How the District 23 Committee Meeting Operates

(Adapted from HOW THE CONFERENCE OPERATES)

 

Generally speaking, we loosely follow Robert’s Rules of Order and, with any luck, the whole meeting proceeds on as informal a basis as possible.

 

General Rules of Debate:

 

Examples of the Process:

 

Substantial Unanimity:

 

Minority Opinion:

 

Request to Reconsider:

“Why Do We Need a Conference?” from p. S20 The A.A. Service Manual

The late Bernard B. Smith, nonalcoholic, then chairman of our board of trustees, and one of the architects of the Conference structure, answered that question superbly in his opening talk at the 1954 meeting: "We may not need a General Service Conference to insure our own recovery. We do need it to insure the recovery of the alcoholic who still stumbles in the darkness one short block from this room. We need it to insure recovery of a child being born tonight, destined to alcoholism. We need it to provide, in keeping with our Twelfth Step, a permanent haven for all alcoholics who, in the ages ahead, can find in A.A. that rebirth which brought us back to life. "We need it because we, more than all others, are conscious of the devastating effects of the human urge for power and prestige which we must insure can never invade A.A. We need it to insure A.A. against government, while insulating it against anarchy; we need it to protect A.A. against disintegration while preventing overintegration. We need it so that Alcoholics Anonymous, and Alcoholics Anonymous alone, is the ultimate repository of its Twelve Steps, its Twelve Traditions, and all of its services. "We need it to insure that changes within A.A. come only as a response to the needs and wants of all A.A., and not of any few. We need it to insure that the doors of the halls of A.A. never have locks on them, so that all people for all time who have an alcoholic problem may enter these halls unasked and feel welcome. We need it to insure that Alcoholics Anonymous never asks of anyone who needs us what his or her race is, what his or her creed is, what his or her social position is."

 

April 2020 District Committee Zoom Meeting Agenda

Why Do We Need A Conference?  

Introductions:  Due to the virtual nature of the meeting, we will forgo full introductions.  We will ask for any GSR/Alternate GSR or Member whose group has a need to please announce it.

 

Welcome! New GSRs/Alt GSRs: Please e-mail the Secretary (secretary@nc23.org) and the Web Committee (webcommittee@nc23.org)  so we can get you registered and signed up for e-mails and text notifications.  They will need Group Name, Your Name, Your Address, Telephone Number, e-mail and cell phone numbers to get you signed up for everything!

  

Approval of Minutes (available on nc23.org)

 

Reports (Full reports are written and are available at the end of the agenda.  Each position is given 1-2 minutes maximum for a quick summary and to advise the meeting of any special needs.  Questions from the floor are welcome.)

Treasurer

Cooperation with the Professional Community & Public Information (CPC/PI)

Correctional Facilities (CFC)

Grapevine

Special Events

Accessibilities

Treatment Facilities (TFC)

Web & Technology

Intergroup Representative

AA2022 Committee

Alt DCM Report

LCM Reports

DCM Report

  1. Thank you to the Web Committee and Webmaster
  2. E-mail update sign up – bottom of nc23.org
  3. Service Nerds Update
  4. The District has a Cash App! $GSONC23
  5. Event Cancellations – General Service Conference (for Delegates only) will be held online, International Convention, but Area 51 Spring Committee Meeting and Assembly are still to be held the last weekend in May.

Old Business

         None


New Business

  1. Cancellation of Founders’ Day Celebration – Does the district want to cancel the picnic in June?

Background – Due to the COVID-19 Pandemic, the Special Events Committee has asked for the input of groups regarding whether or not we should cancel our Founders’ Day Picnic scheduled for June 13.  The largest AA Founders’ Day Celebration in Akron has already been cancelled, and AA World Services has cancelled the International Convention scheduled for Independence Day weekend.

  1. Spending Authority – Should the district have a spending authorization and dollar limit for the DCM or another officer when bringing spending items to the district committee beforehand is impractical?

    Background – Due to the COVID-19 Pandemic, it became clear that the district needed to acquire a Zoom Pro account.  Our DCM eventually setup the account and charged the fee to a personal card, due to the district needing a new debit card.  This brought to the forefront an infrequent but recurring issue for the district:  there is not an established authority to approve spending on small items that have not been budgeted for in the district’s budget when waiting for a committee meeting is impractical.

  1. Listing Online Meetings – What Zoom/Online Meetings should be published on nc23.org?

Background – After the onset of social distancing, the Web Committee has received a number of requests for listing meetings that are not in the area, are not associated with groups, etc.  Currently the Web Committee lists meetings that allow for open onboarding and login, support sufficient security standards, and allow for individual anonymity.  The District Committee as a whole has previously set our standard for the listing of in-person meetings, and the issues was last visited at the January 2016 District Committee Meeting.

Adjourn with Responsibility Statement


Committee Reports

CPC/PI:

CFC:  

Special Events:

Accessibilities:

TFC:  

GV:

Web & Tech: