ZEELAND PUBLIC SCHOOLS

BOARD OF EDUCATION

REGULAR MEETING MINUTES

November 12, 2018

Zeeland West High School Cafeteria

3390 100th Avenue

PRESENT:           Board of Education:  Todd Brennan, Linda Bush, Rick Dernberger, Tom DenHerder, April DeWitt (6:25pm), Ron Scott, Mark Snyder

                            Administrators:  Cal De Kuiper, Lynn Van Kampen, Jon Voss

ABSENT:             Board of Education:

GUESTS:             

 

I.               CALL TO ORDER: 6:00PM                                                                        Rick Dernberger

A.   PLEDGE OF ALLEGIANCE:                                                              Cal De Kuiper

B.   RECOGNITION:

C.   ACKNOWLEDGEMENT OF VISITORS:                                           

 

II.             SUPERINTENDENT COMMENTS

Superintendent Cal De Kuiper Congratulated Linda Bush and Mark Snyder on re-election, terms are January 1, 2018 through December 31, 2024.  

Cal De Kuiper commented on the successful Enhancement Millage and thanked the community for their support.

 

III.           AGENDA MODIFICATIONS

        None

 

IV.           CONSENT AGENDA

A.          Minutes of the October 15, 2018 regular board meeting and October 22, 2018 special board meeting were approved.

 

B.   Approved bills paid as of October 2018.  Checks #Checks #126281-126601

ACCOUNTS PAYABLE:                      $1,116,601.91

PAYROLL:                                             $3,955,947.97

TOTAL                                                   $5,072,549.88

C.          Approved the ZQuest/Creekside 8th grade trip to Washington DC.

Tom DenHerder moved and Ron Scott supported the motion to accept the Consent Calendar as presented.

 

VOTE: All Yes (6)

 

V.             DISCUSSION

A.   2017-18 Audit – Lynn VanKampen and Cal DeKuiper reported on the recent audit results, stating it was clean with no recommendations for internal controls.  More information can be found in the following documents.

B.   Recreation Reception Lobby Desk Bid - Lynn VanKampen reviewed the project for the recreation lobby and construction of a new desk/reception area to better serve our community.  Low bid was from a local company, VanEck Construction.  The project will begin in December and take one-two months for completion.

  1. GMB Recommendation 
  2. Bid Tab
  3. Desk Final Renderings 

C.   Vision Cafe Outcomes - Cal DeKuiper reported on the recent Board Work Session and information that came out of the meeting regarding the future of ZPS enrollment, growth, programs, facilities and finances.

        

D.   OK Conference - Cal DeKuiper and Mark Snyder reported the information from recent meetings regarding the OK Conference realignment process, which will begin in the spring of 2019, for school years beginning 2020-21.  This alignment will be in place for four years.  Zeeland will request to remain in the same conference.  Our district will have two votes of 48, and will cast identical votes.

E.  Geo-Thermal Update - Lynn VanKampen and Cal DeKuiper reported on the issues with the Geo-Thermal.  The geo field at ZWHS was built for the original size of the building, but since our additions to the building, the field is now too small to serve the square footage and demand.  The experts recommend adding 100 or 110 bores to be a long term fix.  Other options, such as cooling towers and additional boilers, might work, but are likely better as short-term bandaids.

Bids for this project will go out  Friday, November 9, under the direction of GMB Architecture, and are due November 27, 2018.  They will be reviewed in Finance on December 4, 2018 and may need a board work session before a final decision is made.

                

F.    Electric Buses - Lynn VanKampen and Cal DeKuiper reported on the purchase of electric buses and provided the background information on cost and grants available.  Dave Meeuwsen has been heavily involved in gathering this information; a possible work session may be valuable to provide more in depth information for the board before making a decision.

VI.           ACTION:

A.             APPROVAL OF THE 2017-18 AUDIT

Tom DenHerder moved and Mark Snyder supported the motion to accept the audit of the 2017-18 school year as prepared by Kiekover, Scholma, and Shumaker, PC.

 

ROLL CALL:            YEA: Todd Brennan, Linda Bush, Rick Dernberger, Tom DenHerder, April DeWitt, Ron Scott, Mark Snyder

                                  NAY:

B.          RECREATION BID APPROVAL

Mark Snyder moved and Tom DenHerder supported the motion to accept the bids for the Recreation lobby desk to Van Eck Construction at $41, 081.

ROLL CALL:        YEA: Todd Brennan, Linda Bush, Rick Dernberger, Tom DenHerder, April DeWitt, Ron Scott, Mark Snyder

                        NAY:

VII.          SUPERINTENDENT & REPORTS  

A.   Board Of Education Election Results & Committee Assignments was re-visited prior to the Organizational meeting in January.

Agenda Planning – Ron Scott, Tom DenHerder, Rick Dernberger (chair)

                        Curriculum – Linda Bush, April DeWitt, Ron Scott (chair)

                        Finance Committee – Todd Brennan, Mark Snyder, Tom DenHerder (chair)

                        Co-Curricular – Tom DenHerder, Mark Snyder, Ron Scott (chair)

VIII.        CLOSED SESSION 6:44PM

Tom DenHerder moved and Linda Bush supported the motion to go into

closed session per Section 8(b) (Student Discipline) of the Open Meetings Act.

VOTE: All Yes

The Board returned to open session at 7:40PM.

Mark Snyder moved and Tom DenHerder supported the motion to expel student #20140355, with the ability to request reinstatement at the end of the 2018-19 school year in a closed session per Section 8(b) of the Open Meetings Act. 

The regular board meeting and closed session meeting of November 12, 2018 adjourned at 7:42 P.M.