These Policies and Procedures represent standards and practices approved by the KMBA Board of Directors.  These policies build upon the KMBA Bylaws.  The KMBA Bylaws take precedence over these Policies and Procedures in case of any discrepancies.

Roles and structure of the Operations Committee

Executive Director

Assistant to the Executive Director

Office Manager

Assistant Office Manager

Rep Baseball Coordinator

Elite Baseball Committee

Umpire in Chief

Umpire Assignor

Equipment manager

Awards Coordinator

Bingo Operations

ICBA/OBA Representative

Volunteer Coordinator

Fundraising Coordinator

Community Ambassador

Player Development and Player Liaison

Coach Relations and Training

Communications Lead

Parent Relationship Manager

Branding and Marketing

Legal and Business Agreements Coordinator

Fall Ball Coordinator

Tournament Chair

IT and Technical Solutions

Finance

Personal Expenses and Reimbursement

Team Budgets

Team Bank Accounts

Fundraising by Teams

Charitable Donations and Tax Receipts

Honorariums

Policies

Emergency Information

Police Checks

Tobacco Products, Alcohol and Drugs

Transport of players to games.

Alternative Programs

Players Playing at Specific Age Groupings

KMBA Rep Baseball Tryouts

Import Players

Rep Playing Time

Uniform Policy

Release Policy

Dispute Resolution and Discipline Process

Roles and structure of the Operations Committee

The KMBA Bylaws outline the formation of an Operations Committee to oversee and execute the day to day operations of the association.  This section outlines the policies and procedures that shall guide that committee.  These policies and procedures are approved by the Board of Directors and all changes must be presented to and approved by the board. A job description manual will outline all specific duties. Positions with job descriptions will be:

Insert all positions and a paragraph description here - pull specific duties into job description manual, add coaches, team managers, etc… under a sub-heading “team positions”.

Roles and Responsibilities

This section outlines the roles within the operations of KMBA and the duties associated with each position.  Click the title to view the detailed job description and duties.

Executive Director

The Executive Director will be responsible for KMBA operations within the framework of the Board Monitoring Reports

Assistant to the Executive Director

The assistant to the Executive Director will provide administrative support to the operations committee, including the preparation of reports for the Board of Directors.

Office Manager

Assistant Office Manager

The Assistant office manager shall assist the Office Manager in performance of all duties

Rep Baseball Coordinator

Elite Baseball Committee

Umpire in Chief

The Kitchener Minor Baseball Association will appoint an Umpire-in-Chief who shall have the responsibility of supporting and encouraging the development and growth of the staff of umpires in KMBA.

Umpire Assignor

The Kitchener Minor Baseball Association will appoint an Umpire Assignor who will ensure that proper umpires are scheduled for all levels of play during any baseball season.

Equipment manager

That Kitchener Minor Baseball Association designate a person to be the equipment and uniform manager.

Awards Coordinator

Bingo Operations

Kitchener Minor Baseball Association will appoint a Bingo Operations Chairperson who shall participate in the Bingo Charities Association on behalf of the Kitchener Minor Baseball Association.

ICBA/OBA Representative

The Executive Board of the Kitchener Minor Baseball Association appoint a representative to the ICBA

Volunteer Coordinator

Fundraising Coordinator

Community Ambassador

Player Development and Player Liaison

Coach Relations and Training

Communications Lead

Parent Relationship Manager

Branding and Marketing

Legal and Business Agreements Coordinator

Fall Ball Coordinator

Tournament Chair

The Executive Board of the Kitchener Minor Baseball Association shall appoint a Tournament Chairperson annually.

IT and Technical Solutions

The Kitchener Minor Baseball Association will put into place a Web Master who will have the responsibility of maintaining a web site for KMBA.


Finance

Personal Expenses and Reimbursement                  

Policy:

That all requests for reimbursement of personal expenses on behalf of KMBA be submitted with receipts on the “Request for Cheque “ form.

Procedure:

  1. When there a situation where personal expenses will need to be incurred, the particular person should receive the approval of the specific Executive Board member responsible for that particular section. i.e. Tier 1 coach --- Tier 1 Director; umpire --- Umpire in Chief; etc.
  2. The Executive Board must approve a necessary ongoing personal expense required by a member at a regular board meeting.
  3. Any major expense which is in excess of $ 500.00 requires the approval of the Executive Board at a regular board meeting.
  4. All personal expenses are out of pocket initially. Reimbursement will be made as soon as a “Request for Cheque” form is completed with a receipt attached and submitted to the Treasurer of The Kitchener Minor Baseball Association. ( see forms )

Team Budgets

Team Bank Accounts

Policy:

Bank Accounts may be opened annually to maintain team funds by each respective Rep team following the procedural format approved by the KMBA Executive Board.

Procedure:

  1. The bank account is set up according to the account name format shown in the following example(s):       KMBA Kitchener Panthers “YEAR” Tier 1

       KMBA Kitchener Panthers 1996 Tier 2

       KMBA Kitchener Panthers 1998 Tier 1

        

  1. No accounts may be set up in a personal name of any individual associated with the team.  KMBA will only issue cheques to the properly named team account.

  1. Each team must select a “Business Manager” and one other parent to be co-signers on the bank account set up by the respective team ensuring that the co-signers are not the coaches of the respective team and/or their respective spouses.

  1. All parents on the team must be updated regularly with respect to the status of the account.

  1. At the end of the season the account must be dispersed as follows:
  1. Families can receive a refund at the end of season to a max of their investment – No family can receive more money back from a budget than what they have paid into it.
  2. With 100% approval of current parent group, a balance can be carried forward to next season.
  3. Unused balance may be donated to a local charity
  4. Unused balance may be donated to KMBA for equipment purchase.

Fundraising by Teams

Policy:

Any fundraising undertaken by individual teams in the Kitchener Minor Baseball Association must be initially approved by the Executive Board of the Kitchener Minor Baseball Association.

Procedure:

While fundraising is not mandatory, some teams may seek additional funds through fundraising to supplement the purchase of team clothing, equipment, additional tournament fees, reducing team expenses at tournaments, team gatherings and awards.

It is necessary for teams to understand that fundraising is done under the umbrella of Kitchener Minor Baseball (KMBA) since all players are registered and the coaches have been put into place by the executive. Therefore it is necessary to follow certain operational guidelines in the fundraising process because KMBA is responsible for the actions of its members. Thus coaches and parents of teams must work in partnership with the executive of KMBA to ensure that the fundraising process is addressed properly.

  1. 75% of parent vote is required for a team to fundraise.
  2. Fundraising income can be for the team as a whole or should the team decide, each players income goes towards their outstanding portion of the team budget.
  3. If a parent chooses not to fundraise, then they would pay the full amount of their share of the team budget and not receive any credit from the fundraising efforts.
  4. Fundraising that does not require approval from KMBA:
  1. Selling of General Merchandise (Perishable and Non-perishable goods)
  2. Silent Auctions (Form of General Merchandise)
  3. Team Sponsorships **Note on Sponsorships: • KMBA does not issue tax receipts since the organization is not a registered charity. See policy on charitable donations
  1. Sponsorship advertising may appear on the following items:
  1. Banners
  2. Baseball Bags
  1. Sponsorship advertising must not be on the following:
  1. Any part of the team uniform
  2. KMBA logo jacket or sweatshirts worn to games
  1. 5) Fundraising that requires KMBA approval:
  1. Bingos
  2. Raffles
  3. Lotteries
  4. Dances and Funfairs
  5. All of the above require a license from the City of Kitchener The event must be approved by KMBA 30 days prior to the event.
  1. Items that can never be used for fundraising include:
  1. Alcohol or Gift Card for LCBA or Beer Store
  2. Tobacco Products
  3. Any illegal substance
  4. Gambling Functions: Poker Night
  1. Everyone on the team should know what will happen with any of the equipment that is purchased through the team fundraising efforts. This may include having the equipment move with the team to the next season, passing the equipment to KMBA, or some other way to ensure that the equipment will be used for the minor baseball players involved with KMBA.

Charitable Donations and Tax Receipts

Policy:

The Kitchener Minor Baseball Association is a not-for –profit organization. The association is given its mandate to operate from the City of Kitchener Community Services Department. As such KMBA is not able to give a “Charitable Tax Receipt” to donors/sponsors of funds to the association. However donors /sponsors of funds to the association may receive “Charitable Tax Receipt” through the City of Kitchener.

Procedure:

Part (A)

City of Kitchener Donation policy – explanation for clubs

Individual or business can choose to ask for a receipt from income tax purposes. A business could opt to use it as a business expense - higher %tage tax credit level than a donation. In this case, the cheque can be made payable to the club no matter what the amount.

If an individual or business does make a donation, it must be to the club with no reference to an individual or a team in the memo line.CRA sees this as personal benefit and will tax the recipient When the donation is less than $500, it can be sent directly to the club. If over $500, it must be made payable to the City of Kitchener. Upon receipt, Finance will write a separate cheque to the club.

The city can issue a tax receipt to the donor in either case. If a Foundation or business requires a charitable number, the donation must be made payable to “the City of Kitchener”. While the city does not have a charitable number, CRA does allow our city to issue a tax receipt for our affiliated clubs because we have some level of "control" when donations are made under these circumstances.

Part (B) To receive a “Charitable Tax Receipt” the donor/sponsor will follow the procedure attached to this policy and procedures document.

CITY OF KITCHENER

Donations - Made to City-Related Organizations

When the donation is made to a City-related organization, the policy to be followed for the issuance of a tax receipt is as follows:

  1. Donation of Cash
  1. An official receipt is issued by the Finance Department for all cash donations received from both individuals and businesses.
  2. If the donation is less than $500, the donation can be made directly to the organization. The organization should then forward to the City a list providing the donor(s) name, address, donation amount and proof of receipt (bank deposit slip, bank statement, etc.) The Finance Department will then issue an official receipt.
  3. If the donation is greater than $500, the donation must be made directly to the City specifying the organization to which the funds are to be used. The Finance Department will then issue an official receipt. As well, the Finance Department will issue a payment to the organization for the amount of the donation.
  1. Donation of Goods or Services
  1. An official receipt is issued by the Finance Department for donations of goods or services from a Business.
  2. An invoice marked "paid" must be submitted to the City in order to determine the value of the goods or services donated. The invoice must be approved by the organization receiving the donation. The invoice should then be forwarded to Finance and Finance will issue an official receipt.
  3. If no invoice marked "paid" is received, then no charitable receipt is needed because a donation of a good or service from a business is already a tax-deductible business expense. A letter of thanks should be sent from the City Department on behalf of the related organization receiving the donation to recognize receipt of the goods or services donated. The letter should specify what has been donated and the dollar value of the donation.
  1. Donation of Goods
  1. For donations of a good by an individual, an official receipt for tax purposes is issued by the Finance Department. A receipt(s) must be submitted to the City in order to determine the value of the goods donated. The receipt must be approved by the organization receiving the donation and then the receipt should be forwarded to the Finance Department. The Finance Department will then issue an official receipt.
  1. Donation of Services
  1. No official receipt for tax purposes is issued for the donation of a service by an individual.
  1. Donation of Artwork (or valuable goods)
  1. An official receipt for tax purposes is issued by the Finance Department for all donations of artwork or valuable goods.
  2. The value of the artwork or valuable good needs to be determined by an authorized appraiser. The appraisal must be authorized by the organization receiving the donation and then the appraisal should be forwarded to the Finance Department. The Finance Department will then issue an official receipt.
  1. Meals and Events
  1. If an admission cost includes a donation, then that portion of the admission is receiptable, unless the price of admission includes taking part in a lottery or draw for prizes that have more than a nominal value, in which case no part of the admission price can be considered a donation. If a receipt is lost, the City will re-issue a replacement receipt marked "Duplicate Receipt."

Honorariums

Policy:

That the Executive Board of the Kitchener Minor Baseball Association annually review the honorariums given out to support personnel of the association.

Procedure:

  1. The Executive Board of KMBA be advised annually at the board meeting in December of the personnel members receiving honorariums and the specific amount that each receives.
  2. The Executive Board review the amounts of any honorariums given to support personnel and make recommendations with respect to any changes to the amounts allocated.
  3. The honorariums may be increased or reduced depending on the financial status of the association.
  4. That Executive Board budget annually for any honorariums.

Policies

Emergency Information

Policy:

Each head coach/manager of the House League, House League Select, and All-Star (Tier 1 and Tier 2) teams will maintain a current registry of emergency information for every player and coach on their respective team.

Procedure:

  1. At the beginning of each season, every coach/manager or designate will obtain emergency information for every player on his/her team. ( Form – Emergency Information)
  2. This file of information must be kept in a secure place by the head coach/manager.
  3. The file of emergency information must be taken to each and every game or practice.
  4. The file is used for emergency purposes only and must not be disclosed to anyone else unless it is required by such person(s) who can be of assistance in an emergency to a player or coach.
  5. At the end of the current playing season, the file of emergency information will be turned into the Office Manager at the KMBA baseball office for shredding at the same time as the equipment is returned.
  6. All coaches/managers are to keep copies of the OBA Insurance Accident Report on hand with the emergency information forms.

Police Checks

Policy:

That all persons involved with KMBA, in an elected or appointed position of the board, in an administrative position and/or coaching, managing or financial capacity of any team, receive a Police Vulnerable Sector Check.

Procedure:

  1. That the Kitchener Minor Baseball Association pay the cost of all police checks by setting up an account with the Waterloo Regional Police Department.

  1. Each person involved with KMBA in the executive of KMBA, in an administrative and/or coaching, managing or financial capacity of any team must obtain and submit a copy of a police check to the Kitchener Minor Baseball Association as soon as possible after being initially appointed.

  1. Each person involved with KMBA in the executive of KMBA must sign a waiver in the second year of service and every subsequent year stating that there has been no change in the information documented in the original police check. (see forms).

  1. All coaches, managers and persons in a financial capacity of all REP teams must receive a police check every three years after the initial police check received upon appointment to that position. From year of original police check, a person can sign 2 consecutive years of waivers for KMBA.  If a year is missed with no waiver signed, then a new police check must be done.

  1. KMBA will accept a signed KMBA waiver for any persons who have had a police check with another organization within minor sports/ teaching as long as they provide us with a copy of said report.  From year of original police check, a person can sign 2 consecutive years of waivers for KMBA.  If a year is missed with no waiver signed, then a new police check must be done.  

  1. That the Kitchener Minor Baseball Association engage the services of a qualified professional who will confidentially receive all the police checks and maintain them in a secure place respecting the privacy of each individual. Only those whose police check contains such information which may directly have potential harm to the youngsters or the organization will be disclosed to the President or in his/her absence to the Vice President or the Past President of KMBA and subsequently to the Executive Board if deemed necessary.

Tobacco Products, Alcohol and Drugs

Policy:

The Kitchener Minor Baseball Association promotes a healthy lifestyle.  Therefore, the association will follow the legislation of the Province of Ontario, the bylaws of the City of Kitchener, the Constitution of Baseball Ontario, as well as the health research that has been done with respect to the use of tobacco, alcohol and drugs.

Procedure:

  1. The coaches and managers will be informed of the policies regarding tobacco products, alcohol and drugs prior to each season.  It will be the responsibility of the coaches and managers to inform the players and parents of these policies.

  1. According to the articles laid out in the constitution of Baseball Ontario (Article P2-3), the following shall apply:

  1. Players and Coaches in uniform must refrain from using tobacco products at all times. Remove jersey and cap prior to smoking.  No smoking or chewing tobacco while in unform!
  2. Players must never be under the influence of alcohol at any time at any team function.  

Coaches in uniform must refrain from using alcohol at all times.  If in a public place (ie Restaurants, Hotels, etc), you must remove your jersey and hat before having a drink.

  1. The Smoke-Free Ontario Act effective January 1, 2015 states: Smoking is no longer allowed at publicly-owned outdoor sporting areas, spectator areas, sporting areas and public areas within 20 metres (65.6 Feet) of any point of the edge of the sporting or spectator area. 
            
  1. It is recommended that coaches, managers and players refrain from the use of alcohol prior to a practice or game with their respective team.

  1. Use of illegal drugs will result in a player/coach being suspended until KMBA convenes for their monthly meeting and determines an action.

NOTE:  Anticipate being suspended for the remainder of the season if you are a player and being dismissed from KMBA if you are a coach.

        

  1. Executive members, coaches, managers and players may be subject to sanction or removal if the policies with respect to tobacco, alcohol or drugs are abused.

Transport of players to games.

Policy:

The Kitchener Minor Baseball Association mandates that the transport of players to games and

tournaments be the sole responsibility of the parents, guardians, and/or caregivers.

Procedure:

  1. Coaches and/or managers should distribute a schedule at the parent meeting to all showing the dates of practices, games, and tournament for the whole season.

  1. Coaches and managers of teams should NOT accept the responsibility of transporting any players who are not part of their own immediate family.

  1. Coaches and managers may transport another child if the parent of that child is also a passenger in the vehicle.

  1. Coaches and/or managers should make parents, guardians, and caregivers aware of the benefits that occur when a player has his/her own parent transport and remain to watch the player in action.

Alternative Programs

Policy:

Players are not eligible to register with the Kitchener Minor Baseball Association if they are signed with or currently playing with another team in the Province of Ontario or anywhere outside the Province of Ontario.

Procedure:

  1. This policy will become effective on October 1, 2009

  1. Any player who has previously signed with an alternative team or has played with another team in the Province of Ontario or anywhere outside the Province of Ontario may register with the Kitchener Minor Baseball Association once he/she has decided to leave that particular alternative program.

  1. An additional line shall be added to the registration form which states the following: “Are you currently playing on or registered with any other team elsewhere?” Yes No

Players Playing at Specific Age Groupings

Policy:

The Kitchener Minor Baseball Association recognizes that all players at any age level will vary in ability and skill. The association also recognizes that it is important for players to play with others at their own respective age levels. The association has implemented programs which include House League, Select, and Rep levels at AAA, AA, A that are aimed at meeting the many levels of ability and skill for anyone registering with the association.

Procedure:

  1. Players will register for the programs administered by the Kitchener Minor Baseball Association at their own respective age, ability and skill level, and division.

  1. Players will only be rostered to play at their own respective age level throughout the baseball season.

  1. Players may be “call-ups“ to a division one level higher than the respective division in which they are currently rostered but only if it does not interfere with their particular team’s schedule. This is at House League, Select, and both Rep levels. The coaching staffs should receive the request first and then must give approval for the “call-up” to occur.

  1. “Call-ups” should not be limited to one individual, but due consideration should be given to others on any respective team.

  1. The only division where an individual may play at an age level higher is at Junior Rookie Ball. This allows a 7 year old to play Junior Rookie Ball and remain the following year at the Junior Rookie Ball Level. When this occurs the parent is duly informed that this individual will remain at that age level/division for a period of two (2) years/seasons regardless of the successes or other circumstances that may occur during the two (2) seasons. The individual will move to the next (Senior) Rookie Ball division only when he/she reaches the age level for that division. The Senior Rookie Ball players will all be born in the same year where they will be 9 years old.

KMBA Rep Baseball Tryouts

 

Policy:

The Kitchener Minor Baseball Association (KMBA) will conduct tryouts for all ages of Rep baseball from 8U to 18U at both the AAA and AA levels, and A/Development, if talent and numbers dictate, in September of each year.

Procedure:

  1. All players registered with KMBA will be notified with respect to the dates and times of the tryouts in August or early September.

  1. A schedule of the tryout dates and times for each age group will also be published on the KMBA website.

  1. Each age group will have three (3) opportunities for a player to be evaluated.  

  1. Both the AAA and AA levels for each age group will tryout simultaneously at the scheduled tryouts for the first two tryouts. The coaches of those teams will work cooperatively to conduct the tryouts and assist each other in the selections of the players to the respective teams.

  1. Following try out number two the Tier 1 coach will select a minimum of 15 to a maximum of 18 players who will be invited to a third and final try out.  Following the third try out the AAA coach will select their team.

  1. Following try out number two the AA coach will release players who will not make their team.  The AA coach will then run their third try out at a date following the third try out of the AAA team.  The AA team’s third try out must have a minimum of 15 attending.  Following this third try out the AA coach will select their team.

  1. It may be necessary to conduct additional tryouts in the spring (March/April) due to player moves or other situations that may occur over the winter months.

  1. Fees for the tryouts will be set annually by the Executive Board of KMBA to cover the costs of field rentals and the purchase of any equipment required.

Import Players

Preamble:

Kitchener Minor Baseball respects the value that all youngsters wishing to play baseball in the summer season have a right to play if they are able to do so.

Occasionally situations occur where a center/local in the ICBA affiliate or perhaps outside of the affiliate may be unable to field a team after all efforts to do so have failed. Or, the center/local is able to field a team but a player(s) has been released. At this time youngsters may wish to seek a team outside of their own center/local to play baseball for the summer season.

Their procedure is to apply to their respective center/local for a written release to play elsewhere in the affiliate or outside of the affiliate. If the choice is within the affiliate, then the release process is formalized and approved through the Secretary/Treasurer of the ICBA. Contact is then made by the Secretary/Treasurer of the ICBA to the other centers/locals in the affiliate who will follow the guidelines of the ICBA in this process. (articles 8 and 9 as well as appendixes A and B of the ICBA Constitution 2011).

If the player is from outside of the affiliate and the player still resides in another center/local, then the release must also be approved by the Secretary /Treasurer prior to the player(s) stepping on the field.

Policy:

Kitchener Minor Baseball will allow import players to play on the Rep teams if the situation arises provided the teams follow the procedures shown below.

Procedure:

  1. Kitchener Minor Baseball personnel (coaches, managers, and others) will in no way recruit players from other centers/locals.

  1. There can only be a maximum of two (2) import players on any AAA team.

  1. Players to be considered as import players must have obtained their proper written release from their own center/local which in turn has been approved by the Secretary/Treasurer of the ICBA. This must occur prior to stepping on the field for any tryout.

  1. The coach/manager of any team has the sole right to decide if a particular import player has the ability and skill level to play on their respective team after a proper tryout has occurred.

  1. There can only be a maximum of one (1) import players on any AA team and this player can only be selected if there are 12 KMBA players selected to the team roster.  Should there not be enough KMBA players attending the try out to field a team the balance of the roster may be filled with import players.

  1. In the unlikely event that an ICBA team folds after KMBA tryouts are complete and before the season starts, Tier 1 and 2 teams both have the ability to select 1 player from the defunct team.  The player is in addition to the above mentioned policy and all KMBA team roster maximum player rules must be followed.  No existing player on a rep team may be released to make room for the import player.  All playing time rules still apply.

 

Rep Playing Time

Policy:

The Kitchener Minor Baseball Association promotes fair play amongst it’s athletes.  This policy is to identify the minimum playing time rules for players playing rep baseball for the Kitchener Minor Baseball Association.  Due to the competitive nature of the league these teams play in, fair play does not mean equal playing time.  Fair play means players must all play a minimum number of defensive innings during the playing season.

Procedure:

Minor Rookie to Maj Mosquito (based on 12 player roster)

       13 player roster - 60%.   14 player roster 55%

                OBA Championships

 

Note: Player can not sit full games at OBA Championships.

Note: Player must not sit for a full game in 2 consecutive games in tournaments, ICBA playoffs or OBA Championships.

 

Minor Peewee to Major Bantam (based on 12 player roster)

                13 player roster - 60%.   14 player roster 55%

Note: Player must not sit for a full game in 2 consecutive games in tournaments, ICBA playoffs or OBA Championships.

 

 

Midget

 

Note: A player brought onto the team exclusively as a pitcher or catcher may sit less that 50% of defensive innings provided this exception was identified to the player n writing prior to being selected to the team.

 

 

Note: Player must not sit for a full game in 2 consecutive games in tournaments, ICBA playoffs or OBA Championships.

Uniform Policy

 

A KMBA uniform consists of the following:

Rawlings Grey open bottom pant - item # Youth-YBP350MR, Adult-PP350MR

Rawlings Grey closed bottom pant – item # Youth –YBP150, Adult-BP150

Rawlings Grey Jersey -Kitchener on front and panther on sleeve, # on back - item # Youth-YBJ167, Adult-RBJ167

Rawlings Black/Blue Warm Weather Jersey - Kitchener on front. # on back - item # Youth-YROAD, Adult-ROAD

Rawlings Black Socks

Rawlings Black Belt

New Era fitted hat with Panther on front

Allisen Golden Rod Micro fibre short sleeve Tee

Allisen Golden Rod Micro fibre long sleeve shirt

 

Full uniform must be worn for all:

 

Out of Country Baseball Uniform consists of:

 

Out of Country Uniforms may be worn at Out of Country Baseball games ONLY.  – They may NOT be worn at any ICBA Regular Season or Playoff games, ICBA or OBA tournaments, or at any Exhibition games in Canada.

Teams may choose to wear their regular approved uniform as outlined above for Out of Country games rather than purchase the Out of Country uniforms.

 

Names may be added - team decision.

-lettering for names must be from approved supplier and follow OBA guidelines

 

Jackets are not part of uniform but KMBA mandates they be purchased from our approved supplier for consistency.

 

Hoodies, Shoes and bags are not part of the KMBA Panther uniform.

Ball Cap is considered a piece of safety equipment and the proper hat must be worn properly.  Player may be removed from games for illegal use of equipment if not worn as intended.

 

ALL PANTHER LOGO PRODUCT MUST COME FROM APPROVED KMBA SUPPLIER.

-  Integrity of the Brand

 

Coaches Uniform

-KMBA will no longer provide Coaches uniforms for free

-Coaches uniforms may be part of the team budget

                if added to the team budget it is for one complete uniform.  No extras.

-Coaches may purchase their own uniform

If any team wears any uniform that has not been approved by KMBA or if any team wears the Out of Country uniforms at any games other than out of country games, they will be subject to a fine of $500 and coaches will be subject to a 2 game suspension.  Upon notification to head coach, team will be given 72 hours to pay the fine.  If not paid within 72 hours, team will be suspended until fine is paid.

 

 

Release Policy

KMBA will only release players under 2 conditions

  1. The player attends the required number of tryout and does not make the AAA or AA team
  2. There is not a team at the the players age level.

Dispute Resolution and Discipline Process

To ensure fair and equitable resolution of all disputes and disciplinary matters KMBA follows a structured approach to receiving and resolving disputes or disciplinary issues.

The diagram in this policy outlines the process that will be followed. Key points:

  1. All complaints must be submitted in writing via the online complaints form to be eligible to be considered by KMBA representatives.
  2. The KMBA Parent Liaison will include anyone required in a resolution meeting in order to seek resolution.
  3. The KMBA Arbitration committee will be the final deciding entity and all decisions made by the Arbitration committee are deemed final.
  4. The KMBA Bylaws, the KMBA Policies and Procedures and the KMBA Code of Conduct will be the points of reference for all decisions.
  5. For any issues that have legal or child safety repercussions KMBA will bring in the proper authorities to take over the situation.