MINUTES REGULAR COUNCIL MEETING

CITY OF UNION IA

December 12, 2019

Mayor Stephanie Carson called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited. Alan Donaldson took the Oath of Office. Roll call was answered by Cindy Clemons, Alan Donaldson, Andy Clemons, and Candy Wait. Cheryl Halverson, Absent. Also in attendance John Benson, Tom Bays, Fire Chief Troy Wilson and two residents.

1. Approval of Agenda: C Clemons moved, second by Wait to approve the agenda. 4 Ayes, 1 absent, motion carried.

2. Approval of Consent Agenda: Donaldson moved, C Clemons second to approve November 12 Regular Meeting Minutes, November 21 Special Meeting Minutes and Claims Paid. 4 Ayes, 1 absent, motion carried.

3. No Public Comments.

Reports: Mayor: Fire hydrant is leaking. Rhonda Guy advises to cap it. Garbage trucks covering sidewalks at 209 Center Street. Letter to be sent to property owner. Abatement Committer to be formed. Sewer sensor broke off. Cages are not functioning. Park project has been granted an extension. Benches and trash cans have been purchased. Concrete work will be revisited. Clerk: Financials presented. Budget workshop information shared. Reports for Sheriff and Water/waste water in packet. Fire Department: Waiting for progress on FEMA grant. Possible house burn in future. Hydrant on the corner of Main and Chapin should be replaced. Sheriff Department still cannot set off the emergency siren. Maintenance: Meter reading equipment is working properly. Meters will be read before Christmas. 2 sump pumps were not in compliance and action will be taken. Flag pole is being worked on.

4. Discuss and Action: Selling City Sander and blade. Donaldson moved to put an Ad in paper for sealed bids, second by A Clemons, 4 Ayes, 1 absent, motion carried. Bids will be discussed at regular January council meeting.

5. Discuss and Action: Certified letter not picked up for nuisance abatement at 402 2nd Street. Donaldson moved to have Sheriff serve abatement letter to 402 2nd St and ask for city attorney to advise on 103 Center Street and 205 Center Street; second by A Clemons, 4 Ayes, 1 absent, motion carried.

6. Discuss and Action: A Clemons moved to keep city council meeting recordings for 24 months and deletion to be done in January; Donaldson second. Roll call vote for Resolution 19-12 Retention Policy for City Council Meeting Recordings: C Clemons Aye, Alan Donaldson Aye, A Clemons Aye, Wait Aye, One absent. Motion carried.

7. Discuss and Action: Limb removal at 204 Third Street. Ordinance for tree removal will be presented to council at a later date. No action taken.

8. Discuss and Action: Snow removal conditions. Snow removal will continue to start at 2 inches. No action taken.

9. Discuss and Action: Compensation for mileage Resolution 05-001 discussed and no change needed. Discussion only, no action taken.

A Clemons moved to adjourn. Meeting adjourned at 8:00 pm.

Attest                                                        Mayor Stephanie Carson

Colleen Eagan

City Clerk

Income 61,088.00

General 1643.37, Ambulance 15,001.51, Capital 373.98, Fire Department 15002.12, Garbage 908.50, Landfill 1271.00, Library 6518.09, Pool 373, Road Use Tax 3485.17, Employee Benefit 100.32, LOST 747.96, Emergency Fund 39.14, Sinking Water 2700. Water 4116.50, Sinking Sewer 4720.86.

Expense 58815.05

General 44873.56, Ambulance 678.75, Fire Department 299.01, Garbage 1007.50, Library 4162.88, Pool 35.50, Road Use Tax 581.27, Employee Benefits 971.19, LOST 747.96, Emergency Fund 39.14, Water 2920.85, Sewer 2497.44.

Claims Paid Independent Accounts November

Ambulance: Customized Billing, billing services 15.00, Eldora Ambulance 1 tier 250.00, George Wait, calls 131.00, Mike Thomas calls 40.00, Andrew Clemons, calls 81.00, Troy Wilson calls 20.00, Darlene Bradley paperwork October/November 100.00, Innovative Ag fuel 35.00, Heart of Iowa phone 6.75

Library: Kathy Wilson fee 150.00, Center Point Large Print Books 719.04, American Express supplies, books, postage, play space furniture 3099.98, Alliant Energy utilities 145.84, Heart of Iowa phone 48.02.

Claims Paid General Fund November 11 through December 10, 2019

Fareway misc supplies 25.46, Alliant utilities 2184.95, VISA fees, USPS, budget workshop 163.62, Dennis Carson daily readings735.80, Eldora Hardware markers, flag pole repairs, chain saw maintenance 142.56, Gehrke Quarries rock for street repair 62.56, Hardin County Engineer 8 tons sand and salt 440.00, Hardin County Sheriff monthly contract 785.73, Hardin County Solid Waste 3rd Quarter landfill 3126.50, Heart of Iowa phone/internet 135.26, innovative Ag fuel 126.02, Iowa One Call emails for locates 20.70, Iowa Rural Water 2020 dues 225.00, Kaplan & Frese LLP mileage 30.66, Keystone Laboratories lab tests 12.50, Knights Sanitation routes and garbage 1042.50, Larry’s Ag Repair dump truck repair 896.72, Mid-America Publishing legals 87.55, Municipal Pipe and Tool flush 3 catch basins/storm sewers 3612.50, Napa supplies for truck winter maintenance 242.59, Rhonda Guy water/wastewater contract 723.00, Schuling Hitch Company sander 5764.00, USIC locates 27.32, Vaux Welding loader bucket blade installation 397.64, John Benson mileage sander and cylinder 264.00, Colleen Eagan mileage League of Cities Workshop 54.52, Jetco tower level work 586.15, State Revolving Fund interest water tower loan 5430, State Revolving Fund interest sewer rehab loan 8550, QuickBooks Payroll Service create payrolls 2057.40, 2050.98, United States Treasury Fed withholding 1623.60, IPERS contributions 1211.71.

Special Meeting Minutes

City of Union

November 21, 2019

 

Mayor Stephanie Carson called the special meeting to order at 6:30pm. The Pledge of Allegiance was recited by all present. Roll call was answered by Cindy Clemons, Andy Clemons and Candy Wait. Rita Collins and Cheryl Halverson were absent. Also present was Colleen Eagan, city clerk.

1. C Clemons moved to approve the agenda. Second by A Clemons. Roll call vote: A Clemons Aye, C Clemons, Aye, Wait Aye. 3 Ayes, 2 absent, motion carried.

2. Discuss and Action: Sander Replacement or Repair. Closed bids for snow blade and sander were discussed.  A Clemons moved to approve purchase of a new sander from Schuling Hitch Company for $5764.00 and use capital fund for payment. Second by Wait. Roll call vote: A Clemons Aye, C Clemons, Aye, Wait Aye. 3 Ayes, 2 absent, motion carried.

A Clemons moved to adjourn. Meeting Adjourned 6:39pm.

 

Attest:

Colleen Eagan City Clerk                                                                                    Mayor Stephanie Carson

MINUTES REGULAR COUNCIL MEETING

CITY OF UNION IA

November 12, 2019

Mayor Stephanie Carson called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited. Roll call was answered by Cindy Clemons, Rita Collins, Andy Clemons, and Candy Wait. Cheryl Halverson, Absent. Also in attendance John Benson, Ryan Swick, Nathan Bernard, and Reggie Collins.

1. Approval of Agenda: A Clemons moved, second by Wait to approve the agenda. 4 Ayes, 1 absent, motion carried.

2. Approval of Consent Agenda: October Regular Meeting Minutes and Claims Paid: Wait moved to approve, second by A Clemons, 4 Ayes, 1 absent, motion carried

3. No Public Comments

Reports: Mayor, Clerk in packet, Maintenance: issues with water reading equipment resolved. A master list will be created to show meter location. Sump pump are nearly complete. Sander issues listed. Dump truck has been worked on. Benches will be moved at park. Equipment has been winterized. Flag pole being worked on. Snow removal by businesses discussed. Fire hydrants will be marked. Nuisance letters have been sent. Sheriff in packet.

4. Discuss and Action: Request for compensation for tree removal at 604 Oak Street. C Clemons moved, Collins second to deny request for compensation. C Clemons Aye, Collins Aye, A Clemons Nay, Wait Aye, 1 absent, motion carried.

5. Discuss and Action: Dismissal of utility billing at 402 1st Street. A Clemons moved to deny dismissing charges, Collins second, 4 Ayes, 1 absent, motion carried

6. Discuss and Action:  Request for action on 205 Center Street reported as an unsafe structure, unsanitary, and dangerous. Collins moved to direct the mayor to send letter to owner of the property to demolish the property for being unsafe and unsanitary, the fire chief is directed to inspect the property and condemn it if it meets the requirements, A Clemons second. Roll Call: C Clemons Aye, Collins Aye, A Clemons Aye, Wait Aye, 1 absent, motion carried. Owner will be given 15 days to begin demolition and 90 days to complete.

7. Discuss and Action: C Clemons moved to grant the mayor permission to determine what needs to be done on a temporary basis with sanding until a permanent solution is decided; second by Wait. Roll Call: C Clemons Aye, Collins Aye, A Clemons Aye, Wait Aye, 1 absent, motion carried.  

8. Discuss and Action:  Gehrke bid to remove concrete and asphalt piles from city dump sites. Discussion only, no action taken.

9. Discuss and Action:  Update on plugged storm sewer. Information only, not action taken

10. Update on volunteer tree removal. Mayor will create a work order to trim the trees to the city maintenance personnel.

11. Discuss and Action: 28E agreement on Nuisance Abatements and blighted properties. A Clemons moved, second by Collins to reject the 28E agreement with the City of Eldora. Roll Call: C Clemons Aye, Collins Aye, A Clemons Aye, Wait Aye, 1 absent, motion carried.  

12. Discuss and Action: Solar powered speed signs. Discussion only, no action taken.

13.  Discuss and Action: Street repair at 506 East Street. Street maintenance will blade the road and consider filling with rock in the spring.

14.  Discuss and Action: Mileage and Compensation for council. Matter tabled.

A Clemons moved to adjourn. Second by Collins. Meeting adjourned.

Submitted by Cindy Clemons,                Attest: Colleen Eagan

City of Union Council Member                City Clerk

Income $82586.62

General 44,743.67, Ambulance 1705.00 , Capital 1638.82, Fire Department 2.19,

Garbage 907.50, Landfill 1265.75, Library 1925.11, Pool  1638.82,

Road Use Tax 3949.06, Employee Benefit 3234.60, LOST 3277.64, Emergency Fund 1261.94,

Sinking Water 2710.50, Water 5148.74, Sinking Sewer 4103.33, Sewer 5073.95.

Expense $21815.26

General 3325.77, Ambulance 1373.55,  Fire Department 346.57,  

Library 3824.33, Playground 1793.50,  Road Use Tax 1103.65, Employee Benefits 650.18,

LOST 3277.64, Emergency Fund 1261.94, Water 3480.43, Sewer 1377.70.

Claims Paid Independent Accounts

   Ambulance:  Customized Billing, billing services 75.00, Tonya McEwen, calls 20.00 and 20.00, Eldora Ambulance, 1 tier 250.00, Lisa Thompson, calls 95.50, Troy Wilson, calls 20.00, Darlene Bradley, paperwork 100.00, Innovative Ag, fuel 56.58, George Wait, calls 125.50, Aron Wanken, calls 20.00, Andrew Clemons, calls 110.50, Mike Thomas, calls 22.50 and 40.00, Junior Prusha, calls 61.00, Heart of Iowa, phone 6.75.

  Fire Department: Central Motor Classic, windshield 280.00, Rita Riskendahl, CPR cards.

  Library:  Alliant Energy, utilities 195.50, Findaway, Wonder Books, stories on CD’s, Visa, Books, DVDs, USPS, misc supplies, family play 1010.86, Laura Newby, Hardin Co Library Dues 5.00, Heart of Iowa, phone/internet 48.12, Karleen Kingery, adult program Iowa Barns 50.00 and 34.95, Samantha Nelson, kids program 30.00, Rainbow Cleaning, carpet 537.00

Claims Paid General

Alliant, utilities 1852.84, VISA, website, payroll fees, toner, stamped envelopes 1259.62, Eldora Hardware, antifreeze and cleaners 16.97, Gehrke Quarries, rock for street repair 181.47, Hardin County Sheriff, monthly contract 785.73, Kaplan & Freese LLP, legal fees 420.00, Keystone Laboratories, lab tests 93.25, New Providence Services, Furnace and wiring for Fire Department 7173.24, Knight Sanitation, garbage 1017.50, Rhonda Guy, water/wastewater 723.00, ACCO, liquid chlorinating solution 374.80, IMWCA, workman’s comp premium 440.00, Mid-America Publishing, legals 267.29, USIC, locates 273.20, NAPA, Carlyle booster pack 179.99, Dennis Carson, daily readings 553.66, Kim Faris, haul rock 61.80, Heart of Iowa, phone/internet 130.43, Innovative Ag, fuel 33.13 and 119.02, HCSB, ACH fee 5.00, QuickBooks Payroll Service, payroll 1902.91 and 1702.75, Iowa Department of Revenue, taxes 462.00, United States Treasury, taxes 1034.52, IPERS, contributions 778.37, Iowa Department of Revenue, Sales and WET tax 1027.00.

MINUTES REGULAR COUNCIL MEETING

CITY OF UNION IA

October 15, 2019

Mayor Stephanie Carson called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited. Roll call was answered by Cindy Clemons, Candy Wait and Cheryl Halverson. Absent; Rita Collins and Andy Clemons.

Also present were city clerk Colleen Eagan, fire chief Troy Wilson, Rhonda Guy, Tamara Elerding HCCEF representative and 3 residents.

1. Halverson moved, second Wait, to approve the Agenda. 3 Ayes, 2 absent, motion carried.

2. C Clemons moved to approve consent agenda: September Regular Meeting and Claims Paid, second by Wait. 3 Ayes, 2 absent, motion carried.

3. No Public Comments

Clerk report provided financial to the council. Sheriff report in packet.

4. Park Project progress. Cheryl Halverson reported on the delay of the concrete work at the park. Tamara Elerding from HCCEF Board discussed time line with council and the City of Union can request an extension. Discussion only, no action taken.

 5. Solutions for water reading equipment issues. Rhonda Guy called Municipal Supply about troubleshooting meter reading equipment. Decision will be made on purchasing new equipment will be held after equipment inspection. Possibility of pooling resources of other communities to find a solution. Discussion only.

6. FEMA Grant funding. Fire Chief Wilson reported the request for the FEMA grant is finished. Wilson informed the board that the application process had to go through the City of Union and not the Fire Department. If granted, the monies will be deposited in the City’s fire fund and submitted bills will be paid by the city. The Union Fire Department will still provide the matching funds. Wait moved to approve that FEMA funds would go through the city’s general account, second by Halverson. Roll Call vote; Clemons abstained, Wait Aye, Halverson Aye, 2 absent. Motion carried.

7. Halloween Trick or Treat Time: Wait moved time for trick or treating be from 5-7pm on Thursday, October 31, 2019. Second by Halverson, 3 Ayes, 2 absent, motion passed.

8. City Sander: Wait moved to have Alan Donaldson check the sander and if he determines that the sander cannot be repaired, that the council would move on to getting bids for a new sander. Second by Clemons, 3 ayes, 2 absent, motion carried.

9. Compensation for council members and reimbursement for mileage. Council will form a committee to research and discuss and bring decision back to council.

10. Discuss removal of concrete from area for brush and grass clippings by Co-Op. Halverson is to get a bid for removal and bring it to the next council meeting. No action taken.

11. Discuss plugged storm sewers and sumps draining into the street. Rhonda Guy and Clemons will check the storm sewer on Wednesday. No action taken.

12. Wait moved to approve the building permit for 213 Davis Street. Clemons second, 3 Ayes, 2 absent, motion carried.

13. Discussion of Wine and Cheese event at the library. Further research will be made by the Library Board. Council advised board to find a location that was not on city property for such an event. No action taken.

14. City Clerk provided copies of the Annual Financial Report that will be submitted to the State of Iowa after publication. Discussion only.

15. Tree Removal. Jim Teske volunteered to organize volunteers to remove limbs on properties of residents who do not have the ability to do so.

16. The council will hold the next council meeting on Tuesday, November 12, 2019. Minutes will be taken by a council member due to the absence of the clerk.

17. Discussion of maintaining the waterway through Union. Clerk was directed to provide an Ordinance that defines the responsibility of mowing and keeping banks free on weeds.

Clemons moved to adjourn, second by Halverson. Meeting adjourned at 8:15pm.

 

Income $35,282.11                                                                

General 2031.12, Ambulance 515.79, Capital 1638.82, Fire Department 2.24,                                                          

Garbage 863.50, Landfill 1340.50, Library 1767.89, Pool 1638.82,                                                               

Road Use Tax 4564.77, Employee Benefit 97.53, LOST 3277.64, Emergency Fund 38.04,                                                        

Sinking Water 2889.59, Water 5539.58, Sinking Sewer 4083.78, Sewer 4992.50.                                                    

Expense $24260.09                                                                

General 6367.02, Ambulance 964.82, Garbage 2015.00, Landfill 3126.50                                                                  

Library 1916.10, Pool 261.08, Road Use Tax 1503.42, Employee Benefits 655.51,                                                                    

LOST 3277.64, Emergency Fund 38.04, Water 2286.98, Sewer 1867.98.                    

 

Claims Paid Independent Accounts

Ambulance: Superior Welding, rent 135.00, Harland Clarke, check order 99.57, Petty Cash, misc 60.00, Innovative Ag, fuel 60.73,George Wait, calls 142.00 & 100.00, Andrew Clemons, calls 157.00 & 39.00, Minutemen Inc, supplies 35.27, Heart of Iowa, phone 6.75, Justin Miller, calls 30.00, Junior Prusha, calls 34.00, 40.50, & 25.00.

Library: Alliant Energy, utilities 183.15. VISA, books, DVDs, USPS, supplies, kids program, Samantha Donald, summer reading 102.00 & 10.50, Micro Marketing, Books on CD 43.29, Laura Newby, Frozen event 130.00, Heart of Iowa, phone 50.10.

 

Claims Paid General

Quick Books Payroll Service, payroll 1893.86 &2172.72, United States Treasury, federal taxes 1134.64, IPERS, contributions 817.45, Anna Brace, paycheck 122.36, Iowa DNR, water permit 95.00, Keystone Laboratories, tests 26.50 & 29.20, Knights Sanitation, city routes and garbage, 1017.50, Rhonda Guy, water/wastewater 723.00,

EMP, ambulance supplies 350.22, Dennis Carson, daily readings 735.80, Hardin County Sheriff, contract 785.73, Heart of Iowa, phone and internet 126.72, Mid-America Publishing. Legals 116.82, Plastic Recycling of Iowa Falls, benches and trash cans 1793.50, Union Auto, truck maintenance 68.58, USIC, locates 109.28, VISA, supplies, fees, web hosting 149.18, Williams Excavating, water service repair 2009.79, Katherine Callaway, refund payment 78.06, HCSB, ACH fee, Innovative Ag, fuel 52.81.            

MINUTES REGULAR COUNCIL MEETING

CITY OF UNION IA

September 10, 2019

Mayor Stephanie Carson called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited. Roll call was answered by Cindy Clemons, Rita Collins, Andrew Clemons, Candy Wait and Cheryl Halverson.

