BOARD MEETING MINUTES
Wednesday March 19, 2025 Board Meeting Preston Town-County Library
CALL TO ORDER & ROLL CALL
The March 19, 2025 meeting of the Preston Hot Springs Town-County Library Board was called to order at 5:03pm by Chairman Peg Winebrenner. Board members Rube Wrightsman and Mary Finlay were present. Library Director, Starla Rice, acting as secretary, was also in attendance.
MINUTES OF PREVIOUS MEETING
Minutes from the February 19, 2025 board meeting were read by the Board members.
Discussion: Peg entertained a motion that the minutes from the February 19, 2025 meeting be approved. Mary moved that the minutes from the February 19, 2025 board meeting be approved. Rube seconded that motion. All trustees present approved.
BUDGET & CLAIMS
The board was presented with the budget reports for February 2025 and claims for March 2025. Discussion: Peg entertained a motion that the budget reports for February 2025 and claims for March 2025 be approved. Rube moved that the budget reports for February 2025 and claims for March 2025 be approved. Mary seconded that motion. All trustees present approved.
The following claims were submitted:
Visa $891.82 Maintenance Supply, Books, Non-government Grant Supplies
Coast to Coast $1185 Ink
Peg Winebrenner $999.99 Building purchase from Costco
Incident Report: Nothing to Report
DIRECTOR’S REPORT
The director presented the March 2025 Director’s Report. Discussion: None
Public Comment: None
UNFINISHED BUSINESS
1. Chairs: The director had contacted the North Lake County Library to ask where they got their chairs and received a reply that they got them through a library purchasing company but that they were looking to purchase new chairs and would we be interested in the old ones. The chairs they are offering were purchased in 2016 which means they are less than 10 years old. The library board liked the idea. The director will pick the chairs up in Polson the week of April 21, 2025.
NEW BUSINESS
1. Fiscal Year 2025/2026 Budget Discussion: The director asked for an increase in hours. 60 hours for the year for the director, and 24 for the year for the janitor. The hours for the director are to cover events planned on Saturdays which are outside of the director’s regular duties. The increase in the janitor’s hours is to cover twice yearly carpet cleaning. The board agreed to adding the extra hours to the payroll worksheet and the expenditure budget worksheet for Fiscal Year 2025/2026 for review next month.
2. General Administrative Business: Discussion of chair storage building. Peg had texted a picture of a plastic resin building on sale at Costco to the director. The director showed the library board different options from Lowe’s, Home Depot, and Costco. The board settled on the 8.3’ x 8.3’ building from Costco, which Peg would purchase, as she has a Costco card and the building will be delivered to the library. Peg entertained a motion that she purchase the building for the sale price of $999.99 and approval of a claim paying her back for the purchase. Mary moved that Peg purchase the building for the sale price of $999.99 and to approve the claim in that amount to reimburse Peg for the purchase. Rube seconded that motion. All trustees present approved. The claim was added to the claims section of the minutes. The library has $2134.07 left of the grant from the Montana Community Foundation(Phyllis Buckridge), which is where the money for the building will come from.
The April 2025 meeting of the Library Board of Trustees was scheduled for: April 16, 2025 at 5:00pm.
PUBLIC COMMENT:
ADJOURN
Meeting adjourned at 6:39 pm as per motion by Rube; seconded by Mary. All trustees present approved.
Respectfully submitted,
Starla Rice, Director
Approved:
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Chair Person Vice Chair Person
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Trustee Trustee
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Trustee