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Studio Rental Agreement
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Studio Rental Agreement
Steamboat Dance and Fitness
1955 Bridge Lane Suite 1900
Steamboat Springs, CO 80487

This contract represents an agreement between Steamboat Dance and Fitness,”Owners” and “Renter” as named below. If Renter fails to uphold any of the following terms of this agreement, Renter’s studio privileges may be revoked.







Purpose of Rental(s): Dates/Times of Rental(s):

Rental Rate: $30/hr

Check #: _______ $30.00/hr Classes/Events/Practice

      The Steamboat Dance and Fitness studio space can be rented for rehearsals, classes, workshops and other events/activities as agreed upon. The studio will be rented in blocks of time as follows: one-hour minimum, 1⁄2 hour increments. Paid rental time periods must include time for early arrival (if applicable) and setup/cleanup time. Space is not guaranteed until a deposit is made and the Rental Agreement has been completed and signed by the renter. Your rental time frame includes set-up and take-down of all decorations, food prep, table and chair set-up, etc, plus clean-up. Total hours used are calculated from scheduled access time until actual end of cleanup when the building is locked. A staff member will provide access to the building at your designated access time or provide you with studio lock box information.


Renters will pay before the time of each rental period. Renters MUST pay for all studio space before the time it is used. All checks should be written to Steamboat Dance and Fitness. Renters will receive receipts if requested. Receipts will be left on the bulletin board in the studio, e-mailed or mailed to the renter within one month of the payment. A late fee of $15 per month will be charged for any accounts that are past due.

If necessary, a refundable Damage Deposit of $75.00 is due at the signing of this contract, if requested by Owners. The Damage Deposit will be returned if there is no damage to the studio, structures, and equipment, and all the conditions listed under the “Housekeeping” section of this contract are met.

For EVENT Rentals:

Class Rate: $30.00/per hour (Be sure to include rental time for setup/cleanup, early arrival. There is a charge for that additional time, i.e. event is 1 hour, set up/clean up is 1 hour, total rental is 2 hours.)

Booking: Regularly scheduled weekly classes must be confirmed for a full month in advance. Payment is due prior to the first session of the month, or before the 5th of each month, whichever comes first. All other classes, workshops, activities, and events must be confirmed at least one week in advance. Payment is due prior to the session, and a $15.00 late fee will be assessed unless prior arrangements have been made for late payment.

Class Cancellation: Space may be canceled via mail, email or phone with ONE WEEK’S notice. THERE ARE NO REFUNDS. Teachers are encouraged to find substitute teachers and keep the class operating consistently.

Rehearsal Bookings: Rehearsals may be booked in advance at any time. Payment is due prior to the rehearsal.

Rehearsal Cancellation: Space may be canceled or exchanged via email or phone message with TWO DAYS notice. THERE ARE NO REFUNDS.


Renters are solely responsible for providing their own participants and for marketing their own events, classes, and activities.

Shoes: Street shoes, spiked heels, stiletto heels, and cleats are NOT ALLOWED on the dance floor. All street shoes MUST be removed upon entering the studio. Soft-soled, non marking, absolutely clean dance or athletic shoes are allowed on the dance floor. Bare feet and socks are also allowed on the dance floor.

Hours and Occupancy:The studio will be available for rentals, on a space-available basis, during the following days and times: Monday – Friday and Sunday 6 a.m. – 9 p.m. Saturday 6 a.m. – 9 p.m.

Renter will not hold, and will not permit, classes or events involving persons in a given space within the premises, or in the premises as a whole, in excess of the number of persons that are permitted by applicable fire and/or building codes/ or COVID-19 codes in such space or in the premises as a whole, as applicable. In addition, if the class or event will not end by 10:00 p.m., or if it potentially will disturb other commercial tenants or residential residents. Renter will obtain Steamboat Dance and Fitness pre-approval.

No smoking anywhere inside the building. No incense or open flames of any sort.
Props need to be constructed in such a way that they cause no damage to the dance floor or studio walls. All props must have felt padding or protective covering on any part that rests on the floor or against the wall.
Renters may NEVER leave any equipment, costumes, props or personal belongings anywhere in the studio, lobby or bathroom. Permission will be granted by the Owners upon request.

Renters agree not to inform any person of the code for the front door key lock box. A renter will be charged a $75 replacement fee for any key lost or not returned.

Each renter assumes responsibility for the security of the space during each rental period. Renters with keys are required to return the space to a secure state upon leaving by locking the door and depositing the key(s) back in the lock box.

For any emergency situations including accidents, health crises, criminal activities, or fire, call 911. There is a phone available at the studio. It is advised to have a cell phone close at hand.

Each renter will assume full responsibility for any damage caused to any part of the entryway, studio, bathroom, stereo equipment, floors, windows, mirrors, walls, ceilings, etc. sustained during the renter’s scheduled studio time and time in the studio. Each renter agrees to pay in full for repair or replacement of any item or structure damaged by the renters or by performers, collaborators, students or guests invited to Steamboat Dance and Fitness by the renter. Full payment for damage shall be made within ONE MONTH of the damage.

Each renter assumes liability for injury of any persons they invite to the space, including but not limited to: injury to students in the renter’s class, injury to performers or collaborators in the rehearsal, injury to guests or audience members at a showing. Renter
may be requested to provide a certificate of liability insurance naming Steamboat Dance and Fitness as an additional insured, with a minimum per-occurrence coverage of $1,000,000 personal and property coverage. A copy of the required Certificate of Liability Insurance must be submitted to Steamboat Dance and Fitness prior to your class, activity, or event.

Each renter assumes responsibility for returning the studio to a good state before they leave. All lights, the heater, fans and electrical equipment must be turned off. Trash and litter must be removed to the garbage can if full. Please sweep if necessary, and leave the studio in the best possible condition for the next user.
Steamboat Dance and Fitness provides major janitorial assistance, including toilet paper, hand towels and a clean facility for your rental, you play a significant role in keeping the studio clean. You must leave the studio in as good or better condition than when you found it. COVID-19 Cleaning Protocols. All surfaces need to be wiped down with clorox wipes or studio spray including door handles and light switches. No one can enter the studio who is having cough or cold symptoms, or has a fever. Please use the studio thermometer to ensure your safety upon arrival to the studio.

All renters who were assigned a code to the lock box must lock up the studio and drop the keys in the studio’s lock box on the door, at the end of studio rental. Ensuring all windows and doors are locked.

Parking: Please park in the parking spaces in front of the studio or reserved spots 3-9. Parking is also available along James Brown Bridge on Shield Dr.

Contracts: Renters will sign and submit this contract before using Steamboat Dance and Fitness space. Renters will be informed of changes to rental policies.

All of the above is hereby agreed: