Comprehensive School Safety Plan

Descanso Elementary School

Mountain Empire Unified School District

Shama Lyons, Principal

24842 Viejas Blvd.

Descanso, CA 91916

619-445-2126

Plan Approved by School Site Council on September 13, 2023

Plan Approved by Mountain Empire Unified School District on

February 13, 2024

Date

This document is available for public inspection during regular business hours at Pine Valley Middle School.

NOTE:  Tactical information is excluded from the public inspection document.  A “Public Inspection Log” will be used to record the name, address, phone number and method used for verifying the identity of all individuals requesting to inspect this plan.  This document is not available for inspection on the internet.  

Descanso Elementary School

Comprehensive School Safety Plan - Signature Page

2023-2024

The undersigned members of the Descanso/Pine Valley Middle School Site Council certify that the requirements of California Education Code 32280-32282 have been met in the development of the following Comprehensive School Safety Plan.

Descanso Elementary School

Table of Contents

1. Child Abuse Reporting Procedures        
2. Disaster Response Procedures (Tactical Information in Red Folder)        

EMERGENCY ACTIONS

EMERGENCY RESPONSES

THREAT ASSESSMENT

3. Suspension & Expulsion Policies        

4. Procedures for Notifying Teachers about Dangerous Pupils        

5. Discrimination & Harassment Policy        

6. School-wide Dress Code Prohibiting Gang Attire        

7. Safe Ingress and Egress (Tactical Information in Red Folder)        

8. Safe and Orderly Environment        

Component 1 Goal: Social Climate: People and Programs        

Component 2 Goal: Physical Environment: Place

Student and Parent Surveys

California Healthy Kids Survey

Data Sources used for planning goals        

9. Rules and Procedures on School Discipline

        Parent/Student Handbook        

10. Hate Crime Policies and Procedures        

11. Bullying Prevention Policies and Procedures         

1. Child Abuse Reporting Procedures

A mandated reporter who knows or reasonably suspects that a minor is a victim of child abuse must report immediately by telephone and in writing by follow-up report within 36 hours to a law enforcement agency. The law penalizes the failure to report by imposing a jail sentence on the defaulting mandated reporter. On the other hand, the law rewards the reporter who meets the reporting obligation by granting absolute immunity from civil or criminal prosecution. (Penal Code Section 11166)

With the passage of AB 1432 in September, 2014, all school districts, county offices of education, and charter schools are required to:

1. Annually train, using the online training module provided by the State Department of Social Services, or other training, employees and persons working on their behalf who are mandated reporters, as defined in Penal Code 11165.7, on the mandated reporting requirements.

All Mountain Empire Employees participate in the Mandated Reporter on line training course. At the end of the course, employees are required to take a test and pass with 80% or better.

Child abuse reporting procedures follow this page.

2. Disaster Response Procedures

Each school in the Mountain Empire Unified School District has a plan for emergencies. A Disaster Preparedness Plan handbook is available to all staff members and reviewed at the beginning of each school year. The handbook contains plans for fire, earthquake, intruder on campus, bomb threat, chemical leak, evacuation from site, other dangerous situations (law enforcement alert), ICS command posts, staff phone numbers and plans for students with special needs. The handbook contains tactical information and is not included in the CSSP binder. Section B includes the oath for disaster service workers and the use of school facilities in an emergency. In addition, general emergency actions and responses are detailed in this section along with board policies and administrative regulations.

Administrator’s

Redbook

Adapted from San Diego East Region

Readiness & Emergency Management for Schools

& Marin County Schools Model Emergency Management Plan

EMERGENCY ACTIONS                   

• All Clear                  
• Duck, Cover and Hold On                  
• Evacuation                 
• Lockdown                  
• Shelter in Place                  
• Stand By                  
• Convert School                   
• Directed Transportation                  
• Off-site Evacuation                  
• Reverse Evacuation                  
• Student Release                  
• Take Cover                   
• Incidents of Violence on Campus                

EMERGENCY RESPONSES (Alphabetical Index)                  

• Accident at School                  
• Aircraft Crash                  
• Air Pollution Alert                  
• Allergic Reaction                 
• Animal Disturbance                  
• Biological Agent Release                  
• Bomb Threat                  
• Bus Accident                  
• Chemical Accident (offsite)                  
• Chemical Accident (onsite)                  
• Civil Disobedience                  
• Criminal Act                  
• Death of a Student                  
• Death of a Staff Member                  
• Dirty Bomb                 
• Earthquake                  
• Explosion                
• Fire (offsite)                  
• Fire (onsite)                  
• Flood                  
• Gas Odor/Leak                 
• Hazardous Materials                  
• Hostage Situation                  
• Intruder                  
• Irrational Behavior                  
• Kidnapping                 
• Medical Emergency                  
• Missing Student                  
• Motor Vehicle Crash                
• Pandemic Influenza                   
• Poisoning / Contamination                   
• Public Demonstration                  
• Sexual Assault                  
• Shooting                  
• Storm/Severe Weather                  
• Student Riot                  
• Suicide Attempt                    
• Suspicious Package                   
• Terrorist Attack/War                   
• Threat Level Red                 
• Threats/Assaults                   
• Tsunami                   
• Utility Failure          
• Weapon                   

OATH OR AFFIRMATION

Mountain Empire Unified School District – Administrative Regulation 4112.3

All public employees are disaster service workers.  As such, before beginning employment with the District, employees much take the oath or affirmation required by law.  In the event of natural, manmade or war-caused emergencies which result in conditions of disaster or extreme peril to life, property and resources, all District employees are subject to disaster service activities as assigned to them by their supervisors.

Government Code – 3100

It is hereby declared that the protection of the health and safety and preservation of the lives and property of the people of the state from the effects of natural, manmade, or war-caused emergencies which result in conditions of disaster or in extreme peril to life, property, and resources is of paramount state importance requiring the responsible efforts of public and private agencies and individual citizens. In furtherance of the exercise of the police power of the state in protection of its citizens and resources, all public employees are hereby declared to be disaster service workers subject to such disaster service activities as may be assigned to them by their supervisors or by law.

(Amended by Stats. 1971, Ch. 38.)

USE OF SCHOOL FACILITIES

Mountain Empire Unified School District - Board Policy 3516

The Board shall grant the use of school buildings, grounds and equipment to public agencies, including the American Red Cross, for mass care and welfare shelters during disasters or other emergencies affecting the public health and welfare.  The Board shall cooperate with such agencies in furnishing and maintaining whatever services it deems necessary to meet the community’s needs.

2023-2024

MEUSD EMERGENCY PLAN

EMERGENCY TELEPHONE NUMBERS

DISTRICT ADMINISTRATION PHONE NUMBERS

SITE LEADERS PHONE NUMBERS

STAFF PHONE LIST

This information will be used only during a school emergency.

SITUATIONAL COMMUNICATION PLANS

In the event of any emergency situation during school hours, what communication procedures are in place on your site?  Develop a clear plan for the following aspects of emergency response.

CONTINGENCY PLANS:

COMMUNICATION AND ELECTRICAL

Describe a specific plan to provide for the following in the event of loss of services.

PLAN FOR LOSS OF COMMUNICATION: 

If no telephone service:

If no Internet service:

PLAN FOR LOSS OF ELECTRICITY:

List loss of services in event of electrical outage:

List capability of backup power:

INCIDENT COMMAND

Incident Command System

Reference Only

OPERATIONS

Operations Chief

Shama, Dayna

Security, Search and Rescue Team Members

Amber, Cole & Darlene

Medical Team Members

Peggy, Katie, Charlotte

Student Release Team Members

Tammy, Rebecca, Allison, Marissa & Cheri

Student Care and Supervision Team Members

Jenn, Lizz, Eric & Michelle

INCIDENT COMMAND

STAGING LOCATIONS

 (Model Emergency Plan:  Page 28)

Identify locations on campus (or off) for each post below:

BUILDING INFORMATION

SCHOOL SITE                                                 DOCUMENT DATE

EMERGENCY UTILITY SHUT-OFFS

Refer to campus map for additional information

ALARM COMPANY INFORMATION

EMERGENCY SUPPLIES

INCIDENT COMMAND POST

PREPARATION:

Principal, Office Staff, Support Staff

1. Update teacher Crisis Envelopes with:

                a.  Emergency evacuation plan

                b.  Evacuation Absence Lists

                c.  Class lists to be updated each trimester

                d.   ID tag

                e.   Teacher name sign

                f.     Pencil

2. Advise Staff/Parents of Emergency Plan.
3. Plan for students with special needs.
4. Meet with teachers and review duties and special assignments.
5. Conduct drills putting emergency teams into full operation.
6. Have message tapes prerecorded for use during an emergency.
7. Update Emergency Response Boxes with:

                a.  Student lists with parent phone numbers (each trimester)

                b.  Lists of students with special needs

                c.  Lists of staff members and phone numbers (cell and home)

8. Each year in October, review and update emergency plan.

EMERGENCY:

Principal or designee:

1. Enactment of entire school emergency operation.
2. Activate emergency alarms/announcements.
3. Activate all emergency teams
4. Immediately proceed to Incident Command Post with cell phone, walkie-talkie, and district emergency radio.
5. Establish communication with the Superintendent as to the status of emergency.  Report condition of students, staff, and school facilities.
6. Determine Student Release Area and communicate location to team members.
7. Responsible for all communications, bulletins, announcements both internal to staff and students as well as external to the news media and the community.
8. Phone, e-mail and/or P.A. announcements every 15-20 minutes, if possible.