Also present were city clerk Colleen Eagan and resident Jim Teske.

1. Halverson moved, second by A Clemons, to approve the Agenda. 5 Ayes, motion carried

2. Approval of Consent Agenda: Halverson moved, C Clemons second, to approve: August Regular Meeting and Special Meeting Minutes and Claims Paid. 5 Ayes, motion carried.

3. Resident Concerns:  Plastic containers and shower base dumped at the burn pile. Camera being logged daily at brush dump and park. Moving the gate or adding an additional gate. Hole by Coop being blocked by people dumping on ground. Weeds on east side 5th Street and mowing creek. Dilapidated building at 406 Maple. Mowing at 402 1ST Street.

Reports: No wastewater report, fireman, nuisance or maintenance reports. Sheriff and pool report included in packet. Mayor led discussion on meter reading issues. Software update caused issues and software and hardware were gone through. Mayor, Rhonda Guy, and city maintenance John Benson will read together and address what issues arise. Mayor requests that people stay professional and calm when dealing with public and issues that are addressed. Clerk provided financial information to council. Clerk will be gone from October 2 to October 9th. Clerk questioned if City Hall should be closed and whether to move council meeting. Council determined that city hall will be closed during the clerk’s absence and the October Council Meeting will be delayed until Tuesday, October 15th. Final date to file election papers is September 19th. Compensation to council and mayor to be on October Agenda. Liens filed with Treasurer.

4. Hearing for M Lloyd concerning mowing abatements and water/sewer billing. M. Lloyd did not appear. Mowing abatements are to be paid and water/sewer bills remain. Clerk will email nuisance abatement to M. Lloyd in addition to the certified letter.

5. Discuss and Action: Andy Clemons led discussion of solar powered speed signs as a possible solution for speeding issues in Union. Council requested more information to be discussed at next city council meeting. No action taken.

6. Halverson reported that garbage cans and benches have been ordered for park project. Concrete work delayed. Gazebo to be built after cement work. Information only.

7. Mayor did 2nd Reading of Ordinance 160: Dogs at Large

8. Discuss and Action: Halverson moved to waive third reading and adopt Ordinance 160, A Clemons second. Roll Call Vote: C Clemons Aye, Collins Aye, A Clemons Aye, Wait Aye, Halverson Aye. Motion carried.

9. Discuss and Action: Nuisance Abatement for 201 Main Street. The City of Union will remove the trees and bill for removal.

10. Discuss and Action:  Halverson moved use up to $5.000 to repair dump truck, A Clemons second and sander tabled to October meeting. 5 Ayes, motion carried.

11. Discuss new website. No action taken.

12. Discuss and Action: Resolution 19-11 Authorizing inter-fund transfer of remaining balance of ambulance and fire department in the general fund to a capital account. Halverson moved to approve Resolution 19-11, Collins second. Roll call vote C Clemons Aye, Collins Aye, A Clemons Aye, Wait Aye, Halverson Aye. Motion carried.

13. Discuss and Action: Purchase of air conditioner and furnace for fire department. Collins moved to purchase a furnace and to accept bid from New Providence Services, second C Clemons second. Roll call vote, C Clemons Aye, Collins Aye, A Clemons Aye, Wait Aye and Halverson Aye. Motion carried.

A Clemons moved to adjourn, meeting adjourned 8:15 pm.

 

Income $41746.00                  

General 1374.77, Ambulance 337.01, Capital 1638.82, Fire Department 3.50,          

Garbage 902.00, Landfill 1257.75, Library 1674.74, Pool 2029.62, Streets 6672.79                 

Road Use Tax 4590.94, Employee Benefit .94, LOST 3277.64, Emergency Fund .37,                 

Sinking Water 2687.50, Water 6154.72, Sinking Sewer 4036.50, Sewer 5106.39.

