To make materials available to all patrons on an equal basis, the Library will set policies for confidentiality, loan periods, interlibrary loan, renewals, fines and charges, damaged and lost materials, and claims returned. Fines and Charges and Damaged and Lost Materials are separate policies located in this manual. The Library will determine who is eligible to borrow materials and will provide for the return or replacement of such materials.

Confidentiality

All patron records are confidential in nature. Information on a patron application card cannot be given to anyone without the patron’s cooperation. All circulation records identifying the names of library users with specific materials are confidential in nature. Any questions relating to patron information of any type should be directed to the Library Director. These records will not be made public to any agency of state, federal, or local government except pursuant to such process, order, or subpoena as may be authorized under the authority of and pursuant to federal, state, or local law relating to civil, criminal, or administrative discovery procedures or legislative investigative power. The issuance or enforcement of any such process, order, or subpoena will be resisted until such time as a proper showing of good cause has been made in a court of competent jurisdiction.

Loan Periods

Standard Loan Period for most library materials: Books, audiocassettes, audio books, compact discs, videos, DVDs, records, pamphlets, and other printed materials is 2 weeks. Extended Loan Period for most library materials is 6 weeks. Extended Loans are available through the Circulation Services Department for most Blue Island Library materials for special patron circumstances and needs, such as Teacher assignments, Homebound, Vacation, and Book Clubs. Additional loan time may be granted for specific circumstances. Extended loan periods may not be available for special collection materials, materials with loan rule restrictions, and materials loaned from other libraries. Other restrictions may apply. Materials may be returned to any SWAN library. Please note: Items returned to non-SWAN libraries cannot be cleared from a patron’s record until the material has been received at a SWAN library.

Renewals

Patrons may request 2 renewals per item for most library materials based on item availability. Patrons may request renewals through the library’s Circulation Services Department, at any SWAN library, online, or by phone. Renewals for material received through OCLC service must be requested through the receiving library’s Reference Department. Renewals may be restricted because items are part of a special collection, other patrons have placed holds on the item, the owning library has specific renewal limitations, the renewal request is too soon after the initial checkout, or the material is overdue or billed as long overdue or lost. The Blue Island Public Library does not currently participate in the SWAN automatic renewal service.

Claims Returned

Beginning on September 1, 1994, only two (2) claims returned may be allowed per library card. The third time a patron claims that they have returned something and we have no record of it being returned, the material will be considered lost by the patron. (See section F. Damaged and Lost Materials). The two “claims returned” will accumulate on each card unless the material is found. (Approved 8/10/94)

Fines and Charges

Payment options:

Cash, credit/debit cards and money orders are the accepted payment methods for charges, fines, lost or damaged fees at the Blue Island Public Library. The Library does not accept checks. Payment for fines and charges may be made at any SWAN library or on-line. Payments made at other SWAN libraries are subject to their regulations. When money is being reimbursed to a patron for a lost and returned item, the refund will be in cash. Reimbursements may be subject to certain conditions and restrictions including the condition of the returned materials and the timeliness of the material’s return.

Overdue materials and fines:

Patrons may sign up for Library Account Notifications through the Circulation Services Department. Library Notification Types include Hold Pickups, Hold Cancellations, Overdue and Billing, Courtesy Notices (a reminder two days before your materials are due), and Auto Renewals (available only for participating libraries). Patrons may receive notifications through email (all notifications), text (hold pickups, overdue and billing, courtesy notices), phone (hold pickups, overdue and billing), USPS mail (overdue and billing). Patrons may sign up for text messaging through the “My Account” link on the library catalog. Phone notifications are automated pre-recorded calls. Email information may be modified through the “My Account” settings once your email has been entered on your library record.

Email notifications are recommended to keep track of all your account activity in one place.

A record of fines not paid will be kept at the library in the System Wide Automated Network (SWAN). The patron will be expected to pay these fines promptly. No single material’s fine shall exceed the price of the book or material. The Blue Island Public Library’s current maximum fine rate per item is $5.00.

A book drop just east of the main entrance is available for convenience in returning library materials. Use of the book drop does not cancel overdue fines. As a courtesy, the library backs the receipt date for materials returned in the book drop to the last library business day. The library does not charge fines for days the library is closed.

Blue Island Public Library materials may be returned to any SWAN library. Items returned to non-SWAN libraries (libraries not connected to the SWAN computer network) cannot be cleared from a patron record until the material has been received at a SWAN library.

A fine of ten (10) cents per day will be charged for most material that is overdue, excluding Sundays and holidays when the library is closed. A fine of $1.00 per day is charged for special collection material. The library follows the SWAN fine scale on returned overdue materials borrowed at another library. The maximum fine per item is determined by the SWAN system based on the fine rate and type of item. Revised: 6/98, 6/00, 8/01, 5/06, 9/13, 1/2020

Closing the Library

The Library makes every effort to maintain its hours of accessibility to the public, but there are occasions when circumstances dictate closing.

Weather

The Library Director will make the decision to close the Library in event of severe weather after consulting with the staff of City of Blue Island and transit authorities to determine the severity of travel conditions.

Power Outage

Daytime: the Library will stay open, although manual procedures will go into effect at Circulation. Departments and public areas which are too dark to function will be closed. If power is out for more than a few hours, the Library Director may decide to close the Library.

Evening: Staff will try to find out the length of the outage. If it appears that the failure will last longer than an hour and it is past 5:30 p.m., the Library Director will be contacted to make the decision to close the Library.

In any event, if the Library Director cannot be reached, the senior staff person will make the decision in consultation with the Board President.

Approved 9/05

Collection Development Policy

A. Responsibility

The Library Director shall have overall responsibility for the selection, acquisition, processing, care, and weeding of all Library materials within the policy limitations set forth herein. Under the Director’s supervision, professional staff qualified for this activity will be involved in the selection process and management of the collection. Suggestions from patrons are welcome and are given consideration within the framework of policies determined by the Board of Trustees.

B. Guidelines

The Blue Island community reflects varying economic, racial, ethnic, and educational backgrounds. A strong knowledge and understanding of the community is key in terms of selecting materials and providing services to a changing population. Our collections will continue to evolve and grow to meet the educational, informational, occupational, cultural and recreational needs of the residents of Blue Island.

In general, the Library shall select items which have received generally favorable reviews in Library selection media, major magazines and newspapers, or specialized periodicals which routinely cover subjects of a technical nature or specialized interest or which have found inclusion in lists of materials suitable for public libraries prepared by reputable authorities. No single standard can be applied in all cases.

In the absence of such recommendations, the Library may select on the basis of the reputation of the author or publisher, authenticity, significance, timeliness, accuracy, literary excellence, documentation, or potential usefulness. The Library may also consider expected or actual demand provided that such materials do not fall into the category of items not generally selected (see below).

The Library may choose not to select items for the collection under the following conditions:

The availability of material already in the collection that offers sufficient coverage of the area in question.
Unsuitable or inappropriate format.
Materials that require an undue expense to obtain or maintain in relation to the expected demand.
Material that fails to meet substantially the guidelines outlined above, provided that the Library shall not exclude items on the basis of race, creed, color, nationality, or the expressed political or social views of the author.
Whenever the Library determines not to obtain an item for the collection that a patron requests, the Library shall offer to provide the item through Interlibrary Loan or other similar cooperative arrangement.
Criteria for the selection of non-book materials shall be the same as the general criteria for the selection of books.

C. Collection Areas

Adult Fiction - The library's collection includes a wide variety of contemporary works of fiction representing all genres, international works of fiction, classics and important novels of the past. The library makes every effort to acquire fiction which is representative of the cultural and ethnic community that it serves and to satisfy the diversity of interests and recreational needs of its users.

Adult Non-Fiction - The library aims at acquiring materials which provide a core of basic knowledge. In addition, the library selects, makes accessible, and promotes the use of materials which:

address contemporary issues
provide self-help information
facilitate continuing education
enhance job-related knowledge and skills
increase knowledge of affairs of the community, the country, and the world
support business, cultural, recreational and civic interests in the community
present different viewpoints on issues
nourish intellectual, aesthetic, creative and spiritual growth

Children's Collection - To encourage life-long learning, the children's collection provides materials in a variety of formats to satisfy and stimulate the informational, educational, cultural, and recreational needs of the children of Blue Island from infancy through grade eight. Materials provided range from board books for infants to toddlers, Easy Reader books for beginner readers, Non- fiction books on a variety of informative topics for both children and parents. There are also Spanish books to aid children either expanding their knowledge on the language or Spanish as their first language. The children’s movie collection also includes those that are informational and those for enjoyment of all ages. Materials are selected regarding the stages of emotional and intellectual maturity of children. The collection also provides adults with materials that relate to the well-being of children, supplement preschool/school curriculums, and aid in the study of children's literature.

Electronic Databases - Research and reference databases extend the collection by providing timely and versatile access to information in electronic format. Databases are used by the library staff to enhance and supplement reference service and are available for patron use both in the library and remotely. Many of the databases contain specialized information beyond the scope of the library's print collections; others have information that does not exist in print format. Some databases duplicate print sources which are carefully evaluated for retention with consideration to cost, frequency of use, and ease of access to library users.

Foreign Language Materials - The library maintains a collection of Spanish language materials aimed at meeting the recreational and informational needs of the Blue Island community. Resources include books, magazines, and audio-visual materials in Spanish. The library’s collection also includes materials which aid in learning a second language. Such resources include books, including grammars and dictionaries, audio CDs, and videos for learning English as a Spanish speaker. These items are primarily circulating materials.

Public Internet Access - In conjunction with its mission statement, the Blue Island Public Library provides access to a vast array of information available through electronic media. Online information, services, and networks provided directly or indirectly by the library will be readily, equally, and equitably accessible to all library users. The Blue Island Public Library does not monitor and assumes no control over the information accessed and cannot be held responsible for the content, accuracy or quality of the information retrieved. Providing access to electronic information, services, and networks differs from selecting and purchasing material for the library's collection, offering unprecedented opportunities to expand the scope of information available to all users.

Large Print - The large type book collection meets the needs of an increasing number of visually challenged or impaired patrons. The major thrust of the collection is popular fiction, including mysteries and romance, along with high interest nonfiction such as biographies and health-related materials.

E-Media - The library must continually assess new electronic media and evaluate the capabilities and enhancements that they offer over existing formats. When deciding whether to replace or augment existing formats with new media, the following factors are considered:

anticipated improvements in information storage and retrieval
user demand
quality of the product
ease of use
equipment requirements
cost
staff requirements for processing, maintenance, and training

It is essential for staff to monitor technological developments so that wise and cost effective collection decisions are made for the Blue Island community.

Periodical Collection - The library's newspaper, magazine, and journal collection, both print and electronic, provides current information aimed at meeting the research and recreational reading needs of the community. The collection also contains periodicals that serve the professional reading and material review needs of the library staff. Periodicals supplement the book collection by providing up-to-date information, covering current topics not yet available in books, and presenting a less in-depth treatment of a subject than is usually found in books. Back issues of current magazines circulate.

Reference Collection - The library maintains a small print reference collection which is used to answer questions and to serve the informational needs of library users. Reference sources are characterized by their ability to provide information and to summarize, condense, or give a comprehensive overview of a topic. They remain in the library to be readily available to all patrons.

Audio Recordings - Music and spoken word recordings are available in compact disc (CD) formats because of their availability and popularity. The music collection consists of works by major contemporary and classical artists as well as popular music with emphasis on acquiring recordings in a variety of genres. Many books, both fiction and nonfiction, are also available in audio format and include a variety of genres.

Textbooks - Recognizing the responsibility of schools to provide access to required textbooks for their students, the Blue Island Public Library does not acquire textbooks required for school curricula. The library confers with local School Librarians to review and upgrade recommended reading.

Videos - The library collects DVDs to meet the recreational and educational needs of adults, young adults, and children. Videos of feature films include highly rated current films as well as film classics, which are of broad family appeal or potential cultural, historical, or aesthetic significance.

Young Adult Collection - A young adult collection has been established to satisfy the library needs of patrons from the approximate age of 13 to 25 years. The type of materials selected differs significantly from the junior high level because of the social, emotional, and intellectual maturity required to read them.

Library of Things – The library maintains and circulates a collection of tools, kits and instruments for the education, recreation, and utility of its patrons. The Library of Things includes such things as home improvement tools, measuring and testing devices, as well as curated “STEAM Kits” that contain a variety of educational tools and toys intended for a young adult audience. Each of the items in the Library of Things have user agreements that the borrowing patron is required to sign before checkout, assuming responsibility in the event of loss or damage to the item.

D. Withdrawal of Materials

The Library’s Professional Staff shall have the responsibility for the routine removal of Library materials from the collection. Such removal shall take into account the following factors:

The physical condition of the item.

The availability of other materials in the collection that supersede the item or that otherwise provide similar or better coverage of the area in question.

Material that contains outdated or otherwise inaccurate information and which has no other redeeming value.

The actual use made of the item based on circulation or similar measure.

Donated materials or material purchased with donated funds shall receive consideration for withdrawal in common with all other Library materials. Materials purchased with monetary gifts may be withdrawn for the same reasons as other Library materials.

E. Challenged Materials

The Board of Trustees of the Blue Island Public Library affirms its adoption of the Freedom to Read statement, the Library Bill of Rights and the Freedom to View statement, as published and maintained by the American Library Association.

Any patron of the Library or resident of Blue Island who requests withdrawing or restricting access of any material from the Library should present this request and the reasons therefore in writing to the Library Director on the form provided for this purpose. (A copy of this form follows this policy). The Library Director shall respond in writing within thirty (30) days of the receipt of this request and shall notify the Board of Trustees at its next regular meeting.

Should the decision of the Library Director be appealed, the Library Board of Trustees shall then evaluate the material on the basis of the criteria for selection as set forth in this policy. The final decision in all such cases shall be made by a two-thirds (2/3) majority vote by the entire Board of Trustees. In the case of absence, any Trustee may register their vote in writing.

Reviewed: August 10, 1994

Revised: 7/96

Revised: 6/98

Reviewed: 6/00

Revised: 6/03 Revised: 2/21

Computer and Internet Access Policy

A. Introduction

The Mission of the Blue Island Public Library is to provide, to the residents of Blue Island and to other eligible individuals and groups, access to materials and services that meet their educational, informational, occupational, cultural, and recreational needs.

This mission “to provide” includes provision in various formats, including: personal, telephone, written, fax, and computer. Since computers are an important and growing part of our lives, the Board of Trustees has established the following as our Internet Access Policy.

Most resources available via the Internet and other electronic information networks are

“global” resources rather than “local” resources. Global Internet resources enhance and supplement resources that are available locally within a library. Library users must be aware that the Blue Island Public Library does not exercise control over information obtained via the Internet and must remember the following points when evaluating information obtained via the Internet:

Information obtained via the Internet may not be reliable and may not be obtained from a reliable source.
Information via the Internet may not be accurate.
Links to information on the Internet may not always be valid, and particular information sites on the Internet may sometimes be unavailable and that this unavailability often occurs unpredictably.
Some library patrons may consider certain information obtained via the Internet controversial.

The Blue Island Public Library urges patrons to be informed consumers and carefully evaluate information obtained via the Internet. Library staff may be available to assist patrons in making judgments about the reliability or currency of certain types of Internet information sources but are unable to provide definitive analysis of particular sources due to the extremely large variety and volume of information available via the Internet.

To help the library best manage the Internet resource, Internet access to the library's computer is routed through an anti-spam, anti-spyware, anti-virus appliance that also filters pornography without over-blocking.

The Blue Island Public Library is not responsible for damages, indirect or direct, arising from a library patron’s use of Internet information resources.

Library patrons have the following privileges with respect to the Internet:

Confidentiality and privacy in the use of the Internet to the extent possible given certain constraints such as proximity to other patrons and staff in public areas  Equitable access to the Internet
Access to all library service policies and to discuss questions with appropriate library staff

The Blue Island Public Library staff may provide assistance to patrons in using the Internet as time and staff knowledge permits. Formal, scheduled classes in Internet use may also be available.

The Blue Island Public Library requires that library patrons using the Internet do so within the guidelines of acceptable use. The following activities are unacceptable:

use of the Internet for any purpose that results in the harassment of other users.
destruction of, damage to, or unauthorized alteration of the Library’s computer equipment software or network security procedures.
use of the Internet in any way that violates a Federal or State law.
use of electronic information in any way that violates licensing and payment agreements between The Blue Island Public Library and network or database providers.
unauthorized duplication of copy protected software or violation of software license agreements.
violation of system security.
behaving in a manner that is disruptive to other users including, but not limited to, overuse of computer equipment that denies access to other users.

B. Procedures

Loss of Internet use may result from any violation of this policy or the Internet User Agreement.

The Blue Island Library is not responsible for damages, indirect arising from a library patron's use of Internet information resources.

Library patrons have the following privileges with respect to the Internet:

Confidentiality and privacy in the use of the internet to the extent given certain constraints such as proximity to other patrons and staff in public areas
Equitable access to the Internet
Access to all library service policies and to discuss questions with appropriate library staff

The Blue Island Public Library Staff may provide assistance to patrons in using the Internet as time and staff knowledge permits. Formal, scheduled classes in Internet use may also be available.

The Blue Island Public Library requires that library patrons using the Internet do so within the guidelines of acceptable use. The following activities are unacceptable:

Use of the Internet for any purpose that results in the harassment of other users.
Destruction of, damage to, or unauthorized alteration of or access to the Library's computer equipment software or network security procedures.
Use of the Internet in any way that violates a Federal or State law
Use of electronic information in any way that violates licensing and payment agreements between the Blue Island Public Library and network or database providers.
Unauthorized duplication of copy protected software or violation of software license agreements.
Violation of system security.
Behaving in a manner that is disruptive to other users including, but not limited to, overuse of computer equipment that denies access to other users.

The Blue Island Public Library supports the right of all library users to access information and will not deny access to the Internet solely on age. Children under the age of 8 (7 and under) however, must be accompanied by an adult when using the internet.

The Internet may contain material that is inappropriate for children. Parents are expected to monitor and supervise their children’s use of the Internet. Library staff is unable to monitor children’s use.

A parent or guardian at the Library must sign the Internet User Agreement before access is allowed to patrons under the age of 18. An Internet sticker will be placed on the patron’s library card. Parents or guardians have the option not to allow their child an Internet sticker, but can obtain one for their own library card, and the child may then access the Internet with the parent or guardian present. In these cases, the parent or guardian must never leave the child unattended while using the Internet.

C. Computer and Internet User Procedures

Adults who do not have a MLS card will be charged $1.00 for a one-time guest card. Children who come in without a card are denied use unless permission can be obtained from a parent.

The Library Director will set limits on sessions, total Internet time per patron per day as required by demand, and will determine location and type of use for computers, such as two-person stations, stations for youth, etc.

Patrons who choose to print files or documents from the Internet will be charged ten (.10) cents per page for black and white copies and fifty (.50) per page for color copies.

The computers will be turned off fifteen (15) minutes before the Library closes.

Adopted: 6/98

Revised: 1/01

Revised: 6/03

Revised 5/07

D. Computer and Internet User Agreement

Adults (over 18 years old)

I have read the Blue Island Public Library Computer and Internet Access Policy and I agree to abide by that policy when using the Internet.

I accept responsibility for correct use of the computers and printers. I agree to pay for any damage I may cause to the computers and printers.

I understand that failure to abide by any part of the Computer and Internet Access Policy will result in loss of computer use and/or Internet access.

Name ________________________________________________________________

Signature _____________________________________________________________

Library card number _______________________________ Expiration Date _________

Juveniles (under 18 years old)

Parent or guardian must fill out the information above for their child.

I accept full responsibility for my child and will accompany my child (under the age of 10) for all Internet use. If my child is 10 to 18 years old, I give my permission for a sticker to be placed on their library card to indicate Internet use permission.

___ I allow my child access to filtered Internet access in the Children’s Department only.

___ I allow my child access to unfiltered Internet access at any Internet station in the library.

___ I do not allow my child access to the Internet.

Name of Parent of Guardian _______________________________________________

Signature _____________________________________________________________

Library card number ______________________________ Expiration Date _________

Drug and Alcohol Free Policy

The Blue Island Public Library recognizes that non-medical use of controlled substances is hazardous to the health of its patrons and employees. Additionally, the use of alcohol by patrons is recognized as both hazardous and often illegal; and the irresponsible use of alcohol by employees is detrimental to the Library. The illicit manufacture, use, possession, or distribution of controlled substances, look-alike drugs, drug paraphernalia, and the manufacture, use, possession or distribution of alcoholic beverages, marijuana and its derivatives as defined by Illinois and Federal statute, at any time, is not permitted in any Library location.

“Library location” means any Library building, or other premise, in any Library-owned vehicle, or at any Library-sponsored activity where patrons or employees are engaged in activities under the jurisdiction of the Library. This includes any period of time when an employee is supervising students on behalf of a school district, or is otherwise engaged in Library business.

Any employee who violates the term of the Library’s drug and alcohol policy may be suspended or terminated pursuant to the rules and regulations of the Library and applicable state statutes. The Library may in its discretion refer incidents to appropriate legal authorities for prosecution when this policy is violated. Sanctions against employees shall be in accordance with proscribed Library regulations and procedures.

The Library’s employees, as a condition of their employment agree to abode by the terms of this policy and to notify the Library no later than five (5) days after a conviction, of any criminal drug or alcohol statute conviction for a violation occurring at a Library location. The Library if or when required by law shall report such conviction to the appropriate authorities.

A patron who violates the terms of this policy may be expelled from the Library location involved, or any Library location at the discretion of the Library. Use privileges may be suspended for a specific period of time. The Library may, in its discretion, refer incidents to appropriate legal authority for prosecution when this policy is violated. Sanctions against patrons shall be in accordance with prescribed Library regulations and procedures.

The Library shall obtain and make available materials from local, system, state and national anti-drug and alcohol abuse organizations and where appropriate, enlist the aid of community and state organizations with drug and alcohol information and rehabilitation programs to provide information to Library patrons and employees.

Approved: 10/95

Reviewed: 3/98

Blue Island Public Library Code of Behavior

It is the policy of the Blue Island Public Library Board of Trustees that the library is for the use of all members of the community. In order to provide access to the materials and services of the Library, and to allow the staff to effectively perform their duties, the following requirements for use of the Library are made:

Generally, behavior which does not disturb or infringe on the rights of other users of the Library is permitted. Any behavior that hinders the use of the Library by others or is disturbing to other patrons or staff is not allowed. This includes any illegal behaviors and behaviors such as loud talking, running, excessive use of profanity, demonstrating known gang signs, fighting, drunkenness, staring.

ANIMALS: Only service animals and animals for Library-sponsored programs are allowed in the library.

BICYCLES: Bicycles should be parked in the rack outside the library.

CLOSING TIME: Patrons are requested to leave the library promptly at closing time.

COMPUTER USE: Patrons are to use the computers in accordance with all library policies. Failure to do so may result in loss of computer privileges.

FOOD/BEVERAGE: Eating is not allowed in the library. Beverages in covered containers may be consumed in the library unless areas are designated by staff. Alcoholic beverages are never allowed in the library.

HARASSING BEHAVIOR: Harassment of other patrons or of library staff is prohibited. Harassing behavior is deliberate and/or repeated behavior that is not welcome and creates a hostile environment. Some examples of harassment include constantly staring at or following another person, and using offensive and abusive language.

LIBRARY PERSONNEL: Interfering with library’s personnel performance of his/her duties is not allowed.

NOISE: Loud talking or creating of other loud noise is not permitted. Use of electronic devices, CD players, etc. is permitted if the noises they emit are not audible to other patrons. Use of cell phones is permitted if the use is not loud.

PERSONAL HYGIENE: Patrons will be asked to leave if they are exhibiting extremely poor personal hygiene which is disturbing to others.

SHIRT AND SHOES: Adults are not allowed to display bare feet and/or chests in the library.

SMOKING/CHEWING TOBACCO/DRUG PARAPHERNALIA: Smoking and the use of tobacco products is not allowed anywhere in the building and is not allowed within 15 feet of the public entrance per Illinois State Law. Drug paraphernalia is not allowed on library property.

SOLICITATION/PANHANDLING: The Library does not allow individuals to solicit money, circulate petitions, or sell items on the premises.

THEFT/DAMAGE TO PROPERTY: Theft, vandalism, and mutilation of library property are criminal offenses and may be prosecuted. The Library reserves the right to inspect all bags, briefcases, backpacks, and other such items when the staff has reason to believe this rule has been violated. The Library is not responsible for personal belongings left unattended. Clipping coupons, cutting articles out of magazines, removing pages from books or magazines, hacking or altering computer settings, writing on, scratching or in any way damaging materials, furniture, or premises are included in this policy.

UNATTENDED CHILDREN: Children 9 years and younger must be accompanied and directly supervised by a parent or caregiver at all times. Children 10 years and older may use the library unattended, subject to other library rules and policies concerning appropriate behavior.

Failure to comply with these rules may result in the loss of Library use privileges.

Approved 9/05

Revised 3/16

Revised 2/18

Enforcement of Code of Behavior

In the event a patron does not comply with one or more of the Library’s Codes of Behavior, the initial enforcement step will in most instances take the form of a verbal warning to the patron by Library staff.

If a patron’s violation of the Code of Behavior continues, Library staff and/or security personnel may ask the patron to leave the Library premises. Failure to leave the premises upon request may result in the police being summoned. Library staff may also summon police whenever they deem it necessary or advisable to do so to address a patron’s misconduct.

Violations of the Code of Behavior may result in the restriction or termination of Library privileges, including use of computers and other Library resources. Failure to comply with the Library’s Code of Behavior may also result in exclusion from the Library for a period of one day to 90 days depending on the nature of the misconduct and whether the patron has been previously been cited for violating the Library’s Code of Behavior.

A patron who is excluded from the Library for a period of more than one day shall be notified of the exclusion by letter stating the code violation upon which the exclusion is based. The letter notice of exclusion shall also inform the patron of the procedure for requesting review of and an opportunity to be heard on the exclusion by the Library Director on written request made within

10 calendar days of the date of the exclusion notice. The Library Director’s decision on any appeal shall be final.

A patron who has engaged in chronic misconduct or abusive behavior, or threats of violence may be excluded from the Library permanently by action of the Library Board. Illinois law authorizes the Library ‘To exclude from use of the library any person who willfully violates an ordinance or regulation prescribed by the board’. [75 ILCS 16/30-55.55] Depending upon the nature of the misconduct, failure to comply with the Code of Behavior may also result in arrest and prosecution.

The notice of exclusion shall be transmitted by registered or certified mail, return receipt requested, or by receipted-for hand delivery by Library staff or by police acting in consultation with the Library. A copy of the letter and the patron’s receipt for it shall be filed with the Library’s Incident Reports documenting the misconduct. The period of exclusion shall begin on the day the letter is signed for by or delivered to the patron, whichever is earlier. If the patron’s conduct merits review by the board for permanent exclusion, the letter will include the time and date of the board meeting at which the case will be reviewed.

Approved: December 16, 2020 Revised:

Display Application

THE BLUE ISLAND PUBLIC LIBRARY accepts items for display under the following conditions:

Materials must receive advance approval from the Library Director in keeping with the overall selection policy of the Library.
The owner of the exhibited items agrees to abide by the coverage and exclusions

contained in the Library’s insurance policy (copy available on request) pertaining to such

items and to hold the Library harmless from liability in the event of damage or loss

arising out of excluded causes or in excess of the stated maximum amount of coverage.

Unless otherwise provided, the owner agrees to allow the Library Staff to set up, take down and store display items. The Library assumes no liability for damage or loss sustained during set-up, take down or storage except as noted in paragraph 2 above.
With permission from the Library Director, the owner may set up and take down display items, however, the Library reserves the right to do so as determined by the Library Director.
The Library assumes no liability for items stored longer than one (1) week after the agreed-on date of the exhibit end, unless previously agreed to in writing by the Library Director. In no event shall this extension exceed three (3) weeks following the exhibit and after which, items left at the Library will become liable to discard, subject to notifying the owner by registered mail.
The owner agrees to provide the Library with an inventory and valuation of items placed on exhibit prior to set-up. Failure to do so shall exempt the Library from any and all claims for damage or loss to the items during the term of this agreement.
The Library encourages the owner to obtain supplemental insurance should the value of items on display exceed the coverage the Library carries or for exclusions noted in the Library insurance policy.

Display and Exhibit Policy

The Blue Island Public Library welcomes displays of general interest to the community as well as materials having direct relationship to the purposes of the Library. Permanent exhibits offered for display in the Library must be approved by a majority of the Board of Trustees.

Temporary exhibits (up to two months in duration) may be used at the discretion of the Library Director, provided such displays meet the requirements of this policy. The Library will accept responsibility for temporary displays as noted in the attached application form. Placement of the exhibits must be mutually agreeable to both the Library Director and the exhibitor and should in no way interfere with normal operation of the Library.

Informational material to be posted on the bulletin boards in the Library may not

be larger than 12”x16” and may not be of a political nature, or for personal gain (e.g. garage sales, selling a car, bike, etc.) The materials are to be given to the Department Head of Adult Services who will post them on the appropriate bulletin board. Primary posting will be for activities in Blue Island. The duration of the posting will be at the discretion of the Library Director.

Revised 4/98

Fines and Charges

Payment options: Cash and money order are the accepted payment methods for charges, fines, lost or damaged fees. The Library does not accept checks. When money is being reimbursed to a patron for a lost and returned item, the refund will be in cash. Patrons wishing to pay using a credit or debit card may do so through their SWAN account online.

Overdue materials and fines: An overdue notice will be mailed to the patron after an item is fourteen (14) days overdue. A telephone call is made four weeks following the due date. A third notice will be mailed six (6) weeks following the due date. A letter indicating that the materials have not been returned is sent two (2) weeks after the third notice. This letter indicates that the patron’s record will be turned over to a credit agency if the materials are not returned within fourteen (14) days of the date of the letter.

A book drop just east of the main entrance is available for convenience in returning library materials. Use of the book drop does not cancel overdue fines.

Blue Island Public Library materials may be returned to any SWAN library.

A fine of ten (10) cents per day will be charged for any material that is overdue, excluding Sundays and holidays when the library is closed. The library follows the SWAN fine scale on returned overdue materials borrowed at another library. The maximum fine per item is determined by the SWAN system based on the fine rate and type of item.

Revised: 6/98, 6/00, 8/01, 5/06, 9/13

Freedom of Information Act (FOIA)

The Blue Island Public Library will comply with the State of Illinois Freedom of Information Act. (75 ILCS 5/4). When anyone wishes to read or copy any information from the Library’s public papers, a written request for inspection or copying of public records must be filled out and submitted to the Library’s FOIA officer.

The FOIA officer for the Library is the Director. The handling of and responding to FOIA requests will follow Illinois state law.

Approved: 3/14/90

Revised: 4/98, 10/13

Gifts

Gifts of Material

The Library will accept gifts of books and other Library materials with the understanding that it reserves the right to use or dispose of such gifts as it sees fit, and the Library retains unconditional ownership. The Library Director will employ the same guidelines in the selection of gift items for the collection as for items purchased (see Materials Selection).

Monetary Gifts for Materials

The Library welcomes gifts of money for the purchase of Library materials so long as its use can conform to routine administrative procedures and does not conflict with Library policy as set forth herein.

Recognition of Donors

The Library shall recognize donors of monetary gifts for materials through the use of bookplates or similar labels placed in materials purchased with donated funds.

Revised: 4/98

Library Cards

Library cards will be issued to residents of the City of Blue Island upon proof indicating residence in the city. Applicants must present two forms of valid ID, one of which must be a photo ID.

Library cards will be issued to children age 17 and under with signature of the parent or legal guardian with whom they reside and who meets the residency requirement.

When a resident or other taxable property owner of Blue Island applies for a library card the Patron obtains a card for use at the Blue Island Public Library as well as any SWAN Library System member library. Blue Island Library card holders may request materials via OCLC. Reciprocal borrowers must complete OCLC requests through their home libraries.

Blue Island Public Library participates in the non-resident library card program according to 23 Ill. Adm. Code 3050 as adopted by the Joint Committee on Administrative Rules on April 10, 2002.

Each person entitled to withdraw materials from the Library shall receive a Library card, which must be presented whenever any materials are withdrawn. The Library card is issued for a period of three years. At the end of this period, the patrons must re register. Library cardholders, whose cards would otherwise expire after their eighteenth birthday, will be set to expire on their eighteenth birthday, at which time these cardholders may register for an adult library card.

All library cards expire on the last day of the month for the period that they are issued. Resident cards are issued for three years and non-resident cards for a period of one year. Nonresident taxpayer cards are also issued for one year. Expiration dates are marked on the face of the library card. All fines and fees must be paid before a library card can be renewed.

Borrower Responsibilities

Cardholders are responsible for all materials borrowed on their card and must agree to abide by the lending rules and all policies and regulations of Blue Island Public Library.

All persons are required to use their own personal library card for all transactions. A library card presented by anyone other than the borrower, unless authorized, may be held by the Library. Card holders are responsible for all materials checked out on their card until the card is reported lost or stolen. If a library card is lost, the Library must be notified at once. The first instance of lost or missing card will be replaced with no fee; the second instance of lost or missing card in the same expiration period will be replaced with a new one upon payment of $2.00 if the card is unexpired at the time of the loss.

The Library must be promptly informed of any change of address. The Library Director may withhold all Library privileges from any patron abusing the Library or its materials in any way. The Library will not issue cards or provide service to persons who are known to have overdue obligations (in the form of unpaid fines or overdue/lost/damaged materials) at another Library in Illinois.

These rules and regulations may be changed, amended, or rescinded at any time, without notice, by the Library Board.

Revised 7/2021

Meeting Room Policy

Policy Statement

The Blue Island Public Library serves the educational, informational, occupational, cultural, and recreational needs of its patrons. The Library provides meeting room space to eligible groups for uses that clearly reflect these purposes. Use of the Library’s meeting room for any activities that are inconsistent with these purposes will be denied.

I. Applications

The Meeting Room Application form must be completed by an officer or representative of the group seeking a meeting room reservation. Meeting Room Applications may be obtained at the Library’s front desk.
All Meeting Room Applications shall be reviewed by the Library Director.
Applications must be submitted in advance of the meeting or event.
The Library Director and, when applicable under this Policy, the Library Board of Trustees, will consider the following factors, among others, to determine approval or denial of a Meeting Room Application.

Whether the purpose stated on the Meeting Room Application is clearly consistent with the Library’s purposes set forth above. The Library Board of Trustees has determined that the categories listed below are not consistent with library purposes.

Commercial or “for profit”
Religious worship
Political party meetings
Social gatherings such as showers, parties, and dances
The applicant has on any prior occasion made a material misrepresentation to the Library regarding the nature or scope of an event or activity previously permitted by the Library.

Whether the proposed use will substantially or unnecessarily disrupt the normal, everyday operations of the Library or its use by library patrons;
Whether an applicant has previously violated any of the Library’s Meeting Room Policies contained herein.

E. When a Meeting Room Application is approved by the Library Director, the use of the Meeting Room shall be subjected to the following restrictions.

No product or service may be sold, except in the case of payment for materials required for educational or group discussion use.
No printed materials may be distributed on the Library property without permission of the Library Director.
The Meeting Room may hold no more than (50) persons.
Children (18 Years old and under) are to be under adequate and proper adult supervision at all times.
Any group or persons using the Meeting Room are responsible for willful or accidental damage to the Library building, grounds, equipment or contents.
Any group or persons using the Meeting Room indemnify and hold harmless the Trustees and Staff of the Blue Island public Library and the City of Blue Island for any and all accidents that may be sustained on the premises.
Absolutely no smoking is allowed in the Meeting Room.
The Library does not provide storage space for equipment or supplies for groups using the Meeting Room.
Audio-visual equipment is available and must be requested on the Application Form.
No tacks, nails or scotch tape are to be placed on doors, walls, or furniture.
All publicity must carry the name of the organization sponsoring the meeting. The Library may not be identified as the sponsor.
Neither the name nor the address of the Library may be used as the official address or headquarters of an organization.

The Library reserves the right to monitor all meetings held in the Meeting Room.

If the rules and regulations are not followed by any group or persons, the Board of Trustees reserves the right to withdraw privilege of the use of the Meeting Room for any further meetings by written notice to that group.

II. Fees

Meeting Room Use for Blue Island Public Library cardholders is $10/hour. The fee for NON Blue Island Library cardholders is $20/hour. Please make checks payable to: Blue Island Public Library.
Payment of fees must be made prior to meeting room use.

The Library Board reserves the right to refuse use of the room to groups that do not clean up after themselves.

III. Priorities

Meeting Room Applications will be subject to the following priorities as to dates and times of Meeting Room use.

Library-sponsored meetings and programs
Friends of the Library and Library Foundation-sponsored meetings and programs
Nonprofit organization-sponsored meetings
All other meetings or programs for which a Meeting Room Applications has been approved

If two or more groups of the same category listed above are requesting use of the Meeting Room for the same date and time, then priority will be given to the applicant who filed the Application first. A group or organization may be asked to change the date or time of its scheduled meeting in favor of a library-sponsored program or event.

IV. Successive Use

The following rules apply generally to all Meeting Room applicants and will be considered when determining priorities.

No group or organization may reserve the Meeting Room for more than one meeting in one month.
Different chapters of the same organization may not reserve the Meeting Room for the same date.
No group may reserve dates for more than two months in advance.
Dates may not be reserved daily, weekly, biweekly, or monthly.

V. Cancellations

All Meeting Room cancellations must be received by the Business Office no later than twenty-four (24) hours prior to the date and time for which the Meeting Room reservations has been approved. Failure to comply with this cancellation policy may result in the denial of future Meeting Room Applications by the same individual or group.

VI. Disclaimer

The Library does not necessarily endorse the philosophies or practices of the individuals, groups, clubs, or organizations that use the Meeting Room in the Library. The Library is not responsible for the content of third-party programs.

Revised: 09/14

Section 24

Policy Prohibiting the Carrying of Guns on Library Property

The Blue Island Public Library follows Illinois State Law which prohibits the carrying of any weapon, concealed or partially concealed, in the library building or on library property. In conformance with State Statute, the Library will post at all entrances to the building, driveways, and parking areas of the Library the required signs as approved by the State Police. Any violators will be reported to law enforcement and prosecuted to the fullest extent of the law.

Policy for Public Comment

The Blue Island Public Library welcomes public comment at its meetings, all of which comply with the Illinois Open Meetings Act. It is the policy of the Board of Trustees that input from the public is encouraged. The purpose of this policy is to ensure that interested parties representing various points of view are allowed time to present their views while permitting the Board to conduct their meetings in an effective and efficient manner.

Each agenda included time at each meeting for public comment. A maximum of 30 minutes is allowed for public comment, with a maximum of 5 minutes per speaker wishing to address the Board.

If more than 6 speakers wish to speak during the public comment portion, the 30 minutes will be divided among the total number of speakers, reducing each speaker’s time allotment.

The Board President, or individual running the meeting, will call on each speaker. The Secretary will monitor the allotted time.

Individuals wishing to address the Board must be physically present during the public comment portion of the meeting. Electronic or other means of participating is not allowed during public comment.
All visitors and speakers must sign in by completing the sign in form.

Speaker may provide documents to the Board.

The Board may or may not be able to immediately respond to all questions, requests for information, or requests for action. The request(s) will be noted and the Board will respond after it has had the opportunity to investigate.

All Blue Island Public Library behavior guidelines are applicable to speakers during public comment. Therefore, harassing profane, attacking comments and/or behavior will not be tolerated. In the event the Board deems the conduct of the public speaker to be inappropriate, the public comment session can be called to an end by the President, or the individual running the meeting.

The Board of Trustees appreciates all who participate in open and orderly meetings.

Any individual requiring special accommodations as specified by the Americans with Disabilities Act is requested to notify the Blue Island Public Library Director at (708) 388-1078 at least 24 hours in advance of the meeting date

Blue Island Public Library Board Meeting Sign in Form

Board Meeting Date:

Name of individual attending meeting:

Address of Individual attending meeting (Optional):

Preferred method of contact (e-mail or US Mail) (Optional):

Contact information (Optional):

Desire to speak during public comment: yes no

Issue to address during public comment:

Reference Policy

Statement of Intent

As part of its mission to offer “access to information and materials that enrich the lives of its patrons”, the Library will provide reference services, including responding to requests for information. In addition to providing information from sources available in the Library collection, the Library shall offer patrons alternative and extended means for answering questions that exceed the Library’s ability to complete satisfactorily. Reference services are available whenever the Library is open.

A. Services

Making available to patrons for in-library use all of the materials acquired by, or housed in, the Library, regardless of format, subject to reasonable rules of procedure. This includes the collection of the Blue Island Historical Society.

Making available for circulation to patrons with valid borrowing privileges, all materials not classified as Reference and all equipment specifically designated for circulation, subject to the circulation policies.

Offering guidance, either informally or formally, in-person or by printed or other materials, to patrons in the use and location of Library materials; including System Wide Automated Network (SWAN), computers with CD-ROM products and internet access, indexes, bibliographies, etc.

Responding to requests for information by providing the information itself or source(s) of information, if available in the Library; by offering means by which such information can be obtained from other libraries; or by suggesting alternative methods of obtaining such information if not available through libraries.

All Reference services shall be offered free of charge except for those services (e.g. out of state OCLC requests) with charges levied by outside agencies whose charges may be passed on to the requesting individual at the current rate. The Library also has some fees and charges for copies (see the Fines and Charges Policy).

B. Access

The library shall provide reference services and materials to all persons who reside within the jurisdictional boundaries of the library regardless of the age, race, gender, national origin, economic status. Patrons do not need to be registered Blue Island Public Library cardholders to use library facilities, reference materials or services.

The Library shall respond equally to requests regardless of whether the request is made in person, by telephone, letter, or email, subject to the limitations of the method used.

The Library shall respond to all questions in the order received and shall make every effort to provide a satisfactory answer or status statement within two hours of the time the question was received, with the exception of two days if by written correspondence.

C. Confidentiality

The needs of library patrons are treated with respect. Names of patrons and the transactions which occur between patrons and the staff are confidential and not discussed outside a professional context. Names of patrons and details pertaining to their reference transactions shall not be disclosed to anyone but staff.

D. Staffing

Some Reference Service may be provided by trained staff and subject to professional assistance when required. Such staff has been trained by a librarian, holding a Master’s Degree in Library and Information Science.

Library staff providing Reference shall do so in the spirit of the Library Bill of Rights, the Freedom to Read and Freedom to View statements and under the guidelines of the Statement of Professional Ethics.

E. Responsibility

The Library Director shall have the responsibility to implement these policies subject to such procedures as deemed necessary and not conflict with the spirit and intent of these policies.

The Library Director may delegate such duties as necessary to appropriate staff in order to implement these policies.

The Library Director shall evaluate the Reference Service, including the Reference Policy, and present the results to the Board of Trustees with any recommendations for change every three years. Forms for this evaluation are available from the Illinois State Library, the Illinois Library Association, or the American Library Association.

Adopted: 1/89

Reviewed: 2/90

Revised: 2/91, 3/92, 9/98, 12/19

Policy Prohibiting the Solicitation and Acceptance of Gifts

General Policy:

It is the policy of the Blue Island Public Library to comply with the State Gift Ban Act through the promulgation of this policy. Neither the Open Meetings Act nor the Freedom of Information Act nor the policies of the Blue Island Public Library in furtherance of those Acts are applicable to proceedings, meetings or documents involved here, which are exempt thereafter.

Exemption:

Due to the high costs of compliance for uncompensated and non-salaried, appointed and/or elected members of the Board of Trustees, and given that the experience of gifts of any kind or value to them is virtually non-existent and certainly has not been a source of improper action, influence or effect in this Library or any Public Libraries in Illinois, it is the policy to exempt all non-salaried appointed or elected officials of the Library from this Policy and the State Act, as permitted by that Act.

Definitions:

The terms “gift”, “prohibited source” and “employee” whether used in the singular or plural form and as used in this policy, have the meaning as defined in the State’s Gift Ban Act.

Prohibited Gifts:

The solicitation and acceptance of any “gifts” from any “prohibited source,” are banned and prohibited for all Library employees.

Exceptional Gifts:

The restrictions in the foregoing section do not apply to the following:

Anything for which the employee pays market value or anything not used and promptly returned to the donor or given to an appropriate charity;
A contribution lawfully made under the Election Code or attendance at a fund raising event sponsored by a political organization;
A gift from a relative as defined in the Act;
Anything provided by an individual on the basis of a personal friendship unless there is a reason to believe that, under the circumstances, the gift was provided because of the employee’s position and not because of personal friendship;
A commercially reasonable loan evidenced in writing with repayment due by a date certain made in the ordinary course of the lender’s business;
Payments to a legal defense fund established for the employee that is otherwise lawfully made;
Intra-office and inter-office gifts meaning any gifts from an employee of the Library to an employee of the Library;
Food, refreshments, lodging, transportation and other benefits resulting from outside business or employment activities if they have not been enhanced by the position of employment with the Library and are customarily provided to others in similar circumstances or in connection with bona fide employment discussions by a prospective employer or provided in connection with a fund raising or campaign event sponsored by the organization;
Pension and other benefits resulting from continued participation in an employee welfare and benefits plan maintained by a former employer;
Informational materials sent to the employee in the form of books, articles, periodicals, other written materials, audiotapes, videotapes, or other forms of communications;
Awards or prizes that are given to competitions in contests or events open to the public, including random drawings;
Honorary degrees (and associated travel, food refreshments and entertainment provided in the presentation of degrees or awards);
Training (including food and refreshments furnished to all attendees as an integral part of the training) if the training is in the interest of the Library;
Educational missions, including meetings with governmental officials intended to educate them on matters of public policy;
Bequests, inheritances and other transfers at death;
Anything that is paid for by the federal government, the State or the Library or secured by the government under a government contract;
A gift of personal hospitality of an individual other than a registered lobbyist or foreign principal including hospitality extended for a non-business purpose by an individual at their personal residence or facilities owned by that individual or the individual’s family;
Free attendance at a widely attended event permitted under subsection 24 below;
Opportunities and benefits that are available to the public or to all employees whether or not geographically restricted, offered to a class of members which is unrelated to employment or official positions, offered to members such as

employees’ association or credit union, offered to a group that is not defined in a manner that specifically discriminates on the basis of branch of government or type of responsibility or on the basis that favors those of higher rank or pay, in the form of loans on terms generally available to the public or in the form of reduced membership or other fees for participation in organization activities offered to all government employees;

A plaque, trophy or other item that is substantially commemorative in nature and that is extended for presentation;
Golf or tennis, food or refreshments of nominal value and catered food or refreshments, meals or beverages consumed on the premises from which they were purchased;
Donations of products from an Illinois company that are intended primarily for promotional purposes and are of minimal value;
An item of nominal value such as greeting card, baseball cap or T-shirt;
Attendance at events: an employee may accept an offer of free attendance at a widely attended convention, conference, symposium, forum, panel discussion, dinner, viewing, reception, or similar event provided by the sponsor of the event if the employee participates as a speaker or panel participant or by performing a ceremonial functional appropriate to their employment or position or attendance at the event is appropriate to the performance of civic affairs in Illinois or the

official duties of the employee. The acceptance of a sponsor’s unsolicited offer of free attendance at such an event may include an accompanying individual. An

employee may accept a sponsor’s unsolicited offer of free attendance at a charity event except reimbursement for transportation and lodging may not be accepted in connection with the event. This “free attendance” may include waivers of all fees and unless otherwise stated the provision of transportation, food, refreshments, entertainment and instructional materials but does not include entertainment collateral to the event or food or refreshments taken other than in the group setting with substantially all of the attendees except as permitted under Subsection 21 above.

Enforcement:

Any employee who violates this policy shall be subject to termination or other discipline, including but not limited to suspension (with or without compensation) of employment for a stated term, a requirement to reimburse, return or turnover of any prohibited gift as directed by the Board of Trustees.

Ethics Officer:

The President of the Board of Library Trustees shall designate an Ethics Officer for the Library who shall review Statements of Economic Interests and disclosure forms for members, officers and employees of the Library before they are filed and provide guidance to members, officers and employees in the interpretation and implementation of the State Gift Ban Act. The Ethics Officer may seek the advice of the Library Attorney as and when necessary to aid in the execution of said duties.

Approved: 6/16/99

INVESTMENT POLICY

I. PURPOSE

The Blue Island Public Library Board of Trustees(“Board”) recognizes the need for the prudent management of the public funds. This Investment Policy (“Policy”) is adopted in accordance with the requirements of the Public Funds Investment Act (30 ILCS 235/0.01, et seq.), to establish investment guidelines for officials, officers, and employees of the Blue Island Public Library who are responsible for the financial management of library funds. All financial assets of the library not needed for immediate disbursement shall be administered and invested in accordance with the provisions of this Policy.

II. OBJECTIVES

This Policy is intended to assure the maximum security of the principal of Library investments, to comply with all legal requirements for the investment of Library funds, and to maintain sufficient liquidity to meet the cash flow demands of the Library. The primary objectives of investment activities, in priority order, shall be safety, liquidity, and yield. Cash balances from various funds, which are not restricted, may be pooled to maximize investment earnings. Investment will be allocated to the various funds based on their respective participation and in accordance with generally accepted accounting principles.

A. Safety of Principal

The safety of principal is the foremost objective of the Libraries’ Investment Policy. All investments shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. The objective shall be to mitigate credit risk and interest rate risk.

Credit Risk

The Library will minimize credit risk, or the risk of loss due to the failure of the security issuer or backer, by:

Limiting investments to the types of securities listed in this policy;
Pre-qualifying the financial institutions, broker/dealers, intermediaries and advisors with whom the Library will do business; and
Diversifying the investment portfolio so that potential losses on individual securities will be minimized.

2. Interest Rate Risk The Library will minimize the risk that the market value of securities in the portfolio will fall, due to changes in the general interest rates, by:

Structuring the investment portfolio so that securities mature to meet cash requirements for ongoing operations, thereby avoiding the need to sell securities on the open market prior to maturity; and
Investing operating funds primarily in shorter-term securities, money-market mutual funds, or similar investment pools.

B. Liquidity

The investment portfolio shall remain sufficiently liquid to enable the Library to meet all operating requirements that may be reasonably anticipated. This is accomplished by structuring the portfolio so that securities mature concurrent with cash needs to meet anticipated demands (static liquidity). Furthermore, since all possible cash demands cannot be anticipated, the portfolio should consist largely of securities with active secondary or resale markets (dynamic liquidity). Alternatively, a portion of the portfolio may be placed in money market mutual funds or local government investment pools which offer same day liquidity for short-term funds.

C. Yield

The investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the investment risk constraints and liquidity needs. Return on investment is of secondary importance compared to the safety and liquidity objectives described above. The core of investments are limited to relatively low risk securities in anticipation of earning a fair return relative to the risk being assumed. Securities shall generally be held until maturity with the following exceptions:

A security with declining credit may be sold early to minimize loss of principal;
A security swap would improve the quality, yield or target duration in the portfolio; or
Liquidity needs of the portfolio require that the security be sold.

III. STANDARD OF CARE

A. Prudence

The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment 3 officers acting in accordance with written procedures and this Policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and the liquidity and the sale of securities are carried out in accordance with the terms of this Policy.

The "prudent person" standard states that, "Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived."

B. Ethics and Conflicts of Interest

Officials, officers, and employees involved in the investment process shall refrain from personal business activity that could conflict with the proper execution and management of the investment program, or that could impair their ability to make impartial decisions. Such individuals shall disclose any material interests in financial institutions with which they conduct business. They shall further disclose any personal financial/investment positions that could be related to the performance of the investment portfolio. Officials, officers, and employees shall refrain from undertaking personal investment transactions with the same individual with whom business is conducted on behalf of the Library.

C. Responsibility for the Investment Program/Delegation of Authority

The investment policy shall be administered in accordance with the Public Funds Investment Act (30 ILCS 235/0.01, et seq.) and all applicable Illinois Statutes as well as relevant Municipal Codes and ordinances. The establishment of investment policies is the responsibility of the Board. Management and administrative responsibility for the investment program of the Library is hereby delegated to the Library Director. The Library Director shall prepare and act in accordance with written procedures and internal controls for the operation of the investment program consistent with this Policy. Procedures include references to safekeeping, delivery vs. payment, investment accounting, wire transfer agreements and collateral/depository agreements. No person may engage in an investment transaction except as provided under the terms of this Policy and the procedures established and approved by the Board. The Library Director will be responsible for all transactions undertaken and will establish a system of controls to regulate the activities of library staff.

D. Sustainable Investments

It is the Blue Island Public Library’s policy to invest public funds in a manner which shall provide the highest investment return with the maximum security while meeting the daily cash flow demands of the Library in conforming to all state and local statutes governing the investment of public funds. In addition, and consistent with the Illinois Sustainable 4 Investment Act, material, relevant and decision-useful sustainability factors have been or are regularly considered by the Library, within the bounds of financial and fiduciary prudence, in evaluating investment decisions. Such factors include, but are not limited to: (i) corporate governance and leadership factors; (ii) environmental factors; (iii) social capital factors; (iv) human capital factors; and (v) business model and innovation factors, as provided under the Illinois Sustainable Investing Act.

IV. SAFEKEEPING AND CUSTODY

A. Financial Institutions

The Board shall from time to time, upon the request of the Library Director or Treasurer, designate one or more banks in which the funds and moneys of the Library shall be kept. The Library shall select financial institutions on the following basis:

1. Security

The District will not maintain funds in any financial institution that is not a member of the Federal Deposit Insurance Corporation (FDIC) or the National Credit Union Association (NCUA) system. Furthermore, the Library will not maintain funds in any financial institution not willing to post, or not capable of posting, required collateral for funds in excess of the FDIC or NCUA insurable limits.

2. Size

The Library will not maintain deposits in any financial institution in which the Library funds on deposit will exceed 75% of the institution’s capital stock and surplus.

3. Location

The Library shall encourage investment in financial institutions within the Library’s boundaries whenever possible. However, the Board may approve qualified depositories regardless of location. Financial institutions, regardless of location, shall in all cases be required to comply with this Policy and applicable law.

4. Statement of Condition

The Library will maintain, for public and managerial inspection, current statements of condition for each financial institution named as depository. If, for any reason the information furnished is considered by the Library Director to be insufficient, additional data may be requested. The refusal of any institution to provide such data upon request may serve as sufficient cause for the withdrawal of Library funds.

5. Qualifications

Any financial institution which desires to handle the Library's investments shall provide the Library Director with audited financial statements, including copies of the last two sworn statements of resources and liabilities which the bank is required to furnish to the Commissioner of Banks and Real Estate or to the Comptroller of the Currency, proof of qualification under State law for acceptance of investments of public funds, and certification of having read this Investment Policy. The Library Director shall review the information provided, shall provide copies of said information to the Board as and if appropriate, and shall make a recommendation to the Board concerning use of such institution for deposit and investment of Library funds.

All broker/dealers who desire to become qualified for investment transactions must supply the following:

Audited financial statements demonstrating compliance with state and federal capital adequacy guidelines
Proof of FINRA certification
Proof of Securities Investor Protection Corporation (SIPC) membership
Proof of state registration
Evidence of adequate insurance coverage.

6. Affirmation

All authorized financial dealers and institutions shall, prior to receiving Library funds, provide the Library Director with an affirmative statement that they have read the Library’s investment policy and agree to conform to its requirements. These institutions shall comply with all qualifications and requirements as set forth in Illinois Compiled Statutes, 30 ILCS 235/6, as well as any and all other laws, statutes, and fiduciary responsibilities not mentioned within this policy.

B. Internal Controls

The Library Director is responsible for establishing and maintaining an internal control structure designed to ensure that the assets of the Library are protected from losses of arising from fraud, employee error, misrepresentation by third parties, or imprudent actions by employees of the Library. The internal control structure shall be designed to provide reasonable assurance that these objectives are met. The concept of reasonable assurance 6 recognizes that (1) the cost of control should not exceed the benefits likely to be derived and (2) the valuation of costs and benefits require estimates and judgments by management.

Accordingly, the Library Director shall establish a process for an annual independent review by an external auditor to assure compliance with policies and procedures. The internal controls shall address the following points:

Control of collusion;
Separation of transaction authority from accounting and recordkeeping;
Custodial safekeeping;
Avoidance of physical-delivery securities;
Clear delegation of authority to subordinate staff members;
Written confirmation of telephone transactions for investments and wire transfers; and
Development of a wire transfer agreement with the lead bank or third party custodian.

In addition to the foregoing, the internal controls shall include the following minimum requirements:

The accountant shall reconcile all investment activity through the general ledger monthly;
Outside auditors shall confirm the ending balance of all investments each year;
The Executive Director shall be notified of all investments.

C. Delivery vs. Payment

All trades where applicable will be executed by delivery vs. payment (DVP) to ensure that securities are deposited in an eligible financial institution prior to the release of funds. Securities will be held by a third party custodian as evidenced by safekeeping receipts.

V. AUTHORIZED INVESTMENTS

A. Investment Types

Consistent with the Government Finance Officers Association (GFOA) Policy Statement on State and Local Laws Concerning Investment Practices, the following investments will be permitted by this Policy unless prohibited by applicable federal, state or local law:

Bonds, notes, certificates of indebtedness, treasury bills or other securities now or hereafter issued, which are guaranteed by the full faith and credit of the United States of America as to principal and interest;
Bonds, notes, debentures, or other similar obligations of the United States of America, its agencies, and its instrumentalities;
Interest-bearing savings accounts, interest-bearing certificates of deposit or interest bearing time deposits or any other investments constituting direct obligations of any bank as defined by the Illinois Banking Act;
Short term obligations of corporations organized in the United States with assets exceeding $500,000,000 if (i) such obligations are rated at the time of purchase at one of the 3 highest classifications established by at least 2 standard rating services and which mature not later than 270 days from the date of purchase, (ii) such purchases do not exceed 10% of the corporation's outstanding obligations and (iii) no more than one-third of the public agency's funds may be invested in short term obligations of corporations;
Money market mutual funds registered under the Investment Company Act of 1940, provided that the portfolio of any such money market mutual fund is limited to obligations described in paragraph (1) or (2) of this subsection and to agreements to repurchase such obligations;
Interest bearing bonds of any county, township, city, village, incorporated town, municipal corporation, or school district, of the State of Illinois, of any other state, or of any political subdivision or agency of the State of Illinois or of any other state, whether the interest earned thereon is taxable or tax-exempt under federal law. The bonds shall be registered in the name of the Library or held under a custodial agreement at a bank. The bonds shall be rated at the time of purchase within the 4 highest general classifications established by a rating service of nationally recognized expertise in rating bonds of states and their political subdivisions.
Any other investment authorized by the Illinois Compiled Statutes.

B. Collateralization

Collateralization of all funds in excess of FDIC or NCUA limits is required. The Library will accept any of the following assets as collateral:

U.S. Government Securities;
Obligations of Federal Agencies;
Obligations of Federal Instrumentalities;
Obligations of the State of Illinois;
General Obligation Municipal Bonds rated “A” or better by a nationally recognized rating agency;
Insurance Bond;
Letters of credit issued by a Federal Home Loan Bank; and
Any other asset authorized by the Illinois Compiled Statutes.

The amount of collateral provided will be not less than 102 percent of the fair market value of the net amount of public funds secured. The ratio of fair market value of collateral to the amount of funds secured will be reviewed monthly, and additional collateral will be requested when the ratio declines below the level required and collateral will be released if the market value exceeds the required level. Pledged collateral will be held in safekeeping by a third party depository designated by the Library. Collateral agreements will preclude the release of the pledged assets without an authorized signature from the Library.

C. Repurchase Agreement

Repurchase agreements shall be consistent with applicable state law and GFOA Recommended Practices on Repurchase Agreements.

VI. INVESTMENT PARAMETERS

A. Diversification

To avoid unreasonable risks, investments shall be diversified by:

Limiting investments to avoid overconcentration of securities from a specific issuer or business sector (excluding U.S. Treasury securities);
Limiting investment in securities that have higher credit risks;
Investing in securities with varying maturities; and
Continuously investing a portion of the portfolio in readily available funds such as local government investment pools (LGIPs), money market funds or overnight repurchase agreements to ensure that appropriate liquidity is maintained in order to meet ongoing obligations.

B. Maximum Maturities

To the extent possible, the Library shall attempt to match its investments with anticipated cash flow requirements. Unless matched to a specific cash flow, the Library will not directly invest operating funds in securities maturing more than five (5) years from the date of purchase or in accordance with state and local statutes and ordinances. (The Library shall adopt weighted average maturity limitations, consistent with the investment objectives.)

VII. REPORTING

A. Methods

The Library Director shall provide a monthly Financial Report to the Board. This report shall include, at a minimum, the following:

Par value of each investment;
Total amount of funds invested, including the checking account balances; as of the report date; and
A comparison of year to date earnings to the proposed budget;
Asset allocation; and
Any deviations from the standards established in this policy.

B. Performance Standards

The investment portfolio will be managed in accordance with the parameters specified within this Policy. The Chief Investment Officer shall, at reasonable intervals, assess the performance of the District’s investment program in compliance with established industry reporting standards in compliance with established industry reporting standards, comparing yield to maturity to benchmark. Such reporting standards should include those sanctioned by the Association of Investment Management Research (AIMR) in accordance with Generally Accepted Accounting Principles (GAAP). The portfolio should obtain a market average rate of return during a market/economic environment of stable interest rates.

C. Marking to Market

The market value of the portfolio shall be calculated at least annually.

VIII. SELECTION OF INVESTMENT ADVISORS, MONEY MANAGERS

To the extent the Library requires advice concerning its investments, the Library Director may, from time to time, recommend contracting with investment advisors or money managers. Any such investment advisor or money manager shall provide the Library Director with audited financial statements, proof of state registration, certification of having read this Policy, and references of previous clients. The Library Director shall review the proposals of such individuals or firms, and shall make a recommendation to the Board concerning a contract. No investment advisor or money manager shall be retained except by contract approved by the Board.

IX. SEVERABILITY

The provisions of this Policy shall be deemed severable. Should any section or part of this Policy be declared invalid by a court of competent jurisdiction, or conflict with any applicable state or federal statute, the remainder of the Policy nevertheless shall be valid, binding and subsisting. This Policy shall remain in full force and effect until repealed or amended by the Board. If after adoption of this Policy, there is any conflict with the Public Funds Investment Act, the Investment of Municipal Funds Act, or any other applicable statute, current law shall control. If any existing investments at the time of adoption of this policy do not conform with this policy, they do not need to be sold or liquidated. However, at maturity the funds will be reinvested in conformity with this policy.

X. REVIEW AND AMENDMENT

The Library Director shall review this Policy on an annual basis, and make any recommendations for amendments to the Board. No amendment shall be effective unless approved by the Board.

Compensation

Pursuant to Illinois law (Public Act 97-0609), a list of employees whose total salary and compensation package is $75,000 or greater is available for inspection at the Blue Island Public Library's Business Office, located at 2433 York Street, Blue Island, IL 60406. The office is open from 9 a.m. - 5:00 p.m. Monday through Friday. The phone number is 708.388.1078.

FOIA

Freedom of Information requests may be directed to info@blueislandlibrary.org

Requests will receive electronic and/or digital responses.

Operating Budget

The Blue Island Public Library Operating Budget for 2020 is $1,382,600.00.

Staffing

The Blue Island Public Library currently employs 13 full-time employees and 19 part-time employees. Employees working over 20 hours per week participate in IMRF. https://www.imrf.org/en/about-imrf/transparency/employer-cost-and-participation-information

Unattended Children Policy

Parents are responsible for their children’s behavior in the Library. The Library is not responsible for unattended children.

Children are expected to act in an appropriate manner when using the Library.

The Library is a place for reading, research and quiet study, and everyone is expected to show respect for others. Disruptive behavior is inappropriate and interferes with the legitimate purpose of the Library. Thus, children 9 years and younger must be accompanied and directly supervised by a parent or caregiver at all times. Children 10 years and older may use the library unattended, subject to other Library rules and policies concerning appropriate behavior.

If a child is being disruptive, the following steps will be taken:

The child will be given a warning that the behavior is unacceptable and must stop immediately.

If a child is ten (10) or over and does not correct the undesirable behavior, he/she will be asked to leave the Library.

If a child is under the age of ten (10), he/she will be asked to call his/her parents(s) or caregiver adult and tell them they must be picked up immediately.

The child may not return to the library that day, unless accompanied and attended by an adult while in the Library.

If the child is not picked up in thirty (30) minutes, a Juvenile Officer of the Blue Island Police Department will be called to take responsibility for the child.

If a child under age 13 is left unattended at the time the Library closes, library staff will stay with the child for up to 30 minutes. After that time the Blue Island Police Department will be called to take responsibility for the child.

Adopted: 1/11/89, Revised: 9/98 02/15

REQUEST TO RECONSIDER LIBRARY MATERIALS

DATE_________________________

NAME____________________________ TELEPHONE _______________________

ADDRESS_____________________________________________________________

CITY________________________ STATE___________________ZIP____________

TYPE OF ITEM

_____Book _____Video/DVD _____Newspaper _____Magazine _____Audio Recording _____Other:

TITLE___________________________________________________________

AUTHOR/PRODUCER______________________________________________

How did this item come to your attention? ______________________________

________________________________________________________________

Please specify your concerns about this item. If you need additional space, use the reverse side of this request form or an additional sheet of paper.

________________________________________________________________

6a. Have you read/listened to/viewed the entire material? YES NO

6b. If not, what parts have you read/listened to/viewed?

________________________________________________________________

7. What action do you suggest the Library take regarding the item? (Please note that while the Library will consider your opinion, the Library has no obligation to follow the course of action you suggest.) If you need additional space, please use the reverse side of this request form or an additional sheet of paper.

________________________________________________________________

Please return the completed form to:

DIRECTOR

BLUE ISLAND PUBLIC LIBRARY

2433 West York Street Blue Island, IL 60406

Library Policy requires a written response to your concerns 30 days from the date this form is received.

Exhibit Description:

Exhibit Dates: Begin____________________ End_________________________

Set Up by Owner Date____________ Take Down by Owner Date________________

Delivery Date __________________ Pick-Up Date___________________________

I have read and agree to the terms and conditions stated above:

___________________________________ ____________________________

Signature of Owner or Authorized Agent Date

Address_________________________________

________________________________________ Telephone_______________________________

APPROVED______________________________ ____________________________

Table of contents

Circulation Policy

Closing the Library

Collection Development Policy

Computer and Internet Access Policy

Drug and Alcohol Free Policy

Blue Island Public Library Code of Behavior

Enforcement of Code of Behavior

Display Application

Display and Exhibit Policy

Fines and Charges

Freedom of Information Act (FOIA)

Gifts

Library Cards

Meeting Room Policy

Policy Prohibiting the Carrying of Guns on Library Property

Policy for Public Comment

Blue Island Public Library Board Meeting Sign in Form

Reference Policy

Policy Prohibiting the Solicitation and Acceptance of Gifts

INVESTMENT POLICY

Compensation

FOIA

Operating Budget

Staffing

Unattended Children Policy

REQUEST TO RECONSIDER LIBRARY MATERIALS