Privacy Policy

Effective Date: May 25, 2018

This Privacy Policy covers EventGeek, Inc.’s (“EventGeek”) policies on the collection, use, and disclosure of Personal Data/Personally Identifiable Information (as defined by applicable law and hereinafter collectively referred to as “Personal Data”) when visitors and Subscribers (collectively “Users”) access www.eventgeek.com (“Site”) and/or the EventGeek mobile applications (collectively the “Platform”) and the software and services made available through the Platform (collectively the “Services”).

EventGeek, Inc. is Delaware corporation with offices in the United States. EventGeek collects Personal Data from its users around the world and processes, transfers and stores data within the United States.  By checking the “I consent to the Privacy Policy” box and subject to your opt-in/opt-out preferences, you consent to the collection, use and disclosure practices identified in this Privacy Policy.

  1. What Information Is Collected by EventGeek And How Is It Used?

Account Creation Information:  When creating an account, Subscribers must register either by providing an email and a password, or by registering through their existing Google Account.  EventGeek will send an email to the designated email address to verify a Subscriber’s account before finalizing registration. The collection of this information is necessary to fulfill our contractual obligations and to provide the Services to you.  Your email may also be utilized to (i) provide information regarding our Services; and/or (ii) to communicate material changes to our Terms of Service and Privacy Policy.  When registering with a Google Account, Subscribers can review and manage their privacy settings using Google’s Privacy Checkup tool.

Email Addresses & Contact Information:  Users may optionally provide their email address and/or other contact information to EventGeek to contact us through the Platform with questions about our Platform and Services.  Users may also optionally subscribe to our newsletters and may unsubscribe at any time through the opt-out link contained within those communications.

Cookies:  EventGeek utilizes cookie technology to gather information on Internet use in order to serve its Users more effectively. As described in Section 2, EventGeek also utilizes third party analytics services which may also use tracking cookies to provide information about the use of our Platform. Users can set your browser to remove or reject cookies and/or accept or refuse cookies on the cookie consent banner on the site itself; however some Platform features or Services may not work properly without cookies. 

  1. Is Information Collected By Or Disclosed To Third Parties?

EventGeek does not sell, rent, or lease Personal Data to any third parties.  However, Personal Data is shared with third parties as follows:

Account Registration:  Subscribers may optionally register their account through Google. If you register an account using your Google login credentials, it will enable Google to collect a Subscriber’s Personal Data in accordance with the policies and practices disclosed in the Google Privacy Policy.  Subscribers should click on the hyperlink to review the applicable privacy policies for more detail about information collected from Google. You have the ability to modify your privacy settings through your Google account.

Integrated API’s:

Salesforce.com:  To the extent CRM Integration is part of a Subscriber’s subscription plan, EventGeek shares its Subscribers’ account credentials with salesforce.com. Processing is necessary to provide the Services in accordance with the CRM Integration-related Services. Personal Data is collected and utilized by Salesforce in accordance with the Salesforce.com Privacy Policy.

Web Hosting Services: Personal Data is stored on cloud servers maintained by Heroku. Customers should click on the Heroku hyperlink for more information about their data collection and privacy policies.

Third Party Calendar Integration: Subscribers can opt to integrate their event and task dates with third party calendars, including, Google, Outlook &  ICal.  Subscribers should review the privacy policy of those third party sites for more information on their data collection and use practices.

Anonymous Data - Analytics: EventGeek uses third party analytics services to learn how Users use the Platform and Services so that we can review and improve our Services:

 

Third Party Advertising/Re-Targeting Services: When accessing the Platform, third party advertising services may place a cookie on your browser, which may be used to target relevant advertisements to you when you visit third party websites.  Users may opt-out from receiving targeted advertisements by visiting the (1) Network Advertising Consumer Opt-Out page, (2) Digital Advertising Alliance Opt-Out page, and/or (3) the opt-out provisions pertaining to the applicable advertising services/retargeting provider.

Social Plug-Ins:  Users may follow EventGeek and/or share information on Facebook, Twitter, Google and LinkedIn. Users should click on the hyperlinks for each site to review the applicable privacy policies for more detail about information collected from these sites.

Payment Processing Information: EventGeek does not itself store debit or credit card information on its servers.  EventGeek utilizes a third party payment processor, Stripe, to manage and process payments in order to guarantee the security of Subscriber’s Personal Data.  Subscribers should review Stripe's Privacy Policy for more information on their data collection practices.

Other Potential Third Party Disclosures: Personal Data may also be disclosed to third parties to serve our legitimate business interests as follows: (1) as required by law, such as to comply with a subpoena, or similar legal process, (2) if EventGeek is involved in a merger, acquisition, or sale of all or a portion of its assets, (3) to investigate, prevent, or take action regarding suspected or actual illegal activities or to assist government enforcement agencies; (4) enforce our agreements with you, and/or (5) investigate and defend ourselves against any third-party claims or allegations. We will use commercially reasonable efforts to notify users about law enforcement or court ordered requests for data unless otherwise prohibited by law.

