Anthrocon 2019 Artists Alley Dates and Quick Links
- Anthrocon Artists Alley Lottery Signups are CURRENTLY CLOSED!
- Alley Signups Open: Alley Signups open after Pre Registration
- Alley Signups Close: Alley Signup close date TBD. Lottery to follow
- Click HERE for the Anthrocon Standards of Conduct
- Click HERE for details on the Artists Alley Lottery Process
Note: To open these PDFs from the Anthrocon.org/Alley Website, copy the link.
In-line viewing on the Anthrocon website does not support these PDF files.
- Click HERE for the Easy-To-Read 2019 Alley Lottery Results
- Click HERE for the Raw 2019 Artists Alley Lottery Results
Anthrocon Artists Alley Official Rules, Terms, and Conditions
By participating in Artists Alley, you are agreeing to abide by these Rules, Terms, and Conditions outlined herein. Furthermore, you acknowledge that the interpretation and enforcement of these official Rules is solely the jurisdiction of Artists Alley Management. Attempting to circumvent these rules, or engaging in any practice that is deliberately contrary to management interpretation of these Rules is strictly prohibited. Individuals found to be deliberately violating these Rules may be subject to administrative action, up to but not limited to removal from the convention.
Welcome to Anthrocon Artists Alley, a place for artists to sell their original works of art.
- Anthropomorphics conventions are traditionally very art-intensive, and Anthrocon is no exception.
- Each year we set aside a place for artists to show off their work, sell their products, and work on commissions for customers.
- Known as Artists Alley, this area is available to all artists on a lottery basis.
- Space is limited, but we do our best to accommodate as many artists as possible.
The Artists Alley is not the Dealers Room, and is not intended to be used as a free alternative to it. To enforce this, we have established the Artists Alley Rules Below
Table of Contents
- Artists Alley Quick Reference Guide
- Section I : How to get into Artists Alley
- Section II: Artists Alley Rules
- Section III: Communications Between Artists and Customers
- Section IV: Sales of Artwork
- Section V: Change/Revision Log
Quick Reference Guide
- There will be a flat $10/day fee to participate in Alley, payable upon check-in
- This fee must be paid prior to admission into the Alley
- Anthrocon will accept Cash, Credit, and Postal Money Order
- All sales shall be processed by Artists in the Alley
- Anthrocon will no longer process sales for any Artist.
- Artists are required to have a valid Pennsylvania Tax ID to participate in Alley
- Initial seating is determined by lottery, and on a first-come first-served basis once the Alley opens.
- You must sign up online to be entered for a seat in the Alley lottery.
- Online signups open after pre-registration opens.
- See top of this page for dates.
- No personal belongings or items for sale may be stored in Alley overnight.
- No electrical power will be available in Artists Alley.
- Artists may only sell work of their own creation. Collaborations are disallowed.
- Artists may receive tips in the Artists Alley at their discretion.
- Space usage in the Alley is restricted.
- You must be at least 18 years of age to participate in Artists Alley.
1.1: How to get into Artists Alley
Artists Alley will operate on a lottery system to assign seats prior to the convention. During the convention, seats will be available on a first-come first-served basis.
The system is designed to give every artist a chance at getting a table for at least one day, and possibly more.
To register/enter the lottery for a seat in the Alley, follow these steps. Lottery signups are handled online, ahead of the convention.
- Pre-register for the convention prior to signing up.
- Note that due to registration not providing badge numbers up front, you may now register for the lottery without a badge, but you must be pre-registered to qualify for the lottery
- Sign up on the lottery online. Use this form to sign up. Signups will open and close on the dates shown at the top of this page.
- All applications will be vetted, and only pre-registered attendees will be eligible for the lottery. You may not participate in Artists Alley until you are a registered attendee
- Anyone who is not pre-registered prior to the lottery cut off date will have their lottery entry administratively revoked and will not receive a seat
- If you are not able to sign up before the signups close, please see the Stand-by section below.
