Preamble

The Gamma Tau Chapter of the Psi Upsilon Fraternity was chartered December 19th, 1970. The purpose of the Chapter is to remain a relatively small group of friends who hold close fraternal ties in the original tradition of social fraternities. The Chapter strives to achieve the original goals of friendship and service for which the Psi Upsilon Fraternity was founded.

The bylaws of the Gamma Tau Chapter of the Psi Upsilon Fraternity have been created to provide order and organization for the Gamma Tau Chapter in any endeavors that they undertake. It is the responsibility of each MEMBER of the Gamma Tau Chapter to abide by these bylaws and to bring to the attention of the other MEMBERs any violations of these bylaws that they may witness.

ARTICLE I: The Bylaws

Section 1: Ratification and Amendments

Law 1: Ratification
  1. These bylaws must be approved by a THREE-FOURTHS majority. Once ratified, all previous bylaws and conflicting motions are rendered void.
Law 2: Amendments
  1. These bylaws may be amended by a THREE-FOURTHS majority.
  2. Any motion to amend the bylaws can be discussed but not voted on until at least one week after it was made.

Section 2: Bylaw Policies

Law 1: Conflicts
  1. These bylaws may not conflict with nor violate the precepts of Psi Upsilon, its Constitution, or its Ritual, nor any local, state, or national law.
Law 2: Interpretation
  1. In the event that a question of interpretation of these bylaws is brought up:
  1. The Parliamentarian, or in his absence the President, will provide an official interpretation.
  2. Any ACTIVE may move to reject the interpretation, requiring a SIMPLE majority
  3. Should that motion pass, any other interpretation may be brought up and agreed upon by SIMPLE majority. The Internal Committee will then draft an amendment to reflect the new interpretation.

Law 3: Meetings

1. QUORUM must be achieved to convene weekly BROTHER’S meetings.

1. QUORUM is defined as attendance of 2/3 of the ACTIVE Brotherhood during each Brother’s

Meeting.

Law 4: Deference
  1. These bylaws defer to Robert’s Rules of Order for general procedures and definitions.
Law 5: Limitation
  1. Any issues or procedures not described in these bylaws are left to Executive Committee Policy, which may be overridden by SIMPLE majority vote.

ARTICLE II: Membership

Section 1: MEMBERs

Law 1: Definition
  1. BROTHERs and PLEDGEs are considered official MEMBERs of the Gamma Tau chapter of Psi Upsilon.

Section 2: BROTHERs

Law 1: Definition

1. A BROTHER is someone who has gone through the Initiation Ritual and has not been expelled.

2. Any EC Policy can become an APPROVED EC policy after proposal in a meeting and will become officially enacted after two weeks time given there has not been a repeal.

Law 2: Statuses
  1. An ALUMNUS is a BROTHER who is not a student at Georgia Tech,
  1. A BROTHER who is a graduate student or on official semester break at Georgia Tech may choose to be considered and ALUMNUS,
  2. BROTHERs from other chapters are considered ALUMNI for the purposes of these bylaws.
  3. An ALUMNI organization, the Psi Upsilon Society of Georgia (PUSOG), is recognized by these bylaws.
  1. A BROTHER may be considered an ACTIVE BROTHER if they are a Georgia Tech student in good academic standing with a cumulative GPA at or above a 2.0.
  2. A BROTHER may request PERSONAL LEAVE at the beginning of a semester to withdraw from ACTIVE status for that semester. If the J-Board does not grant this request, the BROTHER may choose to be INACTIVE.
  1. A Brother’s Keeper, a BROTHER whose job is to act as liaison to the BROTHER who is INACTIVE or on PERSONAL LEAVE, will be appointed by the J-Board.
  1. An ACTIVE BROTHER who has not met their financial obligation may be placed on PROBATION.
  1. A BROTHER on PROBATION may become ACTIVE if they meet their financial obligations mid­semester.
  1. An ACTIVE BROTHER may be placed on SUSPENSION by a THREE­-FOURTHS majority vote.
  1. The BROTHER in question must abstain from the vote.
  2. The length of SUSPENSION must be specified in the motion and may not exceed one year.
  3. Any motion to SUSPEND a BROTHER must be tabled for two weeks, and the BROTHER in question must be aware of the motion for the tabling period.
  4. At the beginning of a semester, a SUSPENDED BROTHER may be reinstated early by THREE-­FOURTHS majority.
  5. If a SUSPENDED BROTHER lives in the Chapter House, they will be given 60 days to vacate.
Law 3: Honorary Brothers
  1. A NON­-MEMBER conventionally ineligible for Brotherhood may be initiated into Psi Upsilon as an HONORARY BROTHER in recognition of truly outstanding contribution to the Brotherhood.
  2. A person must be brought up for consideration as an HONORARY BROTHER at least two weeks prior to initiation and no more than once per semester.
  3. The vote to initiate an HONORARY BROTHER must use Throne Room procedure.
  4. HONORARY BROTHERS are otherwise treated no differently than all other BROTHERs.
Law 4: Expulsion
  1. Psi Upsilon does not recognize any voluntary withdrawal from Brotherhood.
  2. A BROTHER of the Gamma Tau chapter may only be EXPELLED by a THREE­-FOURTHS majority vote.
  1. The BROTHER in question must abstain from the vote.
  2. Any motion to EXPEL a BROTHER must be tabled for two weeks, and the BROTHER in question must be aware of the motion for the tabling period.
  3. If the motion passes, the EXPELLED person will no longer be considered a BROTHER.
  4. If a BROTHER who lives in the house is EXPELLED, they will be given 60 days to vacate.
Law 5: Rights and Privileges
  1. All BROTHERs may attend all meetings, ceremonies, social events, and other official activities of the

Chapter unless they are SUSPENDED, on PROBATION, or penalized directly by APPROVED EC policy.

2. Only ACTIVE BROTHERs possess the right to vote in matters concerning the Chapter.

  1. This right shall not be suspended or denied except in ways described in these bylaws or

described directly by APPROVED EC policy.

Law 6: Requirements
  1. BROTHERs will meet all financial obligations to the chapter.
  1. Any money paid to the Chapter by any BROTHER must first be applied towards any outstanding debt.
  2. ACTIVE BROTHERS must pay semesterly dues by the second Brothers’ Meeting of the semester.
  1. BROTHERS on PERSONAL LEAVE must pay the portion of Chapter dues that constitute International dues.
  2. A BROTHER may instead negotiate a payment plan with the Treasurer to pay dues by the end of the semester.
  3. A BROTHER may petition the Brotherhood to split their dues evenly amongst the rest of the ACTIVES for one semester. Such a motion requires UNANIMOUS approval.
  1. BROTHERS who have not met their financial obligation are referred to the J­-Board.
  1. ACTIVE BROTHERs will meet attendance requirements.
  1. Events may be made required by Executive Committee Policy as long as the requirement is known two weeks prior to the event in question.
  2. The establishment of a fine for missing an event must be approved by a SIMPLE majority and must be available in Executive Committee Policy at least two weeks in advance.
  3. An absence may be excused by an Officer of the Executive Committee for academic or other reasons provided the absent BROTHER notifies the Executive Committee beforehand.
  1. ACTIVE BROTHERs will complete philanthropy requirements found in Executive Committee Policy.
  2. ACTIVE BROTHERs will participate in one permanent committee/
  3. BROTHERs will maintain secrecy to non-­BROTHERs about secret Rituals, Brothers’ Meetings and matters discussed therein, and any other matter considered secret by the Chapter.
  4. BROTHERs will maintain appropriately non-­intimate relationships with the PLEDGEs.
  1. Any BROTHER who begins an inappropriate relationship with a PLEDGE must disclose so to the Executive Committee and will be stripped of all voting and discussion rights on issues pertaining to the aforementioned PLEDGE in particular.
  1. BROTHERs on PERSONAL LEAVE will complete requirements found in J-Board policy.

Section 3: Pledges

Law 1: Definitions

1. A PLEDGE is a Georgia Tech student who has accepted a BID but has not been through the initiation ceremony or otherwise had their PLEDGEship ended.

2. A PLEDGE TERM is the period between the Founders' Pledge Ceremony (Installation) and the Initiation Ceremony.

3. A BID is an invitation for a Georgia Tech student to become a PLEDGE.

Law 2: Requirements

1. To become a PLEDGE, a Georgia Tech student must be extended a BID by ⅔ majority vote.

2. To be considered for initiation, a PLEDGE must:

a. Complete the New Member Education Program found in Executive Committee Policy.

Law 3: Rights and Privileges
  1. PLEDGES will have a BIG BROTHER to act as their liaison to the Brotherhood.
  2. There shall be NO activity or function required of a PLEDGE by any MEMBER of Psi Upsilon which violates the precepts of Psi Upsilon, the National Constitution, the Chapter bylaws, or which violates any national, state, or university laws or regulations.
Law 4: End of Pledgeship
  1. A PLEDGE may at any time terminate their PLEDGEship voluntarily.
  2. A PLEDGE may be DEPLEDGED by a SIMPLE majority at any Brothers’ Meeting.
  3. The vote to initiate a PLEDGE must follow Throne Room Procedure.
  1. Failure to pass the Throne Room vote will result in DEPLEDGING.
  1. Any PLEDGE whose PLEDGEship ends as a direct consequence of any Brotherhood vote, including Throne Room voting, or as a decision of the Judicial Board is ineligible to become a PLEDGE again.

Section 4: Throne Room Procedure

Law 1: Necessity
  1. No candidate may be initiated without passing the Throne Room vote.
Law 2: Eligible Voters
  1. The ACTIVE BROTHERs of the semester encompassing the majority of the current PLEDGE TERM will constitute the voting body of the Throne Room vote.

Law 3: Procedure

  1. After discussion, vote will be held by secret ballot.
  2. The four types of votes are as follows:
  1. YES  I wish to initiate the candidate.
  2. NO  I wish not to initiate the candidate.
  3. VETO  I have irreconcilable issues with the candidate and strongly oppose initiation. Individual BROTHERs throwing a veto are required to submit a reason to the counters. This submission may be anonymous.
  4. ABSTAIN  I wish to remove myself from the voting body. BROTHERs wishing to abstain from the vote must formally cast this vote.
  1. The votes will be tallied by the President and the Vice President of Member Education, or in their absence appointed representatives, and if applicable their elected successors. These counters will not ever reveal specific vote totals.
  2. If the number of votes does not equal the size of the voting body, the vote will be retaken.
  3. The TOTAL VOTE will be defined as the total number of non-ABSTAIN votes.
  4. The possible results are as follows:

1. If the total of YES votes is less than THREE-FOURTHS of the TOTAL VOTE, the candidate will not be initiated.

2. If the total of YES votes is equal to or greater than THREE-FOURTHS of the TOTAL VOTE and there are zero VETOes, the candidate will be initiated.

3. If at least 10% of the TOTAL VOTE rounded with a minimum of two are VETO, the candidate will not be initiated.

4. If the total of YES votes is equal to or greater than THREE-FOURTHS of the TOTAL VOTE and at least one VETO was thrown, but not enough to satisfy the case in 6.3, the votes will be discarded and discussion will be reopened.

  1. The reasons submitted for each VETO thrown will be read to the brotherhood at this time by the counters, unless a VETOing BROTHER wishes to personally do so.
  2. At the end of discussion, an identical vote will be held, with the exception that should this case be reached again, the candidate will be initiated.
  3. During a second vote, any VETOs are instead counted as a NO vote unless the number of VETOs reaches the amount defined in case 6.3, in which case the candidate is not initiated.

       7. Regardless of the result, the counters will report only the following:

1. Whether or not the candidate will be initiated.

2. Whether or not the total of YES votes reached THREE-FOURTHS of the TOTAL VOTE.

3. Whether or not any VETOes were thrown, and the reasons given for each thrown VETO. In the case of 6.3, each reason will be read.

4. If the number of thrown VOTEs, including abstains, does not equal the number of voting BROTHERs, or if the number of VETOes thrown does not equal the number of reasons submitted, a re-vote must be called.

Section 5: Non-MEMBERs

Law 1: Residence in the Chapter House
  1. A Non-­BROTHER may reside in the Chapter House only after SIMPLE majority approval.

ARTICLE III: The Executive Committee and Officers

Section 1: The Executive Committee

Law 1: Definition and Scope
  1. The Executive Committee (EC) is a body of 5 elected ACTIVE BROTHERs that will serve as the primary governing body of the chapter.
  2. The EC will consist of these six Officers in order of rank: President, Vice President of Finances (Treasurer), Vice President of the House (House), Vice President of Member Education (Member Ed), Vice President of External Affairs (External), and Vice President of Internal Affairs (Internal).
  3. The EC will have the following responsibilities as a whole:
  1. To execute the operation of the Chapter.
  2. To make decisions on behalf of the Chapter when a Brothers’ Meeting is impractical and report those decisions as soon as is practical.
  3. To enforce these Bylaws and all Brotherhood decisions.
  4. To delegate tasks not specifically listed in these bylaws to the most appropriate Officer.
  1. The Officers of the EC share these common duties:
  1. To chair their permanent committee.
  2. To record minutes and procedures of their committee/
  3. To maintain a Continuity Folder of materials pertinent to the operation of their committee to be passed down to successors.
  4. To report activities at Brothers’ Meetings.
  5. To submit budgetary items to the Treasurer for approval.
  6. To submit scheduling items to Internal for approval.
  7. To submit event plans to External to ensure compliance with regulations.
Law 2: Responsibilities of the President
  1. To chair the Executive Committee as their permanent committee.
  2. To ensure that the duties of each member of the Executive Committee enumerated in these Bylaws are fulfilled.
  3. To ensure all Appointed Officer positions as defined in Article III, Section 2 are filled.
  4. To represent Brother Archon in all ritual activities.
  5. To represent Leonardo of the TMNT.
  6. To chair weekly Brothers’ Meetings.
  7. To attend all IFC meetings.
  8. To complete the Membership Report for International.
  9. To reside in the Chapter House.
  10. To be the primary BROTHER responsible for ensuring the good health and operation of the Chapter in general.
Law 3: Responsibilities of the Vice President of Finances
  1. To chair the Treasurer Committee as their permanent committee, which will have duties including but not limited to:
  1. Running fundraising activities.
  2. To collect money owed to the Chapter.
  3. Collecting rent and parlor fees.
  4. To see to the payment of bills owed by the Chapter.
  5. To maintain thorough ledgers of accounts held with and by the Chapter.
  6. To propose a budget for upcoming semesters at the end of the previous semester.
  7. To attend committee meetings as required by the committees for financial consultation.
  1. To represent Brother Thesauristes in all ritual activities.
  2. To represent Raphael of the TMNT
  3. To appoint a Fundraising Chair as defined in Article III, Section 2.
  4. If an action taken by the Treasurer requires a second person the responsibility will fall to the President.
  5. To be the primary BROTHER responsible for the financial well-being of the Chapter.
Law 4: Responsibilities of the Vice President of the House
  1. To chair the House Committee as their permanent committee, which will have duties including but not limited to:
  1. Issuing rent contracts or eviction notices as an agent of PUSOG.
  2. Ensuring that incidental wear and tear on the Chapter House is repaired.
  3. Ensuring the house is well­-supplied and its appliances are maintained.
  4. Keeping the Chapter House clean by holding Full House Cleanup events.
  5. Assigning house jobs to the residents of the Chapter House.
  6. Running fundraising activities.
  1. To represent Oikonomos in all ritual activities.
  2. To represent Donatello of the TMNT.
  3. To reside in the Chapter House.
  4. To be the primary BROTHER responsible for the well­being of the facilities and possessions of the Chapter.
Law 5: Responsibilities of the Vice President of Member Education
  1. To chair the Member Ed. Committee as their permanent committee, which will have duties including but not limited to:
  1. Running Rush.
  2. Creating and managing the New Member Education Program.
  3. Planning ritual activities.
  4. Overseeing the academics of the MEMBERs.
  5. Being the point of contact for Brother’s Keepers.
  1. To represent Brother First Angelos in all ritual activities.
  2. To represent Master Splinter of the TMNT.
  3. To appoint a Scholarship Chair as defined in Article III, Section 2.
  4. To be the primary BROTHER responsible for all Rush and PLEDGE­related matters.
Law 6: Responsibilities of the Vice President of External Affairs
  1. To chair the External Committee as their permanent committee, which will have duties including but not limited to:
  1. Planning and running social events.
  2. Organizing and managing philanthropy.
  3. Coordinating participation in Greek Week and Homecoming.
  4. Producing content for the Georgia Tech yearbook.
  1. To represent Brother Second Angelos in all ritual activities.
  2. To represent Michelangelo of the TMNT.
  3. To attend all IFC meetings.
  4. To appoint a Risk Management Chair and Philanthropy Chair as defined in Article III, Section 2.
  5. To be the official representative of the Chapter to outside organizations.
Law 7: Responsibilities of the Vice President of Internal Affairs
  1. To chair the Internal Committee as their permanent committee, which will have duties including but not limited to:
  1. Compiling and managing the History of the Chapter.
  2. Conducting ALUMNI and International relations.
  3. Publishing the Golden Cogwheel, the ALUMNI newsletter.
  4. Ensuring that minutes are taken of Brothers’ Meetings.
  5. Administering the Chapter’s website.
  6. Managing these Bylaws.
  7. Maintaining the network of the Chapter House.
  1. To represent Brothers Grammateus and Epistolographos in all ritual activities.
  2. To represent April O’Neal of the TMNT.
  3. To attend Convention.
  4. To appoint a Parliamentarian, Recording Secretary, Social Media Chair, and Historian Chair as defined in Article III, Section 2.
  5. To be the official representative of the Chapter to the ALUMNI and International.
  6. To be the primary BROTHER responsible for scheduling Chapter activities.

Section 2: Appointed Officers

Law 1: Definition and Scope
  1. The Appointed Officer positions are officers not included on the Executive Committee.
  2. The Appointed Officers will be appointed by members of the EC as specified in Article III Section 1.
  3. Each Appointed Officer must be approved by a SIMPLE majority vote by the Brotherhood.
  4. The terms of all Appointed Officers last one semester.
  5. Any Appointed Officer may be removed at any time by the EC officer that appointed them.
  6. An Appointed Officer may resign from their office at any time.
  7. Any BROTHER may serve as an Appointed Officer, including BROTHERs who already hold another Appointed Officer position or are serving on the EC.
Law 2: Parliamentarian
  1. The Parliamentarian is an officer appointed by the Vice President of Internal Affairs.
  2. The responsibilities of the Parliamentarian are:
  1. To be thoroughly familiar with and provide an official interpretation of Roberts’ Rules of Order and these Bylaws.
  2. To regularly attend Brothers’ Meetings
Law 3: Recording Secretary
  1. The Recording Secretary is an officer appointed by the Vice President of Internal Affairs.
  2. The responsibilities of the Recording Secretary are:
  1. To record minutes of Brothers’ Meetings.
  2. To promptly make minutes available to the Brotherhood.
  3. To regularly attend Brothers’ Meetings.
Law 4: Social Media Chair
  1. The Social Media Chair is an officer appointed by the Vice President of Internal Affairs.
  2. The responsibilities of the Social Media Chair are:
  1. To responsibly manage official social media accounts.
Law 5: Historian Chair
  1. The Historian Chair is an officer appointed by the Vice President of Internal Affairs.
  2. The responsibilities of the Historian Chair are:
  1. To record activities of the Brotherhood by means of videography, photography, and written record.
  2. To update and maintain the Brotherhood archive with the aforementioned records.
Law 6: Risk Management Chair
  1. The Risk Management Chair is an officer appointed by the Vice President of External Affairs.
  2. The responsibilities of the Risk Management Chair are:
  1. To train and manage sober monitors and attendants for private events.
  2. To assess and intervene in situations that could potentially cause harm to members or guests.
  3. To be thoroughly familiar with campus regulations.
  4. To inform the brotherhood of educational programs regarding risk management.
  5. To regularly attend Brotherhood events.
Law 7: Philanthropy Chair
  1. The Philanthropy Chair is an officer appointed by the Vice President of External Affairs.
  2. The responsibilities of the Philanthropy Chair are:
  1. To coordinate several philanthropy events per semester.
  2. To maintain a record of philanthropy hours.
Law 8: Scholarship Chair
  1. The Scholarship Chair is an officer appointed by the Vice President of Member Education.
  2. The responsibilities of the Scholarship Chair are:
  1. To maintain a record of the academic standing and GPA of the active Brotherhood.
  2. To develop and enforce a scholarship plan with BROTHERs who are struggling academically.
Law 9: Fundraising Chair
  1. The Fundraising Chair is an officer appointed by the Vice President of Finances.
  2. The responsibilities of the Fundraising Chair are:
  1. Raise supplemental funds to augment regularly collected dues for the brotherhood.

Section 3: Installation and Removal of the Executive Committee

Law 1: Regular Elections
  1. Only ACTIVE BROTHERs may be elected to an Office.
  1. No BROTHER may hold multiple elected Offices at once.
  2. The terms of all Offices last twelve months.
  3. Regular elections will be held at the end of each term.
  4. Nominations will open two weeks prior to elections and will close immediately before the vote.
  5. The candidates will be given an opportunity to have a dialogue with the Brotherhood about their campaign prior to election.

1.  The candidate’s campaign speech dialogue should be limited to 15 minutes as timed by the Parliamentarian, who will let the candidate know when time is up and encourage them to finish.

  1. The voting procedure is as follows:
  1. The candidates will be asked to leave the room.
  2. The remaining ACTIVE BROTHERs will constitute the voting body.
  3. After discussion, each BROTHER in the voting body will vote by secret ballot for one of the candidates or for No Confidence.
  4. BROTHERs may instead abstain from the vote.
  5. The meeting chair and the BROTHER taking minutes will count.
  6. If any candidate receives a SIMPLE majority, they will be elected to the Office in question.
  7. If no candidates receive a SIMPLE majority and neither of the top two results are No Confidence, a runoff election will be held by the same procedure between the top two results.
  8. Otherwise, the candidates are asked to return to the meeting, nominations are re­opened, and the election procedure is repeated.
Law 2: Resignation and Summer Leave
  1. An Officer is permitted to resign from office during their term.
  2. A resigning officer will be expected to continue carrying out their duties or appoint an ACTIVE BROTHER to do so for two weeks or until a replacement is elected by the procedure in Law 1 to serve the remainder of the term.
  3. If two weeks pass and a replacement has not yet been elected, the President will perform the duties of that office until a replacement is chosen.
  4. An Officer who will not maintain ACTIVE status during summer semester may appoint any ACTIVE to temporarily hold the Office for the summer.
Law 3: Involuntary Removal from Office
  1. An Officer who will not maintain ACTIVE states during a Non-­Summer semester will be removed from Office.
  2. Officers may be removed from Office by a THREE­-FOURTHs majority vote.
  1. The Officer in question must abstain from the vote.
  2. Any motion to remove an Officer must be tabled for two weeks, and the Officer in question must be aware of the motion for the tabling period.
  1. After removal of an officer, a replacement election will take place, following the procedure in Law 1.

Article IV: The Judicial Board

Section 1: Purpose and Scope

Law 1: Definition and Purpose
Law 2: Scope

Section 2: Membership

Law 1: Members
  1. The primary member on leave of absence will be replaced by a TEMPORARY member for that semester, following procedure in Article IV, Section 2, Law 4.

Law 2: J-Board Secretary

1. All 7 J-Board members will be eligible to become J-Board Secretary.

2. Only the 7 J-Board members  may vote on the J-Board Secretary position.

3. J-Board Secretary election procedure shall follow Article IV, Section 2, Laws 4.4 and 4.5.

  1. Acting as official liaison between J-Board and the brotherhood.
  2. Announcing case decisions at Brothers’ Meetings.
  3. Ensuring J-Board procedural steps and timetables from Article IV, Section 3,  Laws 1.3.1-3 are upheld.
  4. Keeping J-Board meeting minutes and keeping archives updated with the results for each J-Board case.
  5. In the event that the J-Board Secretary must recuse themselves from a case, they may designate a backup chosen from the other primary/temporary or reserve members working the case.
Law 3: Terms of Membership
  1. The primary members of the J­-Board will serve one-­year terms.
  2. The reserve and temporary members will serve for one-semester terms.
  3. J-Board Secretary will serve a one-semester term.
  4.  A J-Board member is permitted to resign from office during their term.
  1. If a J-Board member resigns, they will be replaced by a TEMPORARY member for that semester, following procedure detailed in Article IV, Section 2, Laws 4.1 and 4.2.

Law 4: Elections
  1. J-­Board elections will be held at the first meeting of each semester.
  2. Nominations will be made by the EC prior to elections. The number of BROTHERs nominated must equal the amount of spots available on the J­-Board plus 2.
  3. The voting procedure is as follows:
  1. The candidates will be asked to leave the room.
  1. All 7 J-Board members will be eligible to become J-Board Secretary.
  2. All 7 J-Board members will be automatically nominated for the J-Board Secretary Election
  3. Any J-Board member may decline nomination before voting is held.
  4. For the purpose of J-Board Secretary election, only the 7 J-Board members make up the voting body.  
  5. With no discussion, each BROTHER in the voting body will vote for the candidates. The voting body may vote for multiple candidates. Voting BROTHERs may either vote YES or abstain from each vote.
  6. During voting, all BROTHERS should close their eyes with heads down in order to preserve secrecy. Only the meeting chair and VP of Internal Affairs will see the votes.
  7. The meeting chair and VP of Internal Affairs will count votes and only announce if a candidate for J-Board Secretary has received the most votes without a tie. This candidate will be elected as J-Board Secretary.
  8. If there is a tie between candidates, the counters will announce the tie. A runoff election between the tied candidates will be held by the same procedure, except each voting brother must vote for only one of the remaining candidates.
  9. The candidate with the most votes in the runoff election will be announced and will be elected J-Board Secretary.

Section 3: Procedure

Law 1: Jurisdiction and Meetings

Recommended Timetable for General Cases

Procedural Steps for General Cases

From steps 1 to 2: 2 business days maximum

1. Member of JBoard is emailed referrer’s case and witnesses; this member becomes the Case Handler and should then excuse themselves from the JBoard voting body in

favor of an alternate member.

From steps 2 to 4: 1 business day maximum

2. Case Handler informs everyone else on JBoard that there is an incoming case, when this case was submitted to the Case Handler, and its general nature (fine appeal, scholarship plan appeal, smoking inside the haus, misconduct while intoxicated, accusation of sexual assault, etc.) The Case Handler will also inform any other JBoard members directly if they are involved in the case as a witness so they can recuse themselves in favor of an alternate. The Case Handler will send out a calendar screening (such as whenisgood) to the JBoard voting body that covers the next 3 weeks, in order to choose convenient meeting times.

3. Case Handler anonymizes information from referrer’s case*

 (*the referrer may opt out of being anonymous if they choose)

From steps 4 to 5: 4 business days maximum

4. Case Handler informs the referred that they are involved in a case and will be speaking with JBoard

From steps 5 to 8: 3 business days maximum

5. Case Handler meets with the referred party and gathers account and witness list from them

6. The referred’s account is anonymized by the Case Handler

7. Case Handler forwards the entire anonymized case to everyone else in the JBoard voting body

From steps 8 to 10: 4 business days maximum**

8. 1st JBoard meeting (can be in person or digital)

  • Preliminary review content of referrer and referred’s accounts
  • Determines if any additional specifications or additional information is needed from the referrer or the referred
  • Determine witnesses that will be pulled for statements, if applicable
  • Case Handler immediately informs witnesses that they will be speaking with JBoard at the 2nd Meeting

**If step 9 is applicable, allow 2 extra business days between steps 8 and 10.**

9. (OPTIONAL) Case Handler informs parties of any additional specifications/additional information that JBoard needs and anonymizes this information.

10. 2nd meeting

  • Witness accounts occur (in person highly preferred)
  • Final review of the case: including the referrer and referred’s initial accounts, any additional information from OPTIONAL STEP 9 is shared, and witness testimony is reviewed
  • Decision made; parties involved are sent written account of the case outcome including: majority and minority opinions, discipline being enacted, a plan to prevent reoccurrence of the misconduct, and/or compensation that will be provided to the wronged party

11. Majority and minority opinions revealed to general assembly at the next brother’s meeting after final decision has been made in step 10.

From step 12 to step 13: 7 days maximum

12. Appeal window opens

  • The appeal must be publicly announced to the brotherhood within 7 days of the General Assembly being notified of the decision.

13. Appeal window closes

2. For Fine Appeals

Recommended Timetable for Fine Appeal Cases

Procedural Steps for Fine Appeal Cases

From steps 1 to 2: Two business days maximum

1. Member of JBoard is emailed case by the brother appealing the fine; this member becomes the Case Handler and should then excuse themselves from the JBoard voting body in favor of an alternate member.

From steps 2 to 3: 1 business day maximum

2. Case Handler informs everyone else on JBoard that there is an incoming case, when this case was submitted to the Case Handler, and the general nature (fine). The Case Handler will send out a calendar screening (such as whenisgood) to the JBoard voting body that covers the next 1 week, in order to choose convenient meeting times.

From steps 3 to 5:  4 business days maximum

3. The case handler will email the EC member who levied the fine and get statement.

4. The accounts from the brother appealing the fine and the EC member are anonymized by the Case Handler

From steps 5 to 6: 3 business days maximum

5. Case Handler forwards the entire anonymized case to everyone else in the JBoard voting body

From steps 8 to 10: 4 business days maximum**

6. 1st JBoard meeting (can be in person or digital)

  • Preliminary review of both sides of fine appeal
  • Determines if any additional specifications or additional information is needed
  • Determine witnesses that will be pulled for statements, if applicable
  • Case Handler immediately informs witnesses that they will be speaking with JBoard at the 2nd Meeting

7. Case Handler informs parties of any additional specifications/additional information that JBoard needs and anonymizes this information.

**If step 9 is applicable, allow 2 extra business days between steps 8 and 10.**

8. (OPTIONAL) 2nd meeting

  • Witness accounts occur (in person highly preferred)
  • Final review of the case: including the referrer and referred’s initial accounts, any additional information from OPTIONAL STEP 9 is shared, and witness testimony is reviewed
  • Decision made; parties involved are sent written account of the case outcome including: majority and minority opinions, discipline being enacted, a plan to prevent reoccurrence of the misconduct, and/or compensation that will be provided to the wronged party

9. Majority and minority opinions revealed to general assembly at the next brother’s meeting after final decision has been made in step 10

From step 10 to step 11: 7 days maximum

10. Appeal window opens

  • The appeal must be publicly announced to the brotherhood within 7 days of the General Assembly being notified of the decision.

11. Appeal window closes

3. For Activity Status Petitions

Recommended Timetable

Procedural Steps for Activity Status Petitions

From steps 1 to 2: 2 business days maximum

1. Member of JBoard is emailed referred’s case by the Archon; this member becomes the Case Handler and should then excuse themselves from the JBoard voting body in favor of an alternate member.

From steps 2 to 4: 1 business day maximum

2. Case Handler informs everyone else on JBoard that there is an incoming case, when this case was submitted to the Case Handler, and its general nature (activity status petition). The Case Handler will also inform any other JBoard members directly if they are involved in the case as a witness so they can recuse themselves in favor of an alternate. The Case Handler will send out a calendar screening (such as whenisgood) to the JBoard voting body that covers the next 3 weeks, in order to choose convenient meeting times.

From steps 4 to 5: 4 business days maximum

4. Case Handler informs the referred that their activity status petition has been received and that will be speaking with JBoard

From steps 5 to 8: 3 business days maximum

5. Case Handler meets with the referred party and gathers activity status information from them consistent with J-Board’s personal leave policy

6. The referred’s account is anonymized* by the Case Handler

(the referred’s activity status petition may be anonymous or not)*

7. Case Handler forwards the entire anonymized* case to everyone else in the JBoard voting body

From steps 8 to 10: 4 business days maximum**

8. 1st JBoard meeting (can be in person or digital)

  • Preliminary review content of referrer and referred’s accounts
  • Determines if any additional specifications or additional information is needed from the referrer or the referred
  • Determine witnesses that will be pulled for statements, if applicable
  • Case Handler immediately informs witnesses that they will be speaking with JBoard at the 2nd Meeting

**If step 9 is applicable, allow 2 extra business days between steps 8 and 10.**

9. (OPTIONAL) Case Handler informs parties of any additional specifications/additional information that JBoard needs and anonymizes this information.

10. 2nd meeting

  • Witness accounts occur (in person highly preferred)
  • Final review of the case: including the referrer and referred’s initial accounts, any additional information from OPTIONAL STEP 9 is shared, and witness testimony is reviewed
  • Decision made; parties involved are sent written account of the case outcome including: majority and minority opinions, discipline being enacted, a plan to prevent reoccurrence of the misconduct, and/or compensation that will be provided to the wronged party

11. Majority and minority opinions revealed to general assembly at the next brother’s meeting after final decision has been made in step 10.

From step 12 to step 13: 7 days maximum

12. Appeal window opens

  • The appeal must be publicly announced to the brotherhood within 7 days of the General Assembly being notified of the decision.

13. Appeal window closes

Law 2: Decisions and Processes

Law 3: Sentences

1. Removal of voting rights

2. Assigning of additional community service hours or Full House Cleanups

3. Fines

4. Suspension from specific chapter activities

5. Required attendance at specific chapter activities

Law 4: Appeals

  1. The referred party, the referring party, and any official witnesses may appeal the J-Board’s decision.
  1. The appeal must be publicly announced to the brotherhood within 7 days of the General Assembly being notified of the decision.
  1. A ⅔ vote is required of the General Assembly to overturn a J-Board ruling.
  2. If a decision is overturned, the Executive Committee shall review the case in place of the J-Board, keeping the chapter’s decision in mind, and decide on an appropriate action. The action of the Executive Council is final.
  1. The Executive Council shall review the case, the Case Handler will obtain any additional information pertinent to the case, and the Executive Council will report their decision back to the chapter within 1 week of receiving the appeal.
  2. Official decisions of the Executive Council must be given to the involved parties in writing, including the referred party, the referring party, and any official witnesses.
  3. After notifying the involved parties, the decision and consequences will be read at the next Brothers’ Meeting.

Article VI: Article V

Law 1: Absence
  1. Article V is intentionally omitted.