9.         Maintain communication with liaison between emergency personnel and the          Incident Command Post.

10.        Give the directive to begin documentation of the incident to assigned personnel.  (See “Immediate Steps”, page 4, #4)

SECURITY, SEARCH & RESCUE TEAM

Fire and police personnel will probably conduct the sweep team process.  If site staff is directed by fire personnel to conduct the sweep team process, utilize the following procedures.

Site: Meet at evacuation site.  Check in with Operations Section Leader for further direction.

PREPARATION:

1. Know the location of:

                a.  fire extinguishers

                b.  central cut-off for water and electricity

                c.  emergency supply/tool barrels

EMERGENCY:

1. Check in with Operations Section Leader for sweep area assignment and master keys.
2. Get a walkie-talkie from office staff, if available.  Take all other supplies needed.
3. Initiate sweep of your designated area (see Sweep Map, page 32.)
4. If possible, sweep teams will sweep the campus in pairs, checking all rooms including storage areas, bathrooms, hallways, etc.
5. Assigned areas will be explored visually, vocally, and physically.
6. Proceed as quietly as possible in order to hear calls for help.
7. Upon entering an area, call out and wait for an answer.  Then proceed with inspection of that area.  If safe, actively search through the rubble.
8. Upon discovery of an injured person unable to walk, one member of the team is to remain with the individual while the other summons aid.
9. If possible, maintain communication with Site Command Post and First-Aid Team in case injuries occur or are discovered and to ensure that rescue aid is provided to those most in need.
10. Clearly mark each door with an X in masking tape (white means everything okay, red means victim is in room) after inspection is completed.
11. Sweep teams should always defer to directions from emergency personnel.
12. If fatalities occur, all bodies should be moved only at the direction of the Incident Command Post.
13. When search and rescue is complete, check in at the Incident Command Post for next the assignment.

Descanso Elementary

Security, Search and Rescue Area Map

STUDENT RELEASE TEAM

• See the Student Release Emergency Action on page __.

MEDICAL TEAM

PREPARATION:

1. Keep all first aid kits updated and complete.
2. Develop triage procedures and forms.
3. Notify and update all team members of location of first aid supplies.

EMERGENCY:

1. Check in with evacuation area leader.
2. Report to the first aid center.
3. Take student “health logs” to the first aid/triage area.
4. Take a walkie-talkie for communication with Incident Command Post.
5. Activate triage and administer first aid as necessary.
6. Maintain communication with the Incident Command Post and notify of any staff and student injuries.
7. Assist emergency services with injured.
8. Maintain complete records of staff and/or students injured; nature or first aid administered; time, reason, destination, and names of all persons removed from site for emergency treatment.
9. Team members shall provide information regarding any first aid administered to accompany and person evacuated for further treatment.
10. Medical Team should always defer to directions given by emergency personnel.

TEACHER “BUDDY” LIST

Listed below are “buddy” teachers for emergency evacuation purposes.  You will be responsible for assisting in the evacuation of each other's students in an emergency situation, should the need arise.  Your emergency folder should contain a current class list for your class as well as your “buddy”.

Buddy Assignments

Activity/Documentation Log

Financial Section Members begins documentation of an incident at the direction of the Incident Commander

Name:________________________________________________________________________

Duty Position:_________________________________________________________________

STUDENT EMERGENCY EVACUATION ABSENCE LIST

• Please list all students absent from your class.
• Check “Absent” if the student was absent at roll call.
• Check “No show” if the student did not show up to the evacuation area.  List location if known.  Include any aides or parent volunteers who may have been in your room and did not make it out to the evacuation area.
• If all students on your class roster are present and accounted for, check the box below.
• If you are the buddy teacher and do not know who is absent or missing, please check “buddy teacher” below and indicate the total number of students present at evacuation site.

                □ “Buddy Teacher”                Total # of students present _______

TEACHER _______________________

□   All students present and accounted for.

EMERGENCY EVACUATION

SUPPORT PERSONNEL ABSENCE LIST

• This list should include all district/staff members not regularly assigned to a classroom.  Include custodians, nutrition staff, aides, AM/PM personnel, resource teachers, nurses/health aides, psychologist, itinerant teachers, etc.  It should be updated as necessary.
• Mark the name of any support person who is absent.
• Mark the name of any support person who did not report to the evacuation site.  Include the possible location of the employee, if known.

STUDENT RELEASE SIGN OUT SHEET

This form is to be used in the event that the Student Release team is unable to check out students at the student release area.  Should this occur, the classroom teachers will be responsible for checking out student by filling in the information below.  (copies are located in your emergency folder.)                

Descanso Elementary

Valve Shut-off Location Map

Descanso Elementary

Evacuation Map (On-Site)

Descanso Elementary

Evacuation Map (Off-Site – Insert Address & Contact Information for Site Contact)

SAMPLE:

REQUIRED SCHOOL EMERGENCY DRILL REPORT

School Emergency Drill Report

School Year _________

School: _________________________        

REQUIRED:

1.  FIRE DRILLS-ONCE MONTHLY

        2. EARTHQUAKE DRILLS ─ FOUR ANNUALLY

The Fire Department will be conducting random visits to review site procedures and inspect this ongoing documentation record.

OPTIONAL EMERGENCY DRILL PLANNING CALENDAR

The purpose of conducting monthly drills is to practice the efficiency and effectiveness of specific emergency procedures.  Therefore, every drill should be evaluated for what worked and what did not and procedures should be modified as necessary.  Staff should be notified of any problems or changes in procedure prior to the next scheduled drill.

The calendar below may be used to assist schools in scheduling a variety of drills to improve the site’s emergency response protocols.

This calendar may be used to assist sites

Monthly Drills to include:                                Date of Drill

Annual Drills to include:                                Date of Drill

SITE EMERGENCY PROCEDURES

FOR SPECIAL NEEDS STUDENTS

1. Procedures for special needs students may need to be implemented in emergency situations such as fire, earthquake, bomb threats, etc.

2. At the beginning of each school year, an Individual Emergency Procedures Plan must be completed to accommodate each student who requires additional assistance due to a disability.  This includes students with physical impairments who may require:

• a wheelchair on a daily basis
• specialized equipment
• physical assistance to evacuate in a timely manner

3. Each plan requires that support staff  be designated as specialized assistants during times of emergency.

4. The Site Safety Specialist is responsible for:

• identifying all students who will require additional assistance
• working with the designated certificated staff (classroom teachers) and the principal to ensure that coverage and a plan is completed for each student

*        Since new students may arrive at any time during the school year, this assignment will be continuous throughout the year.

5.        Use the format below to complete an Individual Emergency Procedures Plan for each special needs student. Place a copy of the plans in the Site Emergency Operations Plan and with the individual classroom teacher’s emergency materials. (class roster, etc.)

Emergency Actions = Alert Level Procedures

Emergency Actions are a set of simple directives and alert level procedures that may be implemented across a number of emergency situations.  When an emergency occurs, it is critical that staff members take immediate steps to protect themselves and others.  With Emergency Actions in place, staff can follow specific directions without having to learn extensive protocols for each of several dozen different emergency situations.  The Incident Commander will decide which Emergency Actions to implement, based on the situation.  

The most common immediate emergency actions below are listed below, followed by specialized emergency actions.  Specific steps to take for each of these are detailed in the following pages.  Staff members must become familiar with each emergency action and be prepared to perform assigned responsibilities.  All students must be taught what to do when any of the common emergency actions are implemented.

ALL CLEAR is used to conclude other immediate actions taken upon an emergency to notify staff and students that normal school operations can resume.  ALL CLEAR signifies that the emergency is over.  This is the final ACTION used to conclude the following actions:

• DUCK, COVER and HOLD ON        •        SHELTER IN PLACE

• EVACUATION and REVERSE EVACUATION        •        STANDBY
• LOCKDOWN        •        TAKE COVER

ANNOUNCEMENT:

1. Make the following announcement in person directly or over the public address system:

Example:          “Your attention please.  (Pause)  ALL CLEAR.  (Pause)  ALL CLEAR.  (Pause)   ALL CLEAR.  (Pause).  It is now OK to resume normal school activities.  Thank you all for your cooperation.”        

2. Use messengers with oral or written word as an alternate means of staff notification.

        3.        Use Parent Telephone Notification System, if appropriate.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

• Determine that the emergency is over and it is safe to resume classes.  It may be necessary to talk to first responders to make this determination.
• Make the ALL CLEAR announcement.
• Send home with students for their parents/guardians a brief written description of the emergency, how it was handled and, if appropriate, what steps are being taken in its aftermath.

STAFF ACTIONS:

• As soon as the ALL CLEAR announcement has been made, return to the classroom or to desks and chairs, unlock doors and windows, and immediately begin discussions and activities in classrooms to assist students in addressing fear, anxiety and other concerns.
• Use Parent Telephone Alert System, if appropriate.

DUCK, COVER AND HOLD ON is the action taken during an earthquake to protect students and staff from flying and falling debris.  It is appropriate action for:

•        Earthquake

•        Explosion

ANNOUNCEMENT:

The following announcement will be made over the public address system and by teachers in classrooms:

Example:          “Attention please.  We are experiencing seismic activity.  For your protection, follow DUCK, COVER AND HOLD ON procedures.  Get under a table or desk, away from windows and anything that could fall and hurt you.  Hold that position until the shaking stops or until you receive further instructions.”

STAFF AND STUDENT ACTIONS:

Inside

• Arrange desks so that they do not face windows.
• Instruct students to move away from windows.
• Immediately drop to the floor under desks, chairs or tables.  With back to windows, place head between knees, hold on to a table leg with one hand and cover the back of the neck with the other arm.
• Remain in place until shaking stops or for at least 20 seconds.  When quake is over, leave building.  Do not run.  Avoid routes with architectural overhangs.  Do not re-enter building until declared safe by competent authority.

Outside

• Instruct students to move away from buildings, trees, overhanging wires and DUCK, COVER and HOLD ON.
• Upon the command DUCK, COVER AND HOLD ON, immediately move away from objects which might topple over, drop to the ground or get under a table close by, place head between knees, and cover back of neck with arms and hands.
• Remain in place until shaking stops or for at least 20 seconds.

EVACUATION is implemented when conditions make it unsafe to remain in the building. This ACTION provides for the orderly movement of students and staff along prescribed routes from inside school buildings to a designated outside area of safety.  EVACUATION is considered appropriate for, but is not limited to, the following types of emergencies:

•        Fire        •        Explosion or threat of explosion

•        Bomb threat        •        Post earthquake

•        Chemical accident

See next page for how to assist those with disabilities during an evacuation.  

See also: OFF-SITE EVACUATION, which is implemented when it is not safe to remain on the school campus and REVERSE EVACUATION, when it is unsafe to remain outside.

ANNOUNCEMENT:

1.        Fire alarm (bell or horn signal).

2.        Provided time is available, make an announcement over the public address system:

Example:           "Attention please.  We need to institute an EVACUATION of all buildings.  Teachers are to take their students to their designated Assembly Area.  Students please remain with your teacher.” 

3.        Implement Special Needs Evacuation Plan (see Section II – Preparedness).

4.        Use messengers with oral or written word to deliver additional instructions to teachers in hold areas.

PRINCIPAL/SITE ADMINISTRATOR:

• The Assembly Area should be a safe location on the school campus away from the building and emergency response equipment that may arrive at the school.   If unsafe for the current emergency, designate an alternate Assembly Area.

• When clearance to return to the buildings is determined or received from appropriate agencies, announce ALL CLEAR to return to classrooms and resume school activities.
• Send home with students for their parents/guardians a brief written description of the emergency, how it was handled and, if appropriate, what steps are being taken in its aftermath.

STAFF ACTIONS:

• Instruct students to leave the building in an orderly manner using the designated evacuation routes and reassemble in the assigned Assembly Area.

• Take the emergency backpack and student roster when leaving the building and take attendance when the class is reassembled in a safe location.  Report attendance to the Incident Commander/designee.
• Remain in the Assembly Area until further instructions are given.
• Wait for another ACTION or the ALL CLEAR instruction to return to school buildings and normal class routine.

HOW TO ASSIST THOSE WITH DISABILITIES DURING AN EVACUATION

The needs and preferences of non-ambulatory individuals will vary.  Those at ground floor locations may be able to exit without help.  Others may have minimal ability to move, and lifting may be dangerous.  Some non-ambulatory people also have respiratory complications.  Remove them from smoke and vapors immediately

To alert visually-impaired individuals

• Announce the type of emergency.
• Offer your arm for guidance.
• Tell person where you are going, obstacles you encounter.
• When you reach safety, ask if further help is needed.

To alert individuals with hearing limitations

• Turn lights on/off to gain person’s attention  -OR-
• Indicate directions with gestures   –OR-
• Write a note with evacuation directions.

To evacuate individuals using crutches, canes or walkers

• Evacuate these individuals as injured persons.
• Assist and accompany to evacuation site, if possible   -OR-
• Use a sturdy chair (or one with wheels) to move person   -OR-
• Help carry individual to safety.

To evacuate individuals using wheelchairs

• Give priority assistance to wheelchair users with electrical respirators
• Most wheelchairs are too heavy to take downstairs; consult with the person to determine the best carry options.
• Reunite person with the wheelchair as soon as it is safe to do so.

LOCKDOWN is initiated to isolate students and school staff from danger when there is a crisis inside the building and movement within the school might put students and staff in jeopardy.  LOCKDOWN is used to prevent intruders from entering occupied areas of the building. The concept of LOCKDOWN is no one in, no one out.  All  exterior doors are locked, and students and staff must remain in the classrooms or designated locations at all times. Teachers and other school staff are responsible for accounting for students and ensuring that no one leaves the safe area.  LOCKDOWN is not normally preceded with an announcement. This ACTION is considered appropriate for, but is not limited to, the following types of emergencies:

 •   Gunfire         •   Rabid animal at large         •  Extreme violence outside the classroom

LOCKDOWN differs from SHELTER-IN-PLACE because it does not involve shutting down the HVAC systems and does not allow for the free movement within the building.

ANNOUNCEMENT:

1.        Make an announcement in person directly or over the public address system:

Example:         "Attention please. We have an emergency situation and must implement LOCKDOWN procedures.  Students go immediately to the nearest classroom.  Teachers lock classroom doors and keep all students inside the classroom until further notice.  Do not open the door until notified by an administrator or law enforcement.”

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

• Make the announcement.  Instruct teachers and staff to immediately lock doors and remain in the classroom or secured area until further instructions are provided.
• Call 911.  Provide location, status of campus, all available details of situation.
• When clearance is received from appropriate agencies, give the ALL CLEAR instruction to indicate that it is safe to unlock the doors and return to the normal class routine.
• Send home with students a brief written description of the emergency, how it was handled and, if appropriate, what steps are being taken in its aftermath.

STAFF ACTIONS:

• If it is safe to clear the hallways, bathrooms and open areas, direct students to the closest safe classroom.
• Immediately lock doors and instruct students to lie down on the floor.  
• Close any shades and/or blinds if it appears safe to do so.        
• Remain quiet and calm in the classroom or secured area until further instructions are provided by the principal or law enforcement.

STUDENT ACTIONS:

• Move quickly and quietly to the closest safe classroom.
• If rooms are locked, immediately hide in the closest safe zone: bathroom, janitorial closet, office area, library.  Lock the door or move furniture or trash can to bar access to the room.  Remain quiet until further instructions are provided by the principal or police.

SHELTER IN PLACE is a short-term measure implemented when there is a need to isolate students and staff from the outdoor environment to prevent exposure to airborne contaminants. The procedures include closing and sealing doors, windows and vents; shutting down the classroom/building heating, ventilation and air conditioning systems to prevent exposure to the outside air; and turning off pilot lights.  

SHELTER IN PLACE allows for the free movement of staff and students within the building, although one should not leave the room until further instructions are received.  Those in bungalows and buildings with exterior passageways must remain in the classroom while SHELTER IN PLACE is instituted.  It is appropriate for, but not limited to, gas leaks, external chemical release, dirty bombs and hazardous material spills.

ANNOUNCEMENT:

1.        Make an announcement in person directly or over the public address system:

Example:         "Attention please.  We have a hazard in the community and are instituting SHELTER IN PLACE procedures.  Students and staff should remain inside with windows and doors securely closed and air conditioning units turned off.  Those who are outside should immediately move to the protection of an inside room.  Do not go outdoors until you receive further instructions.”

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

• Make an announcement on the public address system.  Give clear instructions, remain calm and convey reassurance that the situation is under control.

• When clearance is received from appropriate agencies, give the ALL CLEAR instruction to indicate that the normal school routine can resume.
• Make arrangements for central HVAC shutdown, as necessary.

TEACHER and STAFF ACTIONS:

• Immediately clear students from the halls. Stay away from all doors and windows.
• Keep all students in the classroom until further instructions are received.  Assist those needing special assistance.
• Secure individual classrooms: a) close and lock doors and windows;  b) shut down the classroom HVAC system;  c) turn off local fans in the area;  d) seal gaps under doors and windows with wet towels or duct tape;  e) seal vents with aluminum foil or plastic wrap; and  f) turn off sources of ignition, such as pilot lights.
• Take attendance and call report in to school secretary.  Wait for further instructions.

STUDENT ACTIONS:

• Proceed to the classroom, if it is safe to do so.  If not, follow teacher or staff directions to nearby classrooms or other rooms (e.g., auditorium, library, cafeteria, multi-purpose room).  If these are unsafe, follow instructions to proceed to an alternative indoor location.

STAND BY is appropriate for all disasters or emergencies, except those that occur without warning.  STAND BY must be followed by another ACTION or the ALL CLEAR instruction to return to normal school activities.

ANNOUNCEMENT:

1.   Make an announcement in person directly or over the public address system:

Example:         "Attention please.  (Pause) STAND BY. (Pause)  STAND BY.  (Pause)  STAND BY.  (Pause)  Additional information will follow."

2.        Use messengers with oral or written word as an alternate means of faculty notification.

3.        Use Parent Telephone Alert System, if appropriate.

STAFF ACTIONS:

• If outside, teachers are to return students to their classrooms.
• If inside, teachers will hold students in classrooms pending receipt of further instructions.
• STAND BY must be followed by another ACTION or ALL CLEAR instruction to return to normal school activities.

CONVERT SCHOOL is implemented during a disaster when a requirement exists for community medical facilities or shelters.  CONVERT SCHOOL will be initiated only by the Superintendent and/or upon the request of officials from the Department of Health and Human Services or the American Red Cross as arranged by a prior written Memorandum of Understanding between the school district and the public agency.  This action is normally preceded by another ACTION such as EVACUATION.   If the Red Cross chooses a school as a community shelter, it will arrange shelter set-up.  After an earthquake, potential shelter locations are checked by a local building inspector approved by local government authorities before a determination is made to use the school site as a shelter.

ANNOUNCEMENT:

During School Hours

1. Make the following announcement in person directly or over the public address system:

Example:           "Attention please.  (Pause)   CONVERT SCHOOL.   (Pause)  CONVERT SCHOOL.  (Pause)  Thank you."        

Other than School Hours

2. Use the School Personnel Telephone Notification System to notify all school employees.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

During School Hours

• Dismiss all classes or, if the situation dictates, hold students at school for temporary care.
• Convert the school into an Emergency Hospital, First Aid Station or community shelter for congregate care.   (Community shelter is operated by the Department of Health and Human Services or the American Red Cross.)
• When converting the school to an Emergency Hospital or First Aid Station, follow the guidance and directions of the medical personnel upon their arrival.

Other than School Hours

• Alert school employees through the School Personnel Alerting System.
• Suspend scheduled classes.  Use Telephone Alert System and Parent Notification System.  Notify District Office for assistance by other means.
• Convert of the school into an emergency hospital, vaccination station (operated by the Department of Health and Human Services or community shelter (operated by the American Red Cross.)
• When converting the school to an Emergency Hospital or First Aid Station, follow the guidance and directions of the medical personnel upon their arrival.

DIRECTED TRANSPORTATION is implemented when students and staff are loaded into school buses, cars and any other available means of transportation and moved from a dangerous area to an area of lesser danger. This ACTION will normally be preceded by STAND-BY, EVACUATION or another ACTION.  DIRECTED TRANSPORTATION is considered appropriate for, but is not limited to, the following types of emergencies:

        •        Chemical accident                •   Fire             •   Flood        

ANNOUNCEMENT:

1.        Make the following announcement in person directly or over the public address system:

  Example:          "Attention please.  (Pause)  DIRECTED TRANSPORTATION when dismissal bell rings.  (Pause)  DIRECTED TRANSPORTATION  when dismissal bell rings.  (Pause)  Thank you.”

2.        Use messengers with oral or written word as an alternate means of staff notification.

3. Use Parent Telephone Notification System, if time permits.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

Prior to implementing DIRECTED TRANSPORTATION, determine the following:

• Who is assigned to each loading area?                                                     
• Where are loading areas?                                                                  
• What, if any, change in vehicle traffic patterns are necessary?                         

• What staff supervises this ACTION, and where?                                          
• How can sufficient transportation be arranged to accommodate the entire student population and staff?                                                                         

TEACHER ACTIONS: 

• Take attendance before leaving the campus.
• Upon arrival at the safe site, take attendance again after students exit the bus.  
• Report attendance to the Principal/designee.
• Keep students together.  Remain calm.

BUS DRIVER ACTIONS:

• Take the safest route to the pre-identified evacuation sites.
• Avoid dangers such as driving though flooded roads, crossing over swollen creeks, etc.

STUDENT ACTIONS:

• Remain quiet and seated while on the bus.
• Keep head, hands, backpacks, etc. away from the open windows.
• Stay together at the alternate site.  Remain calm.
• Report any injuries or problems to teachers or staff members.

To evacuate by other vehicles

If buses are unable to get to the campus quickly or not enough are available, consider other modes of transportation. A list should be developed of school owned vehicles, staff vehicles and parent vehicles that are available. This method of evacuation should only be used in extreme emergency since there is a great potential to lose track of the students.

• Drivers should take the safest route to the pre-identified evacuation sites.  
• Account for all students before transportation occurs and after arrival at the safe site.  

OFF-SITE EVACUATION is implemented when it is unsafe to remain on the school campus, and evacuation to an off-site assembly area is required.  This ACTION provides for the orderly movement of students and staff along prescribed routes from inside school buildings to a designated area of safety.  OFF-SITE EVACUATION is considered appropriate for, but is not limited to, the following types of emergencies:

•        Fire        •        Explosion or threat of explosion

•        Bomb threat        •        Post earthquake

•        Chemical accident

OFF-SITE EVACUATION may require DIRECTED TRANSPORTATION. 

See also EVACUATION and REVERSE EVACUATION, implemented when it is unsafe to remain outside.

ANNOUNCEMENT:

1.        Fire alarm (bell or horn signal).

2.        Make an announcement over the public address system:

Example:           "Attention please.  We need to institute an OFF-SITE EVACUATION Teachers are to take their students to the designated offsite assembly area.  Students are to remain with their teacher.”

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

• Determine the safest method for evacuating the campus.  This may include the use of school buses or simply walking to the designated off-site location.
• Call 911.  Provide school name and location of off-site evacuation, reason for evacuation, number of staff and students being evacuated.
• When clearance is received from appropriate agencies, give the ALL CLEAR instruction and authorize students and staff to return to the classrooms.
• Send home with students for their parents/guardians a brief written description of the emergency, how it was handled and, if appropriate, what steps are being taken in its aftermath.

STAFF ACTIONS:

• Take attendance before leaving campus.  Instruct students to evacuate the building, following designated routes, and assemble in their assigned offsite Assembly Area.  Bring along the emergency classroom backpack.
• If walking to a nearby site, keep students lined up in an orderly fashion and walk away from the danger.  The procession should follow the safest route to the evacuation site.
• Take the student roster when leaving the building.  Take attendance when the class is reassembled in a safe offsite location.  Report attendance to Principal/designee.
• Remain in place until further instructions are given.

  ---

REVERSE EVACUATION is implemented when it is unsafe to remain outside the campus and staff and students must immediately return indoors.   This ACTION is considered appropriate for, but is not limited to, the following types of emergencies:

•        Chemical accident

• Flood

•        Explosion

• Rabid animal on campus

See also EVACUATION and OFF-SITE EVACUATION, when it is unsafe to remain on campus.

ANNOUNCEMENT:

1.        Make an announcement over the public address system or in person directly:

Example:          "Attention please.  We need to institute a REVERSE EVACUATION.  Staff and students should move inside as quickly and orderly as possible.  Students are to return to their [current or previous] classroom.”

PRINCIPAL/SITE ADMINISTRATOR:

• Determine a safe inside location on the school campus for parents, visitors and contractors on campus when the emergency occurs.  

• When clearance is determined or received from appropriate agencies that it is safe to be outdoors, announce ALL CLEAR to resume school activities.
• Send home with students for their parents/guardians a brief written description of the emergency, how it was handled and, if appropriate, what steps are being taken in its aftermath.

STAFF ACTIONS:

• Instruct students to return to the building and their current classroom or the previous one they attended.  Remind them to enter the building in an orderly and quiet manner.

• Take attendance when the class is reassembled in the classroom.  Report attendance to the Incident Commander/designee.
• Remain in the classroom until further instructions are given.

• Wait for another ACTION or the ALL CLEAR instruction to return to school buildings and normal class routine.

Certain situations may involve releasing students from school or relocating them at a time when parents expect their children to be at the school site.  Student release will be implemented by a school administrator in times of extreme emergency that warrant its execution.   Whenever possible, it is preferred that students remain at school during the academic day. 

INCIDENT COMMANDER (PRINCIPAL/SITE ADMINISTRATOR) ACTIONS:

• Set up Incident Command Post (ICP).  
• Notify staff of school evacuation and communicate that this is not a drill.
• Designate the Student Assembly Area or direct teachers to a pre-designated spot.  Analyze situation; re-evaluate evacuation spot to determine if students should be moved.  
• Determine medical and assistance needs after population assessment.  Determine search and rescue needs.  
• Reassess as situation changes.  Reassign emergency teams as needed.
• Keep staff informed as to status of missing students.

TEACHER and STAFF ACTIONS:  

• Evacuate students to designated area, with students grouped as determined by district or school site.  
• Take roll by distributing pre-labeled nametags to each student.  
• Report population assessment to Incident Commander by holding up green or red card.  Mark undistributed nametags with student status beside name:

A = Absent

M = Medical; students taken to the First Aid station

U = Missing/Unaccounted 

• Send undistributed nametags to the Student Request Table.  
• Organize students.  Monitor students’ medical and emotional condition.  
• Extra staff should partner for other assigned duties; report to Command Post.