- Check lottery results online. After signups close, a lottery will be conducted, and results will be posted to the Alley website prior to the convention, listing lottery winners, and the day or days they have won seats. The lottery will be completely randomized;. There is no assigned seating in Artists Alley, and requests for specific seats cannot be honored. The results will also be available at the convention at our on-site registration desk. Details on how exactly the lottery will be run can be found here.
- At the convention, arrive promptly to check in. Lottery Winner check in will occur no earlier than 1 hour prior to Alley opening, and you must claim your seat prior to 10 minutes before Alley opens. If you are late, you will not be able to claim your seat until after the Alley opens. Ten minutes after Alley opens, you may lose your seat to someone in the standby line, as we will begin filling all unoccupied seats at that time.
- Check in with us and pay. Check in at the Alley Check-In desk, located on Concourse B, next to Registration and pay your fee(s).
- You may check in for any days you have received a lottery seat on your first day. We will issue passes for all days you pay for.
- This means if you have a seat for all three days, you may check in Friday, and go directly into the Alley on Saturday and Sunday with your daily pass one (1) hour before general opening
- Daily passes will not be reissued, so DO NOT LOSE THEM.
- You may also check in on each individual day and pay at that time, if that’s your thing.
- Payment must be made in full for the day you are checking in via cash, credit card, or postal money order, for you to receive a hall entrance pass. If you want passes for multiple days, you must pay up front.
- Refunds for unused entrance passes will not be issued
- After payment, You will also be issued one or more daily entrance passes into Hall C, usable prior to business hours.
- You may use your entrance pass exactly once, and readmission to the Alley is not possible until general opening. No day passes will be reissued, so please plan accordingly.
- Restroom facilities are available in the Hall for your usage. If you need to get anything done before entering the Hall, please do so prior to using your entrance pass.
- If you do not show up on time to claim your seat, it may be given to someone waiting in the standby line. Refunds for unused entrance passes will not be issued.
- Claim your space. When you enter Hall C, you may select any seat that is still unoccupied. You may not save seats for other artists. If you wish to sit together with certain other artists, make sure to arrive together and claim your spots together.
- You may not bring any other person into the Alley prior to general opening without authorization. This includes friends, roadies, assistants, partners, or anyone else. If you require special accommodations, please let Artist Alley Management know, and we will be happy to assist you however we can.
- Record your location. Before we open for the day, but after you've settled in, come to the Artists Alley Front Desk to help us make the day's Alley map by recording your name and location on the large poster board.
- The map will be conspicuously posted where customers can find it. This is MANDATORY, as the map is our first line of communication to customers looking for your seat!
- Sell Sell Sell! You may begin making sales as soon as customers are allowed into Hall C. You may continue sales until Artists Alley closes, at which time you are required to cease sales, clean up your area, and depart the Alley immediately for the day.
If you didn't win the Artists Alley lottery, or sign up for it, you may still be able to get a seat at the convention. If other artists fail to show up on time, or later in the day an artist chooses to leave early, you may receive a seat on a first-come
first-serve basis. Below are the steps required to give you the best chance:
- "Take a number". Backfills into the Alley will be handled on a first-come first-serve basis. Form a line in the designated area near the Artists Alley Front Desk, and we will begin signing Artists up in the order you appear using the on-site "deli" system. We will not begin signing up new artists using this system until approximately 10 minutes after the opening of the Alley.
- We typically have a limited number of available seats, so you will want to arrive in the waitlist line as early as possible once Alley has opened.
- Be sure to provide us with correct contact information on check-in so that we can contact you if needed.
- Even if you are in the lottery system, you will still need to wait for a chance to back-fill a table on any of the days you did not win a seat.
- Be available. When your turn comes up in line, you will need to be present to claim your table. If you leave the line, we will process the next available person in line when a seat is open.
Although Artists Alley tries to be as fair as possible to give everyone a chance to get a seat, we cannot guarantee everyone will get one. This is particularly true if you didn’t register for the lottery, you're not at the con for the full weekend, you do not enter the standby line for each day, or we get more artists signing up than we have seats avaiable (with the current layout that's 128 seats over 3 days, or 384 seats).
If you require more certainty for your visit, we invite you to pursue one of our Dealers Room tables.
2.1: Artists Alley Rules of Conduct
No portion of these Rules of Conduct shall be taken to counteract, rescind, modify, or otherwise interfere with the Official Anthrocon Standards of Conduct. All rules of conduct outlined in that document are applicable in Artists Alley, and violation of those Standards may result in removal from Artists Alley.
Summary: Artists Alley is for artists to sell their own goods at their own table. Hide your adult stuff against exposure to minors, stay at your table, keep your space tidy, and clean up when you leave. Bring only a small amount of
stuff. Be nice to your neighbors and customers. Have a valid sales-tax license for Pennsylvania. Don't do anything illegal or unsavory, and try to stay cool.
- Anthropomorphic theme. Items offered for sale in the Anthrocon Artists Alley should be related to the scope of the convention (i.e., anthropomorphics and related fields), or directly related to the convention theme.
- Participant Age. All participants in Anthrocon's Artists Alley are required to be at least 18 years of age (the legal age of majority in Pennsylvania) on or prior to, the first day of the convention, in order to participate in Artists Alley.
- Regarding mature/adult artwork. Items and artwork of an adult or mature nature may be sold provided they are kept from general public view. Such items must be covered or similarly shielded according to specifications listed below:
- Censoring Artwork. Artwork containing mature or adult material will be considered as conforming to the censoring requirement if either of the following two are entirely fulfilled:
- Mature or Adult artwork may be stored in a separate section of a combined binder/portfolio, physically separated by a clearly defined notice indicating that the latter pages contain mature/adult work using the phrase "For Adults Only" or similar warning,
- AND all offensive/mature aspects are covered by Post-It notes, stickers, or similar obscuration methods;
- Mature or Adult artwork may be stored uncensored in a clearly-marked, completely separate binder/portfolio which must be kept closed by the artist at all times it is not being viewed by an adult customer,
- AND the artist must make a good-faith effort to ensure no minors gain access to view the materials. Items containing uncensored artwork must be clearly labeled with a notice such as "Explicit Material: For Adults Only" or similar.
- Anthrocon Artists Alley Management reserves the right to request an artist make additional efforts to censor material as necessary, up to and including requiring that the artwork be removed from display. Questions should be directed to Anthrocon Artists Alley Management.
- Eye of the beholder. The decision regarding what is and what is not appropriate material for display will be solely the jurisdiction of Artists Alley Management, and their decision is final.
- Public exposure. ARTISTS MUST BE AWARE THAT MEMBERS OF THE PRESS, CITY OFFICIALS, AND OTHER MEMBERS OF THE PUBLIC MAY BE PRESENT IN HALL C DURING REGULAR HOURS. All signs, banners, standing displays, etc. must therefore abide by a strict "PG" or less rating. Any display that may be damaging to Anthrocon's public image is strictly forbidden. Failure to remove offending materials may result in removal from Artists Alley.
- Identifying minors. Minors will be clearly identified by their alternative membership badges. Minor badges have an orange background behind the name, and a bright orange reverse side of the badge. If you have questions, please contact Artists Alley Management. It is solely the responsibility of the Artist to ensure that minors are not permitted to view, handle, or be otherwise exposed to adult materials. If you are in doubt, you may ask your client for alternate identification before allowing him or her to view mature/adult materials.
- Major Minor consequences. Artists who are found to be displaying adult-oriented items in such a fashion that they can be viewed by minors and/or openly by the general public will be afforded a single warning;
- Further incidents will result in that artist being removed from the Artists Alley, and subject to possible further administrative action. Please note that in the case of disagreement, the opinion of the Artists Alley Manager as to the suitability (or lack thereof) of wares for general display will be final.
- Artists found to be selling adult-oriented materials to minors shall be ejected from Artists Alley.
