Associated Students of Boise State University

Executive Team Meeting

October 11th, 2021 3:30-5:00 pm

Zoom Link

Fishbowl Room in Student Involvement

1. Call to Order 3:32

2. Attendance

1. Kenneth Huston (President), Sarah Smith (Vice President), Kayla Magana (Associate Vice President Organization Affair), Graf Kirk (Associate Vice President Academic Affairs), Eric Kline ( Communication Officer), Samantha Mulvihill (Government Relations), Amaia Guerricabeitia (Administrative Director), Taite Griffin (Ethics Officer) Charlie Varland (Advisor)
2. Team check-in
3. Team Member of the week

                Amaia awards it to Kenny

3. Approval of Minutes

1. 10.4.2021 Minutes

1. Sarah Motions to fasttrack the reading of the minutes, seconded by Sam

1. Approve: 7 Deny: Abstain:

2. Sam Motions to approve last weeks minutes, seconded by Sarah

1. Approve: 7 Deny: Abstain:

4. Updates

1. Associate Vice President of Academic Affairs 

1. Sustainability Committee

1. Shiva Rajbhandari and Madeline Gendreau are looking for a couple of Sustainability Committee members to help advise for a City of Boise Sustainability Summit this Spring.

1. They are coming to present at a sustainability summit being put on by the city of Boise
2. They want a few members to help advise and keep in touch with BSU the event location could potentially be on campus not set yet

2. A group of engineering students will be presenting a sustainability idea at the next executive council meeting
3. Cheyon Sheen has resigned as Vice Chair.

2. The Senate will be selecting a Dean Relations Chair this week. Current candidates are Delaney O’Keefe and Aiden McConnehey.

1. Dean relations chair needed to orchestrate meetings with the deans and Eric's insight would be helpful as he has filled this position before.
2. Eric will work with Graf to help train the chair

1. Associate Vice President of Student Organizational Affairs

1. 36 student organizations have been funded so far!!

1. We have allocated $80,541.34
2. $30,000 set aside for direct grants writing a bill soon

2. There will be 5 direct grants heard on Friday October 15th
3. The Believe Committee met with Danielle (Title IX Coordinator) and is beginning to form projects regarding gender based violence

1. Got some great insight and ideas from this meeting

2. Administrative Director

1. N/A

3. Government Relations Officer

1. Discussing possibly creating a University student/alumni lobby network with Andrew.
2. Touch base regarding hiring student gov lobbyist before end of semester

4. Associate Vice President of Inclusive Excellence

1. Resiliency Room Update

1. Finalized statement and making signage for items in the room

2. Indigenous Day

1. Celebration was today

3. Coalition Building
4. Wednesday Kallee is leading the IESC meeting

5. Communications Officer

1. Communications committee has very large aspirations, which will likely delay work on other projects like website and branding.

1. Original goal was faster but Eric is adjusting to account for the committees ideas

2. The ASBSU instagram will be getting a major revamp, including 6 posts a week, new bio, archiving of all old posts, plus new designs.

1. Will be cutting down on post requirements as this was to large of a task to fulfill every week
2. A temporary solution, Eric is using a shared link until they get Canva

3. I’m working with Cody Gouglerin athletics on getting ASBSU promo’s on the big screen, though it will likely not happen this season.

1. Not feasible this year they are open to working with ASBSU next year
2. Foster a relationship between student government and athletics

4. I have a meeting with Leigh Ann Dufurrenasometime soon on possible ASBSU/BSU collabs.

1. General advice for our own rebrand
2. Meeting with Lauren Griswold in the communications department about getting senator emails and mass communication
3. Need a discussion on what is and is not okay for communication within these emails

5. Sent out a form with bio information and headshots for the website after Executive Council completes it, it will go to the rest of ASBSU

6. Ethics Officer

1. New attendance sheet, I will start regularly checking attendance in all applicable meetings and recording it there.
2. Agendas must be posted for Joint Assembly/Senate meetings by Monday at 11:59 PM (3.III.B.8), Executive by 9:00 AM the day of the meeting (5.III.B.3), and IESC by 9:00 AM on Monday (7.III.B.2). Make sure to give Eric enough time to do that, we also may want to discuss later down the line putting in a code change that unifies when agendas have to be posted so it’s easier to get into a routine.

7. Vice President

1. The Dining Services RFP is almost ready to go. We are waiting to hear back from Dr. Whipple and Dr. Tromp for final approval before it is released.

