004.  MEMBERSHIP - Pg.

004.  MEMBERSHIP

Section 1.    Number

        SC 303

        SC 1081

The Board shall consist of nine (9) members.

The Superintendent shall have a seat on the Board and the right to speak on all matters, but not the right to vote.

Section 2.    Qualifications

Each school director shall meet the following qualifications:

        SC 322

a.        Be of good moral character, be eighteen (18) years of age, have been a resident of the district for at least one (1) year prior to the date of his/her election or appointment, and not be a holder of any office or position as specified in Section 322 of the School Code; nor shall the individual be a member of the municipal council.

        SC 323

b.        Shall not have been removed from any office of trust under federal, state or local laws for any malfeasance in such office.

        SC 324

      65 Pa. C.S.A.

     Sec. 1101 et seq

c.        Shall not be engaged in a business transaction with the school district, be employed by the school district, or receive pay for services from the school district, except as provided by law.

        SC 321

d.        Shall take and subscribe to the oath of affirmation prescribed by statute before entering the duties of the office.

        65 Pa. C.S.A.

        Sec. 1102, 1104,

             1105

     Title 51

     Sec. 15.2, 15.3

e.        Shall file a statement of financial interests with the Board Secretary or designee at the following times:

  1.  Before taking the oath of office or entering upon his/her duties.
  2. Annually, by May 1 while serving on the Board.
  3. By May 1 of the year after leaving the Board.

 

Section 3.    Election

        SC 301 et seq

Election of members of the Board shall be in accordance with law.

Section 4.    Vacancies

        SC 315, 316, 317               318, 319

        65 Pa. C.S.A.

     Sec. 701 et seq

      SC 315, 407

      65 Pa. C.S.A.

      Sec. 701 et seq

A vacancy shall occur by reason of death, resignation, removal from a district or region, or otherwise. Such vacancy shall be filled in accordance with the School Code and Sunshine Act and by appointment by a majority vote of the remaining members of the Board within thirty (30) days of the occurrence of the vacancy. The school director so appointed shall serve for the remainder of the unexpired term or, if earlier, until the first Monday in December after the first municipal election occurring more than sixty (60) days following his/her appointment. When a majority of the memberships are vacant, such vacancies shall be filled by the Court of Common Pleas of Berks County.

Temporary Vacancy – Active Military Service

A temporary vacancy shall be declared when a school director is ordered to active duty in the military forces of the United States for a period of more than thirty (30) days.  The temporary vacancy shall be filled in accordance with the School Code and Sunshine Act and by appointment by a majority vote of the remaining members of the Board within thirty (30) days of the occurrence of the temporary vacancy.  The school director so appointed shall serve either until the school director returns from active duty or until expiration of the term for which s/he was elected, whichever occurs first.

Section 5.    Term

        SC 303, 315

The term of office of each school director shall be four (4) years and shall expire on the first Monday of December, except for a school director appointed or elected to fill a vacancy.  A school director appointed to fill a vacancy shall serve for the remainder of the unexpired term or, if earlier, until the first Monday in December after the first municipal election occurring more than sixty (60) days following his/her appointment.  The term of a school director elected to an unexpired term shall expire at the end of that term.  

Section 6.    Removal

      SC 315

      65 P.S.

      Sec. 91

Whenever a school director is no longer a resident of the Governor Mifflin School District or the region s/he represents, his/her membership on the Board shall cease.

        SC 319

        Pol. 006

If a school director shall neglect or refuse to attend two (2) successive regular meetings of the Board, unless detained by sickness or prevented by necessary absence from the district, or if in attendance at any meeting s/he shall neglect or refuse to act in his/her official capacity as a school director, the remaining members of the Board may declare such office vacant on the affirmative vote of a majority of the remaining members of the Board.

        SC 319

        Pol. 006

If a person elected or appointed as a school director, having been notified, shall refuse or neglect to qualify as such director, the remaining members may, within ten (10) days following the beginning of his/her term of office, declare said office vacant on the affirmative vote of a majority of the remaining members of the Board.

Section 7.    Expenses

        SC 516.1

      SC 516.1

Board members, a nonmember Board Secretary, and solicitor(s) shall be reimbursed for necessary expenses actually incurred as delegates to any state convention or association of school directors' convention held within the state, or for necessary expenses incurred in attendance authorized by the Board at any other meeting held within the state or at an educational convention out-of-state. All such expenses shall be itemized and made available for public inspection at the next succeeding Board meeting. Expenses shall be reimbursed in the usual manner, upon presentation of an itemized, verified statement.

Advance payments may be made upon presentation of estimated expenses to be incurred, to be followed by a final itemized, verified statement of such expenses actually incurred, and a refund shall be made to the district of such funds remaining, or an additional payment shall be made by the district to meet the verified expenses actually incurred.

No school director shall be reimbursed for more than two (2) out-of-state meetings in one (1) school year.

Section 8.    Orientation

The Board believes that the preparation of each school director for the performance of duties is essential to the effectiveness of the Board's functioning. The Board shall encourage each new school director to understand the functions of the Board, acquire knowledge of matters related to the operation of the schools, and review Board procedures and policies.

Accordingly, the Board shall give to each new school director, no later than his/her first regular meeting, for use during his/her term on the Board, the following items:

      SC 519

     

  1. Access to the web-based Board Policy manual.

  1. Access to the District Administrative Regulations manual.

  1. The current budget statement, audit report and related fiscal materials.

 

  1. Access to district information on comprehensive planning, curriculum, assessments, facilities planning and district programs.

  1.  A copy of the Board’s adopted Principles for Governance and Leadership.

Each new school director shall be invited to meet with the Board President, Superintendent and Board Secretary to discuss Board functions, procedures and policy.

Section 9.    School Director Education/Training

        

The Board places a high priority on the importance of a planned and continuing program of in-service education and training for its members.  The purpose of the planned program shall be to enhance the quality and effectiveness of the Board’s governance and leadership.

The Board, in conjunction with the Superintendent, shall plan specific in-service education programs and activities designed to assist Board members in their efforts to improve their skills as policy-making leaders; expand their knowledge about issues, programs, and initiatives affecting the district’s educational programs and student achievement; and deepen their insights into the nature of leadership, governance and community engagement.

The Board shall annually budget funds to support its planned program of in-service education and training.

The Board establishes the following activities as the basis for its planned program of in-service education and training:

  1. Participation in School Board conferences, workshops and conventions.
  2. District-sponsored in-service education and training programs designed to

   meet Board needs.

  1. Subscriptions to publications addressed to school directors’ concerns.
  2. Maintenance of resources and reference materials accessible to school

   directors.

Section 10.  Conference Attendance

      SC 516, 516.1

In keeping with its stated priority on the importance of continuing in-service education and training for its members, the Board encourages the participation of all members at appropriate School Board conferences, workshops and conventions.  In order to control both the investment of time and expenditure of funds necessary to implement this planned program, the Board establishes the following guidelines:

     

 

      Pol. 004

     

      SC 321

  1. The Superintendent shall inform school directors, in a timely manner, of upcoming conferences, workshops and conventions.

  1. Each school director shall receive Board approval prior to attending a conference, workshop or convention at Board expense.

  1. Funds for conference attendance shall be budgeted on an annual basis.

  1. When a conference, workshop or convention is not attended by the full Board, those who do participate shall share information, recommendations and materials acquired at the meeting that will be beneficial to the school district.

  1. Reimbursement to school directors for their travel expenses shall be in accordance with Board procedures and policy.

  1. The requirements regarding reimbursement for school directors for travel expenses shall be strictly enforced, and no payment shall be made until receipts for reimbursable expenses are submitted to the Business Manager or designee.

  1. Reimbursement shall be limited to actual expenses incurred, and shall not include or be construed to include compensation to individual school directors.

Section 11.  Student Representation

The Board authorizes student representation on the Board in order to facilitate effective communication and to provide an opportunity for students to participate in school governance.

References:

School Code – 24 P.S. Sec. 301, 303, 315, 316, 317, 318, 319, 321, 322, 323, 324, 407, 516, 516.1, 519, 1081

Sunshine Act – 65 Pa. C.S.A. Sec. 701 et seq.

Public Officials and Employee Ethics Act – 65 Pa. C.S.A. Sec. 1101 et seq.

Removal of Residence; Forfeiture of Office – 65 P.S. Sec. 91

State Ethics Commission Regulations – 51 PA Code Sec. 15.2, 15.3

Board Policy – 004, 006, 011,331, 901

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