Privacy Policy

The German Church of Liverpool

1. Who are we?

The German Church of Liverpool is the data controller of your personal data (contact details below). This means we decide how your personal data is processed and for what purposes.                                    

The Church is affiliated with other congregations to the Synod of German-Speaking Lutheran, Reformed and United Congregations in Great Britain. The Church works with the pastors and other office holders of the Synod and other congregations affiliated to the Synod to enable it to perform its mission.                 

As the Church is made up of all of these persons and organisations working together, we may need to share personal data we hold with them so that they can carry out their responsibilities to the Church and our community. The organisations referred to above are joint data controllers. This means we are all responsible to you for how we process your data.

Each of the data controllers has their own tasks within the Church, the Synod and other congregations. A description of what data is processed and for what purpose is set out in this Privacy Notice.

2. Your Personal Data – What is it?

Personal data relates to a living individual who can be identified from that data. This ranges from your name to your IP address or other online identifiers. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. In the EU the processing of personal data is governed by the General Data Protection Regulation (the GDPR).

3. Your Rights

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data. When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights. Once we have received your request, see contact details below, we will respond within one month. There are no fees or charges for the first request but additional requests for the same data may be subject to an administrative fee.

4. How do we process your Personal Data?

The German Church of Liverpool complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure; and by ensuring that appropriate technical measures are in place to protect personal data.

The data processing is carried out using pen and paper, computers, software and cloud IT services, following procedures strictly related to the purposes indicated. We use third party data processors to process personal data on our behalf, for our Internet services and our cloud IT services, e.g. data storage (see section 5. below). These third parties have been carefully chosen and all of them comply with the GDPR. All these third parties are based in the USA and are EU-U.S. Privacy Shield compliant.

4.1 Members of the German Church of Liverpool

  1. What personal data do we process?

                                   

Where they are relevant to our mission, or where you provide them to us, we may process demographic information such as gender, age, date of birth, marital status, nationality, family composition, and dependants.

  1. We use your personal data for the following purposes:

  1. What is the legal basis for processing your personal data?

Most of our data is processed because it is necessary for our legitimate interests, or the legitimate interests of a third party (such as the Synod). Religious organisations are also permitted to process information about your religious beliefs to administer membership or contact details.

Where your information is used other than in accordance with one of these legal bases, we will first obtain your consent to that use.

  1. Sharing your personal data

  1. How long do we keep your personal data?

We will keep some records permanently if we are legally required to do so or for historical reasons. In general, we will endeavour to keep data only for as long as we need it. This means that we may delete it when it is no longer needed.

4.2 Users of our Internet Services (Website, Email)

  1. Website

  1. Email

  1. “Newsletter” and other email lists

4.3 Contractors, Tenants

  1. What personal data do we process?

  1. We use your personal data for the following purposes:

  1. What is the legal basis for processing your personal data?

The bases for processing personal data of contractors and tenants are contractual and legitimate interest.

  1. Sharing your personal data

  1. How long do we keep your personal data?

5. Third Party Data Processors

We use third parties to process personal data on our behalf for our Internet services and our cloud IT services. Any electronic personal data transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. As such, our chosen third party data processors have servers based in the USA but are, both, GDPR and EU-U.S. Privacy Shield compliant:

6. Data Controller Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the German Church of Liverpool at deutschekircheliverpool@gmail.com.

7. The Information Commissioner’s Office Contact Details

You can contact the Information Commissioner’s Office on 0303 123 1113

or via email https://ico.org.uk/global/contact-us/email/ 

or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

8. Changes to our Privacy Policy

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing, otherwise, we recommend that you check this privacy notice occasionally for any policy changes. Specific policy changes and updates are mentioned in the change log below.

8.1 Change Log

19/5/2018 - adjusted retention periods and tenant section, expanded description of SMTP emails, added mentioning of Facebook links, removed reference to Google Analytics as we do not use it, added reference to Google server logs, merged additional text from Synod template

30/4/2018 - Initial version