Introduction

This Call-for-bids is for the European Ultimate Championships Finals (EUCF) in the Mixed, Open, Women's divisions.

The EUF Championships Final are the final Tournament of the Club Season and is played yearly.

Timeline:

June 2024                    Declaration of Interest to host

August 2024                  Bid complete, provisional budget

October 2024               Bid selection

Contact:

All emails shall be sent to office@ultimatefederation.eu

Tournament length:

3 days

Date:

Wished date: 26.-28. September 2025

Alternative: 3.-4.October 2025

Number of Teams:

The EUCF cover the Championships for 16 Teams per division - 48 in total.

Number of Players:

In the previous events, the average number of players was around 20.

Venue:

12 WFDF-regular fields are required for the max. expected number and the whole period of the tournament. If fewer teams register, the number of needed fields should be reduced to sink the fixed costs

A WFDF-regular field measures 100m x 37m + 5m restraint lines around it. WFDF-conform field size (90m x 35m + 3m restrain lines) is tolerated but should not be the standard. Please provide the length of the single fields in your bid.

Please provide a plan in case of rain (e.g. additional fields available, turf fields, etc.)

Football goals must be removed or protected for the players' safety. Having all pitches on 1 site is an asset.

Having a grandstand for showcase games is an asset. Late-night games with flood lights should be possible at the venue.

Please add a Google Map link of the venue(s) in the bid and describe the grass quality.

More information about minimal requirements here: min EUF Tournaments _ General terms.docx

Accommodation:

It is expected that most teams will take care of the accommodation themselves.

Please indicate if you plan to offer central accommodation.

Breakfast must be provided if you are planning accommodation (e.g., camping near the fields).

Please add a Google Maps link to the accommodation and the distance to the venue(s) in the bid.

Food:

Warm Dinners are highly recommended, at least during the showcase games' evenings.

Drinking water must be available within a pitch length.

Please indicate where and how you plan to provide meals and the indicative costs.

Reachability:

Indicate how the tournament location can be reached (distance to airports, public transportation system,…).

Social Events:

Please briefly describe the plan for the social events.

Media Visibility:

A stable internet connection with a minimum upload speed of 10 Mbs (better via Ethernet since 4G is unreliable) and an overhead camera position (grandstand, scaffold, etc.) are needed.

Please indicate if and how you plan to increase the tournament visibility locally and which budget you reserve for advertising the event.

Gifts/Trophies:

Medals will be ordered through EUF and are covered by the tournament budget.

Winner trophies are covered by EUF

A tournament gift per player is unnecessary and should be considered only if covered by a sponsor.

Medical services

An ambulance needs to be available at all times during the event. First Aid-Kit must be available at the fields. Physiotherapists are recommended.

Please describe your physiotherapy and medical plan.

Budget:

For the budget plan, please use the EUF template.

We want to make clear that people who work hard on these events, should receive some reasonable payment, nevertheless management costs should be kept to the minimum.

The EUF committee wants to ensure that all costs are clearly visible, that costs are reasonable, and that we help ensure that players don’t pay for things they might prefer not to have if given a choice.