in pertinent law.

The Superintendent or his/her designee is responsible for implementing developmentally appropriate opportunities to learn food preparation skills that support nationally recognized research-based nutrition standards.  The Superintendent or his/her designee is responsible for providing annual communication information about the policy and procedure and related curricula to the school community.

 

Legal References:

7 CFR 210.10, Nutrition Standards And Menu Planning Approaches For Lunches And Requirements For Afterschool Snacks

NH Department of Education Administrative Rules, Section Ed 306.04(a)(21)

NH Department of Education Administrative Rules, Section Ed 306.11(g), (h)

 

 

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approval 05/10/2016

 


EGAD: PROSPECT MOUNTAIN HIGH SCHOOL COPYRIGHT POLICY

 

Several federal laws protecting intellectual property rights make it illegal to duplicate or use copyrighted materials without authorization of the copyright holder, unless certain exemptions apply.  These laws include the Copyright Act of 1976, Computer Software Rental Act of 1990, Digital Millennium Copyright Act (DMCA) of 1998, Sonny Bono Copyright Term Extension Act of 1998, and Technology, Education and Copyright Harmonization (TEACH) Act of 2002.  Violators may be subjected to severe penalties for unauthorized copying, display, or use of print or audiovisual materials, computer software and Internet sources.  Exemptions under the law may apply and certain uses and/or copying of copyrighted materials may be permissible as “Fair Use” providing the use or copying meet specific criteria under this exemption.  Prospect Mountain High School (PMHS) faculty, staff and administrators shall comply with all restrictions on use of copyrighted materials.

 

Faculty are encouraged to enhance lessons with supplementary materials, however under no circumstances will it be necessary for faculty to violate copyright restrictions in order to meet educational goals and objectives within the curriculum at PMHS.  Faculty and staff are responsible for following PMHS’s policy and obeying the aforementioned laws.

 

Faculty and staff who willfully violate PMHS’s copyright policy may be subject to disciplinary action including compensating PMHS in the event that penalties are imposed by the court as a result of their actions.

 

PMHS faculty and staff are required to attend periodic training to keep them apprised of the school’s copyright policy and any changes to the current laws pertaining to copyright.  All employees and students should be aware of the following:

 

1.             Unlawful copies of copyrighted materials may not be reproduced on PMHS equipment.

 

2.             Unlawful copies of copyrighted materials may not be used with PMHS equipment, within PMHS facilities, or at PMHS-sponsored events.

 

3.             PMHS’s legal and/or insurance protection will not cover employees who illegally copy and use copyrighted materials.

 

4.             Employees are expected to be familiar with the criteria under the “Fair Use” exemption of the Copyright Act of 1976 and to be able to readily provide justification for materials that have been used or copied.

 

 

 

5.             Faculty and staff who use copyrighted materials that do not fall within the “Fair Use” or public display guidelines will be able to prove that the materials meet one of the following tests:

 

                              The materials were purchased lawfully from an authorized vendor

and that a record of the purchase exists;

 

                              The materials are copies covered under a licensing agreement

between the copyright owner and PMHS or the employee;

 

                              The materials are being previewed or demonstrated by the

employee to reach a decision about future purchase or licensing and a documented agreement exists that allows for such use.

 

The Principal establishes procedures for enforcing the copyright laws at PMHS among faculty, staff, students, and outside organizations or groups that may wish to use PMHS facilities.  The Principal reserves the right to refuse any requests he deems unlawful under said copyright laws.  The Library Media Specialist and Information Technology Director assist the Principal in this role by helping to educate faculty, staff and students and helping staff in obtaining proper permission to copy or use protected materials when required.

 

First Reading 06/07/2005

Second Reading 07/13/2005

Approval 08/17/2005

Policy Committee Reviewed 09/10/2015

School Board Approved 10/06/2015

 

Please refer to procedures section for further information.

 

Guidelines for Fair Use of Copyrighted Materials

 

Under the Fair Use doctrine, unauthorized reproduction of copyrighted materials is allowable for the purposes of criticism, comment, news reporting, teaching, scholarship or research.  If copying or changing a work is to fall within the bounds of Fair Use, these four standards must be met for any of the purposes mentioned above:

 

                              The Purpose and Character of the Use.  The use must be for

the purposes of teaching or scholarship and must be nonprofit.

 

                              The Nature of the Copyrighted Work.  Faculty and staff may

make single copies of the following for use in research, instruction or preparation for teaching:  book chapters; articles from periodicals or newspapers; short stories, essays or poems; and charts, graphs, diagrams, drawings, cartoons or pictures from books, periodicals, or newspapers in accordance with these guidelines.

 

                              The Amount and Substantiality of the Portion Used.  In

most cases, copying the whole of a work cannot be considered fair use; copying a small portion may be if these guidelines are followed.

 

                              The Effect of the Use Upon the Potential Market for or

Value of the Copyrighted Work.  If resulting economic loss to the copyright holder can be shown, even making a single copy of certain materials may be an infringement, and making multiple copies presents the risk of greater penalties.

 

Please consult Reproduction of Copyrighted Works by Educators and Librarians, Circular 21, or www.copyright.gov/circs/ for more detailed information regarding fair use guidelines of the copyright law.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Printed Materials

Acceptable Use

Limitations

 

 

Poem less than 250 words;

 

250-word excerpt from poem greater than 250 words;

 

Articles, stories, or essays less than 2,500 words;

 

Excerpt from a longer work (10% of work or 1,000 words, whichever is less);

 

One chart, picture, diagram, or cartoon per book or periodical issue;

 

Two pages (maximum) from an illustrated work less than 2,500 words, e.g., a children’s book.

 

 

Teachers may make multiple copies for classroom use, and incorporate into multimedia for teaching classes.

 

Students may incorporate text into multimedia projects.

 

Copies may be made only from legally acquired originals.

 

One copy allowed per student.

 

Teachers may make copies in nine instances per class per term.

 

Usage must be “at the instance and inspiration of a single teacher,” i.e., not a directive from PMHS.

 

Cannot create anthologies.

 

“Consumables,” such as workbooks, may not be copied.

 

Illustrations & Photographs

Acceptable Use

Limitations

 

 

Photograph

 

Illustration

 

Collections of photographs

 

Collections of illustrations

 

 

Single works may be used in their entirety, but no more than five images by a single artist or photographer may be used.

 

From a collection, not more than 15 images or 10% (whichever is less) may be used.

 

Older illustrations in the public domain that don’t need permission to be used may in fact be part of a copyright collection.

 

Copyright ownership information is available at www.loc.gov or www.mpa.org

 

 

Video (For Viewing)

Acceptable Use

Limitations

 

 

Videos/DVDs (Purchased by teacher)

 

Videos/DVDs (Rented by teacher)

 

Videos/DVDs (Obtained from Educational Service Agency)

 

 

Teachers may use these materials in the classroom.

 

Copies may be made for archival purposes or to replace lost, damaged, or stolen copies.

 

Materials must be legally acquired.

 

Materials must be used in a classroom or nonprofit environment “dedicated to face-to-face instruction.”

 

Use should be instructional, not for entertainment or reward.

 

Copying is allowed only if replacements are unavailable at a fair price or in a viable format.

 

 

 

 

 

 

Video (integration into multimedia or video projects)

 

Acceptable Use

Limitations

 

 

Videotapes

 

DVDs

 

Multimedia encyclopedias

 

QuickTime Movies

 

Video clips from the Internet

 

 

Students “may use portions of lawfully acquired copyrighted works in their academic multimedia,” defined as 10% or three minutes (whichever is less) of “motion media.”

 

Teachers and students may use “video streamed” materials as long as the license is in force.

 

 

Materials must be legally acquired (not bootleg or home recording)

 

Copyrighted works included in multimedia projects must give proper credit (cite) to the copyright holder.

 

Other details can be found in the Fair Use Guidelines for Multimedia:

http://www.utsystem.edu/OGC/IntellectualProperty/faculty.htm

 

 

Music (integration into multimedia or video projects)

 

Acceptable Use

Limitations

 

 

Records

 

Cassette tapes

 

CDs

 

Audio clips on the Web

 

 

Up to 10% of a copyrighted musical composition may be reproduced, performed, and displayed as part of a multimedia program produced by an educator or students.

 

A maximum of 30 seconds per musical composition may be used.

 

Multimedia program must have an educational purpose.

 

Music (for performance and copying)

 

Acceptable Use

Limitations

 

 

Emergency copying

 

Excerpts of works

 

Editing print copies

 

Recording of performances

 

Copying records, cassette tapes, CDs

 

 

Emergency copying may be done to replace purchased copies, which for any reason are not available for an imminent performance.

 

Single or multiple copies of excerpts of works may be made for academic purposes other than performance, provided that the excerpts do not comprise a part of the whole, which would constitute a performable unit.

 

Printed copies, which have been purchased, may be edited or simplified provided that the fundamental character of the work is not distorted.

 

A single copy of recordings of performances by students may be made for evaluation or rehearsal purposes and may be retained by the educational institution or individual teacher.

 

A single copy of a sound recording (e.g., tape, CD, record) of copyrighted music may be made from sound recordings owned by an educational institution or an individual for the purpose of constructing aural exercises or examinations and may be retained by the educational institution of the individual teacher.

 

 

Emergency copies may not be retained.  Purchased replacement copies should be substituted as soon as possible.

 

Nor more than 10% of a work can be made for academic purposes other than performance.  The number of copies shall not exceed one copy per student.

 

A single copy of sound recordings pertains only to the copyright of the music itself and not to any copyright, which may exist in the sound recording.

 

The National Association for Music Education has prepared “The United States Copyright Law: A Guide for Music Educators.”  Details can be found at www.menc.org/information/copyright/copyr.html

 

Computer Software

 

Acceptable Use

Limitations

 

 

Software (purchased or licensed by PMHS)

 

 

Software may be installed on multiple machines, and distributed to users via a network maintained by Information Technology Director.

 

Information Technology Director provides a license so that software may be installed at home and at school.

 

Information Technology Director may make copies for archival use or to replace lost, damaged, or stolen copies if software is unavailable at a fair price or in a viable format.

 

 

Information Technology Director monitors to ensure the number of simultaneous users do not exceed the number of licenses; and the number of machines being used never exceeds the number licensed.

 

Take aggressive action to monitor that copying is not taking place (unless for archival purposes.)

 

Details can be found at http://www.bsa.org/usa/antipiracy/

 

Internet

Acceptable Use

Limitations

 

 

Internet connections

 

World Wide Web

 

Resources through Educational Service Agency

 

 

Images may be downloaded for student projects and teacher lessons.

 

Sound files and video may be downloaded for use in multimedia projects (see portion restrictions above).

 

Online resources providing articles, clipart and other educational resources are available through Educational Service Agency.  Contact the Information Technology Director for student and teacher access and training information.

 

 

Resources from the Web may not be reposted onto the Internet without permission.  However, links to legitimate resources can be posted.  Acquiring permission from the copyright holders is advised before links are posted.

 

Any resources downloaded must have been legitimately acquired by the website.

 

Downloaded materials must carry appropriate citations.

 

 

 

 

 

 

 

Television

Acceptable Use

Limitations

 

 

Broadcast (e.g., ABC, NBC, CBS, Fox, state public television, and local stations.)

 

Cable (e.g., CNN, MTV, HBO)

 

Videotapes made of broadcast and cable TV programs

 

 

Broadcasts or tapes made from broadcasts may be used for instruction

 

Cable channel programs may be used with permission.

 

Schools are allowed to show broadcast tapes within a minimum of 10 school days of the date of the recording, unless specific permission is obtained.

 

Programming from public television station carries varied licenses.  Contact the Information Technology Director for information about specific series.

 

Cable programs are not covered by the same guidelines as broadcast television.

 

 


EHAA: PROSPECT MOUNTAIN HIGH SCHOOL COMPUTER SECURITY, E-MAIL AND INTERNET COMMUNICATIONS

Category: Priority/Required by Law

See also EGA

Prospect Mountain High School has established this policy with regard to access and disclosure of electronic data composed, stored, sent, or received by employees using the school’s computer system. This policy is designed to protect the safety and security of the school’s computer systems including e-mail and Internet use.

The school intends to enforce the rules set forth below and reserves the right to change these rules at any time.

1.  The computer hardware system, software and e-mail system are owned by the school, and all messages or data composed, stored, sent, or received using the system are and remain the private property of the school. They are not the property of the employee.

2.  The computer and e-mail system is to be used for business purposes only. Personal business is unauthorized and should not be conducted on the system.

3.  The electronic mail system may not be used to solicit or proselytize for commercial ventures, religious or political causes, outside organizations, or other non-job related solicitations.

4.  The school prohibits discriminatory, harassing, or offensive materials in any form of media. Among those which are considered offensive are any messages which contain sexual implications, racial slurs, gender-specific comments, or any other comments that offensively address someone's age, sexual orientation, religious or political beliefs, national origin, or disability.

5.  The electronic mail system shall not be used to send (upload) or receive (download) copyrighted materials, trade secrets, proprietary financial information, or similar materials without prior authorization.

6.  The school reserves, and intends to exercise without prior notice, the right to read, review, audit, intercept, access or disclose any and all information on an employee's computer system or messages created, received or sent over the electronic mail system for any purpose, even if coded or pass worded.

7.  The confidentiality of any message or data should not be assumed. Even when a message is erased, it is still possible to retrieve and read that message. The use of passwords for security does not guarantee confidentiality, or that the school will not retrieve it. All passwords must be disclosed to the computer administrator.

8.  Any communications created, sent, or retrieved using e-mail may be read by individuals other than the intended recipient.

9.  Notwithstanding the school’s right to retrieve and monitor any e-mail messages, such messages should be treated as confidential by other employees and accessed only by the intended recipient. Employees are not authorized to retrieve or read any e-mail that is not sent to them. Any exception to this policy must receive prior approval by the Superintendent.

10.  Any employee who violates this policy or uses the computer system or electronic mail system for improper purposes shall be subject to discipline up to and including discharge.

11.  The school has the authority to terminate or limit access to any program at any time.

12.  Personal disks cannot be used on the system unless pre-authorized by the computer coordinator.

13.  The school will take all necessary measures to maintain student privacy relative to the school’s website, online information and storage of student personally identifiable information, as required by state and federal law.

Legal References:

RSA 189:68-a, Student Online Personal Information

RSA 194:3-d, School District Computer Networks

Revised:  September 2015

Reviewed:  April 2004

Revised:  July 1998, November 1999, September 2008

 

 

Policy Committee September 15, 2016

School Board Final Reading 10-04-2016


EHB: PROSPECT MOUNTAIN HIGH SCHOOL DATA RECORDS RETENTION

Category P

See also EH, JRA, & GBJ

The Superintendent shall develop procedures for a records retention system that is in compliance with RSA 189:29-a and Department of Education regulations.  The procedures should ensure that all pertinent records are stored safely and are stored for such durations as are required by law.  Additionally, the Superintendent shall develop procedures necessary to protect individual rights and preserve confidential information.

Legal References:

RSA 91-A, Right to Know Law

RSA 189:29-a, Records Retention and Disposition

NH Code of Administrative Rules, Section Ed 306.04(a)(4), Records Retention

NH Code of Administrative Rules, Section Ed 306.04(h), Records Retention

20 U.S.C. 1232g, Family Educational Rights and Privacy Act (FERPA)

Appendix EHB-R, Records Retention Schedule

Revised:  May 2008

Revised:  October 2005

1st reading 02/20/2013

2nd Reading 04/02/2013

Final Reading 04/16/2013

 


EHB-R: PROSPECT MOUNTAIN HIGH SCHOOL Records Retention and Disposition Schedule

 

Consistent with the requirements of RSA 189:29-a which became effective July 23, 1983, the Board institutes the schedule below for the retention and disposition of school district records.

 

All administrators responsible for district records shall also maintain a permanent and complete record of all records destroyed or discarded.  This record shall include: 1) the name of the file, 2) the date of disposal, and 3) the method of disposal.

 

                                                                                       SCHEDULE

 

TYPE                                                                                  LOCAL RECORDS           STATE RECORDS        FEDERAL RECORDS

                                                                                                    

Accident Reports                                                                           6 years                             6 years

   Employee

   Student                                                                                      (6 years after age of maturity for suit)

Annual Audit                                                                                 6 years                             6 years                             6 years

Annual Report (District)                                                                  Permanent

Application for Federal Grants                                                                                               6 years

Bank Deposit Slips                                                                        6 years

Bank Statements                                                                           6 years

Blue Cross Applications                                                                 1 year

BLS Labor Report - monthly                                                                                                     1 year

Bond Issue Materials                                                                      Permanent                        Permanent

Budgets                                                                                        6 years                             6 years

  District

  SAU

  Worksheets                                                                                 1 year                               1 year                               

CETA Forms                                                                                 1 year                               1 year                               5 years

Child Labor Permits                                                                                                           1 year

Class Observation Forms                                                               1 year

Contracts – Business              Term of Warranty if applicable + 6 years

Correspondence for Business                                                         4 years                             1 year

Credit Union Applications                                                               1 year                               4 years                             4 years

Deeds                                                                                          Permanent

District Meeting Minutes                                                                 Permanent

Dues Authorization                                                                        1 year

Enrollment Reports                                                                        Permanent

  Resident Pupil Membership Forms

  Fall Reports A-12-A

  Pupil Registers

  School Opening Reports

  Statistical Report A-3

Resident Attendance

         (Coop Incentive Aid)

FICA Reports - monthly -                                                                                                    6 years

  Quarterly

Foster Children Applications                                                           5 years                             5 years

Form C-2 Unemployment                                                               6 year                               1 year

  Wage Report

Gas Tax Application                                                                       1 year                               1 year

Invoices                                                                                        1 year

        Form 2 Federal Funds                                                                                                                                        6 years

Job Orders                                                                                    1 year

Ledger/Journals                                                                            6 years

MS-27 Budget Form                                                                      6 years                             6 years

 

TYPE                                                                                             LOCAL RECORDS STATE RECORDS   FEDERAL RECORDS

 

MS-23 Budget Form                                                                      6 years                             6 years

MS-25 Financial report                                                                   Permanent                        Permanent

Monthly Reconciliations                                                                  1 year

Monthly Financial Status                                                                1 year

  Reports by Building

Minutes of Board Meetings                                                             Permanent

Property Inventories and

  Record Cards                                                                              6 years

Purchase Orders                                                                            1 year

         Form 2 Federal Programs                                                                                                                                  6 years

Request for Payment                                                                     1 year

  Vouchers                                                                                    

         Form 2 Federal Programs                                                                                                                                  6 years

Requisitions                                                                                  1 year

         Form 2 Federal Programs                                                                                                                                  6 years

Retirement Applications                                                                 1 year                               1 year

Retirement Reports -                                                                      1 year                               1 year

  Monthly

School District Warrants                                                                 1 year                               1 year

Special Trip Requests                                                                    1 year                               1 year

Special Trip Conformations                                                             1 year                               1 year

Supply Orders                                                                               1 year                               1 year

Substitute Teachers' Pay Slips                                                        1 year                               1 year

Student Activities Records                                                              6 years                             6 years

Telephone Log Sheets                                                                   1 year                               1 year

Time Cards                                                                                   6 years                                 6 years

  Bus Drivers

  Custodial

  Secretarial

  Other

Transportation Reports                                                                  1 year                               1 year

Travel Reimbursements                                                                  1 year                               1 year

         Form 2 Federal Funds                                                                                  6 years

Treasurer's Receipts                                                                      6 years

  Cancelled Checks

Treasurer's Report                                                                         6 years                             6 years

Voucher Manifests                                                                         1 year                               1 year

         Form 2 Federal Funds                                                                                                                                       6 years

Work Orders                                                                                  1 year                                                                   

W-2's Yearly                                                                                  1 year                                     6 years

W-4 Withholding Exemption                                                    1 year                                     1 year

  Certificate                                                                                                                                    6 years

941-E Quarterly Taxes                                                                                                                6 years

Federal Projects Papers

  Form 1

  Form 1-A                                                                                     5 years after submission of final expenditure report

  Form 2                                                                                        and documentation for expenditures, unless there is an

  Form 3                                                                                        ongoing audit taking place in which case all records

  Form 3-A                                                                                     will be maintained until final resolution. See 20 U.S.C.

  Form 4 Quarterly                                                                          1232 34CFR 80.42 (b)(4).

 

 

TYPE                                                                                          LOCAL RECORDS STATE RECORDS   FEDERAL RECORDS

 

PERSONNEL RECORDS

Applications                                                                                  3 years, or if employed, term of employment

 Employment

  Not Employed

  Interview Documents

  Letter of Recommendation

  Transcripts

Attendance Records                                                                      1 year

  Leaves

  Requests for Leaves

Contracts                                                                                      5 years after termination

  Aides

  Custodial

  Extra-Curricular

  Rental Agreements

  Secretarial

  Teacher

  SAU Office

Civil Rights Forms                                                                                                                                                 6 years

Evaluations                                                                                   Term of Employment

Instructions for Substitutes                                                             1 year

Medical Examinations                                                                    1 year

Miscellaneous Correspondence for

  Personnel                                                                                    4 years

Record of Leave

   Superintendents                                                                         1 year

Re-employment letter of Assurance

  to Employees                                                                              1 year

Staff Development Plan                                                                  Term of Plan

Substitute Lists                                                                              6 years

Teachers' Record Cards                                                                 Term of Employment

Teachers' Master Contract                                                              Length of Contract (suggest you keep one copy permanently)

Termination Forms                                                                         6 years

 

STUDENT RECORDS

Early Release Forms                                                                      1 year

Emergency Procedure Form                                                           1 year

Examples of Student's Work                                                           1 year

Health and Physical Records                                                          Term of Enrollment

  Shot Record

National Honor Society                                                                  1 year

  Applications and/or Awards

Permanent Record Cards                                                               Permanent

        Progress                                                                                   

        Attendance

        Test Scores

         (Standardized)

  Academic

Miscellaneous Evaluation

  Materials                                                                                     Term of Enrollment

  Co- and Extra Curricular Activities

Anecdotal Records                                                                        Term of Enrollment

 

TYPE                                                                                      LOCAL RECORDS   STATE RECORDS    FEDERAL RECORDS

 

Disciplinary Reports

Medical Reports

         (Doctor)

  Excuses (Parental)

  Insurance Forms

Post High School Placement                                                          6 years

Information and Follow-up

Registration Form                                                                          1 year

   Application for Free Lunch                                                                                                                                    6 years

Application for Reduced Lunch                                                                                                                                6 years

Correspondence

  Student                                                                                       4 years

 

SPECIAL NEED STUDENT RECORDS

Index of Documents                                                                       

Log of People who have                                                                  Keep all SPEDIS records permanently

  Reviewed Material in                                                                    

  Each Folder                                                                                 

Notification to parent of                                                                  

  Meeting to Discuss the                                                                 

  Student's Program with

  Placement Team

Permission to Test Form

Student Referral Form

Diagnostic Form

  Accumulation of Data

  Psychological Exams

  Learning Disabilities Tests

Team Meeting Notes

Spedis Forms

IEP's

Teacher/Student Comments

Correspondence

Out-of-District Progress Reports

 

VOCATIONAL EDUCATION

AVI Forms                                                                                     1 year

Center Regional Contracts                                                              20 years

Equipment Inventories                                                                   5 years

Federal Forms                                                                                                                                                       6 years

Policy Committee 1st Reading 11/01/2016

School Board Final Reading 12/06/2016

 


EIB: PROSPECT MOUNTAIN HIGH SCHOOL LIABILITY INSURANCE AND POOLED RISK MANAGEMENT

Category R

The Prospect Mountain High School Board may procure liability insurance to protect against such risks of loss, cost or damage to itself, its employees or its pupils, or other loss.  Such insurance may include general liability coverage, automobile liability coverage, errors and omissions liability coverage, and other coverage as the Board may determine.  Liability limits for all coverage will correspond to those limits established by applicable law.

The PMHS Board may also participate in a pooled risk management program.  The pooled risk management program may be utilized for:  the defense of claims and indemnification for losses arising out of the ownership, maintenance, and operation of real or personal property and the acts or omissions of school officials, school employees, or agents of the school district; the provision of loss prevention services including, but not limited to, inspections of property and the training of personnel; and the investigation, evaluation, and settlement of claims by and against the school district.  Membership in a pooled risk management program will conform to the provisions set forth in RSA 5-B and related statutes.

Legal References:

RSA 5-B, Pooled Risk Management Programs

RSA 507-B:4, Limit of Liability

Marcotte v. Timberlane/Hampstead School Dist., 143 N.H. 331 (1999)

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


FFA: PROSPECT MOUNTAIN HIGH SCHOOL MEMORIALS

 

It is the Policy of Prospect Mountain High School to acknowledge tragic losses in the school community.  Such acknowledgement may take the form of recognition ceremonies to which the school and greater Alton/Barnstead community are invited.

 

Recognizing that the school building, the grounds, and the general facilities belong to the entire community, the school does not advocate the renaming of the school property to recognize a personal or community loss.  The school does, however, promote alternative memorials, such as the endowment of a scholarship, the planting of a tree, or the creation of a library shelf to memorialize a loved one.

 

The final determination regarding a memorial rests exclusively with the Prospect Mountain High School Board.

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


Section G: Personnel

GACA:  PROSPECT MOUNTAIN HIGH SCHOOL INSURANCE BUY OUT

Optional

 

Prospect Mountain High School offers an insurance buy out provision for employees covered under the Prospect Mountain Teachers Association and the Prospect Mountain School Board’s Collective Bargaining Agreement and $2,000 for all other staff who provide proof of other health insurance.

 

The Affordable Care Act carries penalties to employers whose employees seek health insurance through the insurance exchange marketplace at healthcare.gov.  In the event that Prospect Mountain High school incurs a penalty for any employee who is eligible for, but chooses not to participate in Prospect Mountain’s employee health insurance as provided by the School Board, that employee will become ineligible for any insurance buy back from the high school.

 

Because the penalty may not be known to the high school until sometime after the 1st installment is normally paid in December, any buy back for those insured through the insurance exchange at healthcare.gov will not be paid until the end of the fiscal year.

 

In order to qualify for the Insurance Buy Out, an employee must be actively employed at Prospect Mountain on the date the buyout is paid.

 

Policy Committee 1st Reading 12/06/2016

School Board Approval 01/03/2017


GBA: PROSPECT MOUNTAIN HIGH SCHOOL EQUAL OPPORTUNITY EMPLOYMENT

Category: Recommended

See also AC

Prospect Mountain High School will recruit and consider candidates without regard to gender, sexual orientation, race, color, religion, nationality, ethnic origin, age, or disability. When there are opportunities for promotions and qualifications are equal, consideration will be given first to employees.  The Prospect Mountain High School will not discriminate against any employee who is a victim of domestic violence, harassment, sexual assault, or stalking.

The Prospect Mountain High School will employ individuals who meet the physical and mental requirements, and who have the education, training, and experience established as necessary for the performance of the job without regard to gender, sexual orientation, race, color, religion, nationality, ethnic origin, age, or disability, except for reasons related to ability to perform the requirements of the job.

Inquiries, complaints, and other communications relative to this policy and to the applicable laws and regulations concerned with non-discrimination shall be received by the Superintendent or his/her designee.

This policy of non-discrimination is applicable to all persons employed or served by the district. Any complaints or alleged infractions of the policy, law or applicable regulations will be processed through the grievance procedure. This policy implements PL 94-142, Section 504 of the Rehabilitation Act of 1973, Title II of the American with Disabilities Act, Title VI or VII of the Civil Rights act of 1964, Title IX of the Education Amendments of 1972, and the laws of New Hampshire pertaining to non-discrimination.

NHSBA Note, September 2014:  Addition of new sentence in first paragraph prohibiting discrimination in employment matters against victims of domestic violence, harassment, sexual assault, or stalking, per RSA 275:71 (effective July 2014).  Legal References contains numerous additions.

Legal References:

RSA 354-A:6, Opportunity for Employment without Discrimination a Civil Right

RSA 354-A:7, Unlawful Discriminatory Practices

The Age Discrimination in Employment Act of 1967

Title II of The Americans with Disabilities Act of 1990

Title VII of The Civil Rights Act of 1964 (15 or more employees)

RSA 186:11, XXXIII, Discrimination

RSA 275:71, Prohibited Conduct by Employer

Appendix: AC-R

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

GBAA: PROSPECT MOUNTAIN HIGH SCHOOL SEXUAL HARASSMENT - EMPLOYEES/STAFF

Category: Priority/Required by Law  See also JBAA

I.  PURPOSE

The purpose of this policy is to maintain a learning environment that is free from sexual harassment or other improper and inappropriate behavior that may constitute harassment as defined below.

Sexual harassment is against the law and is against school board policy.  Any form of sexual harassment is strictly prohibited.  It is a violation of this policy for any employee or third party to harass any person through conduct or communication of a sexual nature as defined by this policy.

"Employee" shall include, but not be limited to all school district staff, teachers, non-certified personnel, administrators, volunteers, coaches and/or other such personnel whose employment or position is directed by the school district.

"Third parties" include, but are not limited to parents, school visitors, service contractors or others engaged in district business, such as employees of businesses or organizations participating in cooperative work programs with the district and others not directly subject to district control.

The District will investigate all complaints, either formal or informal, verbal or written, of sexual harassment and will discipline any employee who sexually harasses or is sexually violent toward another person.

II.  SEXUAL HARASSMENT DEFINED

Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, sexual physical conduct, and /or conduct of a sexual nature when:

(1)  Submitting to the unwelcome conduct is made a term or condition of an individual's employment, either explicitly or implicitly.

(2)  Submitting to or rejecting the unwelcome conduct is used as the basis for decisions affecting a person's employment; or

(3)  The unwelcome conduct has the purpose or effect of unreasonably interfering with a person's work performance or creating an intimidating, hostile, or offensive working environment.

(4)  Sexual violence.

Sexual harassment may include, but is not limited to:

1.  Verbal harassment and/or abuse of a sexual nature;

2.  Subtle pressure for sexual activity;

3.  Inappropriate patting, pinching or other touching;

4.  Intentional brushing against an employee's body;

5.  Demanding sexual favors accompanied by implied or overt threats;

6.  Demanding sexual favors accompanied by implied or overt promises of preferential treatment;

7.  Any sexually motivated unwelcome touching; or

8.  Sexual violence that is a physical act of aggression that includes a sexual act or sexual purpose.

III.  REPORTING PROCEDURES

1.  The Superintendent or his/her written designee is responsible for implementing all procedures of this policy.  Additionally, the Superintendent may develop and implement additional administrative regulations in furtherance of this policy.

2.  Any employee who believes he or she has been the victim of sexual harassment should report the alleged act(s) to the building Principal.  If the alleged perpetrator is the Principal, the alleged victim may report the allegation to any other district employee.  That employee shall then report the allegation to the Superintendent.  The Board encourages the reporting employee to use the Report Form available from the Principal or Superintendent.

3.  In each building, the Principal is the person responsible for receiving oral or written reports of sexual harassment.  Upon receipt of a report, the Principal will notify the Superintendent immediately without screening or investigating the report.  If the report was given verbally, the Principal shall reduce it to written form within 24 hours and then forward it to the Superintendent.  Failure to forward any sexual harassment report or complaint as provided herein will result in disciplinary action. If the complaint involves the building Principal, the complaint shall be filed directly with the Superintendent.

4.  The Board designates the Superintendent as the District Human Rights Officer to receive any report or complaint of sexual harassment.  If the complaint involves the Superintendent, the complaint shall be filed directly with the School Board. The District shall post the name of the Human Rights Officer in conspicuous places throughout school buildings, including a telephone number and mailing address.

5.  Submission of a complaint or report of sexual harassment will not affect the employee's standing in school, future employment, or work assignments.

6.  The use of formal Reporting Forms provided by the District is voluntary.  The District will respect the confidentiality of the complainant and the person(s) against whom the complaint is filed as much as possible, consistent with the School District's legal obligations and the necessity to investigate allegations of sexual harassment and take disciplinary action when the conduct has occurred.

IV.  INVESTIGATION AND RECOMMENDATION

The Human Rights Officer will authorize an investigation upon receipt of a report or complaint alleging sexual harassment.  This investigation may be conducted by District officials or by a third-party designated by the School Board.

If District officials conduct the investigation, the investigation should consider the surrounding circumstances, the nature of the sexual advances, the relationship between the parties and the context in which the alleged incidents occurred.  Whether a particular action or incident constitutes sexual harassment requires a determination based on all the facts and surrounding circumstances.

The investigation may consist of personal interviews with the complainant, the individual(s) against whom the complaint is filed, and others who may have knowledge of the alleged incident(s) or circumstances giving rise to the complaint.  The investigation may also consist of any other methods and documents deemed pertinent by the investigator.  Students who are interviewed may have a parent or other representative present.

In addition, the District may take immediate steps, at its discretion, to protect the complainant, students and employees pending completion of an investigation of alleged sexual harassment.

If the Board determines that a third-party designee should conduct the investigation, the District agrees to assent to that party's methods of investigation.

Upon completion of an investigation conducted by either District officials or a third-party, the Board and the Superintendent will be provided with a written factual report and recommended action.

V.  SCHOOL DISTRICT ACTION

If investigating party determines that the alleged conduct constituted sexual harassment, the Superintendent may discipline the offending employee.  Such discipline may include, but is not limited to, a warning, training, temporary suspension or dismissal.  Any discipline will be in accordance with all laws and collective bargaining agreements, if applicable.

If the investigating party determines that the alleged conduct did not constitute sexual harassment, both the complaining party and the accused will be informed of such.  No disciplinary action will be taken.

Conduct which does not rise to the level of sexual harassment as defined by the policy, but is nonetheless inappropriate or in violation of other related Board policies, will be addressed on a case-by-case basis by the Superintendent, who may order the offending employee to engage in some remedial action.

VI.  APPEAL OF INVESTIGATOR'S RECOMMENDATION

Either the complainant or the accused may appeal the investigator's recommendation and subsequent District action, if any, to the School Board.

After a hearing, the School Board will vote to either accept or deny the investigator's recommendation and resulting discipline.

Either party may then appeal the Board's decision in accordance with applicable law.

VII.  REPRISAL

The School District will discipline any employee who retaliates against any other employee who reports alleged sexual harassment or who retaliates against any person who testifies, assists or participates in an investigation, proceeding or hearing relating to a sexual harassment complaint.  Retaliation includes, but is not limited to, any form of intimidation, reprisal or harassment.

VIII.  RIGHT TO ALTERNATIVE COMPLAINT PROCEDURES

These procedures do not deny the right of any individual to pursue other avenues of recourse, which may include filing charges with the Commissioner of Education, initiating civil action or seeking redress under state criminal statutes and/or federal law.

IX.  SEXUAL HARASSMENT AS SEXUAL ABUSE

Under certain circumstances, sexual harassment may constitute sexual abuse under New Hampshire law. In such situations, the District shall comply with all applicable laws.

Nothing in this policy will prohibit the School District from taking immediate action to protect victims of alleged sexual abuse.

X.  BY-PASS OF POLICY

Any individual with a sexual harassment complaint may choose to bypass this Policy and accompanying regulation and proceed directly to: N.H. Commission on Human Rights, at 2 Chenelle Dr., Concord, NH 03301, phone 603-271-2767 or US Department of Health & Human Services, Office for Civil Rights, Region 1, JFK Building, Room 1875, Boston, MA 02203, phone 617-565-1340.

Legal References:

Ed 303.01(j), Substantive Duties of School Boards; Sexual Harassment Policy

Ed 306.04(a)(9), Sexual Harassment

RSA 354-A:7, Unlawful Discriminatory Practices

Policy Committee 05/10/2016

School Board 1st Reading 06/07/2016

School Board Final Reading 08/02/2016

 

 


GBAA-R: Prospect Mountain High School SEXUAL HARASSMENT AND SEXUAL VIOLENCE REPORT FORM

 

General Statement of Policy Prohibiting Sexual Harassment and Sexual Violence

Prospect Mountain High School maintains a firm policy prohibiting all forms of discrimination based on sex.  Sexual harassment and sexual violence against students or employees is sex discrimination.  All persons are to be treated with respect and dignity.  Sexual violence, sexual advances or other forms of personal harassment by any person, male or female, which create an intimidating, hostile or offensive environment will not be tolerated under any circumstances.  Use of this form is encouraged, but not required.

Complainant:  ___________________________________________________________

Home Address:  _________________________________________________________

Work Address  _________________________________________________________

Home Phone:   _______________________

Work Phone:   _______________________

Date of Alleged Incident(s)

______________________________________________________________________

Name of person(s) you believe sexually harassed or was sexually violent toward you.

______________________________________________________________________

______________________________________________________________________

List any witnesses that were present.

______________________________________________________________________

______________________________________________________________________

Where did the incident(s) occur?

______________________________________________________________________

______________________________________________________________________

Describe the incident(s) as clearly as possible, including but not limited to, such things as:  what force, if any, was used; any verbal statements (i.e., threats, requests, demands, etc.); what, if any, physical contact was involved; any action taken by the alleged perpetrator or by the person making the complaint, etc. (Attach additional pages if necessary.)

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

This complaint is filed based on my honest belief that the above named individual has sexually harassed or been sexually violent to me.  I hereby certify that the information I have provided in this complaint is true, correct and complete to the best of my knowledge and belief.

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

________________________________________________________________________

 

(Complainant Signature)  ___________________________________

 

(Date)  ________________________________________________

 

 

Received by:  ________________________________________        

 

(Date)  ___________________________________________

 

See policy GBAA

Policy Committee 06/29/2010

School Board 07/20/2010

Final Board Approval 08/17/2010

Reviewed 04/02/2013

School Board Approval 04/16/2013


GBCD: Prospect Mountain High School BACKGROUND INVESTIGATION AND CRIMINAL HISTORY RECORDS CHECK

Category P

See also IJOC

Background Investigation

The Superintendent, or his/her designee, shall conduct a thorough investigation into the past employment history, and other applicable background, of any person considered for employment with Prospect Mountain High School including, but not limited to, every substitute teacher, student teacher, student intern, and all contractors who provide services directly to students. This investigation shall be completed prior to making an offer of employment.

The Superintendent shall develop a background investigation protocol for use in completing a background investigation and shall keep a written record of all background investigations which have been done.

As part of the application process, each applicant for a position shall be asked whether he/she has ever been convicted of any crime, and whether there are any criminal charges pending against him/her at the time of application. The falsification or omission of any information on a job application or in a job interview, including, but not limited to, information concerning criminal convictions or pending criminal charges, shall be grounds for disqualification from consideration for employment or immediate discharge from employment.

Any person for whom the Board requires a Criminal History Records Check shall pay all fees and costs associated with the fingerprinting process and/or the submission or processing of the requests for the Criminal History Records Check, unless otherwise determined by the Board.

Criminal Records Check

Each person considered for employment by the Board must submit to a State and FBI Criminal History Records Check.  This requirement applies to any employee, selected applicant for employment, designated volunteer, or volunteer organization which contracts with Prospect Mountain High School to provide services, including but not limited to, cafeteria workers, school bus drivers, custodial personnel, coaches or any other service where the contractor or employees of the contractor provide services directly to students.   Substitute teachers, student teachers, student interns, and other educational staff must also submit to a State and FBI Criminal History Records Check.

For purposes of this section, persons “who provide services directly to students” means a person or persons who, in the performance of his/her duties, (1) comes in direct contact with pupils on a daily basis for any period of time, (2) meets regularly, e.g., once or twice a week, with students, including, but not limited to, an art, music, or physical education teacher, or (3) any other persons whom the Superintendent believes, by virtue of their duties and contact with students, should appropriately undergo a Criminal History Records Check.

The Superintendent is responsible for establishing all necessary internal procedures relative to the initiation and completion of the State and FBI Criminal History Records Check.  These procedures must comply with RSA 189:13-a.

Volunteers

Designated Volunteers are subject to a background investigation/criminal history records check and the provisions of this policy.  “Designated Volunteers” are defined and so designated pursuant to Policy IJOC.

Volunteers not categorized as “Designated Volunteers” per Policy IJOC will not be subject to a background investigation or criminal history records check.

Conditional Offer of Employment

Once the background check has been initiated, a conditional offer of employment may be made, subject to successful completion of the State and FBI Criminal History Records Check.

Final Offer of Employment

A person who has been extended a conditional offer of employment may be extended a final offer of employment upon the completion of a Criminal History Records Check which is satisfactory to the Board.

No person with a conditional offer of employment shall be extended a final offer of employment if such person has been charged pending disposition for or convicted of any violation or attempted violation of any of the following offenses, as referenced in RSA 189:13-a, V: (1) murder, or (2) manslaughter, or (3) child pornography as set forth in RSA 649-A:3, 649-A:3-a, or 649-A:3-b, or (4) aggravated felonious sexual assault, or (5) felonious sexual assault, or (6) sexual assault, or (7) kidnapping, or (8) incest, or (9) endangering the welfare of a child or incompetent as set forth in RSA 639:3, or (10) indecent exposure and lewdness as set forth in RSA 645:1, II or III, or (11) prostitution and related offenses as set forth in RSA 645:2, or (12) computer pornography as set forth in RSA 649-B:3, or (13) usage of computer services as set forth in RSA 649-B:4, or (14) any violation or attempted violation of RSA 650:2 where the act involves a child in material deemed obscene, or (15) manufacturing, selling, administering, dispensing or distributing any controlled substance(s) on school property, or (16) sexual misconduct within an education setting in this state or where such person has been convicted of the same conduct in another state, territory, or possession of the United States, or where such person has been convicted of the same conduct in a foreign country.

In addition to the felonies listed above, a person may be denied a final offer of employment if he/she has been convicted of ANY felony. Such determination will be made by the Board, on a case by case basis.

The Superintendent, or designee, will transmit this policy and the notarized criminal history records release form for each selected applicant to the State Police, who will be requested to review the criminal history records for any selected applicant for employment, designated volunteer, contractor, substitute, student teacher/intern, or other educational staff through its records and through the Federal Bureau of Investigation’s records and to report the presence or absence of any crime listed above or any felony convictions to the Superintendent.

When Prospect Mountain High School receives a notification of a felony conviction from the State Police on a particular person which it finds unsatisfactory, the Superintendent shall dismiss said person within twenty-four (24) hours of the receipt of such report, excluding Saturdays, Sundays, or legally recognized holidays.

Additionally, a person may be denied a final offer of employment if the Superintendent becomes aware of other conduct which he/she determines would render the person unsuitable to perform the responsibilities of the position involved. Such determinations shall be made by the School Board on a case-by-case basis based on the recommendation of the Superintendent.              

Additional Criminal Records Checks

The Board may require a Criminal History Records Check of any employee at any time.

Destruction of Criminal History Records Information

 

Prospect Mountain High School shall comply with the requirements pertaining to destruction of criminal records set forth in RSA 189:13-a.

 

Legal Reference:

 RSA 189:13-a, School Employee and Volunteer Background Investigations

NH Code of Administrative Rules, Section Ed. 303.01 (a), Substantive Duties of School Boards

Appendix GBCD-R: Technical Advisory, School Employee Background Investigation, Including A Criminal History Records Check, N.H. Department of Education, November 27, 2000

1st Reading Policy Committee 09/02/2010

2nd Reading 09/21/2010

Final Reading 11/04/2010

Reviewed 04/02/2013

School Board Approval 08/16/2013


GBD: PROSPECT MOUNTAIN HIGH SCHOOL BOARD STAFF COMMUNICATIONS

 

The Prospect Mountain High School Board desires to maintain open channels of communication between itself and the staff.  The basic line of communication will, however, be through the Superintendent of Schools.

 

Staff Communication to the Board

All communications or reports to the PMHS Board or any Board committee from the principal, supervisors, teachers, or other staff members shall be submitted through the Superintendent.  Staff members are also reminded that PMHS Board meetings are public meetings.  As such, they provide an excellent opportunity to observe at first hand the Board’s deliberations on problems of staff concern.

 

Board Communications to Staff

All official communications, policies, and directives of staff interest and concern will be communicated to staff members through the Superintendent.  The Superintendent will employ all such media as are appropriate to keep staff fully informed of the PMHS Board’s problems, concerns, and actions.

 

Visits to Schools

Individual Board members interested in visiting schools or classrooms will inform the principal of such visits.  Such visits shall be regarded as informal expressions of interest in school affairs and not as “inspections” or visits for supervisory or administrative purposes.  Official visits by Prospect Mountain High School Board members will be carried on only under the PMHS Board’s authorization and with the full knowledge of the Superintendent and principal.

 

Social Interaction

Staff and PMHS Board members share a keen interest in the school and in education generally.  It is to be expected that when they meet at social affairs and other functions, they will informally discuss such matters as education trends, issues, and innovations and general school district problems.  However, staff members are reminded that individual Board members have no special authority excepting when they are convened at a legal meeting of the PMHS Board or vested with special authority by Prospect Mountain High School Board action.  Therefore, discussions by either party of personalities or personnel grievances will be considered as evident or unethical conduct.

 

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


GBEA:PROSPECT MOUNTAIN HIGH SCHOOL STAFF ETHICS

Category: Recommended

All employees of the Prospect Mountain High School are expected to maintain high standards in their conduct both on and off duty. PMHS employees are responsible for providing leadership in the school and community. This responsibility requires the employee to maintain standards of exemplary conduct. To these ends, the Board adopts the following statements of standards.  Prospect Mountain High School employees will:

Make the well-being of students the fundamental value of all decision-making and actions.

Maintain just, courteous, and proper relationships with students, parents, staff members, and others.

Fulfill their job responsibilities with honesty and integrity.

Direct any criticism of other staff members toward improving the Prospect Mountain High School. Such constructive criticism is to be made directly to the building administrator.

Obey all local, state, and national laws.

Implement the PMHS School Board’s policies, administrative rules and regulations.

Avoid using position for personal gain through political, social, religious, economic, or other influence.

Maintain the standards and seek to improve the effectiveness of the profession through research and continuing professional development.

Honor all contracts until fulfillment or release.

Maintain all privacy and confidentiality standards as required by law.

Exhibit professional conduct both on and off duty.

Employees are put on notice that this list is not intended to be exhaustive or complete.  Employees who fail to abide by the terms of this policy may be non-renewed and/or face discipline up to and including termination.  Any action taken regarding an employee’s employment with the Prospect Mountain High School will be consistent with all rules, laws, and collective bargaining agreements, if applicable.

Legal References:

RSA 189:13, Dismissal of Teacher

RSA 189:14-a, Failure to Be Renominated or Re-elected

RSA 189:14-d, Termination of Employment

RSA 189:31, Removal of Teacher

NH Code of Administrative Rules, Section Ed 511, Denial, Suspension or Revocation of Certified Personnel

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015


GBEAA and JRB: PROSPECT MOUNTAIN HIGH SCHOOL CONFIDENTIAL STUDENT INFORMATION

Category: Recommended

Intent

It is policy of the School District to respect the privacy and/or confidentiality of all students and staff within the District.  It is the policy District that personally identifiable information should only be viewed or received by District employees who have a legitimate educational or business interest or purpose in viewing or receiving private and/or confidential information.

Confidential Information

As part of the job performance of the District, employees may produce and receive information that must be kept confidential.  Confidential information includes information obtained during the course of employment relating to the conduct of School District internal affairs.  It shall also include information relating to students that is otherwise protected by applicable state and federal privacy laws.  School District employees shall not disclose nor transmit such confidential information concerning students or others, or confidential internal information and shall use extreme care to protect against negligent or inadvertent disclosure of such information.

Upon termination of employment or involvement in such internal affairs, or at any time that the District requests, all memoranda, notes, records, reports, lists and other documents containing, describing or relating to confidential information, together with all copies of the same, obtained by School District employees or entrusted to them during the course of their employment, shall be surrendered to the District at the time of such termination or request.

Observations:

During the course of carrying out activities as an employee or volunteer of the District, an individual may make certain observations that may disclose personally identifiable information about a student.  These observations may indicate the nature of disabilities and/or accommodations that are made in response to such disabilities.  These observations, by their very nature, may result in the employee or volunteer receiving information in which they neither have a legitimate educational interest nor a "need to know."  To the degree that such observations disclose personally identifiable information, the employee or volunteer in question making such observations must respect the privacy and confidentiality of the student involved and not disclose such information in violation of this policy.

Violations:

The dissemination of personally identifiable information by employees or volunteers to individuals who have neither a legitimate educational interest nor a "need to know" is prohibited.  Employees and volunteers are not to disclose such information to individuals not affiliated with the School District without specific written authorization from District administrators and the affected student/parent.

Volunteers who violate this policy may have their services terminated.  District employees who violate this policy may face discipline up to and including termination, in accordance with applicable law, board policies and/or collective bargaining agreements.

Legal References:

20 USC 1232g, Family Educational Rights and Privacy Act (FERPA)

Policy Committee 05/12/2016

School Board 1st Reading 06/07/2016

Final School Board Reading 08/02/2016


GBEBA: PROSPECT MOUNTAIN HIGH SCHOOL EMPLOYEE DRESS

Formerly GBCC

 

 

It is the policy of Prospect Mountain High School to require the professional employees of the School to dress appropriately.  Slacks, a shirt with tie for male faculty members, slacks, dress, skirts and sweaters, blouse or culottes for female faculty members shall be considered appropriate.  It will be the expectation of the School Board that the professional staff wear the appropriate attire that affects their position or assignment.  Costumes representing holidays and special events are acceptable when approved by the school administration using the Request for Field Trip form.  T-shirts, faded, worn, or torn pants are not acceptable.  Clothes identifying drugs, alcohol, violence or of a political nature, are not acceptable.

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


GBEBB: PROSPECT MOUNTAIN HIGH SCHOOL EMPLOYEE-STUDENT RELATIONS

 

Category: Recommended

See also: GBEBD, JICDAA

Staff members are expected to maintain courteous and professional relationships with students, maintain an atmosphere conducive to learning, through consistently and fairly applied discipline and established professional boundaries.

Unless necessary to serve an educational or health-related purpose:

1.   Staff members shall not make derogatory comments to students regarding the school and/or its staff.

2.   The exchange of purchased gifts between staff members and students are discouraged.

3.   Staff members shall not fraternize, written or verbally, with students except on matters that pertain to school-related issues.

4.   Staff members shall not associate with students in any situation or activity which could be considered sexually suggestive or involve the presence or use of tobacco, alcohol or drugs.

5.   Dating between staff members and students is prohibited.

6.   Staff members shall not use insults or sarcasm against students as a method of forcing compliance with requirements or expectations.

7.   Staff members shall maintain a reasonable standard of care for the supervision, control and protection of students commensurate with their assigned duties and responsibilities.

8.   Staff members shall not send students on personal errands.

9.   Staff members shall, pursuant to law and Board policy, immediately report any suspected signs of child abuse or neglect.

10.   Staff members shall not attempt to counsel, assess, diagnose or treat a student’s personal problem relating to sexual behavior, substance abuse, mental or physical health and/or family relationships but, instead, should refer the student to the appropriate individual or agency for assistance.

11.   Staff members shall not disclose information concerning a student, other than directory information, to any person not authorized to receive such information. This includes, but is not limited to, information concerning assessments, ability scores, grades, behavior, mental or physical health and/or family background.

12.  Staff members shall not be alone in a room with a student with the door closed, a locked door, or with the lights off.

13.  Staff members are strongly discouraged from socializing with students outside of school on social networking websites, consistent with the provisions of Policy GBEBD.

Staff members who violate this policy may face disciplinary measures, up to and including termination, consistent with state law and applicable provisions of a collective bargaining agreement.

Any employee who witnesses or learns of any of the above behaviors shall report it to the building principal or Superintendent immediately.

 

Policy Committee 1st Reading 06/18/2013

Second Reading 07/16/2013

Final Reading 08/06/2013


GBEBD: PROSPECT MOUNTAIN HIGH SCHOOL EMPLOYEE USE OF SOCIAL NETWORKING WEBSITES

 

Category: Recommended

See also GBEBB, JICDAA

The School Board strongly discourages school district staff from socializing with students outside of school on social networking websites.

All school district employees, faculty and staff who participate in social networking websites, shall not post any school district data, documents, photographs or other district owned or created information on any website.  Further, the posting of any private or confidential school district material on such websites is strictly prohibited.

School district employees are prohibited from engaging in any conduct on social networking websites that violates the law, school board policies, or other standards of conduct.  Employees who violate this policy may face discipline and/or termination, in line with other school board policies and/or collective bargaining agreements, if applicable.

Staff members should not use personal social media websites for school/class related purposes.  Any use of electronic, internet-based instructional media must be approved by the Superintendent or designee.

Access of personal social networking websites for individual use during school hours is prohibited.

Legal References:

 

Policy Committee Review 04/14/2016

School Board First Reading 05/10/2016

School Board Final Reading 08/02/2016

 

 


GBEC: PROSPECT MOUNTAIN HIGH SCHOOL DRUG-FREE WORKPLACE

Category Priority/Required by Law

Also ADB, ADC, GBED, JICG & JICH

The School District will provide a drug-free workplace in accordance with the Drug-Free Schools and Communities Act of 1988 and Amendments of 1989 (41 USC Section 701 Et. Seq.). In compliance with statutory requirements, the District will:

1.  Notify all employees, in writing, that the unlawful manufacture, distribution, dispensation, possession, sale, prescription, administration, or use of controlled substance is prohibited in the District's workplace and that any violation is subject to disciplinary action. Notification will be accomplished by distribution of this policy to all employees.

2.  Provide a drug-free awareness program to inform employees about:

a.  The dangers of drug abuse in the workplace;

b.  The District's policy of maintaining a drug-free workplace;

c.  Any available drug and alcohol counseling, rehabilitation, and employee assistance and/or re-entry programs; and

d.  The penalty/penalties that may be imposed on employees for drug abuse and alcohol violations occurring in the workplace.

3.  Notify employees that, as a condition of employment in the District, they will agree to and abide by the terms of the policy, and will notify the District of any drug statute conviction resulting from workplace conduct within five days of the conviction.  Within ten (10) days of receiving notice of a conviction from an employee, or otherwise receiving actual notice of such conviction, the District will provide notice of the conviction to the appropriate granting agency/agencies.

4.  Establish the following as grounds for disciplinary action:

a.  Working under the influence of alcohol or illegal drugs, no matter where consumed.

b.  Having an unsealed container of alcohol or consuming alcohol on School property. (Any employee who finds any type of container of alcohol on School property should report it to the administration as soon as possible.)

c.  Possessing or distributing controlled substances on School property.

d.  Consuming, possessing, or distributing alcohol or illegal drugs at official School functions not on School property.

An official School function is defined as one which is authorized and conducted by the School with School officials present, in charge, and on duty, such as, but not limited to:

a.  Interscholastic athletic contests

b.  Field trips

c.  School dances

5.  Alert the local law enforcement agency of suspected violations of the policy.

6.  Within thirty (30) days of receipt of notice that an employee has violated the policy the District will take any of the following disciplinary actions (either alone or in combination):

a.  Suspension

b.  Termination of employment

c.  Satisfactory participation in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health or law enforcement, or other appropriate agency.

7.  Make a good faith effort to continue to maintain a drug-free workplace through implementation of all the provisions of this policy. In so doing, the District will conduct a biennial review of its programs to determine their effectiveness and to ensure that the disciplinary sanctions are consistently enforced and changes are implemented, if needed.

Legal Reference:

RSA 193-B, Drug Free School Zones

41 USC Section 701 and Section 702(a)(1) Et. Seq., Drug-Free Schools and Communities Act of 1988 and

Amendments of 1989

 

 

Policy Committee 1st reading: 03/04/2010

2nd Reading 04/06/2010

Final Reading 05/04/10

 

Reviewed 04/02/2013

Approved 04/16/2013


GBEC: PROSPECT MOUNTAIN HIGH SCHOOL STAFF CONFLICT OF INTEREST

Formerly GBCA

 

Employees of Prospect Mountain High School will not engage in, or have a financial interest in, any activity that raised a reasonable question of conflict of interest with their duties and responsibilities as members of the school staff.  This includes but is not limited to:

 

1.           Employees will not participate for financial remuneration in outside activities wherein their positions on the staff is used to sell goods or services to pupils who they directly teach or their parents.

2.          Employees will not engage in any type of work where the source of information concerning customer, client, or employer originates from information obtained through the school system.

3.          School employees will not solicit or sell for personal gain any educational materials or equipment in the attendance areas served by the school to which they are assigned; nor will any employees make available lists of names of students or parent to anyone for sales purposes.

4.          Prospect Mountain High School will not purchase supplies or materials from a staff member of the school, nor from a member of the household of a staff member.

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


GBED: PROSPECT MOUNTAIN HIGH SCHOOL TOBACCO PRODUCTS BAN USE AND POSSESSION IN AND ON SCHOOL FACILITIES AND GROUNDS

 

Category P

Also ADB, ADC, GBEC, & JICG

USE OF TOBACCO PRODUCTS STRICTLY PROHIBITED

IN/ON ALL SCHOOL FACILITIES AND/OR GROUNDS

No person shall use any tobacco product in any facility maintained by the School District, nor on any of the grounds of the District.

“Tobacco products” means cigarettes, cigars, snuff, smokeless tobacco, smokeless cigarettes, products containing tobacco, and tobacco in any other form.

"Facility" is any place which is supported by public funds and which is used for the instruction of students enrolled in preschool programs and in all grades maintained by the District. This definition shall include all administrative buildings and offices and areas within facilities supportive of instruction and subject to educational administration, including, but not limited to, lounge areas, passageways, rest rooms, laboratories, classrooms, study areas, cafeterias, gymnasiums, maintenance rooms, libraries, and storage areas.

Signs shall be placed by the District in all buildings, facilities and school vehicles stating that the use of tobacco products is prohibited.

It is the responsibility of the building principal(s), or designee, to initially enforce this policy by requesting that any person who is violating this policy to immediately cease the use of tobacco products. After this request is made, if any person refuses to refrain from using tobacco products in violation of this policy, the principal or designee may call the local police who shall then be responsible for all enforcement proceedings and applicable fines and penalties.

Students

No student shall purchase, attempt to purchase, possess or use any tobacco product in any facility, in any school vehicle or anywhere on school grounds maintained by the District.

Enforcement of this prohibition shall initially rest with building principals, or their designees, who may report any violation to the local police department. In accordance with state law, the police department shall be responsible for all proceedings and applicable fines and penalties.

The principal will develop regulations which cover disciplinary action to be taken for violations of this policy which shall be set forth in the Student Handbook/Code of Conduct.

Employees

No employee shall use any tobacco product in any facility in any school vehicle or anywhere on school grounds maintained by the District.

Initial responsibility for enforcement of this prohibition shall rest with building principals, or their designees. The principal may report violations to the local police department. In accordance with state law, the police department shall be responsible for all proceedings and applicable fines and penalties.

The principal will develop and implement the appropriate means of notifying employees of the possible disciplinary consequences of violating this policy. Any employee(s) who violate(s) this policy is subject to disciplinary action which may include warning, suspension or dismissal. In addition, fines or other penalties may result from enforcement of these prohibitions by other law enforcement officials.

All other persons

No visitor shall at any time use tobacco products in any facility, in any school vehicle, or anywhere on school grounds maintained by the District.

Responsibility for enforcement of this prohibition shall rest with all School District  employees who may report violations to the local police department. In accordance with state law, the police department shall be responsible for all proceedings and applicable fines and penalties.

Statutory References:

RSA 155:64 – 77, Indoor Smoking Act

RSA 126-K:6, Possession and Use of Tobacco Products by Minors

RSA 126-K:7, Use of Tobacco Products on Public Educational Grounds Prohibited

Policy Committee 1st reading 03/04/2010

2nd Reading 04/06/2010

Final Reading 05/04/10

Review 04/02/2013

Approved 04/16/2013


GBEF: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT INTERNET ACCESS FOR STAFF

Category: Priority/Required by Law

See also EHAA, JICL

The School Board recognizes that technological resources can enhance teacher performance by offering effective tools to assist in providing a quality instructional program, facilitating communications with parents/guardians, teachers, and the community, supporting District and school operations, and improving access to and exchange of information.  The Board expects all staff to learn to use the available technological resources that will assist them in the performance of their education. As needed, staff shall receive training, lessons and instruction in the appropriate use of these resources.

Staff shall be responsible for the appropriate use of technology and shall use the District’s technological resources primarily for purposes related to their education.  Staff are hereby notified that there is no expectation of privacy on district computers, computer files, email, internet usage logs, and other electronic data.

The Superintendent or designee shall ensure that all District computers with Internet access have a technology protection measure that prevents access to visual depictions that are obscene or pornographic and that the operation of such measures is enforced.  The Superintendent or designee may disable the technology protection measure during use by an adult to enable access for bona fide research, educational or other lawful purpose.

The Superintendent shall establish administrative regulations and an Acceptable Use Agreement that outlines staff obligations and responsibilities related to the use of District technology. He/she also may establish guidelines and limits on the use of technological resources. Inappropriate use may result in a cancellation of the staff member’s user privileges, disciplinary action, and/or legal action in accordance with law, Board policy, and administrative regulations.

The Superintendent or designee shall provide copies of related policies, regulations, and guidelines to all staff. Staff shall be required to acknowledge in writing that they have read and understood the District’s Acceptable Use Agreement.

Legal References:

RSA 194:3-d, School District Computer Networks

47 U.S.C. §254, Requirements For Certain Schools – Internet Safety

20 U.S.C. §6777, Enhancing Education Through Technology – Internet Safety

Appendix: GBEF-R

1st reading 01/31/2013

Final Reading 02/19/2013


GBG: PROSPECT MOUNTAIN HIGH SCHOOL STAFF PROTECTION

Formerly GBEA

Category: Recommended

 

The PMHS School Board will protect its employees against claims that may be entered against them as a result of carrying out their assigned responsibilities.  To protect its own financial resources as well, the School Board will provide for liability coverage for all personnel, malpractice insurance as found needed, workers compensation, and unemployment coverage.

 

Workers Compensation

All employees of the Prospect Mountain High School Board are covered by workers compensation insurance paid for and provided by the Board.  This insurance coverage is provided for all employees regardless of assignment, length of assignment, and/or hours worked per day.  Benefits afforded are for bodily injuries or illness and wage loss arising from accident or diseases suffered or contracted as a result of employment, as provided for in state law.

 

Unemployment Compensation

All employees of the Prospect Mountain High School Board are covered by unemployment compensation insurance paid for and provided by the PMHS School Board.  This insurance coverage is provided for all employees regardless of assignment, length of assignment, and/or hours worked per day.  Benefits afforded are for wage loss due to temporary unemployment through no fault of the individual, for those who meet eligibility requirements as provided for in state law.  School employees with reasonable assurance of employment after a regularly scheduled vacation break are ineligible for benefits during such bread.

 

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

 


GBGA: PROSPECT MOUNTAIN HIGH SCHOOL STAFF HEALTH

Formerly GBE

 

1.          Physical Examination and Tuberculosis Screening

All school personnel shall be screened as part of the pre-employment medical examination (RSA 200:36).

 

A prospective employee may elected to use a designation school physician at the school district’s expense or a private physician with reimbursement at the same fee charged by the designated physician.

 

2.          Implementation

Newly employed personnel not presenting proof of a pre-employment physical shall not be allowed to start work.

 

Personnel not complying with the above policy will be suspended from work until sufficient documentation is provided.

 

Employed personnel proved to have tuberculosis will leave work immediately and be entitled to customary sick leave.  When the employee can present a physician’s certificate stating that the employee is no longer communicable, he/she may return to work.

 

3.           Responsibility

It is the responsibility of the Executive Assistant to the Superintendent of Schools to report any violation of the above policy through the principal to the Superintendent of Schools and to keep accurate records as evidence of compliance with the above policy.  If necessary, the School Health Services may be consulted.

 

The Superintendent is instructed to take such action as is required to implement this policy and to supervise the necessary record keeping to substantiate test results.

 

4.          Additional Examinations

The Superintendent may request a medical examination for any employee if at any time he/she has reason to believe that the employee’s physical or mental health is inimical to the welfare of pupils or other employees.  The cost of such examination will be borne by the district.

 

5.           Bus drivers are required to have a physical exam according to RSA 200:37.  It will be the responsibility of the transportation provider to see that all drivers are compliant with this policy.

 

 

6.           School  Lunch Employees

All School Lunch employees shall abide by the same health policies as other employees.

 

7.          In the event that school personnel are injured during work hours, the employee must notify the SAU Office within twenty-four (24) hours if possible.  Paperwork for Worker’s Compensation insurance should be completed and submitted within forty-eight hours of the injury.

 

Policy Committee Review 09/10/2015

School Board Approved 10/06/2015

GBGD: PROSPECT MOUNTAIN HIGH SCHOOL Workers’ Compensation and Temporary Alternative Work Program

Category:  Recommended

 

Prospect Mountain High School requires that any work related injuries/illnesses be reported to the Human Resources Manager as soon as possible either by the employee or their manager. The Human Resources Manager will file the appropriate notification required by law.  We would rather be safe than sorry and file a report even if you think that no further medical treatment is needed.  Even a perceived minor issue can escalate.

 

Workers’ Compensation is an insurance program that pays medical and disability benefits for work related injuries and diseases.  The New Hampshire Department of Labor, Workers’ Compensation Division administers and enforces provisions of RSA 281-A, the law governing workers’ compensation in New Hampshire.

 

Prospect Mountain High School provides Workers’ Compensation through New Hampshire Public Risk Management Exchange (Primex3).  Primex is located at Bow Brook Place, 46 Donovan St, Concord, NH 03301 and can be contacted at 603-225-2841.

 

It is important to note; that workers’ compensation claims are not automatically approved just because the illness or injury happened while at work.  You should ensure your medical provider is aware that you have filed a workers’ compensation claim and request direct billing to Primex.  You should also provide your own health insurance information and comply with any managed care requirements in the event that the claim is denied.

 

Once a claim for workers’ comp benefits is filed; Primex has twenty-one (21) days from receipt of the claim to determine whether the medical and investigative evidence substantiates that the injury or illness arose out of and in the course of employment.  If Primex does not receive the appropriate medical documentation from your medical provider within (21) days, the claim will be denied awaiting medical documentation.  Primex will reconsider the denial of the claim once appropriate documentation is received.  A Primex representative should be in contact with you to ensure you understand your rights and obligations under RSA 281-A.  It is important that you cooperate with the Primex representative to ensure a smooth process.

 

The first three days of missed time from work will be paid from any sick or other benefit time you have available.  If no time is available, you will not be paid.  Prospect Mountain High School will place you on FMLA beginning the fourth day you are out in connection with the injury or illness.  Your FMLA leave will run concurrently with any sick or other leave time you have available.  The FMLA provides you with the right to use your sick or other available time to run concurrently for the duration of your leave.  You must submit the usual leave request form.  If your claim is approved by the insurance carrier, any sick or other leave time charged to you will be returned to you except the first three days.  In the event that you claim is denied your sick or other leave time will not be returned to you.

 

If you have sick or other leave time available Prospect Mountain High School will continue to process your payroll as normal.  If any wages are received from the insurance carrier the check must be signed over to Prospect Mountain High and given to the Business Administrator.  A personal check or other appropriate form of payment for the same amount will be accepted.  If compensation is received from Workers’ Comp and not returned to the school, you agree, by accepting your normal payroll that the like amount will be withheld from your future payroll.  This procedure allows for a smooth flow of any deductions from your payroll and will keep the employee whole.

 

Temporary Alternative Duty (TAD)

 

In so far as it is reasonably possible, in compliance with RSA 281-A:23-b, the School will provide temporary alternative work duties to all employees temporarily disabled by a work-related injury or illness.  TAD is not intended to address those situations in which an employee has been deemed to be permanently disabled and unable to resume his or her previous position.

 

A fitness for duty certificate will be required from an employee’s physician before they will be returned to duties without restriction.

 

Policy Committee 1st Reading 12/06/2016

School Board Approval 01/03/2017

 


GBJ: PROSPECT MOUNTAIN HIGH SCHOOL PERSONNEL RECORDS

Category: Recommended

The Superintendent is authorized and directed to develop and implement a comprehensive, confidential and efficient system of personnel records that is in full compliance with all state and federal requirements.

The District will not disclose any teacher personally identifiable data or information to any person outside of the District, except as may be required by law.  Such data or information may be shared to District employees, as necessary.

Legal Reference:

RSA 91-A:5, Access to Public Records

RSA 189:65, VII-a, Student and Teacher Information Protection and Privacy

RSA 189:67, Limits on Disclosure of Information

Appendix GBJ-R

 

Policy Committee September 15, 2016

School Board Final Approval 10-04-2016


GBJ-R: PROSPECT MOUNTAIN HIGH SCHOOL PERSONNEL RECORDS

 

1.  A personnel folder for each employee, certificated and non-certificated, shall be accurately maintained in the administrative offices and permanently stored in an acceptable form.

2.  In addition to the application for employment and references, such folders shall contain records and information relative to compensation, payroll deductions, evaluations and other such information as may be considered pertinent.

3.  All personnel records of individual employees of the board shall be considered confidential.  They shall not be open for public inspection. The Superintendent and his designees shall take the necessary steps to safeguard against unauthorized use of all confidential material.

4.  Each employee shall have the right, upon request and within a reasonable period of time, to review the contents of his own personnel file, with the exception of references and recommendations provided to the District on a confidential basis by universities, colleges or persons not connected with the District.

5.  A list of employees, their addresses and their salaries shall be tendered to any citizen upon request in accordance with RSA 91-A.

See Policy GBJ

Policy Committee September 15, 2016

School Board Final Approval 10-04-2016

 


GBK: PROSPECT MOUNTAIN HIGH SCHOOL STAFF CONCERNS, COMPLAINTS

Category: Optional

It is the Board's desire that procedures for settling differences provide for prompt and equitable resolution at the lowest possible administrative level and that each employee be assured an opportunity for orderly presentation and review of complaints without fear of reprisal. The Board encourages the resolution of employee concerns prior to entering the concern communication procedure, which is defined below.

A "concern" or "complaint" is defined as an alleged material violation Board policies or administrative procedures that apply to all employees.

The process designated for the resolution of "grievances" is established in the collective bargaining agreement, if applicable.

Nothing in this policy shall be construed to imply in any manner the establishment of personal rights not explicitly established by statute or Board policy.  Neither shall anything in this policy be construed to establish any condition prerequisite relative to non-renewal of contracts, transfer, assignment, dismissal or any other employment decision relating to school personnel.

All employment decisions remain within the sole and continuing discretion of the administration and/or Board of Education, as appropriate, subject only to the conditions and limitations prescribed by law.

In order to promote efficiency in the administration of schools and to avoid misunderstandings and misinterpretations, all personnel must observe a chain of command when bringing staff concerns or complaints to the administration's attention.

In order to promote such efficiency, the following guidelines should be followed:

1.  All personnel employed by the District shall be responsible to the Board through the Superintendent.  No dispute or other personnel issue shall be brought to the Board without first having gone to the Superintendent for determination.  No personnel issues will be brought to the Board unless the affected employee has a right to a hearing before the Board, as established by law or collective bargaining agreement.

2.  No dispute or other personnel issue shall be brought to the Superintendent without first having been presented to the building Principal for determination.

3.  Building personnel working under the immediate direction and/or supervision of someone other than the building Principal will inform their immediate superior of any dispute or personnel issue s/he intends to bring to the principal.

It is the Board's policy not to involve itself in personnel complaints or disputes until the matter has properly followed these guidelines.

Unless the affected employee has a right to hearing before the Board, administrative decisions shall be final.  An employee's failure to adhere to such decision or directive may be considered insubordination and may lead to adverse employment action

Legal References:

RSA 189:13, Dismissal of Teacher

RSA 189:14-a, Failure to be Renominated or Reelected

Appendix: GBK-R

Policy Committee September 15, 2016

School Board Final Approval 10-04-2016

GCIA: PROSPECT MOUNTAIN HIGH SCHOOL PROFESSIONAL STAFF DEVELOPMENT OPPORTUNITIES

 

Category Recommended

A program of in-service training will be established to provide an opportunity for the continuous professional and technical growth of the professional staff.

Staff members will become knowledgeable regarding new developments and changes in their specialized fields, and will utilize new and improved methods in practice.

It shall be the responsibility of the Superintendent to implement appropriate staff development training and activities.

Once a year all staff will be required to participate in the following trainings and submit proof of the training to the Superintendent’s Office.

1.       Blood Borne Pathogens via www.nhprimex.org

2.      Bullying Prevention for K-12 Teachers via www.nhprimex.org

3.      FERPA Awareness – an in-house training will be conducted.

 

Policy Committee Review 01/15/2015

School Board Approval 02/03/2015


GCO -: PROSPECT MOUNTAIN HIGH SCHOOL TEACHER PERFORMANCE AND EVALUATION SYSTEM

 

Category: Priority/Required by Law

The PMHS School Board will adopt and the superintendent will implement a teacher performance and evaluation system.  The performance and evaluation system will include procedures, evaluation criteria and other components necessary to evaluate certified teaching personnel.  Such procedures, criteria and components may be included as an appendix to this policy.

The PMHS School Board will involve teachers and principals in the development of this policy and its corresponding appendix by providing such teachers with notice and an opportunity to comment on their provisions.  However, all final decisions relative to evaluation procedures, criteria and components will remain with the PMHS School Board.

Legal References:

RSA 189:1-a, Duty to Provide Education

RSA 189:14-a, Failure to be Renominated or Reelected

N.H. Code of Administrative Rules, Section Ed. 302.02(n), Substantive Duties of Superintendents

N.H. Code of Administrative Rules, Section Ed. 304.01(b), Substantive Duties of School Principals

Policy Committee 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016

 

 

 


GCQ: PROSPECT MOUNTAIN HIGH SCHOOL NON-RENEWAL, TERMINATION AND DISMISSAL OF CERTIFIED STAFF

Category: Optional

The purpose of this policy is to provide guidance for school boards and superintendents in matters pertaining to the non-renewal, termination and/or dismissal of certified staff.  For purposes of this policy, the term "teacher" means a school district teacher, principal, assistant principal, librarian, and guidance counselor.  This policy is not intended to provide statutory dismissal and/or non-renewal rights to any employee who is not entitled to those statutory rights.

The school board may non-renew a teacher's contract, terminate a teacher's contract and/or dismiss a teacher from employment if such teacher:  engages in immoral acts; fails to maintain competency standards established by the school board or administration; does not conform to or abide by school district policies, regulations, or directives; or engages in any other action that the superintendent and school board believe disqualifies the teacher for employment within the district.

For purposes of this policy, "immorality" is defined as:

  Conviction of a crime;

  Actions that might place students in potential physical or emotional jeopardy;

  Misconduct or unprofessional conduct, on or off duty;

  Other situations where the nature or circumstances of the conduct so detract from the educator's professional standing as to render the educator unfit for continued certification based on the educator's inability to perform assigned duties.

For purposes of this policy, "failure to maintain competency standards" means:

  Lack of requisite ability or sustained failure to perform assigned duties;

  Lack of knowledge of subject area;

  Inability or failure to convey the teacher's knowledge of the subject area;

  Inability or failure to effectively plan and present an organized lesson plan;

  Inability or failure to maintain a safe, organized and orderly learning environment;

  Inability or failure to properly store or secure potentially dangerous materials or personal belongings;

  Inability to maintain control in the classroom;

  Neglect of duties;

  Misconduct; or

  Poor performance evaluations.

For purposes of this policy, "the failure to conform to regulations prescribed" means:

  Failure to conform to state regulations;

  Insubordination;

  Failure to follow directives;

  Failure to conform with school board policies and administrative regulations.

The Board and administration recognize that the definitions of "immorality", "failure to maintain competency standards", and "the failure to conform to regulations prescribed" included herein are not intended to be exhaustive and are not intended to limit the Board or administration from taking such employment action as may be warranted in any given circumstance with any given set of facts.  Teachers may be non-renewed, dismissed and/or terminated for other reasons that fall outside of this policy.

Due Process:

Teachers will be afforded all due process as they may be entitled to receive.

Mandatory Dismissal:

Employees of a school administrative unit or school district who have been convicted of homicide, child pornography, aggravated felonious sexual assault, felonious sexual assault, or kidnapping, in this state or under any statute prohibiting the same, will have their employment terminated by the school administrative unit or school district after it receives notice of the conviction.

Teachers who fall under this category are not entitled to a hearing, per state law.

Legal References:

RSA 189:13, Dismissal of Teacher

RSA 189:14-a, Failure to be Renominated or Reelected

RSA 189:14-d, Termination of Employment

Ed 511.02, Grounds for Suspension or Revocation of Educator's License

 

Policy Committee 1st Reading 11/01/2016

School Board Final Reading 12/06/2016

 


GCQ: PROSPECT MOUNTAIN HIGH SCHOOL TERMINATION AND DISMISSAL OF CERTIFIED STAFF

 

Category: Optional

The Prospect Mountain High School Board may dismiss from employment any teacher found by the board to be immoral, any teacher who has failed to maintain competency standards established by the school board, or any teacher who does not conform to or abide by school district policies or regulations.

For purposes of this policy, "teacher" means any professional employee of any school district whose position requires certification as a professional engaged in teaching. The term "teacher'' shall also include principals, assistant principals, librarians, and guidance counselors.

For purposes of this policy, "immorality" is defined as:

  Conviction of felony;

  Actions that might place students in potential physical or emotional jeopardy;

  Misconduct or unprofessional conduct, on or off duty;

  Other situations where the nature or circumstances of the conduct so detract from the educator's professional standing as to render the educator unfit for continued certification based on the educator's inability to perform assigned duties.

The PMHS Board recognizes that this definition of "immorality" is not intended to be definitive and that teachers may engage in conduct and behavior not included herein, but is nonetheless immoral.  In such situations, the PMHS Board reserves the right to dismiss such staff member in accordance with the remainder of this policy.

For purposes of this policy, "incompetence" and "failure to maintain competency standards" means:

  Lack of requisite ability or sustained failure to perform the duties of the teacher's employment;

  Lack of knowledge of subject area;

  Inability or failure to convey the teacher's knowledge of the subject area

  Inability or failure to effectively plan and present an organized lesson plan;

  Inability or failure to maintain a safe, organized and orderly learning environment

  Inability or failure to properly store or secure potentially dangerous materials or personal belongings.

  Inability to maintain control in the classroom

  Neglect of duties

  Misconduct

For purposes of this policy, "the failure to conform to regulations prescribed" means:

  Failure to conform to state regulations;

  Insubordination;

  Failure to conform with school board policies and administrative regulations.

Due Process:

Teachers will be afforded all due process as they may be entitled to receive.

Mandatory Dismissal:

Employees of a school administrative unit or school district who have been convicted of homicide, child pornography, aggravated felonious sexual assault, felonious sexual assault, or kidnapping, in this state or under any statute prohibiting the same, will have their employment terminated by the school administrative unit or school district after it receives notice of the conviction.

Teachers who fall under this category are not entitled to a hearing, per state law.

Legal References:

RSA 189:13, Dismissal of Teacher

RSA 189:14-d, Termination of Employment

Ed 511.02, Grounds for Suspension or Revocation of Educator's License

Policy Committee 01/14/2016

School Board First Reading 02/02/2016

Final Reading 04/05/2016

 

 


GDDA: PROSPECT MOUNTAIN HIGH SCHOOL JURY DUTY

Category:  Recommended

Prospect Mountain High School recognizes their employees will, on occasion, be called by the State of New Hampshire to serve on jury duty.  All employees who serve during their normal working hours shall observe the following procedures:

 

1.           Prospect Mountain High School shall compensate employees who are on active jury duty their normal daily rate while serving during normal working hours.

2.          Employees shall notify the SAU as soon as possible when they have been called to serve.

3.          Whenever possible, the juror shall obtain proof/certification from the court indicating the exact dates they were on jury duty.

4.          The employee shall turn over their jury duty pay to Prospect Mountain High School Business Administrator.

5.          Employees shall bring their check from the State of New Hampshire to the SAU office showing the amount they have earned and the mileage portion.  The employee may either write a check to Prospect Mountain High School or submit cash for the daily rate portion. The employee shall be entitled to keep the mileage reimbursement portion.

 

Policy Committee Review 08-11-2016

School Board Approval 09-06-2016


Section I: Instruction

IA: PROSPECT MOUNTAIN HIGH SCHOOL INSTRUCTIONAL GOALS

 

The educational goals for Prospect Mountain High School address themselves to the true meaning of quality in education.  They are relevant to the lives of learners of any age whether they are in formal institutions or learning, in programs of continuing education, or in any environment where learning is taking place.  Each learner who has the potential and inner strength should strive toward the ideal implicit in each goal.

 

The goals are intertwined;  no one goal stands in isolation from the rest.  They will help to define performance objectives for learners, identify tasks to be performed by teachers in giving life to those objectives, and help to determine means for evaluating learner’s progress toward the goals.  These goals then, express the quest for quality, reaching for the ideals and reality in education.

 

Physical and Emotional Well-Being:  Education should contribute to the learner’s physical and emotional well-being, especially to a sense of personal worth and to a capacity for influencing one’s own destiny.

 

Basic Communication Skills:  Education should develop in each learner the basic skills needed for communication, perception, evaluation, and conceptualization of ideas.  Among the most important skills are reading, writing, speaking, listening, and computational skills.

 

Effective Use of Knowledge:  Education should provide for each learner access to man’s cultural heritage, stimulate intellectual curiosity, and promote intellectual development.

 

Capacity and Desire for Lifelong Learning:  Education should foster and stimulate in each learner the natural desire for lifelong learning and should develop the skills necessary to fulfill the desire.

 

Citizenship in a Democratic Society:  Education should provide each learner with a knowledge of understanding of how our society functions in theory and in practice.  Education must also foster individual commitment to exercise the rights and responsibilities of citizenship and to protect the rights of others.

 

Respect for the Community of Man:   Education should provide each learner with knowledge and experience which contribute to an understanding of human similarities and differences and which advance mutual respect for humanity and the dignity of the individual.

 

Occupational Competence:  Education should provide the learner with the skills, experience, attitudes and guidance for initial job placement;  it is even more important for the learner to develop a capacity to adapt to changing conditions.

 

Understanding the Environment:  Education should provide each learner with knowledge and understanding of the social, physical, and biological worlds and the balance between man and environment.  It should develop attitudes and behavior leading to intelligent use of the environment.

 

Creative Interests and Talents:  Education should provide each learner with varied opportunities to nurture interests, to discover and to develop natural talents, and to express values and feelings through various media.

 

Individual Values and Attitudes:  Education should expand and advance the humane dimensions of all learners, especially by helping them to identify and cultivate their own moral and ethical values and attitudes.

 

 

Policy Committee Review 07/10/2014

School Board Reading  and approval 08/05/2014


ICA: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL YEAR/SCHOOL CALENDAR

 

The school year shall provide 180 instructional days for students and five additional days for the teaching staff.

 

The school calendar will be developed by the Superintendent and approved by the School Board.  The Teachers’ Bargaining unit will be consulted for comments.

 

Any days that schools are closed for emergency reasons will be made up at the end of the school year or during vacation periods, as approved by the School Board upon the Superintendent’s recommendation.

 

 

 

 

Policy Committee Review 07/10/2014

School Board Reading and approval 08/05/2014

 


ID: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DAY

 

 

Schools will meet time requirements as set forth by the State.

 

 

 

Policy Committee Review 07/10/2014

School Board Reading and approval 08/05/2014

 


IF: PROSPECT MOUNTAIN HIGH SCHOOL INSTRUCTIONAL PROGRAM

Category Recommended

See also IFA, IGA, IJ

It is the policy of the PMHS Board that instruction will be aligned with the goals, mission and policies of the School  Additionally, the PMHS’s instructional program will comply with the rules of the NH Department of Education and all applicable state statutes and federal law.

Instruction will be focused on meeting the instructional needs of students with different talents, interests, and development.

The instructional program will include:

1. Procedures for diagnosing learner needs

2. Methods and strategies for teaching that incorporate learner needs

3. Resource-based learning opportunities

4. Techniques for evaluating student outcomes

5. The provision of remedial instruction as needed

Instruction will also include, where possible, consideration of all available community resources, including but not limited to organizations, businesses, talented individuals, natural resources, and technology to engage each student in achieving the necessary skill and knowledge.

Legal References:

ed 306.14 (a) Instructional Program

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approval 05/16/2016

 

 


IFA: Prospect Mountain High School INSTRUCTIONAL NEEDS OF EACH INDIVIDUAL STUDENT

 

Category Priority/Required by Law

See also IF, IJO

The Prospect Mountain School Board recognizes that each student has unique and distinctive learning styles, and that not all students will excel in traditional classroom settings.  To that end, the administration will design the district’s instruction and curricular program to meet the instructional needs of students with different talents, interests, and development.

Administrators and teachers should collaborate to consider and address students’ different talents, interests and academic development when planning the district’s educational programs and curriculum.

In order to meet the instructional needs of students with different talents, administrators and staff should explore alternative learning programs such as extended learning opportunities, alternative learning plans, distance education, vocational/technical education, and others.

Legal References:

RSA 186-C:1

RSA 189:10

NH Code of Administrative Rules, Section Ed 306.04(a)(6), Instructional Needs of Students With Different Talents

NH Code of Administrative Rules, Section Ed 306.04(j), Instructional Needs of Students With Different Talents

 

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approval 05/16/2016

 


IFA: Prospect Mountain High School INSTRUCTIONAL NEEDS OF STUDENTS WITH DIFFERENT TALENTS

 

Category P

See also IF, IJO

The Prospect Mountain School Board recognizes that each student has unique and distinctive learning styles, and that not all students will excel in traditional classroom settings.  To that end, the administration will design the district’s instruction and curricular program to meet the instructional needs of students with different talents, interests, and development.

Administrators and teachers should collaborate to consider and address students’ different talents, interests and academic development when planning the district’s educational programs and curriculum.

In order to meet the instructional needs of students with different talents, administrators and staff should explore alternative learning programs such as extended learning opportunities, alternative learning plans, distance education, vocational/technical education, and others.

Legal References:

RSA 186-C:1

RSA 189:10

NH Code of Administrative Rules, Section Ed 306.04(a)(6), Instructional Needs of Students With Different Talents

NH Code of Administrative Rules, Section Ed 306.04(j), Instructional Needs of Students With Different Talents

 

Policy Committee 1st Reading 03/04/2010

2nd Reading 04/06/2010

Final Reading 05/04/10

 

Policy Committee Review 07/10/2014

School Board Reading and approval  08/05/2014


IGD: PROSPECT MOUNTAIN HIGH SCHOOL CURRICULUM ADOPTION

 

A dynamic instructional program requires ongoing alteration in the curriculum and courses of study.

 

It is the policy of School Board that no basic course of study shall be eliminated or new courses added without approval of the School Board, nor shall any sharp alteration or reduction of a course of study be made without such approval.

 

New programs and courses of study shall not be acted upon by the School Board until the meeting following their presentation by the administration so that School Board members may have opportunity to review the proposed program.

 

 

 

 

Policy Committee Review 07/10/2014

School Board Reading  and approval 08/05/2014

 


IGE: PROSPECT MOUNTAIN HIGH SCHOOL PARENTAL OBJECTIONS TO SPECIFIC COURSE MATERIAL

Category:  Priority/Required By Law

The Board recognizes that there may be specific course materials which some parents/guardians find objectionable.

In the event a parent/guardian finds specific course material objectionable, the parent/guardian may notify the building principal of the specific material to which they object and request that the student receive alternative instruction, sufficient to enable the child to meet state requirements for education in the particular subject area.  This notification and request shall be in writing.

The building principal and the parent must mutually agree to the alternative instruction.  The alternative instruction agreed upon must meet state minimum standards.

School district staff will make reasonable efforts, within the scope of existing time, schedules, resources and other duties, to accommodate alternative instruction for the student.   Alternative instruction may be provided by the school, through approved independent study, or through other method agreed to by the parent/guardian and the building principal.  Any cost associated with the alternative instruction shall be borne by the parent.

Nothing in this policy shall be construed as giving parents/guardians the right to appeal to the school board.

Parents who wish for particular instructional material be reviewed for appropriateness may submit a request for review in accordance with Board Policy KEC.

Legal References:

RSA 186:11, IX-c, State Board of Education; Duties.

1st reading 01/31/2013

Final Reading 02/19/2013

 

 


IHAH: PROSPECT MOUNTAIN HIGH SCHOOL WORLD LANGUAGES PROGRAM

 

Category:  Recommended

It is the policy of the School Board to provide students with opportunities to explore a broad range of academic fields.  In keeping with the developmental needs of students, a world language program will be offered to students in the middle school and high school.

Content will include basic vocabulary as well as an introduction to the culture of countries speaking the studied languages.  Instruction will include speaking and listening skills with some writing skills.  The world languages teacher(s) and the building principal will develop other curriculum components.

As resources permit, the district will also make an effort to teach foreign language in grades kindergarten through eight.

Legal References:

Ed 306.26(d), World Languages, Middle School (applies until July 1, 2017)

Ed 306.261(c), World Languages, Middle School (applies after July 1, 2017)

Ed 306.27(c)(15), World Languages, High School)

Ed 306.48, World Languages Program, High School (until July 1, 2015)

Ed 306.481, World Languages Program, High School (after July 1, 2015)

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016

 


IHAK: PROSPECT MOUNTAIN HIGH SCHOOL CHARACTER AND CITIZENSHIP EDUCATION

Category P

Those in charge of curriculum development will have the responsibility for integrating into the curriculum, as appropriate, the following principles:

1.  Each individual has dignity and worth.

2.  A free society requires respect for persons, property, principles and self.

3.  Each individual has a right to learn and freedom to achieve.

4.  Each individual, regardless of age, gender, race, creed, color, religion, marital status, sexual orientation, national or ethnic origin, or disability, has the right to equal opportunity.

5.  Each individual has the right to personal liberties.

6.  Each individual is responsible for his/her own actions, and should exercise self-discipline where and when appropriate.

7.  Each individual has a responsibility to the group as well as to the total society.

8.  A democratic government is established by majority vote.

9.  Democratic societies are based on law.

10.  Problems are solved through reason and orderly processes.

11.  An individual should be tolerant of other's beliefs and should have the freedom to express his/her own.

12.  Each individual has the right to work, to pursue an occupation, and to gain satisfaction from personal efforts.

Teaching in the area of character and citizenship will take place throughout the K-12 program.

Legal References:

NH Code of Administrative Rules, Section Ed 306:04(a)(5), Character and Citizenship

NH Code of Administrative Rules, Section Ed 306:04(i), Character and Citizenship

Revised:  May 2008

Reviewed:  July 2005

Revised:  November 1999, July 2004

 

 

1st reading 02/20/2013

2nd Reading 04/02/2013

Final Reading 04/16/2013


IHAL: PROSPECT MOUNTAIN HIGH SCHOOL TEACHING ABOUT RELIGION

 

Religious education is the responsibility of the home and church, and within the school shall remain the free choice of the individual, true to the American heritage and Constitution.

 

However, religion influences many areas of education, such as literature and history, and religion’s role in civilization can, and should be, properly taught.  Moreover, it is proper for teachers to emphasize the generally accepted moral and ethical principles of all religions and to provide information to and the opportunity for students to study the forms of various religions.  In other words, it is proper for teachers to teach about religion as opposed to teaching sectarian beliefs, although study of the Bible and other sacred documents as literary forms may inform students concerning particular sectarian beliefs.

 

Teachers shall be permitted to expose students to information concerning religions, religious beliefs and atheism, but teachers shall not advocate, openly or covertly or by subtlety, a particular religion or religious beliefs.

 

 

 

 

Policy Committee Review 07/10/2014

School Board Reading and approval 08/05/2014

 


IHAM: Prospect Mountain High School HEALTH EDUCATION AND EXEMPTION FROM INSTRUCTION

Category P

Consistent with Department of Education requirements, health and physical education, including instruction about parts of the body, reproduction, and related topics, will be included in the Prospect Mountain High School (“High School”) instructional program.

Instruction must be appropriate to grade level, course of study, and development of students and must occur in a systematic manner.  The components of the health education program shall comply with the requirements of State law and regulations.  The Superintendent will require that faculty members who present this instruction receive continuing in-service training, which includes appropriate teaching strategies and techniques.

Parents/guardians will have the right to inspect and review health and physical instruction materials which will be made reasonably accessible to parents/guardians and others to the extent practicable.

 

Parents/guardians who wish to review or inspect health and physical education materials may arrange a meeting with the Principal to review the materials.

Opt-Out Procedure and Form

Parents/guardians, or students over eighteen years of age, who object to their child participating in a particular unit of health or sex education instruction for religious reasons may have their child opt-out of such instruction.

Parents/guardians who do not want their child to participate in a particular unit of health or physical education for religious reasons must complete the High School’s Health or Physical Education Opt-Out Form, and must state the particular unit of curriculum in which the student is not to participate.  Any student who is exempted under this policy shall be given an alternative assignment sufficient to meet state requirements for health education.  The alternative assignment will be provided by the health or physical education teacher in conjunction with Principal.

Opt-Out Forms are available from either the health education teacher or the Principal.

Opt-out requests must be submitted annually and are valid only for the school year in which they are submitted.

Legal References:

NH Code of Administrative Rules, Section Ed 306.40, Health Education Program

RSA 189:10, Studies

RSA 186:11, IX-b, Health and Sex Education

Appendix IHAM-R, Health or Physical Education Opt-Out Form

Policy Committee 06/29/2010 1st reading

School Board 07/20/2010 2nd reading

Final Approval 08/17/2010

Review 04/02/2013

Approved 04/16/2013


IHAMA: PROSPECT MOUNTAIN HIGH SCHOOL TEACHING ABOUT ALCOHOL, TOBACCO, AND OTHER DRUGS

 

Drug abuse includes any physical or mental state resulting from the use of a drug for any purpose other than its medically prescribed use, and that this mental and/or physical effect precludes realization of the educational potential of the individual.  The objectives of the drug education curriculum are rooted in the School Board’s belief that prevention requires education and that the most important aspect of the policies and guidelines of the school should be the education of each individual student to the dangers of drug use.  The Superintendent shall be responsible to establish and periodically review the school’s guidelines for staff members in conducting drug education and dealing with drug abuse.

 

Objectives of Drug Education Curriculum

 

1.      To create an awareness of the total drug problem-prevention; education; treatment; rehabilitation; and law enforcement on the local, state, national, and international levels.

2.      To inform the students of the effect on the body of narcotics, sedatives, hallucinogens, and stimulants through the gym, science, and social studies classes.

3.      To relate the use of drugs and alcohol to physical, mental, social, and emotional practices.

4.      To encourage the individual to adopt an appropriate attitude toward pain, stress, and discomfort.

5.      To develop the student’s ability to make intelligent choices based on facts and to develop the courage to stand by one’s own convictions.

6.      To understand the need for seeking professional advice in dealing with problems related to physical and mental health.

7.      To understand the personal social, and economic problems causing the misuse of drugs and alcohol.

8.      To develop an interest in preventing illegal use of drugs in the community.

 

 

Policy Committee Review 07/10/2014

School Board Reading and approval 08/05/2014

 


IHAM-R: PROSPECT MOUNTAIN HIGH SCHOOL HEALTH AND SEX EDUCATION:  OPT-OUT FORM

Category:  Recommended

HEALTH AND SEX EDUCATION EXEMPTION:  OPT-OUT FORM

I, ________________________ (parent/guardian) request that my child, __________________ be excused from participating in certain units of health or sex education instruction based on religious objections.

I request that the District waive the class attendance of my child in a class or courses on:

[  ]  Comprehensive sex education, including in grades 9-12, instruction on the prevention, transmission, and spread of AIDS.

[  ]  Family life instruction, including in grades 9-12, instruction on the prevention, transmission, and spread of AIDS.

[  ]  Instruction on diseases.

[  ]  Recognizing and avoiding sexual abuse.

[  ]  Instruction on donor programs for organ/tissue, blood donor, and transplantation.

Please identify the grade level, class, and building. ___________________________________

____________________________________________________________________________.

I understand that I am requesting the school to excuse my child from certain units of curriculum that are required by state law.  I further understand that in lieu of receiving instruction in this unit of health education, my child may be required to receive alternative learning in health education that is sufficient to enable my child to meet state requirements for health education.  I further understand that this opt-out exemption is only valid for the school year in which it is signed and subsequent waivers may be necessary.

________________________________                    __________________________________

 Parent/Guardian Signature                                           Administrator Signature

Date Received ______________

Policy Committee Review 08-11-2016

School Board approval 09-06-2016


IHBA: PROSPECT MOUNTAIN HIGH SCHOOL PROGRAMS FOR PUPILS WITH DISABILITIES

 

Category R

See also JICD

The District shall provide a free appropriate public education and necessary related services to all children with disabilities residing within the district, required under the Individuals With Disabilities Education Act (IDEA), Section 504 of the Rehabilitation Act of 1973, the Americans With Disabilities Act, and New Hampshire Law.

It is the intent of the district to ensure that students who are disabled within the definition of Section 504 of the Rehabilitation Act of 1973 are identified, evaluated and provided with appropriate educational services. Students may be disabled within the meaning of Section 504 of the Rehabilitation Act even though they do not require services pursuant to the IDEA.

For students eligible for services under IDEA, the district shall follow procedures for identification, evaluation, placement, and delivery of services to children with disabilities provided in federal and state statutes, which govern special education. For those students who are not eligible for services under IDEA, but, because of a qualifying disability as defined by Section 504 of the Rehabilitation Act of 1973, need or are believed to need special instruction or related services, the district shall establish and implement a system of procedural safeguards.  The safeguards shall cover students’ identification, evaluation, educational safeguards and educational placement.  This system shall include notice, and opportunity for the student’s parent(s)/guardian(s) to examine relevant records, and impartial hearing with opportunity for participation by the student’s parent(s)/guardian(s), and representation by counsel, the right to be represented by legal counsel and review procedure.

The district recognizes its obligation to provide an education for all students determined to be educationally disabled and in need of special education and related services.  This obligation shall begin when a student reaches three years of age and shall continue until the student’s 21st birthday or until such time as he/she receives a high school diploma, whichever occurs first, or until the child’s Individualized Education Program (IEP) Team determines that the child no longer requires special education in accordance with federal and state law.  At the discretion of the Superintendent and/or his/her designee, students who reach the age of 21 during the academic year may be allowed to complete the remainder of the school year.

Legal References:

20 U.S.C. § 1400 et seq., Individuals with Disabilities Education Act

34 C.F.R. § 300 et seq., Assistance to the States for the Education of Children with Disabilities

RSA 186-C, Special Education

N.H. Code of Administrative Rules, Section Ed. 1100, Standards for the Education of Students With Disabilities

Appendix JICD-R, page 13

Policy Committee Reading 10/23/2012

Full Board Reading and Approval 11/20/2012

 


 IHBAA: PROSPECT MOUNTAIN HIGH SCHOOL DETERMINING A SPECIFIC LEARNING DISABILITY

 

 

 

 

In accordance with state and federal special education rules, the Prospect Mountain School District shall evaluate students suspected of having a specific learning disability in a manner consistent with the procedures and standards using the learning disability checklist reflecting requirements set forth in NH Ed 1107.01 and .02 and 34 C.F. R. §300.301 (as applicable).

 

Legal References: NH ED 1107.01, .02 (2008); 34 C.F.R.  §300.307,.309 (2006)

 

 

Policy Committee Reading 10/23/12

Full Board Reading and Approval 11/20/12


IHBAB: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT CRITERIA FOR SPECIAL EDUCATION EVALUATIONS

 

The State and Federal special education laws require that Prospect Mountain High School (PMHS) evaluate children with disabilities who are in need of special education and related services.  The school evaluates children upon referral for special education and re-evaluates educationally disabled children at least once every three years or when conditions warrant a re-evaluation.

 

The school is committed to ensuring that each child’s IEP team bases its decision on high quality, reliable and educationally sound special education evaluations.

 

Unique circumstances may justify deviation from these criteria.  If a parent or school staff member is aware of such unique circumstances, they should inform the student’s special education teacher, building LEA or district special education administrator immediately.  The district’s Director of Special Education shall have the power to generate a waiver.

 

As a result, PMHS established the following list of criteria for all special education evaluations the district conducts, obtains or funds.

 

1.      The evaluation must comply with the relevant provisions of the State and Federal Special Education Laws, including 34 C.F.R. 300.530-300.536 and NH Code of Administrative Rules ED 1107.

 

2.      The evaluation must be conducted in New Hampshire, by an evaluator whose principal office is located in New Hampshire, unless there is no qualified evaluator in New Hampshire.

 

3.      The evaluator must hold a valid license or certification from the State of New Hampshire in the field related to the known or suspected disability.  The evaluator must have extensive training and experience in evaluation in the area(s) of concern and be able to interpret the instructional implications of evaluation results.  In instances where no “applicable license or certification” exists, the school must be satisfied that the evaluator has extensive training and experience related the known or suspected disability.

 

4.      All tests administered will be the current version of the test.  The test must be norm referenced for the individual evaluation appropriate for the age and educational level of the child and measure the some cognitive, motoric and achievement skills as district tests, and meet the same standards of technical adequacy for reliability and validity.

 

5.      The cost of the evaluation shall not exceed the usual and customary rate for such evaluations.  The school district will not pay for the evaluation until it receives the evaluator’s report.

 

6.      The evaluator must review educational records located in the student’s local public school and other relevant educational records.

 

7.      The evaluator must either: a) observe the child in one or more educational settings; or b) make at least one contact with the child’s general education teacher for the purpose of determining how the student is progressing in the general curriculum.  In addition, evaluators are encouraged to make additional contacts with other involved general and special education teachers and related service providers.

 

8.      The evaluators must be permitted to directly communicate and share information with members of the IEP team, the school’s Special Education Administrator or the administrator’s designees.  The evaluator must also release the assessments and results, including any parent and teacher questionnaires, to members of the IEP team, the Special Education Administrator or the administrator’s designees.

 

9.      All evaluation reports will include the appropriate standardization and reporting methods as designed by the test publishers.

 

10.  The school shall be entitled to inspect and obtain copies of the evaluator’s records, including any records created by third parties.  However, those records will not be deemed accessible to any school district personnel other than the evaluator, unless and until the district exercises it right to inspect or obtain copies of those records from the evaluator.

 

Parents have a right [34 C.F.R 300.502 (b) (2)] to request an independent educational evaluation at school district expense when the parent disagrees with the school district’s evaluation.  The provision for independent educational evaluation cannot be invoked by a parent who has refused to consent to a district evaluation.

 

The school district may deny a request for an independent educational evaluation at public expense and initiate a due process hearing to demonstrate that the district’s evaluation was appropriate.

 

A parent always has the right to get an independent evaluation at his or her own expense.  The team must consider the results of any independent education evaluation, regardless of who pays for it, it the evaluation meets the school’s criteria in decisions about the provision of a free and appropriate public education for the child.

 

Law Reference:

Ed 1102.26 and 34 C.F.R 300 502 (b) (2)

 

Policy Committee Reading 10/23/12

Full Board Reading and Approval 11/20/12


IHBA-R: PROSPECT MOUNTAIN HIGH SCHOOL PROCEDURAL SAFEGUARDS FOR CHILDREN WITH DISABILITIES

Category: Priority/Required by Law

See Policy IHBA

PROCEDURAL SAFEGUARDS FOR CHILDREN WITH DISABILITIES

** NHSBA Note, April 2010:  20 U.S.C. §1415 states, “Any State educational agency, State agency, or local educational agency that receives assistance under this chapter shall establish and maintain procedures in accordance with this section to ensure that children with disabilities and their parents are guaranteed procedural safeguards with respect to the provision of a free appropriate public education by such agencies.”

Though a policy is not required by law, the procedures are.  NHSBA urges school boards and administrators to review their current policies, procedures and practices before adopting the procedures set forth herein.

Informal Process

Before requesting a due process hearing, the Superintendent or designee and a parent/guardian may agree to meet informally to resolve any issue(s) relating to the identification, assessment or education and placement of the student.  The Superintendent or designee shall have the authority to resolve the issue(s).

If this informal process fails to resolve the issue(s), either party may file for a state level due process hearing as described below.

Due Process Hearing Procedures

A parent/guardian, the district, and/or a student who is emancipated or a ward or dependent of the court may initiate due process hearing procedures whenever:

1.   There is a proposal to initiate or change the identification, assessment or educational placement of the student or the provision of a free, appropriate public education to the student.

2.   There is a refusal to initiate or change the identification, assessment or educational placement of the student or the provision of a free, appropriate public education to the student.

3.  The parent/guardian refuses to consent to an assessment of his/her child.

4.   There is a disagreement between a parent/guardian and the district regarding the availability of a program appropriate for the student, including the question of financial responsibility, as specified in 34 CFR §300.403(b).

Upon requesting a due process hearing, the parent/guardian or attorney representing the student shall provide notice, which shall remain confidential, to the district specifying:  (20 USC §1415(b); 34 CFR §300.507)

1.   The student's name;

2.   The student's address;

3.   The name of the school the student attends;

4.   A description of the nature of the student's problem relating to the proposed or refused initiation or change, including facts relating to the problem;

5.   A proposed resolution to the problem to the extent known and available to the parents/guardians at the time;

 At least five business days prior to a due process hearing, each party shall disclose to all other parties all evaluations completed by that date and recommendations based on the offering party's evaluations that the party intends to use at the hearing.  (20 USC §1415(f))

Due Process Hearing Rights  (34 CFR §300.509)

1. The right to request Alternative Dispute Resolution.

2. The right to request a mediation conference at any point during the hearing process.  The mediation process shall not be used to deny or delay a parent/guardian's right to a due process hearing or to deny any other rights afforded under the Individuals with Disabilities Education Act.  

3. The right to examine student records and receive copies within five days of request.

4. The right to a fair and impartial administrative hearing at the state level before a person knowledgeable and under contract in accordance with law.

5. The right to have the student who is the subject of the state hearing present at the hearing.

6. The right to open the state hearing to the public.

7. The right to call witnesses, including adverse witnesses, and to cross-examine witnesses.

8. The right to compel the attendance of witnesses, including the right to issue subpoenas.

9. The right to have witnesses excluded from the hearing.

10. The right to an interpreter, when the primary language of a party to a hearing is other than English, or other mode of communication.

11. At the hearing, the right to be accompanied and advised by counsel and by individuals with special knowledge or training with respect to the problems of children with disabilities.

12. If the hearing officer conducts all or part of a hearing by electronic means, the right of each participant in the hearing to participate in and hear the entire proceeding while it is taking place and to observe exhibits.

13. The right to written or, at the option of the parent/guardian, electronic findings of facts and decisions.  The district shall provide this record and findings of fact to the parent/guardian at no cost.  

14. The right to be informed by the other parties to the hearing, at least 10 days prior to the hearing, as to what those parties believe are the issues to be decided at the hearing and their proposed resolution of the issues.

 15. At least five business days prior to the hearing, the right to receive from other parties to the hearing a copy of all documents and a list of all witnesses and their general area of testimony that the parties intend to present at the hearing, including all completed assessments and recommendations based on those assessments.

Parents/guardians or emancipated students have the following additional due process rights:

1. The right to receive written notice of parent/guardian.

2. The right to initiate referral of a child for special education.

3. The right to obtain an independent educational assessment.

4. The right to participate in the development of the individualized education program (IEP) and be informed of the availability under state and federal law of free and appropriate public education and of all available alternative programs, both public and nonpublic.

5. The right to provide written parental consent pursuant to applicable law before any assessment of the student is conducted unless the district or Special Education Local Plan Area prevails in a due process hearing relating to such assessment.  Informed parental consent need not be obtained in the case of a reassessment of the student if the district can demonstrate that reasonable measures have been taken to obtain consent and that the student's parent/guardian has failed to respond.

6. The right to provide written parental consent pursuant to applicable law before the student is placed in a special education program.

7. The right to determine whether the due process hearing will be open or closed to the public.

Prior Written Notice

 The Superintendent or designee shall send to parents/guardians of a student with a disability a prior written notice within a reasonable time before: (20 USC §1415(c); 34 CFR §300.503)

1. The district initially refers the student for assessment.

2. The district proposes to initiate or change the student's identification, evaluation, educational placement or the provision of a free, appropriate public education.

3. The district refuses to initiate or change the identification, evaluation or educational placement of the student or the provision of a free and appropriate public education.

4. The student graduates from high school with a regular diploma.

This notice shall include:  (20 USC §1415(c); 34 CFR §300.503)

1. A description of the action proposed or refused by the district.

2. An explanation as to why the district proposes or refuses to take the action.

3. A description of any other options that the district considered and why those options were rejected.

4. A description of each evaluation procedure, test, record or report the district used as a basis for the proposed or refused action.

5. A description of any other factors relevant to the district's proposal or refusal.

6. A statement that the parents/guardians of the student have protection under procedural safeguards and, if this notice is not an initial referral for evaluation, the means by which a copy of the description of procedural safeguards can be obtained.

7. Sources for parents/guardians to obtain assistance in understanding these provisions.

 Students with disabilities and their parents/guardians shall be provided written notice of their rights in language easily understood by the general public and in the primary language of the parent/guardian or other mode of communication used by the parent/guardian, unless to do so is clearly not feasible.  The notice shall include, but not be limited to, those rights prescribed by law. (34 CFR §300.503)

 If the native language or other mode of communication of the parent/guardian is not a written language, the district shall take steps to ensure that:  (34 CFR §300.503)

1. The notice is translated orally or by other means to the parent/guardian in his/her native language or other mode of communication.

2. The parent/guardian understands the contents of the notice.

3. There is written evidence that items #1 and #2 have been satisfied.

Procedural Safeguards Notice

A procedural safeguards notice shall be made available to parents/guardians of students with a disability upon:  (20 USC §1415(d))

1. Initial referral for evaluation;

2. Each notification of an IEP meeting;

3. Reevaluation of the student;

4. Registration of a complaint;

5. Filing for a prehearing mediation conference or a due process hearing

This notice shall include information on the procedures for requesting an informal meeting, prehearing mediation conference, mediation conference, or due process hearing; the timelines for completing each process; whether the process is optional; the type of representative who may be invited to participate; and the right of the parent/guardian and/or the district to electronically record the proceedings of IEP meetings in accordance with applicable law.  A copy of this notice shall be attached to the student's assessment plan and referred to at each IEP meeting.

In addition, this notice shall include a full explanation of the procedural safeguards relating to independent educational evaluation; prior written notice; parental consent; access to educational records; opportunity to present complaints to initiate due process hearings; the student's placement while due process proceedings are pending; procedures for students who are subject to placement in an interim alternative educational setting; requirements for unilateral placement by parent/guardians of students in private schools at public expense; mediation; due process hearings; state-level appeals; civil action; attorney's fees, and the state's complaint procedure.

(20 U.S.C. § 1400 et seq., Individuals with Disabilities Education Act; 34 C.F.R. § 300 et seq., Assistance to the States for the Education of Children with Disabilities)

New Sample Appendix:  April 2010

New Policy:  September 2008

 

1st reading 02/20/2013

2nd Reading 04/02/2013

Final Reading 04/16/2013

 


IHBB: PROSPECT MOUNTAIN HIGH SCHOOL PROGRAMS FOR GIFTED STUDENTS

 

 

 

The Prospect Mountain High School Board, realizing the need for programs dealing with the gifted and talented and cognizant of the lack of such programs, shall endeavor to provide the level of monetary support it deems proper to enhance programs for the gifted and talented.  Procedures for the selection of programs and students will be approved by the Principal.

 

 

 

 

Policy Committee Review 07/10/2014

School Board Reading and approval 08/05/2014

 


IHBC: PROSPECT MOUNTAIN HIGH SCHOOL TUTORING

 

 

The Tutoring program and personnel must be approved by the Prospect Mountain High School Board.  No other tutoring will be allowed in the school buildings.

 

 

Policy Committee Review 08/28/2014

School Board Reading and Approval  10/7/2014

 


IHBCA: PROSPECT MOUNTAIN HIGH SCHOOL PREGNANT STUDENTS

Category:  Recommended

See also JIE

Maternal or paternal status shall not affect the rights and privileges of students to receive a public education.  Pregnant students shall be permitted to continue in school in all instances when continued attendance has the sanction of the expectant mother's physician. The Board may require a physician's statement of activity limitations.

In the event a student informs a staff member that the student is pregnant, the following general guidelines will apply.

School staff members are reminded that they do not have the same relationship with students that the student would have in a medical setting.

Any staff member who learns that a student is pregnant or is informed of such by the pregnant student will immediately inform the building principal, school nurse and school/guidance counselor.

Staff members cannot promise that information told to the staff member by the student will remain confidential.  Staff members should inform the student that pertinent laws may require the staff member to share the information if the student's health, safety or welfare is at risk.

If a pregnant student is a minor, the school building principal may need to contact state social service agencies.  This determination should be made after consultation with the student nurse, school nurse, school/guidance counselor, and other employees whose input is needed.

Any other school district action or response will be made by the building principal, on a case-by-case basis, after consideration of all pertinent information.

School staff may provide the pregnant student with information relative to medical health facilities, mental health resources, and counseling resources.

Policy Committee September 15, 2016

School Board Final Approval 10-04-2016

 


IHBG: PROSPECT MOUNTAIN HIGH SCHOOL HOME EDUCATION INSTRUCTION

 

Category: Recommended  See also JEA, JG, JH

Eligibility

The Board recognizes the right of parents to pursue home education within the parameters RSA 193-A and other applicable state laws and regulations.

Enrollment Procedures

Any parent commencing a home education program for a child who withdraws from the School District shall notify the New Hampshire Department of Education, the Superintendent, or a non-public school within five (5) business days of commencing the home education program.  Such notification shall include the names, addresses and birth dates of all children who are participating in the home education program.  If notice is provided to the Superintendent, he/she will acknowledge receipt of notification within fourteen (14) days.

Annual notification of intent to home education is not required.

If requested by the parent, the Superintendent will assist parents in making such notification and in complying with applicable statutory requirements.

State attendance laws and District attendance policies shall apply to all students within the District until the commissioner of education, the Superintendent, or principal of a non-public school receives notice from a student’s parent/guardian of the commencement of a home education program, consistent with the requirements of RSA 193-A:5.

Evaluation Procedures

Parents electing to request the School District’s participation in the annual evaluation must make arrangements to do so with the appropriate building Administrator prior to the end of the public school year, provided the School District is acting as the participating agency.  In this case, the Superintendent shall provide evaluation services, if the parent so requests.  If the District is not acting as the participating agency, the Superintendent shall provide evaluation services at his/her discretion.

The Superintendent will review the results of the annual education evaluation of children in home educational programs.  If the home-educated child has not demonstrated educational progress, the Superintendent will notify the parent in writing that educational progress has not been achieved.  Likewise, the Superintendent or his/her designee will notify the parent in writing within 21 days of the evaluation if the child has demonstrated educational progress.

The Superintendent will ensure that the evaluation includes all information, dates and signatures required by state statute and/or regulation.

Parents shall maintain a portfolio of records and materials relative to the home education program and must provide for an annual evaluation documenting the child’s demonstration of educational progress at a level commensurate with the child’s age and ability, in accordance with RSA 193-A and NH Code of Administrative Rules, Section Ed 315.

Re-enrollment into the School District

Parents deciding to re-enroll their children into the school district following a period of home education will make arrangements with the Principal for an evaluation to determine appropriate placement in the District’s program.  Placements will be consistent with the School Board policy governing student placements (NHSBA Sample Policy JG) and are subject to the same appeal process.

Parents should be attentive that when re-enrolling a student, there may be discrepancies between the home schooling level of achievement and the scope and sequence of the District’s curriculum.

Graduation/Diplomas

The School Board will not award certificates or diplomas to home educated student.  Students must enter the regular school program and complete all necessary graduation requirements of the District and the state to be eligible for a certificate or diploma.

Participation in school curricular and co-curricular activities

Regulations regarding the participation of home education students in District curricular and extra-curricular programs are established in Appendix IHBG-R.  The Superintendent is charged with establishing such regulations.  Consistent with RSA 193:1-c, any regulations shall not be more restrictive for non-public or home educated pupils than they are for students enrolled in the District.

NHSBA Note, September 2012:  Amendments to RSA 193-A:3, effective August 2012, remove the requirement that parents provide annual notification to the Superintendent of the parent’s intent to home education.  A single notification at the commencement of a home education program is sufficient.  This provision is addressed in the “Enrollment Procedures” section.

Legal References:

RSA  193-A, Home Education

RSA 193:1, Duty of Parent; Compulsory Attendance by Pupil

RSA 193:1-a, Dual Enrollment

RSA 193:1-c, Access to Public School Programs by Nonpublic or Home Educated Pupils

NH Code of Administrative Rules, Section Ed 315, Procedures for the Operation of Home Education Programs

Appendix IHBG-R

 

Policy Committee Review 07/10/2014

Board Reading and approval 08/05/2014

.


IHBH: PROSPECT MOUNTAIN HIGH SCHOOL EXTENDED LEARNING OPPORTUNITIES

Category:  Priority/Required by Law

 

Purpose

The PMHS Board encourages students to pursue extended learning opportunities (ELO’s) as a means of acquiring knowledge and skills through instruction or study that is outside the traditional classroom methodology. Extended learning opportunities may include, but are not limited to:

 

The purpose of extended learning opportunities is to provide educational experiences that are meaningful and relevant, and that provide students with opportunities to explore and achieve at high levels. In order to maximize student achievement and meet diverse pathways for learning, this policy permits students to employ extended learning opportunities that are stimulating and intellectually challenging, and that enable students to fulfill or exceed the expectations set forth by the State minimum standards and applicable Board policies.

 

Extended Learning Opportunities may be taken for credit or may be taken to supplement regular academic courses.  Extended learning opportunities may also be used to fulfill prerequisite requirements for advanced classes.  If the extended learning opportunity is taken for credit, the provisions of Policy IMBC, Alternative Credit Options, will apply.  The granting of credit shall be based on a student’s mastery of course competencies, as defined by Policies ILBA, Assessment of Educational Programs and ILBAA, High School Competency Assessments.  Highly Qualified Teachers must authorize the granting of credit for learning accomplished through extended learning opportunities.

Roles and Responsibilities

  1. All programs of study proposed through this program shall have specific instructional objectives.
  2. All extended learning opportunities will comply with applicable laws and regulations, including child labor laws and regulations governing occupational safety.
  3. Students wishing to pursue programs of study under these guidelines must first present their proposal to the school’s ELO coordinator(s) for approval.
  4. The name and contact information for the school’s ELO coordinator(s) will be found in the Student / Parent Handbook or by contacting the Principal’s office or the Guidance Department.
  5. The designated ELO coordinator will assist students in preparing the application form and other necessary paperwork.
  6. The Principal will have primary responsibility and authority for ensuring the implementation of extended learning opportunities and all aspects of such programs.
  7. Students approved for an extended learning opportunity must have parental/guardian permission to participate in such a program.
  8. All extended learning opportunities associated costs shall be the financial responsibility of the student or his/her parent/legal guardian.
  9. Students electing independent study, college coursework, internships, or other extended learning opportunities that are held off the campus will be responsible for providing their own transportation to and from the off-campus site.
  10. Students approved for off-campus extended learning opportunities are responsible for their personal safety and well-being.
  11. Extended learning opportunities at off-campus sites will require a signed agreement between the school, the student, and a designated agent of the third-party host. The agreement would specify the roles and responsibilities of each party.

 

Application Process

  1. The application is to be completed by the student/parent/guardian seeking approval for the extended learning opportunity.  All required information must be attached to the application and submitted to the Guidance Director.
  2. It is the student’s responsibility to maintain academic standing and enrollment in the approved program.
  3. Failure or non-completion of an approved program will result in no credit for the course.
  4. The student and parent/guardian recognize that in the event the student withdraws from an approved program, the District cannot guarantee placement in an equivalent District-offered course.
  5. The District reserves the right to determine the number of credits to be awarded.
  6. Any credits earned may be calculated toward the overall Grade Point Average.
  7. The course will be noted on the student’s official transcript.

 

Evaluation Criteria

The Principal will evaluate all applications. At a minimum, all applications must meet the following criteria:

  1. Provides for administration and supervision of the program;
  2. Provides that certified school personnel will oversee and monitor the program;
  3. Requirement that each extended learning opportunity meets rigorous standards, including the minimum standards established by the State Board of Education and other applicable District standards.

 

Appeal Process

  1. A student whose application has been denied may request a meeting with the Principal.
  2. The Principal will provide the students with rationales as to why the proposal was denied.
  3. Notice of the denial and rationales will be sent to the parents/guardians.
  4. The student may resubmit alternate proposals for consideration if such proposals are made within the timelines established by this policy.
  5. If the Principal rejects the resubmitted proposal, the student may appeal to the Superintendent.
  6. All decisions made by the Superintendent shall be final.

 

Program Integrity

  1. To ensure the integrity of the learning experience approved under this program, the student will be required periodically or upon demand to provide evidence of progress and attendance.
  2. The Principal or Guidance Director will be responsible for certifying course completion and the award of credits consistent with the District’s policies on graduation.
  3. If a student is unable to complete the extended learning opportunity for valid reasons, the Principal, Principal’s designee, Guidance Director, or assigned Highly Qualified Teacher will evaluate the experience completed to date and make a determination for the award of partial credit or recommend an alternative experience.
  4. If a student ceases to attend or is unable to complete the extended learning opportunity for insufficient reason (lack of effort, failure to follow through, indecision, etc.), the Principal may determine that the student’s transcript be adjusted to reflect the experience as a failure.

Statutory/Regulatory/Policy/Handbook Cross References:

 

Legal References:

NH Code of Administrative Rules, Section Ed 306.04(a)(13), Extended Learning Opportunities

NH Code of Administrative Rules, Section Ed 306.26(f), Extended Learning Opportunities – Middle School

NH Code of Administrative Rules, Section Ed 306.27(b)(4), Extended Learning Opportunities – High School

 

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016


IHBI: PROSPECT MOUNTAIN HIGH SCHOOL ALTERNATIVE LEARNING PLANS

Category Priority/Required by Law

See also IHBH, IKF, ILBA, ILBAA, IMBA & IMBC

Purpose

In an effort to reduce the number of students who do not complete the requirements to graduate from high school and earn a diploma, the Board establishes a program for alternative learning plans for students, ages 16 and over, to obtain a high school diploma or its equivalent. Prospect Mountain High School (“High School”), through an Alternative Learning Plan team comprised of teachers, administrators, and guidance counselors, is directed to: identify students who may be at risk for dropping out of high school; develop alternative learning plans consistent with this policy; and, to assist students who are participating in alternative learning plans.

Alternative learning plans may include, but are not limited to, extended learning opportunities such as independent study, private instruction, performing groups, internships, community service, apprenticeships, online courses/distance education, or other opportunities approved by the Superintendent or his/her designee, in conjunction with Board policies.

The purposes of alternative learning plans are to provide students with educational experiences that are meaningful, to provide students with opportunities to explore and achieve at high levels, and to meet State and Prospect Mountain High School requirements to obtain a high school diploma or its equivalent. In order to maximize student achievement, this policy permits students to employ alternative learning plans that fulfill or exceed the expectations set forth by State minimum standards and applicable Board policy.

Alternative learning plans may include extended learning opportunities taken for credit or taken to supplement regular academic courses. If the alternative learning plan includes extended learning opportunities taken for credit, the provisions of Policies IMBC, Alternative Credit Options and IHBH, Extended Learning Opportunities, will apply. The granting of credit shall be based on a student’s mastery of course competencies, as defined by Policies ILBA, Assessment of Educational Programs and ILBAA, High School Competency Assessments. Highly Qualified Teachers and the Principal must authorize the granting of credit for learning accomplished through extended learning opportunities. If credit is not granted, the extended learning opportunity may be used to fulfill prerequisite requirements for other courses.

Roles and Responsibilities

Alternative learning plan components shall have specific instructional objectives aligned with the State minimum standards and Prospect Mountain High School curriculum standards. All alternative learning plans shall comply with applicable laws and regulations, including child labor laws and regulations governing occupational safety.

Teachers, Guidance Counselors and Administrators should inform students of the High School’s promotion of alternative learning plans and similar programs. Prospect Mountain High School employees who believe a student may be at risk for dropping out of high school should inform either the Principal or the Guidance Counselor of the Teacher’s concerns. The Principal will then schedule a meeting with the student, the Principal, the Guidance Counselor, and the student’s parent/guardian to discuss whether the student’s participation in an alternative learning program is appropriate. Students expressing interest in pursuing such a plan or program should be referred to the Guidance Counselor, Principal, or the Principal’s designee.

The Guidance Counselor or Principal’s designee is responsible for assisting students and their parents/guardians in preparing application forms and other necessary paperwork for alternative learning plans. The alternative learning plan components will be developed, and amended if necessary, by a team consisting of the student, the Guidance counselor, the Principal, the parent/guardian, and other appropriate people based on the individual student need.  Once developed, or amended, the alternative learning plan shall be submitted to the Superintendent for his/her approval.

The Principal or Principal’s designee and the designated team will have primary responsibility and authority implementation of approved alternative learning plans and the Principal or his/her designee is responsible for overseeing all aspects of such programs. The Principal or his/her designee shall be responsible for reviewing and approving credits awarded toward the attainment of a high school diploma or its equivalent.

If the Superintendent does not approve of an alternative learning plan, the parent/guardian may appeal the decision in accord with the provisions set forth below (see Appeal Process).

Students approved for alternative learning plans must have parent/guardian permission to participate in such a program. Such permission will be granted through a Memorandum of Understanding for Educational Services signed by the parent/legal guardian and returned to the High School before beginning the program. For alternative learning plans that require off-campus attendance, Prospect Mountain High School will require a signed agreement among the school, the student, and a designated agent of the third-party host. The agreement should specify the roles and responsibilities of each party.

Students engaged in alternative learning plans will remain as enrolled students of Prospect Mountain High School and will be included in the November 1 enrollment count.

Approval Process

1.   The student/parent/guardian seeking an alternative learning plan shall meet with the guidance counselor or principal to discuss alternative learning plan options and initiate the formation of an alternative learning plan team. The team, including the student and parent/guardian, will meet to design the alternative learning plan designed to enable the student to remain enrolled in school and complete educational requirements.

2.   The Superintendent or Superintendent’s designee will review the paperwork and will determine whether or not to approve the alternative learning plan. The Superintendent or designee’s decision will be made within ten (10) days of receipt of the paperwork. The student and parent/guardian will be notified in writing of the decision. If additional information is requested, the information must be submitted within ten (10) days of receipt of the request.

3.  It is the student’s responsibility to maintain academic standing and enrollment in the approved program. Any failure to complete an approved program may jeopardize the student’s ability to remain in the program and receive credit towards obtaining a high school diploma or its equivalent. The student and parent/guardian recognize that in the event the student withdraws from an approved program, Prospect Mountain High School cannot guarantee placement in an equivalent High School-offered course.

4.   Prospect Mountain High School reserves the right to determine the number of credits to be awarded. The course name and actual grade earned will be noted on the student’s official transcript.

Evaluation Criteria

The Superintendent or designee will evaluate all applications of students wishing to participate in an alternative learning plan or program. At a minimum, any alternative learning plans must meet the following criteria:

·         Provides for proper administration and supervision of the program or plan

  Provides that certified school personnel oversee and monitor the program

  Requirement that each extended learning opportunity, if included in the alternative learning plan, meet rigorous standards, including the minimum standards established by the State Board of Education and all other applicable Prospect Mountain high School standards

  Includes age-appropriate academic rigor and the flexibility to incorporate the student's interests and manner of learning

  Are developed and amended, if necessary, in consultation with the student, a school Guidance Counselor, the school Principal and at least one parent/guardian of the student

Appeal Process

If the submitted plan is rejected, the Superintendent or designee will provide the student/parents with a rationale as to why the proposal was rejected. Students whose application has been denied by the Superintendent may appeal that decision to the School Board. The School Board will place the item on its agenda for its next regularly scheduled meeting. Alternatively, if scheduling and time constraints do not allow for the matter to placed on the agenda at the Board’s next meeting, the Board may hold a separate meeting to hear the matter. The matter will be discussed in non-public session, pursuant to RSA 91-A:3, II, unless the parents request the Board hear the matter in public session, in which case the request will be honored. If the School Board upholds the Superintendent’s determination, the decision of the School Board may be appealed to the State Board of Education, consistent with applicable law. The School Board will inform the student/parents of their appeal rights.

Program Integrity

In order to insure the integrity of the learning experience approved under this program, the student will be required periodically or upon demand to provide evidence of progress. The Principal will be responsible for certifying completion of the plan or program and the award of credits, consistent with the High School’s policies on graduation.

If a student is unable to complete the alternative learning plan for valid reasons, the Principal will evaluate the experience completed to date and make a determination for the award of partial credit or recommend an alternative experience. The Principal will determine the validity of such reasons on a case-by-case basis.

If a student ceases to attend or is unable to complete alternative learning plan for insufficient reason (lack of effort, failure to follow through, indecision, etc.), the Principal may determine that the student’s transcript be adjusted to reflect the experience as a failure.

In order to certify completion of curricular programs and activities based upon specific instructional objectives aligned to the standards, the Principal will develop appropriate mechanisms to document student progress and program completion on student personnel records.

plans.

Legal References:

RSA  193:1, Duty of Parent; Compulsory Attendance by Student

NH Code of Administrative Rules, Section Ed 306.04 (a) (13), Alternative means of Earning Credit Toward a High School Diploma

NH Code of Administrative Rules, Section ED 306.04 (a) (14) Alternative means of Demonstrating Achievement of Competencies

ED 306. 21, Alternative Programs

Policy Committee 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016


IHCA: PROSPECT MOUNTAIN HIGH SCHOOL SUMMER ACTIVITIES

Category P

The Board recognizes that student learning is an ongoing process and that it is important for students to engage in learning activities even when not attending school.  Therefore, the Board encourages students to have a plan for summer activities that support student learning.  Such activities may include a summer book reading list, attending an education-themed summer camp, engaging in extended learning opportunities, or other activities that support student learning.

Legal Reference:

Ed 306.141 (a) (7), Summer Activities That Support Student Learning

 

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016


IHCB: PROSPECT MOUNTAIN HIGH SCHOOL SUMMER SCHOOL PROGRAMS

Formerly IHCA

 

Grades 9-12

 

A student may use the summer school program only one time for each academic area for graduation during high school years.  Students in summer school must take and pass a comprehensive exam at the conclusion of the summer school’s specific academic class.

 

Students will not be considered eligible for summer school unless they have obtained a 58% to 64% average during the regular school year in that specific subject.

 

 

Policy Committee Review 08/28/2014

School Board Reading and Approval  10/7/2014

ILD:  NON-EDUCATIONAL SURVEYS AND QUESTIONNAIRES

Category:  Priority/Required by Law

Separate federal and state laws require that written consent be obtained from a parent or guardian before a student participates in a non-educational survey or questionnaire that asks about information not directly related to a student's academics.

Federal law, the Protection of Pupil Rights Amendment, imposes the prior written consent requirement only if the survey, analysis, or evaluation or its administration is paid for or in any way uses federal funds from the federal Department of Education and reveals information concerning the following:

1.  Political affiliations;

2.  Mental and psychological problems potentially embarrassing to the student or the family;

3.  Sexual behavior and attitudes;

4.  Illegal, anti-social, self-incriminating, and demeaning behavior;

5.  Critical appraisals of other individuals with whom respondents have close family relationships;

6.  Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;

7.  Religious practices, affiliations, or beliefs of the student or student's parent; or

8.  Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program).

State law, RSA 186:11, IX-d, imposes the prior written consent requirement on questionnaires, or other documents designed to elicit information about:

1.  A student's social behavior;

2.  family life;

3.  religion;

4.  politics;

5.  sexual orientation;

6.  sexual activity;

7.  drug use;

8.  or any other information not related to a student's academics.

School Approval

For the purpose of this policy, "non-academic survey" shall include a survey, analysis, or evaluation which seeks any information in the categories listed above.  All non-academic surveys must have the prior approval of the Superintendent or his/her designee.

Surveys conducted for other agencies, organizations or individuals must have the recommendation of the Superintendent and the approval of the School Board as to content and purpose.  The results of such approved surveys must be shared with the School Board.

Parental Notification

Prior written consent from a parent or legal guardian is required to administer a non-academic survey to a student, unless the student is an adult or an emancipated minor who consents.  Parents/Guardians will be notified at least ten (10) days prior to administration when a school intends to administer a non-academic survey.  Included in the notice will be information regarding the purpose of the non-academic survey, how the survey will be administered; how it will be utilized; and the persons or entities that will have access to the results of the completed survey.  Parents or guardians wishing to inspect a non-academic survey will be able to do so in the administrative office.  Parents may refuse to give consent for their student to participate, with or without first reviewing the non-academic survey.  The school will not penalize students whose parents/guardians decline to provide written consent.  The school will take reasonable precautions to protect student privacy during their participation in any non-academic survey.

Youth Risk Behavior Survey Developed by the Centers for Disease Control and Prevention

State law does not require prior written consent from a parent or guardian for administration of the Youth Risk Behavior Survey developed by the Centers for Disease Control and Prevention.  Guidance issued by the Center for Disease Control, United States Department of Health and Human Services, concludes that federal law, including the Protection of Pupil Rights Amendment, also does not require prior written consent from parents or guardians because students are not required to participate and the survey is not paid for by the United States Department of Education.  As required by both New Hampshire and federal law, the School shall provide parents and guardians with notice at least ten (10) days before the Youth Risk Behavior Survey is administered.  Parents may inspect the Youth Risk Behavior Survey at the school's administrative office.  Parents or guardians may opt their student out of participating in the Youth Risk Behavior Survey by providing the Principal with written notice.  School staff administering the Youth Risk Behavior Survey shall insure students understand that participation is voluntary and that students who opt-out will not be penalized.

Miscellaneous Provisions

This policy does not apply to the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services for, or to, students or educational institutions, such as the following:

  College or post-secondary education recruitment, or military recruitment;

  Book clubs, magazines, and programs providing access to low-cost literary products;

  Curriculum and instructional materials used by schools;

  Tests and assessments used by schools to provide cognitive, evaluative, diagnostic, clinical, aptitude, or achievement information about students, or to generate other statistical data for educational purposes;

  The sale of products or services to raise funds for school-related or education-related activities; and

  Student recognition programs.

Legal References:

20 U.S.C. § 1232h; 34 CFR Part 98, Protection of Pupil Rights Amendment

RSA 186:11, IX-d

2017 CDC YRBS Guidance Manual

Appendix ILD-R

Policy Committee Review 12-05-2017

School Board 1st Reading 01-02-2018

School Board Second and Final Reading 02-13-2018

ILD-R Protection of Pupil Rights Amendment - Supporting Forms

ILD-R

PROTECTION OF PUPIL RIGHTS AMENDMENT – SUPPORTING FORMS

Protection of Pupil Rights Amendment - Consent For Specific Activities

(For activities not funded in whole or in part by the United States Department of Education)

Dear Parent/Guardian,

For your convenience you will find attached a copy of our school’s “Notification of Protection of Pupil Rights Amendment” (PPRA).  On ________________________ at                                                                       Date

_______________________________ there will be a survey, analysis, or evaluation,

Name of School/Site

and your consent is required so that your child(ren) may participate. This activity consists of:

 Description:  _________________________________________________________________

_________________________________________________________________

Please sign below in the event that you consent to your child(ren)’s participation and return this form to your Principal/designee by _________________________________________.

Five (5) days before activity or as directed

If you would like to review any survey instrument or instructional material used in connection with any protected information or marketing survey, please submit a request to your principal/designee.  You will be notified of the time and place where you may review these materials.  You may review a survey and/or instructional materials before the survey is administered to a student.

As the parent/guardian, I give my consent for my child(ren), as noted below, to participate in the activity designated above.

STUDENT (PRINT NAME)                    SCHOOL                                        GRADE

_________________________             ____________________              _______

_________________________             ____________________              _______

________________________________                         ___________________

         Parent Signature                                                            Date

 

 

Opt-Out For Specific Activities

(For activities not funded in whole or in part by the United States Department of Education)

Dear Parent/Guardian,

For your convenience you will find attached a copy of our school’s “Notification of Protection of Pupil Rights Amendment” (PPRA).  On ________________________ at                                                             Date

___________________________ there will be a protected information survey conducted.

Name of School/Site

This activity consists of: _____________________________________________________

___________________________________________________________________

If you do not want your child(ren) to participate, please sign below and return the form to your principal/designee by _______________________________________________________.

Five (5) days before activity or as directed

OPTIONAL: You may also opt out of the activity by calling or e-mailing your Principal no later than ___________________________________ at _______________________                                    Five (5) days before activity or as directed                            Phone

          or_____________________________________.

                e-mail address

If you do not indicate your decision to opt out by the date set forth above, the student will be permitted to participate in the activity.  If you wish to review any survey instrument or instructional material used in connection with any protected information or marketing survey, please submit a request to your Principal/designee. You will be notified of the time and place where you may review these materials. You may review a survey and/or instructional materials before the survey is administered to a student.

As the parent/guardian, I do not want my child(ren), as noted below, to participate in the

activity designated above and, by signing and returning this form, indicate my decision to opt them out of the activity.

STUDENT (PRINT NAME)                SCHOOL                                          GRADE

_______________________               ____________________                       _______

_______________________         ____________________                       _______

______________________________________           ________________________

Parent Signature                                                    Date

School Board Final Approval 02-13-2018 


LEB/IHCD: Prospect Mountain High School ADVANCED COURSEWORK/ADVANCED PLACEMENT COURSES

Category Priority/Required by Law

See also IK, IKF, IMBA, IMBC, LEB

 

 

Any student who is capable of and wishes to do advanced course work or take advanced placement classes while in high school shall be permitted to do so.  School district administrators and guidance counselors shall provide assistance to students who wish to enroll in such courses.  If advanced coursework or advanced placement courses are not available within the school district, administrators or guidance counselors are instructed to assist students in identifying alternative means of taking such classes.  These means may include taking courses at a different public school or a private school, or through distance education courses or other suitable means.

Any student whose eligibility for taking advanced coursework is recommended by his/her counselor may enroll in a course.  Credit may be given, provided the course comports with applicable District policies and state standards.  The District shall not be responsible for any tuition, fees, or other associated costs incurred by the student for enrollment in such courses.

Legal References:

NH Code of Administrative Rules, Section Ed 306.14141 (a) (6), Advanced Coursework

Policy Committee 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016

 


IIB: PROSPECT MOUNTAIN HIGH SCHOOL CLASS SIZE

 

The Prospect Mountain High School Board is aware that class size has bearing upon effective teaching.  It therefore directs the Superintendent to work with the principal in attempting to establish a reasonable and equitable class enrollment for each teacher.

 

The Prospect Mountain High School Board understands that achieving this goal is dependent upon the financial ability of the school district.  In determining the size of various classes, the administration will consider the following factors:

 

1.      The type of load which will help the teacher be most effective with the children in the class.

2.      The experience of the teacher and his or her familiarity with Prospect Mountain High School programs and policies.

3.      Required preparation and correction time for the particular class.

 

Senior High School

 

1.      The maximum teaching load for any teacher should not exceed 125 pupils per day.

2.      No more than five different class preparation or six periods of class instruction be given in any school day by a teacher.  For three quarters of the school year teachers are limited to five periods of instruction.  For the remaining quarter teachers are limited to six periods of instruction.

3.      Class size shall be limited to 30 pupils, except for study halls, band and chorus, and large group instruction including lectures, combined group instruction and use of educational television and films.

4.      In the interest of safety, the maximum number of students in laboratory classes in such areas as science and vocational education shall be determined by the number of workstations and the size and design of the area.  In no case shall the number of students in laboratory classes exceed 24.

5.      Any time an enrollment drops below 10 students for two consecutive years (except for Special Education and certain Advanced Placement classes.), this should be brought to the School Board for review.

 

 

 

 

Policy Committee Review 08/28/2014

School Board Reading and Approval  10/7/2014

 

IJ: PROSPECT MOUNTAIN HIGH SCHOOL INSTRUCTIONAL RESOURCES

Category Recommended

The Prospect Mountain High School Board is responsible for approving and providing all instructional materials used in the School.  All instructional materials will be selected based on their ability to provide quality learning experiences for students in that they:

- Enrich and support the curriculum;

- Stimulate growth in knowledge, literary appreciation, aesthetic value, and ethical standards;

- Provide background information to enable students to make intelligent judgments;

- Present opposing sides of controversial issues;

- Represent the many religious, ethnic, and cultural groups that contribute to our American heritage;

- Depict in an accurate and unbiased way the cultural diversity and pluralistic nature of the American society; and

- Match the appropriate skill levels of pupils.

Administrators and teachers may select instructional materials from a variety of media, including, but not limited to, books, online/internet materials, equipment, newspapers, other media, and instructional technologies.  Selection of such materials should be made only after a determination that such materials are age appropriate, provide quality learning experiences, and fit within the district’s educational goals and philosophies.

Basic instructional course material in the fundamental skill areas of language arts, mathematics, science and social studies shall be reviewed at intervals not exceeding five (5) years. All instructional materials must be sequential, and must be compatible with previous and future offerings.

Legal References:

Ed 306.08, Instructional Resources

Ed 306.141(a)(4), Instructional Materials and Resources

Policy Committee Reading 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016

 


IJO/KA: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL, FAMILY AND COMMUNITY PARTNERSHIPS

Category Priority/Required by Law

See also KA

The School Board recognizes the importance of having a strong partnership between the school system and the parents of our students as well as the community at large. It is therefore the policy of the Board to define standards for involvement between the schools, the community, and the parents of all students enrolled in District schools. The Superintendent is directed to implement these standards.

  District schools are a welcoming place, clearly accessible to parents and the community.

  Communication between home and school is regular, two-way and meaningful.

  Parents are full partners in the educational decisions that affect children and families.

  Parents will be encouraged to visit their schools for beginning of the year events such as "Open House" and new student orientations. These events will be used to disseminate information on school policies, discipline procedures, assessment tools and school goals.

  Opportunities are provided to guide parents on ways to assist with homework, give feedback to teachers, and how parents can help their children improve skills and perform well on assessments.

  Parents are encouraged to attend school-sponsored parent workshops to learn about parenting skills, health, safety, nutrition, home environments that support education and other topics of child and adolescent development throughout the year.

  Reasonable efforts will be made to communicate with parents in their primary language or in the language in which they feel comfortable.

  For the purposes of this policy, the term “parent” refers to any adult – mother, father, older sibling, aunt, uncle, grandparent, guardian, mentor – who plays a significant role in the care of a student or students enrolled in District Schools.

  Students and parents will receive information regarding cultural, recreational, academic, health, social and other resources that serve families within the community.

  The support of area businesses, agencies and faith-based organizations will be sought through sponsorship, goods and services, and volunteer contributions.

  Partnerships will be developed with local organizations, local city and county governments, and talented individuals to strengthen school programs, family practices and student learning.

  Student participation in community service will be encouraged.

  Business partnerships will also be developed to assist students in the successful transition to employment or further education.

Legal References:

NH Code of Administrative Rules, Section Ed 306.04(a)(11), Community Partnerships

NH Code of Administrative Rules, Section Ed 306.04(k), Community Partnerships

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016


IJOA: PROSPECT MOUNTAIN HIGH SCHOOL FIELD TRIPS

Formerly IICA

See:  IJOC

Use of any private vehicles must be covered by adequate insurance by the owner with verification provided to the school:  100/300 thousand bodily injury is the minimum required.  The principal must also approve this, in advance.

 

All chaperones and teachers are reminded that the state law regarding seat belts requires that children 18 years old and under must be wearing seat belts when being transported in non school bus transportation.

 

Students who have a current record of disciplinary incidents that stem from behaviors indicative of lack of respect for authority or others will be provided with an educational program at the school and will not be allowed to attend the field trip.  An exception to this may be made by the Principal/Assistant Principal if the child is accompanied on the trip by a parent/guardian.

 

Prospect Mountain High School School Board Policy IJOA is as follows:

 

1.      Field trips are considered enrichment to the curriculum and must correlate with the instruction in the classroom.

 

2.      Field tips must relate directly to the school district mission and goals.  Before taking a field trip, a pre-visit should be made when possible.  Information regarding eating facilities and restrooms should be considered.

 

3.      A Prospect Mountain High School Field Trip Permit must be filled out for each field trip.  This form must be submitted to the principal at least two weeks prior to the date of the trip.  All field trips of eighty miles or more, one way, must be approved by the Prospect Mountain High School.  All overnight field trips must be approved by the PMHS School Board.

 

4.      Permission must be received in writing from the parent or guardian of each child before the scheduled trip or the child will not be allowed to go.  Parents should be notified if the trip goes beyond the school day and requested to provide transportation home for their child.

 

5.      All field trips, except those within walking distance, are to be by bus and supervised by teacher and adults unless prior approval of alternate means of transportation is obtained from the building principal and evidence of proper insurance coverage for the legal load of the vehicle.

 

6.      Chaperones must be one to ten ratio for grades 9-12.

 

7.      While outside the classroom environment one or both parents must accompany pupils who are disruptive.  This policy reflects the School Board’s concern to have immediate parental consent should an emergency arise.

 

8.      Prospect Mountain High School retains the right to approve or disapprove any proposed trip.

 

9.      During all school trips, school rules and PMHS board policies will be enforced and appropriate discipline will be given to any students that cannot adhere to such rules/policies.

 

10.   Class trips and/or class assemblies shall fall under the provisions of the Field Trip regulations and policy.

 

Policy Committee Review 08/28/2014

School Board Reading 10/7/2014 – TABLED

Policy Committee Review 10/16/14

School Board Approval 01/06/2015

 

 


IJOA-R: PROSPECT MOUNTAIN HIGH SCHOOL FIELD TRIP EMERGENCY CHECKLIST

 

 

 

1.      Bring emergency forms listing:

a.       Child’s parent’s name and address.

b.      Parent’s telephone numbers (home and work);

c.       Name, address and telephone number of other person to be reached in case the parent cannot be reached.

 

2.      Know emergency medical support system for the area you are visiting:

a.       Hospital telephone numbers and locations

b.      Ambulance telephone numbers

 

3.      Have a plan of action in case a child or adult is injured or ill and requires medical care beyond first aid (e.g. bring an extra vehicle to transport people to the medical facility if this can’t be done on the bus).

 

4.      Know the medical problems of children on the trip and check the Health Problems List For example:

a.       What do you do if a child has a diabetic reaction?

b.      Do asthmatic children have their inhalers with them, if needed?

c.       Are you aware of the procedure to follow if a child or adult has a seizure?

d.      Does a child need to bring an Epi Pen for bee sting allergy and what procedure will you follow if the child is stung?

 

5.      Inquire of the nurse regarding children in the school on medication.

a.       Any child on medication in school (e.g. antibiotics, Ritalin, etc.) should have that medication on the field trip.

b.      The child’s medication must be in the prescription bottle with all the medication in it.

 

Please contact your school nurse if you have any questions.

 

 

Policy Committee Review 08/28/2014

School Board Reading and Approval  10/7/2014

School Board Review and Approval 01/06/2015

 


IJOC – VOLUNTEERS: PROSPECT MOUNTAIN HIGH SCHOOL

Formerly KAC

Category: Priority/Required by Law

See also ABA, GBCD

The District recognizes the valuable contribution made by volunteer assistance of parents and other citizens.  The Superintendent is responsible for developing and implementing procedures for the selection and utilization of volunteers.  School district employees who desire the assistance of a volunteer should request a volunteer through proper administrative channels.

Designated Volunteers

Designated volunteers will be required to undergo a background investigation and a criminal records check.  “Designated volunteer” means any volunteer who:

1.  Comes in direct contact with pupils on a daily basis;

2.  Meets regularly with students;

3.  Meets with students on a one-on-one basis;

4.  Any other volunteer so designated by the School Board or Superintendent.

Designated volunteers are subject to the provisions of Policy GBCD – Background Investigation and Criminal Records Check.

Volunteer Application & Selection

Persons wishing to volunteer at the District should complete a Volunteer Application form describing their skills, interests and availability.  Such forms will be made available at the Principal’s office.

Volunteer selection shall be made based on the qualifications and availability of the volunteer.  Volunteers shall be assigned only to those teachers who have requested volunteer assistance. Staff should request volunteers through administrative channels for selected activities and as resource persons.

Assignment shall be made by the school administrator or designee.

Volunteers shall be provided appropriate training at the building level consistent with their tasks and existing district standards. This training shall be developed under the leadership of the principal. Exceptions would be district-wide programs established by the administration whereby general volunteer programs would be defined.

A volunteer may be asked to terminate his/her services when circumstances in the judgment of the administrator necessitate termination.

Volunteer Duties

Selected volunteers will serve in the capacity of assistants and will not be assigned to roles that require specific professional training.  Instructional services shall be rendered only under the supervision of certified staff.

All volunteers will sign a confidentiality agreement and shall refrain from discussing the performance or actions of a student except with the student's teacher, counselor, Principal, or other school district who has a legitimate educational purpose for discussing such information.

The Confidentiality Agreement is included as Appendix IJOC-R.

Assignments shall be limited to assisting staff members with duties such as routine supervisory, tutorial, clerical, housekeeping and material preparation tasks.  Assignment shall be limited to situations that may be supervised by a certificated staff person.

In some instances, volunteers may perform clerical and material preparation tasks away from the school site.

Volunteers with special talents, hobbies or experiences may share those with students on a scheduled basis in a suitable educational setting.

Volunteers will refer to their immediate supervisor or other regular staff member for final solution of any student problems which arise, whether of an instructional, medical or operational nature.

Volunteers will Receive orientation, including: (1) general job responsibilities; (2) information about school facilities, routines, and procedures, including safety and evaluation; (3) work schedule and place of work; and (4) expected relationship to regular staff.

Volunteers will receive appropriate training at the building level, consistent with their tasks and existing District standards. This training shall be developed under the leadership of the Principal in consultation with the volunteer coordinator.

Coaches

Volunteer coaches of individual sports must be certified in that sport and be in compliance with the all other regulations and standards as set by NHIAA.

Legal References:

RSA 189:13-a, School Employee and Volunteer Criminal History Records Check

 

Policy Committee Review 10/16/14

School Board Approval 01/06/2015


IJOC-R: PROSPECT MOUNTAIN HIGH SCHOOL

 

VOLUNTEER – CONFIDENTIALITY AGREEMENT

 

While performing volunteer services for the Prospect Mountain High School, I understand that I am bound by laws and policies which protect the privacy of student information I am given access to.  I agree to keep this information in the strictest confidence and recognize that the failure to do so me result in my being denied the opportunity to volunteer.

 

 

 

 

__________________________                            ___________________________

Signature of Volunteer                                     Date

 

 

___________________________                           ____________________________

Signature of District Designee                              Date

(Principal, Superintendent, etc.

 

 

 

See Policy IJOC

School Board Approval 01/06/2015


IK: PROSPECT MOUNTAIN HIGH SCHOOL EARNING OF CREDIT

Category Priority/Required by Law

See also IKF, ILBA

Students can earn course credit by demonstrating mastery of the required coursework and material.  Mastery is defined as: high level of demonstrated proficiency with regard to competency.

Student assessment of mastery is the responsibility of the building principal.

Credit will be awarded upon satisfactory demonstration and mastery of the required course competencies.  Additionally, credit may also be awarded if a student is able to demonstrate learning experience in compliance with the district-specified curriculum and assessment standards.

Legal References:

Ed 306.02 (e) Credit

Ed 306.04 (a) (15) How Credit Can be Earned

Ed 306.04(a)(16) How a Credit is Used to Track Achievement of Graduation Competencies

 

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016

 


IKAA: PROSPECT MOUNTAIN HIGH SCHOOL INTERDISCIPLINARY CREDIT

Category Recommended

See also IK & IKA (Grading System)

High school students may earn course credit in one content area required for graduation, and apply said credit in a different content area through the awarding of interdisciplinary credit.  Interdisciplinary credit may be counted only once in meeting graduation requirements.

The high school Principal is charged with approving courses for interdisciplinary credit if: (1) the course has been adopted by a faculty team/committee; and (2) the course addresses the objectives for the subject area in which the credit is to be counted.

Graduation requirements met by interdisciplinary credit shall be clearly designated on student transcripts.

Legal References:

Ed 306.27 (aa) Interdisciplinary Credit

 

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016


IKB: PROSPECT MOUNTAIN HIGH SCHOOL HOMEWORK

Category Priority/Required by Law

Homework is a constructive tool in the teaching/learning process when geared to the needs and abilities of students. Purposeful assignments not only enhance student achievement, but also develop self-discipline and associated good working habits. As an extension of the classroom, homework must be planned and organized, must be viewed as purposeful to the students, and should be evaluated and returned to students in a timely manner.

Teachers may give homework to students to aid in the student’s educational development. Teachers may assign homework as part of their curriculum.  If homework is to be used by teachers as part of a student’s grade, the teacher will explain to students how such homework assignments relate to the teacher’s grading system.  Homework should be an application or adaptation of a classroom experience, and should not be assigned for disciplinary purposes.

Legal References:

NH Code of Administrative Rules, Section Ed 306.141(a)(1),, Policy on Homework

Revised:  May 2014

Policy Committee Review 02/11/2016

School Board First Reading 04/05/2016

School Board Approved 05/10/2016

 


IHBAA: PROSPECT MOUNTAIN HIGH SCHOOL DETERMINING A SPECIFIC LEARNING DISABILITY

 

 

 

 

In accordance with state and federal special education rules, the Prospect Mountain School District shall evaluate students suspected of having a specific learning disability in a manner consistent with the procedures and standards using the learning disability checklist reflecting requirements set forth in NH Ed 1107.01 and .02 and 34 C.F. R. §300.301 (as applicable).

 

Legal References: NH ED 1107.01, .02 (2008); 34 C.F.R.  §300.307,.309 (2006)

 

 

Policy Committee Reading 10/23/12

Full Board Reading and Approval 11/20/12


IHBAB: PROSPECT MOUNTAIN HIGH SCHOOL SCHOOL DISTRICT CRITERIA FOR SPECIAL EDUCATION EVALUATIONS

 

The State and Federal special education laws require that Prospect Mountain High School (PMHS) evaluate children with disabilities who are in need of special education and related services.  The school evaluates children upon referral for special education and re-evaluates educationally disabled children at least once every three years or when conditions warrant a re-evaluation.

 

The school is committed to ensuring that each child’s IEP team bases its decision on high quality, reliable and educationally sound special education evaluations.

 

Unique circumstances may justify deviation from these criteria.  If a parent or school staff member is aware of such unique circumstances, they should inform the student’s special education teacher, building LEA or district special education administrator immediately.  The district’s Director of Special Education shall have the power to generate a waiver.

 

As a result, PMHS established the following list of criteria for all special education evaluations the district conducts, obtains or funds.

 

1.      The evaluation must comply with the relevant provisions of the State and Federal Special Education Laws, including 34 C.F.R. 300.530-300.536 and NH Code of Administrative Rules ED 1107.

 

2.      The evaluation must be conducted in New Hampshire, by an evaluator whose principal office is located in New Hampshire, unless there is no qualified evaluator in New Hampshire.

 

3.      The evaluator must hold a valid license or certification from the State of New Hampshire in the field related to the known or suspected disability.  The evaluator must have extensive training and experience in evaluation in the area(s) of concern and be able to interpret the instructional implications of evaluation results.  In instances where no “applicable license or certification” exists, the school must be satisfied that the evaluator has extensive training and experience related the known or suspected disability.

 

4.      All tests administered will be the current version of the test.  The test must be norm referenced for the individual evaluation appropriate for the age and educational level of the child and measure the some cognitive, motoric and achievement skills as district tests, and meet the same standards of technical adequacy for reliability and validity.

 

5.      The cost of the evaluation shall not exceed the usual and customary rate for such evaluations.  The school district will not pay for the evaluation until it receives the evaluator’s report.

 

6.      The evaluator must review educational records located in the student’s local public school and other relevant educational records.

 

7.      The evaluator must either: a) observe the child in one or more educational settings; or b) make at least one contact with the child’s general education teacher for the purpose of determining how the student is progressing in the general curriculum.  In addition, evaluators are encouraged to make additional contacts with other involved general and special education teachers and related service providers.

 

8.      The evaluators must be permitted to directly communicate and share information with members of the IEP team, the school’s Special Education Administrator or the administrator’s designees.  The evaluator must also release the assessments and results, including any parent and teacher questionnaires, to members of the IEP team, the Special Education Administrator or the administrator’s designees.

 

9.      All evaluation reports will include the appropriate standardization and reporting methods as designed by the test publishers.

 

10.  The school shall be entitled to inspect and obtain copies of the evaluator’s records, including any records created by third parties.  However, those records will not be deemed accessible to any school district personnel other than the evaluator, unless and until the district exercises it right to inspect or obtain copies of those records from the evaluator.

 

Parents have a right [34 C.F.R 300.502 (b) (2)] to request an independent educational evaluation at school district expense when the parent disagrees with the school district’s evaluation.  The provision for independent educational evaluation cannot be invoked by a parent who has refused to consent to a district evaluation.

 

The school district may deny a request for an independent educational evaluation at public expense and initiate a due process hearing to demonstrate that the district’s evaluation was appropriate.

 

A parent always has the right to get an independent evaluation at his or her own expense.  The team must consider the results of any independent education evaluation, regardless of who pays for it, it the evaluation meets the school’s criteria in decisions about the provision of a free and appropriate public education for the child.

 

Law Reference:

Ed 1102.26 and 34 C.F.R 300 502 (b) (2)

 

Policy Committee Reading 10/23/12

Full Board Reading and Approval 11/20/12


IHBA-R: PROSPECT MOUNTAIN HIGH SCHOOL PROCEDURAL SAFEGUARDS FOR CHILDREN WITH DISABILITIES

Category: Priority/Required by Law

See Policy IHBA

PROCEDURAL SAFEGUARDS FOR CHILDREN WITH DISABILITIES

** NHSBA Note, April 2010:  20 U.S.C. §1415 states, “Any State educational agency, State agency, or local educational agency that receives assistance under this chapter shall establish and maintain procedures in accordance with this section to ensure that children with disabilities and their parents are guaranteed procedural safeguards with respect to the provision of a free appropriate public education by such agencies.”

Though a policy is not required by law, the procedures are.  NHSBA urges school boards and administrators to review their current policies, procedures and practices before adopting the procedures set forth herein.

Informal Process

Before requesting a due process hearing, the Superintendent or designee and a parent/guardian may agree to meet informally to resolve any issue(s) relating to the identification, assessment or education and placement of the student.  The Superintendent or designee shall have the authority to resolve the issue(s).

If this informal process fails to resolve the issue(s), either party may file for a state level due process hearing as described below.

Due Process Hearing Procedures

A parent/guardian, the district, and/or a student who is emancipated or a ward or dependent of the court may initiate due process hearing procedures whenever:

1.   There is a proposal to initiate or change the identification, assessment or educational placement of the student or the provision of a free, appropriate public education to the student.

2.   There is a refusal to initiate or change the identification, assessment or educational placement of the student or the provision of a free, appropriate public education to the student.

3.  The parent/guardian refuses to consent to an assessment of his/her child.

4.   There is a disagreement between a parent/guardian and the district regarding the availability of a program appropriate for the student, including the question of financial responsibility, as specified in 34 CFR §300.403(b).

Upon requesting a due process hearing, the parent/guardian or attorney representing the student shall provide notice, which shall remain confidential, to the district specifying:  (20 USC §1415(b); 34 CFR §300.507)

1.   The student's name;

2.   The student's address;

3.   The name of the school the student attends;

4.   A description of the nature of the student's problem relating to the proposed or refused initiation or change, including facts relating to the problem;

5.   A proposed resolution to the problem to the extent known and available to the parents/guardians at the time;

 At least five business days prior to a due process hearing, each party shall disclose to all other parties all evaluations completed by that date and recommendations based on the offering party's evaluations that the party intends to use at the hearing.  (20 USC §1415(f))

Due Process Hearing Rights  (34 CFR §300.509)

1. The right to request Alternative Dispute Resolution.

2. The right to request a mediation conference at any point during the hearing process.  The mediation process shall not be used to deny or delay a parent/guardian's right to a due process hearing or to deny any other rights afforded under the Individuals with Disabilities Education Act.  

3. The right to examine student records and receive copies within five days of request.

4. The right to a fair and impartial administrative hearing at the state level before a person knowledgeable and under contract in accordance with law.

5. The right to have the student who is the subject of the state hearing present at the hearing.

6. The right to open the state hearing to the public.

7. The right to call witnesses, including adverse witnesses, and to cross-examine witnesses.

8. The right to compel the attendance of witnesses, including the right to issue subpoenas.

9. The right to have witnesses excluded from the hearing.

10. The right to an interpreter, when the primary language of a party to a hearing is other than English, or other mode of communication.

11. At the hearing, the right to be accompanied and advised by counsel and by individuals with special knowledge or training with respect to the problems of children with disabilities.

12. If the hearing officer conducts all or part of a hearing by electronic means, the right of each participant in the hearing to participate in and hear the entire proceeding while it is taking place and to observe exhibits.

13. The right to written or, at the option of the parent/guardian, electronic findings of facts and decisions.  The district shall provide this record and findings of fact to the parent/guardian at no cost.  

14. The right to be informed by the other parties to the hearing, at least 10 days prior to the hearing, as to what those parties believe are the issues to be decided at the hearing and their proposed resolution of the issues.

 15. At least five business days prior to the hearing, the right to receive from other parties to the hearing a copy of all documents and a list of all witnesses and their general area of testimony that the parties intend to present at the hearing, including all completed assessments and recommendations based on those assessments.

Parents/guardians or emancipated students have the following additional due process rights:

1. The right to receive written notice of parent/guardian.

2. The right to initiate referral of a child for special education.

3. The right to obtain an independent educational assessment.

4. The right to participate in the development of the individualized education program (IEP) and be informed of the availability under state and federal law of free and appropriate public education and of all available alternative programs, both public and nonpublic.

5. The right to provide written parental consent pursuant to applicable law before any assessment of the student is conducted unless the district or Special Education Local Plan Area prevails in a due process hearing relating to such assessment.  Informed parental consent need not be obtained in the case of a reassessment of the student if the district can demonstrate that reasonable measures have been taken to obtain consent and that the student's parent/guardian has failed to respond.

6. The right to provide written parental consent pursuant to applicable law before the student is placed in a special education program.

7. The right to determine whether the due process hearing will be open or closed to the public.

Prior Written Notice

 The Superintendent or designee shall send to parents/guardians of a student with a disability a prior written notice within a reasonable time before: (20 USC §1415(c); 34 CFR §300.503)

1. The district initially refers the student for assessment.

2. The district proposes to initiate or change the student's identification, evaluation, educational placement or the provision of a free, appropriate public education.

3. The district refuses to initiate or change the identification, evaluation or educational placement of the student or the provision of a free and appropriate public education.

4. The student graduates from high school with a regular diploma.

This notice shall include:  (20 USC §1415(c); 34 CFR §300.503)

1. A description of the action proposed or refused by the district.

2. An explanation as to why the district proposes or refuses to take the action.

3. A description of any other options that the district considered and why those options were rejected.

4. A description of each evaluation procedure, test, record or report the district used as a basis for the proposed or refused action.

5. A description of any other factors relevant to the district's proposal or refusal.

6. A statement that the parents/guardians of the student have protection under procedural safeguards and, if this notice is not an initial referral for evaluation, the means by which a copy of the description of procedural safeguards can be obtained.

7. Sources for parents/guardians to obtain assistance in understanding these provisions.

 Students with disabilities and their parents/guardians shall be provided written notice of their rights in language easily understood by the general public and in the primary language of the parent/guardian or other mode of communication used by the parent/guardian, unless to do so is clearly not feasible.  The notice shall include, but not be limited to, those rights prescribed by law. (34 CFR §300.503)

 If the native language or other mode of communication of the parent/guardian is not a written language, the district shall take steps to ensure that:  (34 CFR §300.503)

1. The notice is translated orally or by other means to the parent/guardian in his/her native language or other mode of communication.

2. The parent/guardian understands the contents of the notice.

3. There is written evidence that items #1 and #2 have been satisfied.

Procedural Safeguards Notice

A procedural safeguards notice shall be made available to parents/guardians of students with a disability upon:  (20 USC §1415(d))

1. Initial referral for evaluation;

2. Each notification of an IEP meeting;

3. Reevaluation of the student;

4. Registration of a complaint;

5. Filing for a prehearing mediation conference or a due process hearing

This notice shall include information on the procedures for requesting an informal meeting, prehearing mediation conference, mediation conference, or due process hearing; the timelines for completing each process; whether the process is optional; the type of representative who may be invited to participate; and the right of the parent/guardian and/or the district to electronically record the proceedings of IEP meetings in accordance with applicable law.  A copy of this notice shall be attached to the student's assessment plan and referred to at each IEP meeting.

In addition, this notice shall include a full explanation of the procedural safeguards relating to independent educational evaluation; prior written notice; parental consent; access to educational records; opportunity to present complaints to initiate due process hearings; the student's placement while due process proceedings are pending; procedures for students who are subject to placement in an interim alternative educational setting; requirements for unilateral placement by parent/guardians of students in private schools at public expense; mediation; due process hearings; state-level appeals; civil action; attorney's fees, and the state's complaint procedure.

(20 U.S.C. § 1400 et seq., Individuals with Disabilities Education Act; 34 C.F.R. § 300 et seq., Assistance to the States for the Education of Children with Disabilities)

New Sample Appendix:  April 2010

New Policy:  September 2008

 

1st reading 02/20/2013

2nd Reading 04/02/2013

Final Reading 04/16/2013

 


IHBB: PROSPECT MOUNTAIN HIGH SCHOOL PROGRAMS FOR GIFTED STUDENTS

 

 

 

The Prospect Mountain High School Board, realizing the need for programs dealing with the gifted and talented and cognizant of the lack of such programs, shall endeavor to provide the level of monetary support it deems proper to enhance programs for the gifted and talented.  Procedures for the selection of programs and students will be approved by the Principal.

 

 

 

 

Policy Committee Review 07/10/2014

School Board Reading and approval 08/05/2014

 


IHBC: PROSPECT MOUNTAIN HIGH SCHOOL TUTORING

 

 

The Tutoring program and personnel must be approved by the Prospect Mountain High School Board.  No other tutoring will be allowed in the school buildings.

 

 

Policy Committee Review 08/28/2014

School Board Reading and Approval  10/7/2014

 


IHBCA: PROSPECT MOUNTAIN HIGH SCHOOL PREGNANT STUDENTS

Category:  Recommended

See also JIE

Maternal or paternal status shall not affect the rights and privileges of students to receive a public education.  Pregnant students shall be permitted to continue in school in all instances when continued attendance has the sanction of the expectant mother's physician. The Board may require a physician's statement of activity limitations.

In the event a student informs a staff member that the student is pregnant, the following general guidelines will apply.

School staff members are reminded that they do not have the same relationship with students that the student would have in a medical setting.

Any staff member who learns that a student is pregnant or is informed of such by the pregnant student will immediately inform the building principal, school nurse and school/guidance counselor.

Staff members cannot promise that information told to the staff member by the student will remain confidential.  Staff members should inform the student that pertinent laws may require the staff member to share the information if the student's health, safety or welfare is at risk.

If a pregnant student is a minor, the school building principal may need to contact state social service agencies.  This determination should be made after consultation with the student nurse, school nurse, school/guidance counselor, and other employees whose input is needed.

Any other school district action or response will be made by the building principal, on a case-by-case basis, after consideration of all pertinent information.

School staff may provide the pregnant student with information relative to medical health facilities, mental health resources, and counseling resources.

Policy Committee September 15, 2016

School Board Final Approval 10-04-2016

 


IHBG: PROSPECT MOUNTAIN HIGH SCHOOL HOME EDUCATION INSTRUCTION

 

Category: Recommended  See also JEA, JG, JH

Eligibility

The Board recognizes the right of parents to pursue home education within the parameters RSA 193-A and other applicable state laws and regulations.

Enrollment Procedures

Any parent commencing a home education program for a child who withdraws from the School District shall notify the New Hampshire Department of Education, the Superintendent, or a non-public school within five (5) business days of commencing the home education program.  Such notification shall include the names, addresses and birth dates of all children who are participating in the home education program.  If notice is provided to the Superintendent, he/she will acknowledge receipt of notification within fourteen (14) days.

Annual notification of intent to home education is not required.

If requested by the parent, the Superintendent will assist parents in making such notification and in complying with applicable statutory requirements.

State attendance laws and District attendance policies shall apply to all students within the District until the commissioner of education, the Superintendent, or principal of a non-public school receives notice from a student’s parent/guardian of the commencement of a home education program, consistent with the requirements of RSA 193-A:5.

Evaluation Procedures

Parents electing to request the School District’s participation in the annual evaluation must make arrangements to do so with the appropriate building Administrator prior to the end of the public school year, provided the School District is acting as the participating agency.  In this case, the Superintendent shall provide evaluation services, if the parent so requests.  If the District is not acting as the participating agency, the Superintendent shall provide evaluation services at his/her discretion.

The Superintendent will review the results of the annual education evaluation of children in home educational programs.  If the home-educated child has not demonstrated educational progress, the Superintendent will notify the parent in writing that educational progress has not been achieved.  Likewise, the Superintendent or his/her designee will notify the parent in writing within 21 days of the evaluation if the child has demonstrated educational progress.

The Superintendent will ensure that the evaluation includes all information, dates and signatures required by state statute and/or regulation.

Parents shall maintain a portfolio of records and materials relative to the home education program and must provide for an annual evaluation documenting the child’s demonstration of educational progress at a level commensurate with the child’s age and ability, in accordance with RSA 193-A and NH Code of Administrative Rules, Section Ed 315.

Re-enrollment into the School District

Parents deciding to re-enroll their children into the school district following a period of home education will make arrangements with the Principal for an evaluation to determine appropriate placement in the District’s program.  Placements will be consistent with the School Board policy governing student placements (NHSBA Sample Policy JG) and are subject to the same appeal process.

Parents should be attentive that when re-enrolling a student, there may be discrepancies between the home schooling level of achievement and the scope and sequence of the District’s curriculum.

Graduation/Diplomas

The School Board will not award certificates or diplomas to home educated student.  Students must enter the regular school program and complete all necessary graduation requirements of the District and the state to be eligible for a certificate or diploma.

Participation in school curricular and co-curricular activities

Regulations regarding the participation of home education students in District curricular and extra-curricular programs are established in Appendix IHBG-R.  The Superintendent is charged with establishing such regulations.  Consistent with RSA 193:1-c, any regulations shall not be more restrictive for non-public or home educated pupils than they are for students enrolled in the District.

NHSBA Note, September 2012:  Amendments to RSA 193-A:3, effective August 2012, remove the requirement that parents provide annual notification to the Superintendent of the parent’s intent to home education.  A single notification at the commencement of a home education program is sufficient.  This provision is addressed in the “Enrollment Procedures” section.

Legal References:

RSA  193-A, Home Education

RSA 193:1, Duty of Parent; Compulsory Attendance by Pupil

RSA 193:1-a, Dual Enrollment

RSA 193:1-c, Access to Public School Programs by Nonpublic or Home Educated Pupils

NH Code of Administrative Rules, Section Ed 315, Procedures for the Operation of Home Education Programs

Appendix IHBG-R

 

Policy Committee Review 07/10/2014

Board Reading and approval 08/05/2014

.


IHBH: PROSPECT MOUNTAIN HIGH SCHOOL EXTENDED LEARNING OPPORTUNITIES

Categroy:  Priority/Required by Law

 

Purpose

The PMHS Board encourages students to pursue extended learning opportunities (ELO’s) as a means of acquiring knowledge and skills through instruction or study that is outside the traditional classroom methodology. Extended learning opportunities may include, but are not limited to:

 

The purpose of extended learning opportunities is to provide educational experiences that are meaningful and relevant, and that provide students with opportunities to explore and achieve at high levels. In order to maximize student achievement and meet diverse pathways for learning, this policy permits students to employ extended learning opportunities that are stimulating and intellectually challenging, and that enable students to fulfill or exceed the expectations set forth by the State minimum standards and applicable Board policies.

 

Extended Learning Opportunities may be taken for credit or may be taken to supplement regular academic courses.  Extended learning opportunities may also be used to fulfill prerequisite requirements for advanced classes.  If the extended learning opportunity is taken for credit, the provisions of Policy IMBC, Alternative Credit Options, will apply.  The granting of credit shall be based on a student’s mastery of course competencies, as defined by Policies ILBA, Assessment of Educational Programs and ILBAA, High School Competency Assessments.  Highly Qualified Teachers must authorize the granting of credit for learning accomplished through extended learning opportunities.

Roles and Responsibilities

  1. All programs of study proposed through this program shall have specific instructional objectives.
  2. All extended learning opportunities will comply with applicable laws and regulations, including child labor laws and regulations governing occupational safety.
  3. Students wishing to pursue programs of study under these guidelines must first present their proposal to the school’s ELO coordinator(s) for approval.
  4. The name and contact information for the school’s ELO coordinator(s) will be found in the Student / Parent Handbook or by contacting the Principal’s office or the Guidance Department.
  5. The designated ELO coordinator will assist students in preparing the application form and other necessary paperwork.
  6. The Principal will have primary responsibility and authority for ensuring the implementation of extended learning opportunities and all aspects of such programs.
  7. Students approved for an extended learning opportunity must have parental/guardian permission to participate in such a program.
  8. All extended learning opportunities associated costs shall be the financial responsibility of the student or his/her parent/legal guardian.
  9. Students electing independent study, college coursework, internships, or other extended learning opportunities that are held off the campus will be responsible for providing their own transportation to and from the off-campus site.
  10. Students approved for off-campus extended learning opportunities are responsible for their personal safety and well-being.
  11. Extended learning opportunities at off-campus sites will require a signed agreement between the school, the student, and a designated agent of the third-party host. The agreement would specify the roles and responsibilities of each party.

 

Application Process

  1. The application is to be completed by the student/parent/guardian seeking approval for the extended learning opportunity.  All required information must be attached to the application and submitted to the Guidance Director.
  2. It is the student’s responsibility to maintain academic standing and enrollment in the approved program.
  3. Failure or non-completion of an approved program will result in no credit for the course.
  4. The student and parent/guardian recognize that in the event the student withdraws from an approved program, the District cannot guarantee placement in an equivalent District-offered course.
  5. The District reserves the right to determine the number of credits to be awarded.
  6. Any credits earned may be calculated toward the overall Grade Point Average.
  7. The course will be noted on the student’s official transcript.

 

Evaluation Criteria

The Principal will evaluate all applications. At a minimum, all applications must meet the following criteria:

  1. Provides for administration and supervision of the program;
  2. Provides that certified school personnel will oversee and monitor the program;
  3. Requirement that each extended learning opportunity meets rigorous standards, including the minimum standards established by the State Board of Education and other applicable District standards.

 

Appeal Process

  1. A student whose application has been denied may request a meeting with the Principal.
  2. The Principal will provide the students with rationales as to why the proposal was denied.
  3. Notice of the denial and rationales will be sent to the parents/guardians.
  4. The student may resubmit alternate proposals for consideration if such proposals are made within the timelines established by this policy.
  5. If the Principal rejects the resubmitted proposal, the student may appeal to the Superintendent.
  6. All decisions made by the Superintendent shall be final.

 

Program Integrity

  1. To ensure the integrity of the learning experience approved under this program, the student will be required periodically or upon demand to provide evidence of progress and attendance.
  2. The Principal or Guidance Director will be responsible for certifying course completion and the award of credits consistent with the District’s policies on graduation.
  3. If a student is unable to complete the extended learning opportunity for valid reasons, the Principal, Principal’s designee, Guidance Director, or assigned Highly Qualified Teacher will evaluate the experience completed to date and make a determination for the award of partial credit or recommend an alternative experience.
  4. If a student ceases to attend or is unable to complete the extended learning opportunity for insufficient reason (lack of effort, failure to follow through, indecision, etc.), the Principal may determine that the student’s transcript be adjusted to reflect the experience as a failure.

Statutory/Regulatory/Policy/Handbook Cross References:

 

Legal References:

NH Code of Administrative Rules, Section Ed 306.04(a)(13), Extended Learning Opportunities

NH Code of Administrative Rules, Section Ed 306.26(f)