TEAM ASSIGNMENTS

STUDENT RELEASE TEAM

• Take supplies to designated Request/Release Table locations.  
• Set out tables at least 20 feet apart to reduce crowding.  For large student body, establish several lines at the Request Table for speedier processing.  
• Post signs and set out file boxes of Student Emergency Cards for each line.  Identify volunteer runners and review where to find students.  
• Wear identifying vests or hats.  
• Distribute clipboards with Student Request Forms to parents in line.
• Set out white board for special instructions and parent requests.  
• Pull cards of absent, injured and missing students.  Note status on those cards and file at back of file box.

TRAFFIC CONTROLLER (Staff members and/or parent volunteers):

• Set out parking area directional signs and enlarged site map with walking path designated for parents picking up students.  
• Set out traffic cones to cordon off parking for emergency vehicles.
• Maintain order in parking areas; direct cars away from areas for emergency vehicles.
• Report to Incident Command Post any crowd control issues in parking lot and on school grounds.

• For schools with no room for parent parking and turnaround, develop a procedure that enables students to be released directly to the authorized adult’s vehicle.  

PARENT INFORMATION REPRESENTATIVE (Staff or trained volunteer):

• Provide information about student release procedures to parents.
• Maintain white board with special information.
• Learn which students need medical attention and attempt to locate their parents.

CRISIS INTERVENTION COUNSELOR (Health practitioner)

• Maintain order at Student Request Table; calm agitated parents and students.
• Facilitate delivery of information to parents of students with special circumstances (e.g. missing, injured, deceased).

• Escort parents to First Aid Station to reunite with injured students.

RUNNERS (Staff, students and/or parent volunteers - number depends on size of campus)

• Take Student Request Form to Student Assembly Area to find requested student.  Alternately, a walkie-talkie may be used to request a student from the Assembly Area.
• Retrieve student and escort him/her to Student Release Table -OR- return to Student Request Table with status information on those who are not in the Student Assembly Area.

TAKE COVER is implemented when it is necessary to move to and take refuge in the best- shielded areas within the school buildings.  It is appropriate for, but not limited to, the following:

        •        Actual enemy attack or imminent threat of attack

•        Severe windstorm with little or no warning

Enemy Attack

ANNOUNCEMENT:

1.        A  three (3) minute undulating siren tone will sound for schools near an Attack Warning Siren.

2.        If not near an Attack Warning Siren, make the following announcement in person directly or over the school public address system:

Example:        "Attention please.  (Pause)  TAKE COVER  (Pause)  TAKE COVER.  (Pause)  TAKE COVER  (Pause)  Enemy attack imminent."

3.        Sound continuing short buzzer or bell signals.

4.        Use messengers with oral or written word as an alternate means of faculty notification.

Natural Disasters

ANNOUNCEMENT:

1.        Make the following announcement in person directly or over the school public address system:

Example:        "Attention please.  (Pause)  TAKE COVER  (Pause)  TAKE COVER.  (Pause)  TAKE COVER  (Pause)  Severe windstorm imminent."

2.        Sound continuing short buzzer or bell signals.

3.        Use messengers with oral or written word as an alternate means of faculty notification.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

• Give clear instructions, remain calm and convey reassurance.
• When clearance is received from appropriate agencies, give another ACTION instruction or the ALL CLEAR to indicate that the normal school activities can resume.
• Send home with students for their parents/guardians a brief written description of the emergency, how it was handled and, if appropriate, what steps are being taken in its aftermath.

INCIDENTS OF VIOLENCE ON CAMPUS

Several of the following emergency scenarios involve an incident of violence on campus.  When such an emergency occurs, it is essential that the safety and welfare of students and staff are addressed.  This includes the provision of support and counseling immediately and in the longer term.   The guidelines below should be followed by the principal and other key personnel. 

Within 24 hours

• Gather the facts
• Ensure appropriate intervention to minimize additional injury
• Provide first aid where necessary
• Ensure the safety and welfare of students and staff
• Set up an Emergency Operations Center, if appropriate
• Contact the District Office to report the critical incident
• Assess the need for support and counseling for those directly and indirectly involved
• Manage the media (Public Information Officer/Principal)
• Set up a recovery room
• Provide factual information to staff, students and the school community
• Ensure that the privacy of students and staff is maintained
• Organize assistance such as transport home

Within 48-72 hours

• Debrief all relevant persons
• Arrange counseling as needed
• Provide opportunities for staff and students to talk about the incident
• Continue to provide updates to staff, students and the school community.
• Act to dispel rumors
• Restore normal functioning and service delivery as soon as possible
• Where necessary, make arrangements to cover classes, arrange leave and employ temporary substitute teachers
• Implement protocols for a student or staff member, if required

Within the First Month

• Note student and staff behavioral changes such as reports that individuals cannot sleep, uncharacteristic difficulty coping with work, easily agitated.  Where these occur, encourage referral to appropriate support services
• Maintain school contact with hospitalized students and staff

Emergency Responses

This section establishes procedures to be followed that will minimize or nullify the effects of the 44 emergencies listed below.  The response procedures are intended primarily as a ready reference for all staff to be studied and practiced prior to the occurrence of an emergency.  

The emergencies outlined in this section are:

• Accident at School          
• Aircraft Crash          
• Air Pollution Alert          
• Allergic Reaction        
• Animal Disturbance          
• Biological Agent Release          
• Bomb Threat          
• Bus Accident          
• Chemical Accident (offsite)          
• Chemical Accident (onsite)          
• Civil Disobedience          
• Criminal Act          
• Death of a Student          
• Death of a Staff Member          
• Dirty Bomb        
• Earthquake         
• Explosion        
• Fire (offsite)          
• Fire (onsite)          
• Flood          
• Gas Odor/Leak        
• Hazardous Materials          
• Hostage Situation          
• Intruder          
• Irrational Behavior          
• Kidnapping        
• Medical Emergency          
• Missing Student          
• Motor Vehicle Crash        
• Pandemic Influenza          
• Poisoning / Contamination          
• Public Demonstration          
• Sexual Assault          
• Shooting          
• Storm/Severe Weather          
• Student Riot          
• Suicide Attempt            
• Suspicious Package          
• Terrorist Attack/War          
• Threat Level Red        
• Threats/Assaults          
• Tsunami          
• Utility Failure          
• Weapon          

EMERGENCY RESPONSE                ACCIDENT AT SCHOOL

Whether an accident is unintentional and results in minor injury or is the result of aggressive behavior on campus, it is important to complete a written report of the incident.  Accident Report and Behavioral Incident Report forms are available at the school office.

STAFF ACTIONS:

        Report accident to principal and school office.

        Provide for immediate medical attention, including performing necessary life-sustaining measures (CPR, etc.), until trained Emergency Medical Services technicians arrive.

        For relatively minor events, take students to school office or school nurse for assistance.

        Complete an Accident Report or Behavioral Incident Report to document what occurred.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Provide appropriate medical attention.  Call 911, if needed.

        Contact parents, guardians as appropriate to seek appropriate follow-up services, if needed.

OTHER PREVENTATIVE/SUPPORTIVE ACTIONS:

        Post general procedures in the clinic explaining when parents are to be notified of minor mishaps.

        Provide staff with a one-page list of emergency procedures in case of an accident or injury on the playground or in the building (e.g., First Aid Manual, Bloodborne Pathogen Program).

        Provide each teacher with information about students in his/her classroom having special medical or physical needs; such conditions might include allergies, fainting, seizures, or diabetes; include procedures that the teacher may follow in these specific emergencies.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        AIRCRAFT CRASH

Emergency response will depend on the size of the aircraft, nature of the crash, and proximity to the school.  If it is safe to remain inside the building, all students should be kept in the school under supervision.  The crash may also result in an explosion, chemical spill or utility interruption.  

Aircraft crashes into the school

STAFF ACTIONS:

• Notify Principal.
• Move students away from immediate vicinity of the crash.
• EVACUATE students from the building using primary and/or alternate fire routes to a safe assembly area away from the crash scene. Take class roster/nametags and emergency backpack.
• Check school site to assure that all students have evacuated.
• Take attendance at the assembly area.  
• Report missing students to the Principal /designee and emergency response personnel.

                Maintain control of the students a safe distance from the crash site.

        Care for the injured, if any.

• Escort students back to the to the school site when emergency response officials have determined it is safe to return to the building.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

• Notify police and fire department (call 911).
• Determine immediate response procedures, which may include EVACUATION, OFF-SITE EVACUATION or DIRECTED TRANSPORTATION.
• Notify District Superintendent, who will contact the Office of Emergency Services.
• Arrange for first aid treatment and removal of injured occupants from building.
• Secure area to prevent unauthorized access until the Fire Department arrives. Ensure that students and staff remain at a safe distance from the crash.

        Account for all building occupants and determine extent of injuries.

• Do not re-enter building until the authorities provide clearance to do so.

Aircraft crashes near school

STAFF ACTIONS:

• Notify Principal.
• Move students away from immediate vicinity of the crash.
• Remain inside with students unless subsequent explosions or fire endanger the building.  

\PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

                Notify police and fire department (call 911).

                Initiate SHELTER IN PLACE, if warranted.

                Initiate REVERSE EVACUATION for students and staff outside or direct them to designated area until further instructions are received.

• Ensure that students and staff remain at a safe distance from the crash.
• Notify District Superintendent, who will contact the Office of Emergency Services.
• Fire department officials will secure area to prevent unauthorized access.  Do not enter affected areas until the appropriate authorities provide clearance to do

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        AIR POLLUTION ALERT

Severe air pollution may affect students and staff who are susceptible to respiratory problems.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Develop and maintain a file of students and staff who have or are susceptible to respiratory problems. The file should contain data on the location of such persons at different times during the day.

        Meet with physical education teachers and other teachers directing strenuous activity programs and determine alternate programs available during an air pollution episode.

        When notified by the district office or news media of a smog advisory, inform all staff to stay indoors and minimize physical activity.

        Cancel all athletic competitions and practices and any other activities that require strenuous physical activity such as marching band, pep squad etc.

        Instruct employees to minimize strenuous physical activity.

        Cancel any events that require the use of vehicles.

        Urge staff and high school students to minimize use of vehicles.

STAFF ACTIONS:

        Remain indoors with students.

        Minimize physical activity.

        Keep windows and doors closed.

        Resume normal activities after the All Clear signal is given.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE         ALLERGIC REACTION

There are many types of medical conditions that may trigger an allergic reaction, among them anaphylactic shock, diabetes and sickle cell anemia.  Possible symptoms of an allergic reaction include skin irritation or itching, rash, hives, nasal itching or sneezing, localized swelling, swollen tongue, restlessness, sweating, fright, shock, shortness of breath, vomiting, cough and hoarseness.  School nurses have a specialized health care plan for certain conditions and should be contacted for any sign of allergic reaction.

STAFF ACTIONS:

        If imminent risk, call 911.

        Send for immediate help (Firs Aid, CPR, medical) and medication kit (for known allergies).

        Notify principal.

        Assist in getting “Epi” (Epinephrine) pen for individuals who carry them (usually in backpack), and prescription medications (kept by school nurse).

        If an insect sting, remove stinger immediately.

        Assess situation and help student/staff member to be comfortable.

        Move student or adult only for safety reasons.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        If imminent risk, call 911 (always call 911 if using “Epi” pen).

        Notify parent or guardian.

        Administer medication, by order of a doctor, if appropriate; apply ice pack to affected area, keep victim warm or take other actions as indicated.

        Observe for respiratory difficulty.

        Attach a label to the person’s clothing indicating: time & site of insect sting or food ingested, name of medicine, dosage and time administered.

OTHER PREVENTATIVE/SUPPORTIVE ACTIONS:

        Keep an “Epi” pen in the school office and notify staff as to location.

        Emergency health card should be completed by parents for each child and should be easily accessible by school personnel.

        Provide bus drivers with information sheets for all known acute allergic reactors.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        ANIMAL DISTURBANCE

If there is a rabid or uncontrollable animal on campus, implement this procedure when any wild animal threatens the safety of the students and staff

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Isolate the students from the animal. Close doors and lock tables as a means to isolating the animal.

        If the animal is outside, keep students inside and institute a LOCKDOWN.

         If the animal is inside, initiate an EVACUATION outside to a protected area away from the animal

                Contact the Marin Humane Society for assistance in removing the animal.

        If the animal injures anyone, seek medical assistance from the school nurse.  

        Notify parent/guardian and recommended health advisor.

STAFF/TEACHER ACTIONS:

        If the animal is outside, keep students inside.   Lock doors and keep students away from the windows.

        If the animal is inside, EVACUATE students to a sheltered area away from the animal.

        Notify the principal if there are any injuries.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        BIOLOGICAL AGENT RELEASE

This is an incident involving the discharge of a biological substance in a solid, liquid or gaseous state.  Such incidents may include the release of radioactive materials.   A biological agent can be introduced through:

•         postal mail, via a contaminated letter or package

•         a building’s ventilation system

•         a small explosive device to help it become airborne

•        a contaminated item such as a backpack, book bag, or other parcel left unattended

•         the food supply

•         aerosol release (for example, with a crop duster or spray equipment)

Defense against biological release (e.g. anthrax, smallpox, plague, ricin etc.) is difficult because usually appear after some time has lapsed.  Indicators that may suggest the release of a biological or chemical substance include multiple victims suffering from: watery eyes, choking or breathing difficulty, twitching or the loss of coordination.  Another indicator is the presence of distressed animals or dead birds.  Determine which scenario applies and implement the appropriate response procedures.

Outside the building

STAFF ACTIONS:

        Notify principal.

        Move students away from immediate vicinity of danger (if outside, implement REVERSE EVACUATION).

        Segregate individuals who have been topically contaminated by a liquid from unaffected individuals.  Send affected individuals to a designated area medical attention.

        Follow standard student assembly, accounting and reporting procedures.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Initiate SHELTER IN PLACE.

        Shut off HVAC units.

        Move to central location where windows and doors can be sealed with duct tape.

        Call 911.  Provide location and nature of the emergency and school actions taken.

        Notify District Superintendent of the situation.

        Turn on a battery-powered commercial radio and listen for instructions.

        Complete the Biological and Chemical Release Response Checklist

        Remain inside the building until the Department of Health or Fire Department determines it is safe to leave.

        Arrange for psychological counseling for students and staff.

Inside the building

STAFF ACTIONS:

        Notify principal or site administrator.

        Segregate individuals who have been topically contaminated by a liquid from unaffected individuals.

        Implement EVACUATION or OFF-SITE EVACUATION, as appropriate.  Send affected individuals to a designated area for medical attention.

        Follow standard student assembly, accounting and reporting procedures.

        Prepare a list of those who are in the affected area to provide to emergency response personnel.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Initiate EVACUATION of building or OFF-SITE EVACUATION to move students away from immediate vicinity of danger.

        Move up-wind from the potential danger.

        Call 911.  Provide exact location and nature of emergency.

        Designate security team to isolate and restrict access to potentially contaminated areas.

        Wait for instructions from emergency responders-- Health or Fire Department.

        Notify District Superintendent of the situation.

        Arrange for immediate psychological counseling for students and staff.

        Complete the Biological and Chemical Release Response Checklist

        Wait to return to the building until it has been declared safe by local HazMat or appropriate agency.

THOSE WHO HAVE DIRECT CONTACT WITH BIOLOGICAL AGENT:

        Wash affected areas with soap and water.

        Immediately remove and contain contaminated clothing

        Do not use bleach on potentially exposed skins.

        Remain in safe, but separate area, isolated from those who are unaffected, until emergency response personnel arrive.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        BOMB THREAT

In the event that the school receives a bomb threat by telephone, follow the Bomb Threat Checklist on the next page to document information about the threat.   Keep the caller on the telephone as long as possible and listen carefully to all information the caller provides. Make a note of any voice characteristics, accents, or background noises and complete the Bomb Threat Report as soon as possible.  

PERSON RECEIVING THREAT BY TELEPHONE:

        Listen.  Do not interrupt caller.

        Keep the caller on the line with statements such as "I am sorry, I did not understand you. What did you say?" 

        Alert someone else by prearranged signal to notify the telephone company to trace the call while the caller is on the line.

        Notify site administrator immediately after completing the call.

        Complete the Bomb Threat Checklist.  

PERSON RECEIVING THREAT BY MAIL:

        Note the manner in which the threat was delivered, where it was found and who found it.  

        Limit handling of item by immediately placing it in an envelope so that fingerprints may be detected.  Written threats should be turned over to law enforcement.

        Caution students against picking up or touching any strange objects or packages.

        Notify principal or site administrator.

PRINCIPAL/SITE ADMINISTATOR ACTIONS:

        Call 911.

        If the caller is still on the phone, contact the phone company to trace the call. Tell the telephone operator the name of school, name of caller, phone number on which the bomb threat came in.  This must be done quickly since the call cannot be traced once the caller has hung up.

        Instruct staff and students to turn off any pagers, cellular phones or two-way radios.   Do not use those devices during this threat since explosive devices can be triggered by radio frequencies.

        Determine whether to evacuate the threatened building and adjoining buildings.  If the suspected bomb is in a corridor, modify evacuation routes to bypass the corridor.

        Use the intercom, personal notification by designated persons, or the PA system to evacuate the threatened rooms.  

        If it is necessary to evacuate the entire school, use the fire alarm.

        Notify the District Superintendent of the situation.

        Direct a search team to look for suspicious packages, boxes or foreign objects.  

        Do not return to the school building until it has been inspected and determined safe by proper authorities.

        Avoid publicizing the threat any more than necessary.

SEARCH TEAM ACTIONS:

        Use a systematic, rapid and thorough approach to search the building and surrounding areas.  

        Check classrooms and work areas, public areas (foyers, offices, bathrooms and stairwells), unlocked closets, exterior areas (shrubbery, trash cans, debris boxes) and power sources (computer rooms, gas valves, electric panels, telephone panels).

        If suspicious item is found, make no attempt to investigate or examine object.  

STAFF ACTIONS:

        Evacuate students as quickly as possible, using primary or alternate routes.

        Upon arrival at the designated safe site, take attendance.   Notify the principal/site administrator of any missing students.

        Do not return to the building until emergency response officials determine it is safe.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        BOMB THREAT CHECKLIST

The following checklist can be obtained in PDF form from FEMA at: http://emilms.fema.gov/is906/assets/ocso-bomb_threat_samepage-brochure.pdf

Copies should be available at all stations where incoming calls are received.  The checklist should be completed by the person taking the call.

EMERGENCY RESPONSE        BUS ACCIDENT

Each school should maintain a folder for each bus serving the school.  This folder should contain rosters, including an emergency telephone number for each student assigned to ride the bus.  The teacher in charge of a special activity trip should prepare trip bus folders; one copy of the student emergency contact information should be placed in the trip folder and a second copy should accompany the teacher on the trip.   Bus drivers may need to make spontaneous, independent decisions, base don the nature of the emergency, age of children, location of bus and other unique circumstances.

BUS DRIVER:

        Turn off power, ignition and headlights.  Use safety lights, as appropriate.

        Evaluate the need for evacuation.

        Remain with the vehicle.  Notify California Highway Patrol.

STAFF ACTIONS AT THE SCENE:

        Call 911, if warranted.

        Notify principal.

        Implement basic first aid until emergency medical services and/or law enforcement arrives and takes charge of the emergency.

        Move all uninjured students to a safe distance from the accident.

        Document the names of all injured students and their first aid needs.  

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Notify law enforcement.

        Notify parents/guardians of all students on the bus as soon as accurate information is available.

        Designate a school staff representative to proceed to any medical treatment facility to which an injured student has been taken to assist parents and provide support to students, as appropriate.

        Notify school community about the incident and status of injured students and/or staff.  Prepare news release for media, if appropriate.

Earthquake during bus trip

BUS DRIVER ACTIONS:

        Issue DUCK, COVER and HOLD ON instruction.

        Stop bus away from power lines, bridges, overpasses, buildings, possible landslide conditions, overhanging trees or other dangerous situations.

        Set brake, turn off ignition and wait for shaking to stop.

        Check for injuries and provide first aid, as appropriate.

        Contact the school administrator and bus dispatch to report location and condition of students and the bus.

        Do not attempt to cross bridges, overpasses or tunnels that may have been damaged.

        If instructed to continue route,

        Enroute to school, continue to pick up students.

        Leaving school, continue dropping off students, provided there is a responsible adult at the bus stop.

        If it is impossible to return to school, proceed to nearest designated shelter indicated on the bus route.  Upon arriving at the shelter, notify the school administrator.

        Remain with students until further instructions are received from site administrator.

        Account for all students and staff throughout the emergency

Flood during bus trip

BUS DRIVER ACTIONS:

        Do not drive through flooded streets and/or roads.

        Take an alternate route or wait for public safety personnel to determine safe route.

        If the bus is disabled, stay in place until help arrives

        Contact the school administrator and bus dispatch to report location and condition of students and the bus.

        Do not attempt to cross bridges, overpasses or tunnels that may have been damaged.

        Account for all students and staff throughout the emergency.

ADDITIONAL STEPS:

EMERGENCY RESPONSE        CHEMICAL ACCIDENT (offsite)

Chemical accidents the magnitude of a disaster could result from a transportation accident or an industrial spill, involving large quantities of toxic material.

PERSON DISCOVERING SPILL:

        Alert others in immediate area to leave the area.

        Close doors and restrict access to affected area.

        Notify principal/site administrator.

        DO NOT eat or drink anything or apply cosmetics.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Notify Fire Department and the Department of Public Health.  Provide the following information:  

• School name and address, including nearest cross street(s)
• Location of the spill and/or materials released
• Characteristics of spill (color, smell, visible gases)
• Name of substance, if known
• Injuries, if any

        Notify Maintenance/Building and Grounds Manager.  

        Determine whether to implement SHELTER IN PLACE, EVACUATION and/or student release.

        Post a notice on the school office door stating location of alternate school site.

        Notify District Superintendent of school status and location of alternate school site.

STAFF ACTIONS:

        If SHELTER-IN-PLACE, close all doors and windows, shut off ventilation, and monitor the radio. If necessary, use tape, rags, clothing or any other available material of seal air leaks.

        If you believe that gas is entering the building, protect everyone with a wet cloth or towel over the mouth and nose.  Have everyone breathe in short, quick shallow breaths.

        If EVACUATION is implemented, direct all students to report to nearest designated building or assembly area.

        Upon arrival at safe site, take attendance to be sure all students have been evacuated and accounted for.  Notify principal/site administrator of any missing students.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        CHEMICAL ACCIDENT (onsite)

This incident could be the result of spilled cleaning chemicals within the school building, in the school lab, a material a student brings to school, or a broken gas main.  Any such accidents could endanger the students and staff.  Hazardous material spills may occur inside a building, such as a spill in a chemistry lab.

PERSON DISCOVERING SPILL:

        Alert others in immediate area to leave the area.

        Close windows and doors and restrict access to affected area.

        Notify principal/site administrator.

        DO NOT eat or drink anything or apply cosmetics.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Notify Fire Department and the Department of Public Health.  Provide the following information:  

• School name and address, including nearest cross street(s)
• Location of the spill and/or materials released; name of substance, if known
• Characteristics of spill (color, smell, visible gases)
• Injuries, if any
• Your name and telephone number

        Notify Maintenance/Building and Grounds Manager to shut off mechanical ventilating systems.

        If necessary, proceed with school EVACUATION using primary or alternate routes, avoiding exposure to the chemical fumes.

        Post a notice on the school office door stating location of alternate school site.

        Notify District Superintendent of school status and location of alternate site.

        Send home with students for their parents/guardians a brief written description of the emergency, how it was handled and, if appropriate, what steps are being taken in its aftermath.

STAFF ACTIONS:

        If EVACUATION is implemented, direct all students to report to nearest designated building or assembly area.  Take class roster and emergency backpack and student kits.  Check that all students have left the building. Students are not to be left unattended at any time during evacuation process. Students are to remain quiet during evacuation.

        Upon arrival at evacuation site, take attendance.  Notify principal/site administrator of any missing students.

        Upon arrival at evacuation site, take roll and report attendance to Principal immediately. Notify emergency response personnel of any missing students.

        Do not return to the building until emergency response personnel have determined it is safe.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        CIVIL DISTURBANCE

A civil disturbance is an unauthorized assemblage on the school grounds with the potential to:

• disrupt school activities;

• cause injury to staff and students; and/or
• damage property.

Precautionary measures must be taken to keep school personnel and students from undue exposure to danger.  Efforts should be made to remain calm, to avoid provoking aggression, and to keep students in their classrooms.

Inside School

STAFF ACTIONS:

        Report disruptive circumstances to principal/site administrator.

        Avoid arguing with participant(s).

        Have all students and employees leave the immediate area of disturbance.

        Lock doors.  Account for all students and remain in classroom unless instructed otherwise by the principal or law enforcement.

        Stay away from windows and exterior doors.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        If the students are engaging in civil disobedience, keep the students confined to one room in the school building.

        Set up a communication exchange with the students, staff and principal. Try to restore order.

        If unable to calm students and violent or uncontrolled behavior is probably, notify police of situation and request assistance.

        Send home with students for their parents/guardians a brief written description of the emergency, how it was handled and, if appropriate, what steps are being taken in its aftermath.

Outside of School

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Call 911.

        Move any students who are outside into the school building. If unable to do so, have students lie down and cover their heads.

        Once students are in the school building, lock and secure all exterior doors, including restrooms.  Have custodians remove trash containers and other burnable items from public access.

        Cancel all outside activities.

        Maintain an accurate record of events, conversations and actions.

        Assign staff members to assist nurse as necessary.

STAFF ACTIONS:

        Close and lock classroom doors.  Close all curtains and blinds.  Keep students away from windows and take precautions to protect them from flying glass in the event windows are broken.

        Instruct students to DUCK AND COVER, lie on the floor and keep students calm.

        Care for the injured, if any.

        Remain with students within locked classrooms until all clear is given, regardless of bells and the school schedule.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        CRIMINAL ACT

Criminal acts on campus may vary from theft to rape.  Sexual assault and threats are covered separately, later in this section.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Notify police (dial 911).

        Identify all parties involved (if possible).   Identify witnesses, if any.

        Preserve the crime scene.  With the exception of rescue personnel, deny access to the immediate area until police arrive.  Police officials will coordinate activities within the crime scene and release the area to the school administrator when finished.

        If an individual is armed with a weapon, USE EXTREME CAUTION.   Do not attempt to remove the weapon from his/her possession.  Allow police to do so.

        If the incident involves a student, notify the parents or guardians.

        Question the victim with another staff member present.  Focus on the information necessary to pursue disciplinary action against the perpetrators.

        Let trained police obtain specific details about the crime, following student interview protocols.

STAFF ACTIONS:

        Care for the victim.  Provide any medical attention needed.

        Preserve the crime scene.  With the exception of rescue personnel, deny access to the immediate area until police arrive

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        DEATH of a STUDENT

A student’s death may be the result of a suicide, homicide, car accident, illness or other causes.   It may have a profound affect on the school and may be one of the most difficult situations an administrator will face. A communications strategy developed in advance of such tragedy will help the administrator know what to say to the student’s family and the school community.  

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Call 911 and the District Office.  Verify the death and obtain as much information about it as possible.  

        Contact the student’s family or visit the home to offer condolence and support.  Obtain information about the funeral/memorial service.  Respect their wishes.

        Protect the privacy of the family; the school neither gives nor confirms         information to the media or others without consent.

        If the death occurred in the evening or weekend, implement the staff phone tree so that teachers and staff members are informed about the occurrence.  Notify teachers prior to notification of students.

        Meet with front line staff/crisis team as soon as possible so that everyone understands the response plan.

        Determine whether additional resources are needed and make appropriate requests.

        Schedule a staff meeting as soon as possible to share the details that are known, review procedures for the day and discuss the notification of students, availability of support services and the referral process for students and staff who want or need counseling support and assistance.

        Develop a plan for notifying other students and sharing information about availability of support services.  Do not use the public address system.  

        Go to each of the student’s classes and notify his/her classmates in person.

        Prepare a parent/guardian information letter and distribute it to students at the end of the day.

        Contact parents of those students who are affected by the crisis to determine appropriate support needed after leaving school.  Offer assistance to parents of impacted students.  If necessary, designate areas for crisis team/community resource persons to meet with affected students.

        Make arrangements with the family to remove the student’s personal belongings from the school.

        Meet with your staff/crisis team to evaluate the response and determine what additional resources might be needed. Thank all those who assisted.

STAFF ACTIONS:

        Allow students who wish to meet in counseling office or other appropriate place to do so.  Encourage students to report any other students who might need assistance.  Arrange with facilitator/counselor to individually escort each student to the counseling support site.

EMERGENCY RESPONSE        DEATH of a STAFF MEMBER

A reported death or serious illness among the school community may have a profound affect on students and staff alike.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Verify the death and obtain as much information about it as possible.  Contact the Coroner’s Office.

        Protect the privacy of the family; the school neither gives nor confirms         information to the media or others without consent.

        If the death occurred in the evening or weekend, implement the staff phone tree so that teachers and staff members are informed about the occurrence.  Notify teachers prior to notification of students.

        Contact the decedent’s family to offer condolence and support.  Obtain information about the funeral/memorial service.  Respect the wishes of the family.

        Meet with front line staff/crisis team as soon as possible so that everyone understands the response plan.

        Determine whether additional resources are needed and make appropriate requests.

        Develop a plan for notifying students and sharing information about availability of support services.  Do not use the public address system.

        Schedule a staff meeting as soon as possible to share the details that are known, review procedures for the day and discuss the notification of students, availability of support services and the referral process for staff who want or need support and assistance.

        Facilitate classroom and small group discussions for students.

        Prepare a parent/guardian information letter and distribute it to students at the end of the day.

        Determine who from the decedent’s family will secure the personal belongs.  Make arrangements to remove the personal belongings from the school after school hours.  Do not clean out personal belongings in the presence of students or staff.

        Meet with your staff/crisis team to debrief at the end of the day and determine what additional resources might be needed.

        Thank all those who assisted.

        Continue to monitor staff and students for additional supportive needs.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        DIRTY BOMB

A dirty bomb is a mix of explosives, such as dynamite with radioactive power or pellets, set off to scatter dust and smoke in order to produce radioactive contamination.  The main danger from a dirty bomb is from the explosion, which can cause serious injuries and property damage.   While the radioactive materials used in a dirty bomb are probably insufficient to create immediate serious illness, they can be dangerous to health if inhaled.   Low levels of radiation exposure do not cause noticeable symptoms.  Higher levels of radiation exposure may produce nausea, vomiting, diarrhea and swelling and redness of the skin.  

Outside, close to the incident.

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        DO NOT MIX POPULATIONS.  For those outside at the time of the explosion, initiate REVERSE EVACUATION to a separate building or location.  Isolate them from those already inside.  Do not risk contamination of those inside at the time of the explosion.

        Call 911. Provide location and nature of the emergency and school actions taken.

        Set up decontamination station where students and staff may shower or wash with soap and water.  

        Prepare a list of those who are in the affected area to provide to emergency response personnel.

        Turn on a battery-powered commercial radio and listen for instructions.

        Notify District Superintendent of the situation.

        Arrange for medical attention for those injured by the explosion.  

        Arrange for psychological counseling for students and staff.

STAFF ACTIONS:

        Cover nose and mouth with a cloth to reduce the risk of breathing in radioactive dust or smoke.

        Move students quickly to the closest suitable shelter to shield them from radiation.  Keep them isolated from individuals inside at the time of the explosion.  Do not risk contamination of those who were not outside.

        Avoid touching any objects thrown off by the explosion—they might be radioactive.

        Follow standard student assembly, accounting and reporting procedures.

        Immediately remove outer layer of clothing and mouth cover and seal in a plastic bag, if available.  Removing outer clothes may get rid of up to 90% of radioactive dust.  Put plastic bag away from the population where others will not touch it until authorities provide further instructions.

        Supervise decontamination station where students and staff may shower or wash with soap and water.  Do not come into contact with water runoff.

        Do not return outside after decontamination. Remain in safe area, isolated from those who are unaffected, until emergency response personnel arrive

Inside, close to the incident

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        DO NOT MIX POPULATIONS.  For those inside at the time of the explosion, initiate SHELTER IN PLACE procedures.  Turn off HVAC system.

        Move to central location where windows and doors can be sealed with duct tape.

        Call 911.  Provide location and nature of the emergency and school actions taken.

        Turn on a battery-powered commercial radio and listen for instructions.

        Notify District Superintendent of the situation.

        Remain inside the building until the Department of Health or Fire Department determines it is safe to leave.

        Arrange for psychological counseling for students and staff.

STAFF ACTIONS:

        Keep students calm.  Instruct students to DUCK and COVER.  

        Turn off fans and air conditioning systems.  Seal windows and air vents with duct tape.  Close all curtains and blinds.

        Do not consume water or unpackaged food that was out in the open.  Wash the outside of any container before opening it.

ADDITIONAL STEPS FOR THE SCHOOL:

EMERGENCY RESPONSE        EARTHQUAKE

Earthquakes strike without warning.  Fire alarms or sprinkler systems may be activated by the shaking.  The effect of an earthquake from one building to another will vary.  Elevators and stairways will need to be inspected for damage before they can be used.  The major shock is usually followed by numerous aftershocks, which may last for weeks.

The major threat of injury during an earthquake is from falling objects, glass shards and debris. Many injuries are sustained while entering or leaving buildings. Therefore, it is important to quickly move away from windows, free-standing partitions and shelves and take the best available cover under a sturdy desk or table, in a doorway or against an inside wall.   All other actions must wait until the shaking stops.  If persons are protected from falling objects, the rolling motion of the earth may be frightening but not necessarily dangerous.

Inside Building

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

• Direct inspection and assessment of school buildings.  Report building damage and suspected breaks in utility lines or pipes to fire department responders.  
• Send search and rescue team to look for trapped students and staff.
• Post guards a safe distance away from building entrances to assure no one re-enters.
• Notify District Office of school and personnel status.  Determine who will inform public information media as appropriate.
• Do NOT re-enter building until it is determined to be safe by appropriate facilities inspector.

        Determine whether to close school.  If school must be closed, notify staff members, students and parents.

STAFF ACTIONS:

        Give DROP, COVER and HOLD ON command.  Instruct students to move away from windows, bookshelves and heavy suspended light fixtures.  Get under table or other sturdy furniture with back to windows.

        Check for injuries, and render First Aid.

        After shaking stops, EVACUATE building.  Avoid evacuation routes with heavy architectural ornaments over the entrances.  Do not return to the building.  Bring attendance roster and emergency backpack.

        Check attendance at the assembly area.  Report any missing students to principal/site administrator.

        Warn students to avoid touching electrical wires and keep a safe distance from any downed power lines.

        Stay alert for aftershocks

        Do NOT re-enter building until it is determined to be safe.

Outside Building

STAFF ACTIONS:

        Move students away from buildings, trees, overhead wires, and poles. Get under table or other sturdy furniture with back to windows.   If not near any furniture, drop to knees, clasp both hands behind neck, bury face in arms, make body as small as possible, close eyes, and cover ears with forearms. If notebooks or jackets are handy, hold over head for added protection.  Maintain position until shaking stops.

        After shaking stops, check for injuries, and render first aid.

        Check attendance.  Report any missing students to principal/site administrator.

        Stay alert for aftershocks.

        Keep a safe distance from any downed power lines

        Do NOT re-enter building until it is determined to be safe.

        Follow instructions of principal/site administrator.

During non-school hours

PRINCIPAL/SITE ADMINISTRATOR ACTIONS:

        Inspect school buildings with Maintenance/Building and Grounds Manager to assess damage and determine corrective actions.  

        Confer with District Superintendent if damage is apparent to determine the advisability of closing the school.