1. They met today and there is another meeting tomorrow hoping to hear back on when it can be released
2. Trying to condense the information
3. They want to do interviews the week before spring semester starts the timeline will be adjusted

2. The Bronco BEAM app is ready to go! Two years ago ASBSU funded an app through the GIMM program and they let Emily Hester and I know that they are ready to launch. It will be mostly centered around the food pantry until catering is restarted. It used to work where they threw out left over catering food now they will beam you to come get the leftovers

1. Passed a bill for over $6,000 to expand their reach
2. They are ready to relaunch and want 10,000 to 15,000 downloads
3. Also sending out an email for events pre thanksgiving including the bronco beam launch, add any fall events you have planned

3. The spring Mobile Food Pantry has been moved to be hosted during Bronco Giving Day (March 3rd and 4th).

1. It will be in the quad for visibility
2. Getting faculty and staff volunteers

4. The fall Mobile Food Pantry is Wednesday, October 20th. We need everyone to volunteer for this so please sign up when you are able to. Also share with your branches and friends!!

1. Sending it out greek life and assembly and senate

5. The Aramark President of Higher Ed Services reached out to Kenny and I to set up a meeting to discuss the resolution. That will be taking place later this week.

1. This will be Friday
2. 6pm today to meet with ed whipple at southfork

1. To see how southfork is currently operating
2. Any feedback on dining let Sarah know

3. Eric asks about a food pantry email that came through

1. The food pantry logo is not following guidelines and using the university signature mark
2. Has been approved before so the logo is an exception and will remain the same
3. Charlie lets us know that ASBSU is our own governing body so our logo is following guidelines

8. President

1. Ethics Code Change Presentation. This will be presented this week to the Assembly and Senate. If they approve it, it will be up to be voted on in the Executive Council next meeting. Taite and I wanted to provide this presentation to you all before seeing it in the Joint meeting to ensure you weren’t caught off guard, and for you to provide recommendations if you see fit.

1. Over summer Kenny and Alicia Estey met to discuss amendments to solve some issues that have com to light in code in the past
2. Kenny gave an overview of the code change and is open to feedback
3. There are six themes within this code change see the above presentation for specific details
4. Taite is meeting with Alicia tomorrow to get feedback
5. Questions from presentation:

1. Graf asks about appealing a dismissal

1. This is not covered within this code change

2. Office of general counsel is there in an advisory role
3. Graf wants to know about how the assembly and senate would work within the timeframe for handling complaints

1. Kenny says you could always convene via email
2. Sarah says right now on standing ethics committee we need two senators and two assembly members maybe they should only choose one candidate within themselves

1. Taite found in code it is only one senator and assembly member even on standing ethics committee

4. Graf asks how the student is held accountable within student government for a state or federal government breach

1. This will be addressed if we ever come to it with not only ASBSU, but the university

5. Graf asks what happens if this goes into summer for handling a complaint

1. It would have to be determined within ethics committee if the appeal is part of this or the next academic year
2. Would probably become a part of summer session
3. Discussion on the idea that maybe the ethics process ends with the end of term
4. Again would be on a case by case basis

6. Idea: Could include some wording for at fault violation regarding code of conduct

1. Charlie thinks it may already be built in, in some ways

7. Idea: Charlie thinks maybe we should look at other areas of code not only ethics so that the code can’t be used for personal gain and check for things that are outside of our purview

1. This is something to think about in the future

2. Eric and I got in touch with Lauren Griswold to work on obtaining email addresses for our Senators-- piloting whether or not it should be pursued for the Assembly members as well.
3. I reached out to Dr. Buckwalter to ask about Graf being regularly invited to the Dean’s Council meeting so we have insight at each level in the University about what is happening in each space.

1. Update: Dean’s council has declined the seat, but encourages us to request a time for us to present in their meetings when things come up-- vice versa as well.
2. Graf and Eric will request 15 minutes at a meeting to discuss a few things with the deans

4. JFAC met Thursday and approved Eric’s Canva Bill and the Mental Health Committee Bill. They will be up in the Joint meeting this week.
5. The Mental Health Committee has planned to throw a Veterans Day celebration. It will include food trucks and a therapy animal petting zoo in the quad as well as inflatables

1. Meeting with Melinda to discuss this tomorrow

6. Reintegration committee: Central district health is overwhelmed with cases and their contact tracing team isn’t capable of reaching out to positive cases until after their recommended quarantine period has already concluded. The city has started advertising that Boise State is the place to go for testing and Public Health is seeing a large increase in the number of community members wanting tests from us.

1. The campus community is nervous due to lack of communication
2. Students and Boise State community still currently have priority at the testing center

7. The Helmet cart had a maintenance issue, it’s since been fixed but it did cost $250ish. The existing line item budget covered the cost, but to refill the gas tank it will most likely require a bill.

5. New Business

6. Old Business

7. Open Floor / Announcements

1. Sign up for mobile food pantry
2. Graf has guests coming into his committee next week
3. Considering taking headshots for committees next week and committees helping with mobile food pantry

1. To be coordinated later

4. Kenny- Next meeting will take place in the Fishbowl Room of Student Involvement at 3:30 pm Monday, October 18, 2021.

8. Meeting Adjourned 4:47pm