- Space constraints. ARTISTS ALLEY IS NOT A "CHEAP DEALER TABLE." Treating it as such may subject you to removal from Artists Alley. Artists Alley is for artists to create and sell artwork, not for merchandise vendors.
- Each artist is allotted approximately 36" x 30" (one half of a 6-foot table).
- In lieu of complex rules attempting to define the distinction between "art" that we'd like to see in the Artists Alley and "merchandise" better suited for the Dealers Room, we are implementing objective controls on the table space itself.
- If you have more material than will fit within these space constraints, or if you are counting on making more revenue than these conditions will allow, get a Dealers Room table.
- Do not move the tables. Ever. If there's a table that needs to be moved, or you have chair related issues, contact Artists Alley Management.
- Do not move the chairs outside your reasonable work space (you may NOT take chairs to other tables, where they sit is where they stay).
- You may not have any additional chairs, tables, benches, or other personally-furnished (or repossessed furniture from other tables) in your space! If you require special accommodations for any reason, contact Artists Alley Management and we will work with you.
- Height Restrictions. Standing displays taller than 15 inches on the table are prohibited.
- Wire displays and similar are allowed on the table, provided they conform to the above dimensional requirements.
- Stacking items higher than 15 inches above the surface of the table is prohibited.
- Placing displays on the floors is prohibited.
- Additional freestanding tables, trays, desks, filing cabinets, totes, racks, and any other methods of freestanding storage (no matter how creative) are prohibited.
- Items placed on the floor are prohibited, with the exception of the following items:
- One (1) small personal item, such as a purse, small backpack, or briefcase. This definition of size is similar to what airlines refer to as “a small personal item” for carry-on.
- Completely empty containers. such as small boxes, a milk crate, or a small carry-on suitcase. We understand you have to transport some stuff to the table, but everything you bring in those transports should be on the table.
- If you have so many things to sell that you need extra storage under or around your table, you may instead wish to consider getting a Dealer Table.
- Stacks of sketchbooks customers have given to you for commissions are exempted from the above rule. Commissions are at the core of what Artists Alley values, and we hope you will sell lots of commissions. We understand many customers want the drawings they paid for to be done in their own sketchbook, so you can have as many of these at your table as you need.
- Your Space, not “You + Everything a second person carried”. Artists Alley table space is intended to hold the amount of stuff that one person can reasonably carry into the area.
- If you are bringing in a semi-truck, carload, or four-wheeled toy wagon full of materials to work on, you belong in the Dealers Room.
- If you require special accommodations to get your stuff in the Alley, contact Anthrocon Artists Alley Management
- No encroaching or overhanging. All items must remain in the space provided without encroaching on the spaces to either side of yours, and without hanging over the surface of the table. You may drape a sign in front of your table, but if you have so much stuff to sell that it won't fit in the space, you may instead wish to consider getting a table in the Dealers Room.
- No shelving or similar storage units are allowed on the table top, with the exception of a wireframe display conforming to the space requirements above for clipping badges or displaying artwork.
- Alley space is for Alley artists only. The only people who should be behind Artists Alley tables are artists who have participated in the Artists Alley lottery or on-site signup and are approved to be participating in Alley that day.
- At no time is it permissible for anyone else to be behind the tables with you without explicit management approval:
- This means that you may not invite friends to sit behind the table with you.
- This means that you may not allow customers behind the tables with you.
- This means that every single person behind the tables should either be a registered artist or have an Anthrocon Staff Badge and be working in Artists Alley. If you bring someone else in and take up another paying artists’ seat, you will both be asked to leave the Alley.
- NOTE: This restriction does not apply to service animals or persons requiring special accommodations. If you have questions regarding accommodations, please contact Artists Alley Management.
- Show and Sell. Seats are available to artists wishing to display and sell artwork of their own creation. If you are not displaying and selling your own artwork, you must not occupy a spot in the Alley. Displays may be public, private, or a combination, provided they conform with the rules for proper display of material to minors.
- Your art only! Sales of anything other than artwork of the artist's own creation is prohibited in Artists Alley. Examples include but are not limited to:
- CDs containing art from multiple artists
- Calendars made by multiple artists
- Designer medium not designed by you, and so on.
- Art based on tracings with or without permission will be considered collaborations, and are thus prohibited.
- Artists Alley Management retains the right to make decisions on what is/is not considered appropriate usage of Artists Alley.
- Not selling is not sitting. If you have nothing for sale, and you are not displaying any of your own artwork, you must forfeit your seat for the day.
- Please don't claim a seat in the Alley if you are not intending to sell anything; it's great to have artists exhibiting their work as they are created, but it is unfair to artists on standby who have things to sell. Also, it costs you money, and that’s just silly!
- No Agent Smiths. Acting as an agent for artists, and/or reselling other people's art is prohibited.
- Such practices are only suitable for the Art Show, or Dealers Room, not for Artists Alley.
- Table presence. The table must be occupied by the artist for the entire time the table is assigned to that artist.
- We understand that artists, like other attendees, are here to enjoy the convention and need to eat, drink, etc, but we also know that there are often more artists than seats, and so in fairness to those waiting for a seat to open, occupied seats should be as active as possible.
- It's a sign! If you must leave briefly, please leave a sign behind indicating by when you expect to return.
- Use absolute times only- "back in 15 minutes" or "BRB" is not helpful to the hopeful customer, but "back at 3:15 PM" is.
- Vacancies exceeding 30 minutes are considered excessive, and will be considered a forfeit of your seat for the day.
- Inquiries will be made if we notice that a seat is repeatedly left vacant for long periods of time, or if a table-sitter is in place for longer than is reasonable.
- If a true emergency is pulling you away, contact Artists Alley Management or Security on your way out.
- Too long. If you are gone too long and we must evict you from your seat in your absence, you will forfeit your seat for that day.
- NOTE: if you are a lottery winner, you will still be eligible for other days you have a seat in Alley. If you left anything behind, your possessions will be moved to the Artists Alley Command Center in the presence of Security for their safety, and your seat may be given to another artist in the "Stand-by" queue. (see 1.1 : How to get into Artists Alley).
- In such cases, we will make every effort to secure your belongings, but we have no lockers or secure storage, and you agree that Anthrocon cannot be held responsible for losses sustained while your table was unattended.
- To reduce your risk as much as possible, please help us avoid having to do this by keeping any absences short. If you really need the freedom to be away from your table for long periods of time, we encourage you to pursue a Dealer Table
- Panelist “Claws”. Exceptions to the absenteeism rules shall be made on a case-by-case basis for panelists. We appreciate you providing our convention with content!
- If you are a panelist on a day you won a seat in the Alley, you must let Artists Alley Management know after you check in precisely what panel you are conducting and when it is scheduled for.
- You will be allowed to vacate your seat for the panel without losing it, including reasonable travel time to and from the panel location, but we request that you limit your absence as much as possible.
- Leaving the Alley early
- Take Your Stuff! Clean up any trash and deposit it in the provided wastebaskets
- One way exit. We will offer your vacated seat to the next person in line, per 1.2 : How to get into Artists Alley. Because of this, we cannot give you your seat back once you've left. This only applies to the day you left early- if you have won a seat on other days, those are handled as normal.
- Gone Like a Freight Train. All materials must be removed from the table when the artist checks out for the day. Anthrocon accepts no responsibility for materials left unattended.
- This includes artwork, personal items, etc.
- Above all else, this includes picking up your trash!
- Belongings must be packed up immediately following closing, and artists must proceed out of Hall C as expeditiously as possible for security purposes.
- After closing time, NO ONE should be at the tables, and per the Artists Alley rules, all belongings must be able to be carried or rolled out in a 2-wheel piece of luggage in a single trip (e.g you can take it with you when you leave and don’t need to come back in)
- Loitering after hours will be grounds for dismissal from Alley.
- There is NO re entry to Artists Alley, so again, DO NOT LEAVE ANYTHING BEHIND WHEN YOU CHECK OUT. Contact Anthrocon Artists Alley Management with any questions or requests for special accommodations.
- Clean up. We request artists to kindly to remove any garbage before leaving the area. Anthrocon is responsible for leaving the Convention Hall in a "broom clean" condition. We are assessed an extremely steep fee if unreasonable amounts of waste, garbage, empty boxes, etc. are left behind when the room is vacated. Trash receptacles will be provided, especially for teardown on Sunday, and they are expected to be used by all Artists for disposal of waste.
- Any artist who leaves an excessive amount of waste behind in his or her area may be assessed a $100 cleaning fee, payable to Anthrocon, Inc, and will be ineligible to participate in Artists Alley in the future.
- In the past few years, numerous artists have left their area looking like a pigsty when they left, and that is just gross and not okay. It’s disrespectful to the Convention Center, and to the Artist who will have your seat the following day.
- We want to leave the DLCC as nice as we found it, not leave junk lying around for them (or for Artists Alley Management) to have to pick up. Seriously, don’t be that person.
- No power. Electrical power is unavailable to artists in Artists Alley. The power boxes in the floor under Artists Alley are disabled. Tampering with these devices is extremely dangerous (hazardous voltages may be present), and may result in injury, as well as removal from the Artists Alley and/or the convention for violation of the rules.
- Please note that unplugged Uninterruptible Power Supply (UPS) units will make a very obnoxious alarm that will give the IT professional managing Artists Alley flashbacks and cause him to panic over losing data, so please don't use them if they're going to be noisy (see rules regarding excessive noise in Alley).
- Gasoline/Diesel Generators are also prohibited from use in Artists Alley
- Quiet claws. Items generating an unacceptable noise (by volume or nuisance) are prohibited. This includes portable stereos, computers, handheld game units, etc.
- Repeated complaints of excessive noise may result in removal from Artists Alley.
- Limited carry. Due to union regulations, artists may bring in only what you can carry on your own on one (1) trip, or in a small two (2)-wheeled luggage case.
- As a general rule: if the case will fit in an airplane's overhead bin, it is acceptable. However, per the rules above, your case must be completely emptied onto your table.
- If you have more material than this, you should consider a Dealer Table rather than a presence in Artists Alley.
- Note that everything you bring in with you must leave with you or be disposed in the trash receptacles immediately following the closing of Alley
- Tips. You do great work and deserve to be rewarded for it! You are authorized to accept tips at your table.
- Please note that you are responsible for accounting for all monies exchanging hands, and Anthrocon cannot provide financial advice regarding taxes, tax law, etc.
- Work it out. Anthrocon does not and cannot become involved in disputes between buyers and sellers in Artists Alley. Anthrocon's role is limited exclusively to providing you space to work on your art.
- Anthrocon does not imply endorsement of or responsibility for any party. Due to past abuses by certain parties, it is your responsibility to obtain proof of delivery for any artwork that is to be mailed or delivered after the convention.
- Explicitly Prohibited Items. The following items are explicitly prohibited from sale in Artists Alley:
- Illegal arts. Items that are illegal in the United States or in the Commonwealth of Pennsylvania (items such as firearms, alcohol, or other restricted items regardless of possession
- of permit(s), or items such as obscene materials involving minors) may not be sold at any time in the Artists Alley.
- Adult "things". Items of a distinctly adult nature whose primary purpose is functional rather than artistic are prohibited (if you do not know what that means, please contact Artists Alley Management and we will blush a bunch and then try to explain)
- Weapons. Sale of weapons of any sort is expressly prohibited in Artists Alley.
- This includes “Nerf” Guns, and/or any other sort of device designed to launch a projectile, regardless of artistic modification to same.
- Animal Parts. For health/safety reasons, sales of any object containing any actual part of a real animal, (e.g real fur/skin, actual rabbits' feet, teeth/fangs, etc.) is prohibited.
- Shinies and noisies. Flashing/rotating lights, sound generators or other excessively annoying displays are prohibited.
- Video soundtracks or other audio need to be kept at such a volume that they do not annoy customers or other artists.
- Artists Alley Management and staff have the final authority on what does and what does not constitute an annoyance.
- No smokey! Smoking, vaping, and e-cigarette use is strictly prohibited in the entirety of the David L Lawrence Convention Center.
- Furthermore, no items that generate an open flame or excessive heat may be employed.
- No roughhousing! Roughhousing, shenanigans, or tomfoolery are strictly prohibited in the Artists Alley. This includes the use of any squirt guns, "Silly String" or any other projectile-type toy.
- Anthrocon is not responsible for injuries, breakage or loss incurred by or caused by any artist or attendee.
- Be chill. Anthrocon Artists Alley staff reserve the right to refuse service to any person or entity.
- Disruptive behavior, ignoring or attempting to circumvent the rules, violation of the Anthrocon Standards of Conduct, or belligerence and/or harassment of any attendee, staff member, or director is strictly prohibited, and will not be tolerated. When dealing with individuals who have been warned and are not amenable to correction of their offending behavior, Artists Alley Management is empowered to take appropriate action to remedy the situation.
- This applies to artists, as well as customers/attendees, and any individual in Artists Alley. If Anthrocon's management and/or a David L Lawrence Convention Center official is forced to eject an artist or any other person due to violations of our or their rules, no refund will be given of any membership or table fees, per Anthrocon's Standards of Conduct.
- Trademark “claws”. No items may be produced or sold that bear the name "Anthrocon" or the Anthrocon logo. "Anthrocon" and the Anthrocon logo are registered service marks of Anthrocon, Inc.
- Trademark law requires that we prohibit either of these from being used without being formally licensed by Anthrocon, Inc. Such a license agreement requires Anthrocon to request a licensing fee, and also that we pre-approve the use of our service marks before items bearing them are produced.
- Questions should be directed to Artists Alley Management.
- Invention. Anthrocon reserves the right to change, amend, or modify these rules at any time without prior notice.
- We will make a good-faith effort to include all non-trivial changes (e.g things other than typographical/date updates) in the change/revision log at the end of the page
- Questions? If there are any questions about what items might be permissible, please contact the Artists Alley Manager (see contact page).
- The Artists Alley Manager's rulings may be appealed to the Convention Chairman, whose ruling shall be considered final.
3.1: Communications Between Artists and Customers
- Because artists may sit in Artists Alley for varying lengths of time, it is incumbent upon the individual artist to maintain contact with his or her customer(s), and vice-versa.
- Artists Alley staff and Anthrocon cannot be held responsible for communications between artists and customers (i.e. for returning sketchbooks, commission status, etc.).
- We provide a small bulletin board for notes between artists and customers, but ultimately the responsibility lies on the artists and customers.
- When possible, we may provide other tools to assist with artists keeping in touch with their customers, such as a contact exchange card.
- Unless Artists Alley is given explicit permission to give customers an artist's contact information, when a customer is seeking an artist, Artists Alley staff will make a reasonable attempt to contact the artist with the customer's contact information as time permits.
- Anthrocon's Artists Alley staff will never give out an Artists contact information without express permission from the artist to do so.
- We respect your right to privacy, and will make every effort to keep your contact information private.
- Artists Alley can often be fairly busy, so there's often not much time to act as a proxy for contact between customers and artists.
- Please do your best to track your customers, and supply them with a means to contact you.
4.1: Sales Process
To make a sale in the Commonwealth of Pennsylvania, a vendor (defined as a person collecting monies for the sale of merchandise or services) must have a Pennsylvania sales tax license, and additionally must be registered with local authorities
through the convention center for a vendor's permit.
Effective at Anthrocon 2019, due to increasing complexities associated with the consignment process, and numerous complaints by Artists and Customers, All artists shall be required to obtain a license to collect local and state sales tax, as well as provide evidence of the same to Anthrocon prior to engaging in sales in the Alley.
- The form for applying for a Pennsylvania Sales Tax License may be found here
- Helpful information regarding your sales tax license may be found in the Anthrocon Dealers’ Room Information Packet, located here
You (the Artist) will be responsible for collecting monies for artwork sales and commissions made at Anthrocon. Anthrocon will no longer be collecting any money for you or handling Sales Tax collection/remittance. That responsibility shall fall to you, the Artist.
In addition to any state, federal, and local requirements for sales tax/income collection/reporting, we recommend paying attention to the following practices:
- IF ARTWORK IS NOT DELIVERED AT THE CONVENTION (such as commissions) THE ARTIST IS RESPONSIBLE FOR PROVIDING PROOF OF DELIVERY IN THE EVENT OF A CLAIM OF NON-RECEIPT BY THE BUYER.
- Due to the strictness of local and Pennsylvania laws regarding our merchants, we highly recommend you issue and retain receipts or other documentation of sale for every individual, and ensure you are appropriately collecting Sales Tax.
- We highly recommend you familiarize yourself with local and Commonwealth of Pennsylvania tax requirements to maintain compliance.
Anyone found in violation of the requirement to possess and display a sales tax license at all times while engaging in business in the Artists Alley shall be subject to ejection from Artists Alley, as well as losing Artists Alley seat privileges for a period of time at the discretion of Alley Management. Further violations may result in prohibition from Artists Alley entirely or from the convention.
- All decisions of this nature will be carried out by the Director of the Anthrocon Artists Alley
- Additionally, if any Sales-related violation occurs in the presence of a state or local official who has come to monitor our activities, the responsible party will be solely responsible for fines or other legal penalties that may be imposed.
We apologize if this process seems inconvenient or convoluted, but the alternative involves consignment (the removal of which was supported by a majority of artists), or to forbid any sales from taking place whatsoever.
Congratulations, you have successfully participated in Anthrocon's Artists Alley!
5.1: Change/Revision Log
- Added Change/Revision Log Section (2/12/2017)
- Amended rules/QRG to reflect existing age requirement (2/12/2017)
- Revised waitlist policy to reflect new process for 2017 (2/12/2017)
- Minor grammatical revisions to wording in rules (2/12/2017)
- Updated Rules 2.1.6 to amend appropriate usage determinations clause (2/12/2017)
- Amended Rules 2.1.13 to include provision on returning receipt book when leaving Alley (2/12/2017)
- Updated Rules 2.1.14 to clarify absolutely no tampering with power drops (2/12/2017)
- Amended Rules 2.1.21 from "horseplay" to "roughhousing" (2/12/2017)
- Amended Rules 2.1.24 to include caveat regarding good faith changelog updates (2/12/2017)
- Amended Sales Process 4.1 to include caveat regarding inability to provide tax advice (2/12/2017)
- Amended Sales Process 4.1 to limit removal from Alley to Artists Alley Management (2/12/2017)
- Updated Getting Paid 6.1 to reflect current practices (2/12/2017)
- Inserted new Section 2.1.2 regarding requirement of participants being over 18 (2/12/2017)
- Clarified Section 1.1 pre-registration status vetting and removal process (7/15/2017)
- Modified Section 1.1 to amend 2 hours to 1 hour prior to general opening (7/15/2017)
- Amended Section 1.1 to include the requirement to put your name on the map at the Alley Command Center (7/15/2017)
- Clarified space constraints section to include new requirements for furniture and space (7/15/2017)
- Amended Section 2.1 to make it apparent that upon close of Alley, all Artists must immediately pack up and vacate, via the exits or the cash out line (7/15/2017)
- Clarified section 2.1 to notify Artists that unplugged UPS units are noisy and are prohibited under the excessive noise clause (7/15/2017)
- Updated section 6.1 to encompass requirements to sometimes cut off customer lines at end of day, in order to pay artists. (7/15/2017)
- Updated alley lottery opening dates, corrected 2017 dates to 2018 dates and fixed a few links orphaned due to website migration (11/26/17)
- Updated Links, posted information about dates and lottery listings (6/15/18)
- Updated entire document to reflect removal of consignment and new process (9/12/2018)