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Fall 2021 CARES Program FAQ
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Fall 2021 CARES Program FAQ

This document will provide updates and FAQ information regarding the Fall 2021

UH Mānoa CARES Act program.

UPDATES:

1/17/2022

Spring decisions are still pending.  The amount of funds remaining make an open application disingenuous, and thus an alternative is being sought.  Should an application become available however, a campus-wide announcement will be sent.  At this time, it appears that an open application will not be available.

12/30/2021:

Decisions on a Spring 2022 program are still being made.  There may be enough funding for a small Spring program.  Decisions will be finalized early next week and if a program will run, an announcement will be made to the entire campus right around the start of the semester (possibly Friday the 7th or Monday the 10th).  Please monitor your hawaii.edu email for updates.

10/18/2021:

Those who have not received an automated email informing them of an erRefund deposit will receive a paper check in the mail.  Checks were printed on Friday the 15th, and should be arriving in the next couple of days/weeks (depending on where it is being sent).  

If in mid November you haven’t received your check, please reach out and we can follow up with the Cashier’s Office on what is best (often, they get checks returned back to them as undeliverable from the postal service, and at that point we can redirect it to your new address).  

10/7/2021:  Notifications have gone out to all students who submitted an application.  Thank you for your patience.  

Unfortunately the address where the check is being mailed or the direct deposit account that the eRefund is being sent to cannot be changed.  If you did not sign up for eRefund, paper checks will be printed and mailed on October 15th.  Checks are printed off site and cannot be intercepted to be held for in-person pick up.  If you have since moved, please make sure that you have forwarded your mail via the USPS.  

10/1/2021: We thank everyone for your patience: it looks like we won’t have official word on decisions until next week.  All applications have been reviewed and we are just waiting on confirmation of the amount of money that can be given out before informing students of their status.

PLEASE make sure that your mailing address is updated on your MyUH information, as students without eRefund will be mailed the paper check to that address.

https://myuh.hawaii.edu/

9/15/2021: Applications have closed and are now currently under review.  

Notifications of your status are expected in late September/early October, with the grants to be disbursed at that same time.

The Fall application submission deadline is September 14, 2021 at 11:59pm HST.

Direct link to the application:

http://go.hawaii.edu/Phv

FAQs:

Who is eligible to receive funding?

How much is the award? What is the maximum amount of funding that I can receive?

Is this a loan?

If I received funding in Spring/Summer/Fall 2020 and/or Spring 2021, does that mean that I am eligible now and will get funded for Summer 2021?

What is covered?

Why was I not awarded?

What type of documentation do I need?

Can I edit my application/add new documentation/add FAFSA certification?

How will you award funding?

If I submit my application first, does that mean that I am guaranteed funding?

Does my amount of financial need as shown by the FAFSA matter?

Will the money pay off my current balance?

When will I receive funding?

What happens if I do not sign up for eRefund?

Will I be notified if I am awarded?

Who do I contact with other questions?

(Old Updates)

Who is eligible to receive funding?

Basic Criteria:

How much is the award? What is the maximum amount of funding that I can receive?

Students selected will be awarded $2,000 through CARES for Fall 2021.  It is an all-or-nothing determination, pending availability of funds.

The maximum a student can receive in Fall 2021 is $2,000.  Funding awarded previously in Spring/Summer/Fall 2020 and/or Spring/Summer 2021 does not count towards this maximum

Funding is limited and not every applicant will be awarded.

Is this a loan?

No, these funds are meant to assist students with financial need during this pandemic.  Monies are provided by the federal government.  Please see “What is covered?” for expenses this fund is meant to assist with.

If I received funding in Spring/Summer/Fall 2020 and/or Spring/Summer 2021, does that mean that I am eligible now and will get funded for Fall 2021?

While you should be eligible if your student status has not changed, having previously received funds is not a guarantee for additional monies in this Fall program.  Funding is limited, and students will be selected based upon the prioritization criteria outlined.  (See “How will you award funding?”)  Recipients of CARES in a previous semester will neither have an advantage nor disadvantage for Fall 2021 funding.

What is covered?

This grant may be used for students in need to help cover expenses for your Cost of Attendance, or emergency costs, which include: Tuition, Room and Board, Course Materials, Health Care, and Student Fees.


Students must self-certify under penalty of perjury that they have at least $2,000 in such expenses for Fall 2021 to be eligible for this funding.  

These costs do NOT need to be listed in your balance owed to UH.  As long as you have at least $2,000 in Cost of Attendance expenses during the Fall (any combination of owed to UH and paid to someone else), AND your financial need is related to the coronavirus, you meet this eligibility requirement.

Why was I not awarded?

Potential reasons:

What type of documentation do I need?

At this time no documentation is required, however students need to self-certify their eligibility, and may be asked later to provide documentation of such eligibility.

Students will not need to break down expenses into categories.    

Can I edit my application/add new documentation/add FAFSA certification?

Unfortunately, No.  Once submitted, the application cannot be edited.

Only one application can be submitted per student.

If you need to revise, please contact us (uhmfund@hawaii.edu) and we will remove your initial application, which will allow you to submit another.  Please be aware that the new application will have a new submission date, which may impact your prioritization.


You will be emailed a copy of your answers once you submit the application.  

How will you award funding?

Applications will be accepted until Sept 14, 2021 at 11:59pm HST.  

Priorities in awarding will be given in this order:

*FAFSA submission is not required, but priority will be given to those with financial need documented, based on the FAFSA data.  The 2021-2022 year FAFSA data will be used.

While a FAFSA is not required, there is no guarantee that enough funding will be available to award to students without a completed FAFSA.

If I submit my application first, does that mean that I am guaranteed funding?

Date of submission is only one factor that may determine funding.  If there are equally eligible applicants based on the prioritization factors, but not enough funding for all, the date the application was submitted will then be used.

Does my amount of financial need as shown by the FAFSA matter?

In most cases it does.  The FAFSA will be used to help determine eligibility for federal student aid (and thus the CARES funding), and the FAFSA calculated Expected Family Contribution (EFC) will determine first priority.  However, we understand that situations have changed from the point when that FAFSA data was collected, and thus as funding permits, students without FAFSA-demonstrated need may also be awarded.    

Will the money pay off my current balance?

Any monies awarded will go directly to the student as a Refund.  It is then the student’s responsibility to pay off any outstanding balances owed to the university IF the student intends to use the money to pay UH.  The money may also be used for other Cost of Attendance items not payable to UH.  

When will I receive funding?

Applicants will be notified of their status in October.  

If you have been awarded funding, you will be issued a Refund via the Cashier’s Office.  You are HIGHLY ENCOURAGED to sign up for the eRefund process PRIOR to submitting your application.  Paper checks are only printed on the 15th and last day of each month for those who have not signed up for eRefund.  Once the refund is posted to your balance viewed through MyUH, you will have to wait for the check to be printed and mailed out.  eRefunds offer convenience and speed.

https://myuh.hawaii.edu/task/all/direct-deposit (link to MyUH)

https://www.hawaii.edu/myuhinfo/refunds/ (screen shots of the process)

eRefunds will post to your bank account 3-5 days from the auto-generated email from the Cashier’s Office informing you of the eRefund.

Please keep in mind that any checks mailed out of country can take extended periods of time to reach the recipient.  CARES funding has a limited availability before uncashed funds need to be returned, thus eRefund is HIGHLY ENCOURAGED, especially for out of country students.

What happens if I do not sign up for eRefund?

If you do not sign up for eRefund, any awarded amount is processed as a paper check (see “When will I receive funding?”).  As this CARES money needs to be returned to the federal government if it is not spent by a certain date, if the check remains uncashed by the deadline, we may have to cancel your check and award the funds to another student.  Due to the timing, you may have a very short period to cash any check received.  (Checks are mailed via USPS and are subject to the USPS processing times).  If you do not cash your check, even if it is stuck in the mail and not your fault, we may be forced to cancel your check and award it to another student.  Thus ALL students are HIGHLY encouraged to sign up for eRefund prior to February when the awards are issued.

Will I be notified if I am awarded?

Notifications will go out in October.  

 If you have signed up for eRefund, you will receive a notice from the Cashier’s Office once the award is being sent to your bank.  eRefunds usually post to your bank account 3-5 days from the date of the notice from the Cashier’s Office.

Paper checks will take longer.

Who do I contact with other questions?

uhmfund@hawaii.edu

This FAQ list is not final, and items may be updated/changed as needed.

Old Updates: