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JAN Board Agenda 1-11-24
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REGULAR  MEETING AGENDA

FOR THE BENNETT VALLEY UNION SCHOOL DISTRICT BOARD OF TRUSTEES

Meetings of the Board are not public meetings, but meetings held in public for the purpose of carrying on the business of the schools. 

THURSDAY, JANUARY 11, 2024

6:30 PM - 9:30 PM

2250 MESQUITE DRIVE, SANTA ROSA, CA 95405

DISTRICT OFFICE CONFERENCE ROOM

In compliance with the Americans with Disabilities Act, those requiring special assistance to access the meeting, meeting documents,  or the meeting room may contact the Board Secretary, Superintendent Cala, at 707-542-2201. Notification at least 48 hours before the meeting will enable the District to make reasonable arrangements to ensure accessibility to the Board meeting and to provide any required accommodations, auxiliary aids or services.

  1. CONVENE IN OPEN SESSION | 6:30 PM 

  1. ROLL CALL

  1. STUDENT-LED ACT OF PATRIOTISM  

  1. AGENDA REORDERING

The Board may elect to consider items in a different order than they appear on the agenda.

  1. RECOGNITION |  BVUSD Trustees • January is School Board Recognition Month

  1. PUBLIC APPEARANCES • PUBLIC HEARING • CORRESPONDENCE

Individuals may address the Board in accordance with the statement on the final page of the agenda.

  1. INFORMATION ITEMS

All reports may be given orally or submitted in writing for the Board's information.

  1. Reports from Principals

  • Strawberry Elementary Principal, Josh Wilson
  • Yulupa Elementary Principal, Amy Hale

  1. Reports from Associations

  • Certificated Association (BVTA)
  • Classified Association (CSEA)

  1. Information from the Board of Trustees

  1. Superintendent Report

  1. District Monthly Report (Rich Parde)

  1. TRUSTEE CONSIDERATIONS: ACTION

These items need to be considered individually and acted upon as such by the Board.  

  1. Review and Possible Action to Approve Williams Settlement Quarterly Uniform Complaint Report Summary. This action reports publicly and to the County Superintendent the number of complaints the district has received per Williams Settlement requirements (regarding the quality of facilities, instructional materials, and teacher qualification). The district has received no such complaints. The Superintendent recommends approval.

  1. Review and Possible Action to Approve Dates of 2024 Board Meetings. The Board will meet at 6:30pm on the 2nd Thursday of the month (no meeting in July). The Superintendent recommends approval and suggests holding the required June Special Meeting (public hearing for LCAP and Budget) on 6/10/24 with the regular meeting to consider approval of the LCAP and Budget on 6/13/23.   The December regular meeting and Organization Meeting will be held on Friday, 12/13/24 since the Organizational Meeting cannot be held before the 2nd Friday in December when new trustees officially can take office.

  1. Consideration of and Possible Action to Approve the District’s Initial Proposals for 2023-24 contract negotiations with BVTA. As presented during Public Hearing at the December 13, 2023 meeting, the District has proposed to open Article XII: Hours & Days; The District is interested in discussing professional development and other duties within the work day. The Superintendent recommends approval.

  1. Review and Possible Action to Approve the 2022-23 School Accountability Report Cards. The Board will review the School Accountability Report Cards (SARCs) for each school, and consider approving. The District Advisory Council will review the SARCs at its next meeting. The report is to be posted on the district website by February 1. SARC reports are completed with state-provided and district-provided data from the previous school year (in this case 2022-23).  At the time this agenda was posted, the California Department of Education (CDE) had yet to provide all state data, and therefore the reports may be incomplete at the time of the January board meeting. Per CDE recommendation, the Superintendent recommends approval of the SARC reports and will provide updated versions when all data is released.

  1. Review and Possible Action to Approve the Audit Certification for the 2022-23 Financial Report/Audit. After approving the audit for 2022-23, the next step is for the board to certify the financial audit with this action. The Superintendent recommends approval.

  1. Review and Possible Action to Approve the Auditor Engagement Letter for the 2023-24 Financial Report/Audit.  This action will engage the auditors for year 3 of a 3-year contract. The Superintendent recommends approval.

  1. TRUSTEE CONSIDERATIONS: DISCUSSION

Action is permissible on these items but not anticipated.

  1. Superintendent Evaluation. The Board will discuss this year’s process for the Superintendent’s Evaluation, to be completed by March 1.

  1. CONSENT AGENDA

Items listed under the Consent Agenda are considered to be routine and are acted on by the Board in one motion. No discussion of these items is necessary unless the Board requests specific items to be discussed and/or removed from the Consent Agenda. Each item on the Consent Agenda approved by the Board shall be deemed to have been considered in full and adopted as recommended.

  1. Approval of Minutes

  1. Approval of Warrants

  1. Approval of Routine *Personnel Report

  1. FUTURE ITEMS FOR TRUSTEE CONSIDERATION

The Board may suggest items for future consideration & sample agreements)

  • Discussion:  Bennett View Property Considerations (ongoing)
  • Information:  State Testing Data (Spring 2023)
  • Information:  Budget Presentation
  • Approval:  ELO-P Plan Review/Update
  • Approval:  Home to School Transportation Plan Update (March 2024)
  • Approval:  Proposition 28 Expenditure Plan
  • Approval:  Strategic Arts Plan
  • LCAP
  • Information:  Mid-Year Update (Jan/Mar)
  • Approval:  Final Adoption with Annual Update & Local Indicators (May/June)

  1. ADJOURN

PUBLIC RECORDS NOTICE

In accordance with Government Code section 54957.5 and the Public Records Act, public records that are distributed to a majority of the Board of Trustees concerning the open session agenda will be made available upon request.  Such records distributed less than 72 hours prior to a regular meeting are available for inspection at the district office located at 2250 Mesquite Dr., Santa Rosa, CA  95405.

PUBLIC COMMENT

Pursuant to BVUSD Board Bylaw 9323, Government Codes 54954.2 and 54954.3 and Education Code 35145.5, members of the public are encouraged to attend Board meetings and to address the Board concerning any item on the agenda or within the Board's jurisdiction as follows:

Opportunities for public comment on an item appearing on the agenda will be provided before or during the Board’s consideration of the item.

Members of the public may provide input on non-agenda items during Public Appearances. Board members or district staff members may ask clarifying questions or briefly respond to statements or questions from the public about items not appearing on the agenda, but will not engage in discussion or take action. Board members may also ask staff to report back to the Board or place a matter of business on a future agenda.

Any person wishing to be heard by the Board shall first be recognized by the president. Members of the public may have up to three minutes per speaker and up to 20 minutes per item unless the Board president, with Board consent, adjusts the amount of time. Any such adjustment shall be done equitably so as to allow a diversity of viewpoints.

The Board shall not prohibit public criticism of its policies, procedures, programs, services, acts, or omissions; however the Board may remove disruptive individuals and order the room cleared for persistent disruption or statements that threaten the safety of any person(s) at the meeting. When the room is ordered cleared due to a disturbance, further Board proceedings shall concern only matters appearing on the agenda.