  1. How Does EventGeek Comply With The Children’s Online Privacy Protection Act and GDPR Regulations Relating to Children?

 

Only persons age 18 or older are authorized to create an EventGeek account.  We do not knowingly collect Personal Data from anyone under the age of 18.  If a parent or guardian becomes aware that his or her child (a) under the age of 16 in applicable EU Member Countries, or (b) under the age of 13 in the U.S. and applicable EU Member Countries,  has provided us with Personal Data without their consent, he or she should contact EventGeek at privacy@eventgeek.com. We will delete such Personal Data from our files within a commercially reasonable time, but no later than required under the applicable law relating the child’s country of residence.

  1. How Long Does EventGeek Retain Personal Data Collected?

We will retain account and purchase data as long as it is necessary to provide our Services to our Subscribers.  When a Subscriber’s account is terminated or expires,  Personal Data collected through the Platform will be deleted in accordance with the requirements of applicable law.  Personal Data obtained from Site visitors will be maintained as long as it is necessary to provide requested communications and information-based services or until a Visitor exercises its right to opts-out of requested communications or information-based services.  Anonymized and Pseudo-anonymized data will be retained as long as EventGeek determines such data is commercially necessary for it legitimate business interests.

  1. EU General Data Protection Regulation (“GDPR”) Notices

Data Processor.   EventGeek is the processor of all Subscriber Data (as defined in the applicable Terms of Service), including Personal Data input by Subscriber, and its authorized users, in connection with Subscriber’s use of the EventGeek Services.

Data Controller.  The Personal Data input by (a) visitors  in general, and  (b) Subscriber for purposes of establishing a commercial account with EventGeek, is controlled by Event Geek, P.O. Box 7775 #27752, San Francisco, California 94120-7775. You may contact us at any time by emailing us at privacy@eventgeek.com.

We will only collect and process Personal Data about you where we have lawful bases. Lawful bases include consent (where you have given consent), contract (where processing is necessary for the performance of a contract with you, and “legitimate interests.” Where we rely on your consent to process personal data, you have the right to withdraw or decline your consent at any time and where we rely on legitimate interests, you have the right to object.  If you have any questions about the lawful bases upon which we collect and use your personal data, please contact us at privacy@eventgeek.com.

Users within the EU may email EventGeek  at privacy@eventgeek.com in order to exercise their GDPR rights to:

You may also have the right to make a GDPR complaint to the relevant Supervisory Authority. A list of Supervisory Authorities is available here: http://ec.europa.eu/justice/data-protection/bodies/authorities/index_en.html. If you need further assistance regarding your rights, please contact us using the contact information provided below and we will consider your request in accordance with applicable law. In some cases, our ability to uphold these rights for you may depend upon our obligations to process personal information for security, safety, fraud prevention reasons, compliance with regulatory or legal requirements, or because processing is necessary to deliver the services you have requested. Where this is the case, we will inform you of specific details in response to your request.

Where we rely on your consent to collect Personal Data, you may withdraw your consent either through the opt-out links provided in this Privacy Policy or through the contact information contained within this Section.

For all GDPR-based requests made pursuant to this section, EventGeek will (a) respond as required under applicable law, (b) provide a copy of any requested Personal Data in a structured, commonly used and machine-readable format, and (c) transmit such Personal Data to another service provider without restriction in accordance with applicable law.

  1. What Is EventGeek Security Policy?

We have implemented reasonable administrative, technical and physical security measures in accordance with the EventGeek's Enterprise Security Policy to protect your personal information against unauthorized access, destruction or alteration. However, although we endeavor to provide reasonable security for information we process and maintain, no security system can ever be 100% secure.  

In addition, EventGeek utilizes a PCI-DSS compliant third party payment processor to ensure the security of Subscriber’s Personal Data. Subscribers should review Stripe’s Security Policy for more information on their security practices.

  1. How Does The Platform Respond To “Do Not Track” Signals?

“Do Not Track” is a feature enabled on some browsers that sends a signal to request that a website disable its tracking or cross-Platform user tracking. At present, the Platform does not respond to or alter its practices when a Do Not Track signal is received.

  1. How Will I Be Notified Of Changes To Your Privacy Policy?

If we make material changes to our Privacy Policy, we will notify you by (1) changing the Effective Date at the top of the Privacy Policy, (ii) sending an email to all active account holders, and (iii)  add a banner/notification to the Platform itself.  Express consent will be obtained when required for any material changes in EventGeek’s collection and use practices.

  1. Contact Us

If you have any questions regarding your Personal Data or about our privacy practices, please contact us at: EventGeek, Attention: Privacy Department, P.O. Box 7775 #27752, San Francisco, California 94120-7775 or at privacy@eventgeek.com.