Mt Albert Community Pop Up

Guidelines for Stallholder Applications

The Mt Albert Community Pop Up (MACP) is a family event aimed at building community and supporting people. The Pop Up is facilitated by Mt Albert Baptist Church and operates on their premises.  Once you have read the guidelines, please email mtalbertcommunitypopup@gmail.com if you have any questions.

Mt Albert Community Pop Up Rules:

All stallholders at the Mt Albert Community Pop Up (MACP) must agree to ensure the products and services they offer at the MACP are in accordance with the rules listed below.  

• All products and services provided must be legal.
• Stallholders are not permitted to sell or offer drugs, alcohol, paraphernalia, explicit or pornographic material, or other illegal goods.
• No petitions or political campaigning.
• Family friendly products and services only.
• Food and beverage stalls/vendors are required to have food registration through Auckland Council unless they are exempt.  Food and beverage stalls/vendors who are exempt are still required to ‘Be Food Safe’.
• Food and beverage stalls/vendors who have food registration are required to have public liability insurance.
• Fundraising at the MACP requires permission from the land owner which is Mt Albert Baptist Church (as per Auckland Council’s requirements). The MACP team grants fundraising permission on behalf of the church’s leadership for any accepted applications.

• Products and services must not be oppositional to Mt Albert Baptist Church’s teaching and must not bring the church’s reputation, image, or teaching into disrepute.
• No overt public advertisement is allowed that would mistakenly lead the community to wrongly believe Mt Albert Baptist Church’s endorsement of a particular group, political party or ethos.
• All stalls are required to have a gazebo, unless they are a food truck, or have made other arrangements with the Pop Up team.

Applications:

• MACP stallholder applications must be submitted via the form (email us for a word doc version). The MACP organisers aim to process applications (accept or reject) within 15 days, stallholders will be notified by email.  MACP reserves the right to accept or reject applications.  If necessary, the final decision of accepting or rejecting stallholders who offer any products and services that are not congruent with the MACP guidelines will be made in association with the Mt Albert Baptist Church leadership.
• Any changes to stallholder applications after submission may not be accommodated.
• Products and services on offer must be listed during the application process and must be in agreement with the Pop Up rules.  Stallholders who do not meet this requirement will not be accepted into the Pop Up.  
• If stallholders offer products and services not listed in the application or are not in agreement with the guidelines, they may be required to remove them from their stall during the Pop Up.

Payment and stall fees:

• Stallholders who are accepted will receive an invoice and payment instructions via email.  Payment is required three days before the Pop Up day (the Wednesday before), unless otherwise advised.
• Under specific circumstances, services, charities, initiatives, projects, groups and organisations supporting the local community or Mt Albert Baptist Church ministries may have their stall and/or gazebo fee waived at the discretion of the Pop Up organisers.
• Please do not take advantage of the low stall fee by not showing up on the day.  This is unfair to other stallholders we have had to turn down that would have shown up.
• The $40 early bird whole season deal is only on offer until Wednesday 15th October.  If you fail to turn up without notice for a Pop Up day, you forfeit your fee and your other bookings are cancelled.

• School students who run their own stall can have their fee reduced to $10 for each date. School students may be required to show proof of age (e.g. school ID). If you are a school student, please indicate this in your application form. Please note that there is no earlybird whole season offer for students as the cost is already reduced.

• If the MACP is cancelled due to weather conditions or other major disasters, stallholders will be given a 50% refund of their fee (this is due to the costs that cannot be recovered, such as advertising).
• If stalls require power, this may be provided at the discretion of the MACP organisers for a $5 fee.  Stallholders are required to use RCD switches for any cables that are connected to power point outlets provided by the MACP.  Stallholders can provide their own RCD switches or can hire them from the MACP for $25 per RCD switch for the day.

Stall set up and pack down:

• Food trucks must arrive between 6.45 - 7.15am for safety reasons.  All other stallholders must arrive between 7.15am - 8.15am. Vehicles must be moved off site by 8.30am.  Stallholders should have their stalls set up by 8.45am.  Pack down is between 2.00pm - 3.00pm.
• All stalls must be attractive and tidy.  Ground length tablecloths that cover sides visible to customers are encouraged.
• All stallholders must ensure that dangerous goods or hazards are not placed in the way of foot traffic, table cloths are secured, and gazebos that they have provided are weighed down.
• All power cables must be certified by a qualified electrician within the past twelve months.  Stallholders are required to use RCD switches for any cables that are connected to power point outlets provided by the MACP.
• When MACP provides access to power, MACP will ensure that the cables running from Mt Albert Baptist Church to stall spaces are covered or sectioned off to indicate there is no access to these areas for safety reasons.  Stallholders are responsible for ensuring all other cables that cross walkways inside or outside their stalls, or pose a risk to people, are covered and secured, using their own resources.  
• Stallholders are required to take their own rubbish home and dispose of it offsite.  Rubbish bins will be available for the public to use.  The use of environmentally friendly and reusable packaging is encouraged.

Money and Security:

• MACP does not provide EFTPOS or cash out facilities for stallholders or customers.  Stallholders are responsible for bringing their own cash float, EFTPOS machines, or for providing details for bank payments for customers.  It is up to stallholders what payment options they provide.
• Stallholders are responsible for the safety and security of their own stall, belongings, cash, and products.  It is suggested that cash is kept on your person, for example in a crossbody bag.  Leaving products, stall, or products unattended is at stallholders’ own risk.
• MACP and Mt Albert Baptist Church do not accept responsibility for any loss or damages of goods, income/cash, belongings, stalls, or products should they occur.
• Only food and beverage stalls/vendors with food registration are required to have public liability insurance.  For other stallholders, not having public liability insurance is at stallholders’ own risk.

Mt Albert Community Pop Up reserves the right to modify and update these guidelines as they see fit.  Relevant changes will be communicated through email for the Pop Up dates stallholders are attending.  

Guidelines for Stallholder Applications - updated 11/09/25