Steering Committee Meeting Notes

Friday, April 1, 2022

Present at Meeting: Matthew Willis, Ivana

Agenda:

1. Welcome and short intros!
2. Aim of meeting: core leadership team meeting to discuss organizational structure of Friends of Grand Meadow Park and overall vision.

1. Any changes need to be made to this aim?

3. “When you think about this project with the aim, what can you think of that you bring as a resource, like previous experiences, connections, contacts, and resources?” (from First Meeting chapter in Who Decides, Who Decides)
4. Team Meetings

1. Define duties for facilitators to aid in efficiency of meetings

1. Sets agenda and sends out in advanced and gets input for agenda items

1. Create a template
2. Requests agenda items

2. Keeps team on task
3. Communicates to other teams

1. Discord-some people missing important info

4. Reports out at monthly meetings
5. Other tasks?

2. Choose facilitators for People and Plant Team
3. Secretaries for teams?-floating roll?

5. Monthly Meetings

1. Facilitator-Steering Committee Facilitator Position in our by-laws and is open.
2. Move April meeting to 23rd due to Easter weekend?

6. Check in about best forms of communication between steering committee and overall with members (tools we use: phone/texting, door knocking, FB, NextDoor, Discord)

1. Discord for official members once we open for membership?
2. Where to store and share minutes? Currently they are on the website.

7. Set cadence for future meetings or assess need of steering committee meetings
8. For those with extra time: look at CAPP application

New Business

• Define duties for facilitators to aid in efficiency of meetings

• Sets agenda and sends out in advanced and gets input for agenda items

• ACTION - CREATE A TEMPLATE

• Keeps team on task
• Communicates to other teams
• Reports out at monthly meetings

• ACTION - CREATE A TEMPLATE

• How do we communicate

• Texting is helpful

• TRAINING Facilitators

• How to use discord

• How to mute notifications
• How to add yourself to a channel

• How to use Google Drive

• Picking Facilitators

• Matthew - Plant Team Facilitator
• Ashley - Design Team Facilitator
• Ivana - Prosper Team Facilitator
• Cecilia - People Team Facilitator
• Cecilia - Steering Team Facilitator

• Move April meeting to 23rd due to Easter weekend

• MOVED

• Meeting Notes Emailed out for corrections Then posted to site (agreed)
• Monthly meeting to be set monthly
• Moved Plant Team to Mckinney Heights Park
• Adding additional items to application (send an email to Christine and Jennifer)

• Add Bathroom to Park
• Fountain etc etc