THE GREENS BOARD OF DIRECTORS MEETING

February 25, 2021

Via ZOOM Video Conference

Call to Order:         3:32 pm

Members & Homeowners Present: Critt, David, Tracy, Elvira, Ron appeared by phone, HOAMCO Rep. Sylvia, Dulcinea Lara & Sandy Abernathy

Approval of Minutes: Minutes of the January 25, 2021 Meeting have been approved unanimously by the Board. They will be sent to all homeowners this afternoon or tomorrow by Tracy.

Treasurer’s Report – Tracy & Sylvia: Tracy made some changes to the Income Statement as requested by Critt. Statement now has landscape & pool area expenses separated and sub-totaled. Critt will review when he can and let Tracy know if this change works. Dave & Tracy reviewed the January financial report submitted by HOAMCO / Sylvia. Dave always reviews the full statement & does some checks – everything looks OK. The monthly Income Statement very simple this time - we’re one month in, and spent 1% of budget. The requested reserve transfer of $3000 was done in February & will show up in February financial reports.

MOTION: Dave moved to accept the January financial statements from HOAMCO as presented by Sylvia. Critt 2nd.                                                                         AYE – 5, NO - 0

Secretary’s Report – Tracy:  All meeting minutes are completed and have been approved by the Board. Critt will get information on the new renters and give to Tracy to be added to the Resident’s List.  

Committee Liaison Reports:

• Landscape Advisory Committee – Elvira joined Mary Maley, David & Danny for the February 17 walk-around. Talked a lot about dead / dying trees in yards. One homeowner is taking his tree out & Danny will replace it at a reduced rate as homeowner doing the removal work. Talked about the success of reseeding and grass patches – most of the lawns look good. One homeowner is having a major issue with water coming into the garage as yard is higher than driveway. Several leaks have been identified, but some re-landscaping also needs to be done. The Board has enough money to re-do two lawns this year.  

MOTION: Critt moved to replace two yards this year. It was agreed that would be 2471 and 2451. Critt will meet with Danny to discuss the plans. Ron 2nd.                 AYE – 5, NO - 0

Dave mentioned they did discuss willow tree at the entrance – not looking great right now. Committee & Danny discussed waiting until it sets leaves & see how bad it looks after that.  

Critt mentioned he will meet with Danny and go over several issues. Wants to make sure Wasser’s guys follow the Monthly Maintenance Schedule, and go over new lawn plans.

• Architectural Review Committee – David, Liaison. David will handle the committee until February 28, then have Elvira take over the beginning of March. Dave happy to help out any time needed. ARC Report – quite a number of items. (1) Oldest item – one homeowner reported upheaval of driveway on 1/31. Ron, Critt & Dave went & looked at it. It was determined that this issue is not sprinkler related. Mary did communicate with the homeowner and asked if it really is an ARC issue, but no response from homeowner. As original report was to the ARC, they should be the ones to respond. ARC may just say not an issue for the ARC, so accordingly they won’t be involved. (2) Homeowner contacted the ARC regarding their house painting plan. Mary was unavailable, so Critt

February 25, 2021 Greens BOD Meeting Minutes                                                        Page 2

and Dave helped by meeting with homeowner -as homeowner is painting the entire house one of the approved colors, plan was agreed to. Proposal was perfect, well detailed. Lists paint numbers, how be done, etc. All work has been approved. (3) Homeowner requested approval to re-paint inside of their back wall, and going to paint it the same color as the house. This was agreed to. Work has been done & approved. (4) Homeowner is going to replace the seal around their front bay window – the ARC is still waiting on information from contractor before approval can happen.

• Social Committee – Tracy, Liaison. COVID-19 restrictions still in place, so no get-togethers.  

• Pool Committee – Ron, Liaison. Pool is covered and still in hibernation. The estimate on the pool solar control system = $863.53. This system will help keep the water warmer longer, so pool may be able to open earlier & stay open longer in the year. No other additional costs will be incurred.

MOTION: Tracy moved to accept the estimate for the solar control system installation from Affordable Pools (Jason). Critt 2nd.                                                 AYE – 5, NO – 0

Ron will get with Jason and have him order the parts and get the work done next month. If Ron is out of town at that time, Critt can be the liaison for Ron.

Yellow Project Card Report – Tracy: System working well. Danny continues to advise when work is completed.

Other Business:  Dave and Critt – Thank You for installing the “Slow for Children” signs. Look great!

Dave noted the extra signs and approved house paint colors are all in the office at the pool.  

The Board has been made aware of some nuisance and compliance issues. Critt will meet with the appropriate parties in attempt to resolve the situations.

Meeting Adjournment: 4:51 pm

Respectfully recorded –

Tracy Thompson, Secretary / Treasurer

Minutes unanimously approved by the Board for distribution (electronically) on

        March 18, 2021