Expense $27547.39                

General 6567.06, Ambulance 756.44, Fire Department 154.98, Garbage 1007.50                   

Library 3002.53, Pool 5707.75, Road Use Tax 1961.15, Employee Benefits 1077.11,               

LOST 3277.64, Emergency Fund 0.37, Water 2039.89, Sewer 1994.97.

 

General Claims Paid

Alliant, utilities 2548.67, Hardin County Treasurer, lien filing 35.00, ACCO, Titrating Reagent 23.15, John Benson, reimbursed for chain saw maintenance 51.95, Dennis Carson, daily readings 753.66, CBL, website 26.95, Eldora Hardware, misc supplies/paint 131.12, Kim Faris, haul rock 61.80, Gehrke Quarries, rock 224.03, Hardin County Sherriff, monthly contract 785.73, Hardin County Solid Waste, recycling 3126.50, Heart of Iowa, phone/internet 121.44, Innovative Ag, fuel 70.85, Keystone Laboratories, tests 12.50, Knight’s Sanitation, city garbage and routes 1062.50, Mid-America Publishing, minutes 88.57, Napa, antifreeze for pool 43.92, Rhonda Guy, water/waste water August 723.00, Gingersnap, supplies and fuel 84.55, Gingersnap, cigarette license refund 56.25, USIC Locating, locates 109.28, VISA, fees, postage, toilet, chain saw parts 362.63, HCSB, ach fees 5.00, HCSB check returned 120, HCSB return charge 3.00, QuickBooks, Payroll, 3603.90, IPERS, contributions 917.91, US Treasury, taxes 1870.90, QuickBooks, Payroll 2141.28

Ambulance Independent Account Claims Paid

Customized Billing, claims 45.00, Superior Welding, repair 71.67, Mike Thomas, calls 20.00, Innovative Ag, fuel 48.07, Lisa Thompson, calls 86.50, Justin Miller, calls 10.00, Heart of Iowa, phone 6.75, Lisa Thomson, calls 20.00, George Wait, calls 130.50, Andrew Clemons, parade candy, 101.95, Andrew Clemons, calls 34.00, Junior Prusha, calls 122.00, petty cash 60.00.

Library Independent Account Claims Paid

Alliant, utilities 186.21, EBSCO, subscription service, 252.78, Des Moines Register, subscription 891.44, Overdrive, Bridges, ebooks 298.55, Heart of Iowa, phone/internet 47.53, Micro Marketing, books on CD 200.69, State Library of Iowa, programs to replaces EBSCO 61.00, 48.82, Samantha Nelson, Family Play Space supplies 70.00, VISA, books, DVDs, USPS, supplies, kids program 945.51

 

 

Attest:

Colleen Eagan

City Clerk

 

MINUTES REGULAR COUNCIL MEETING

CITY OF UNION IA

August 13, 2019

Mayor Stephanie Carson called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited. Roll call was answered by Cindy Clemons, Rita Collins, Andrew Clemons, Candy Wait and Cheryl Halverson.

Also present were Maintenance person John Benson, representatives of Kampstrup, fire chief Troy Wilson, City Clerk Colleen Eagan and residents.

1. A Clemons, second by C Clemons, moved to approve the Agenda. 5 Ayes, motion carried

2. Approval of Consent Agenda: Halverson moved, A Clemons second, to approve the July minutes and August claims paid. 5 ayes, motion carried.

3. Public Comments: Complaint about RV parked on the easement. Branches too low and scratching vehicles.

Mayor Report; comments about increased drug activity. Loitering a problem outside of library using library WIFI. Clerk: financials given to council and upcoming liens. Reported on conversations with the Iowa Bike Trail concerning weed and grasses. Maintenance: trail cameras have been placed. Only one bridge is left to be painted. Dump trump still needs to be repaired. Numerous complaints about cats. Issues with 40 meters not reading.  Sheriff and Water/wastewater reports in packet. Fire Department: FEMA grant still in process breakfast went well.

4. Discuss and Action: Information on new digital meters presented to the council by Kamstrup representatives. Information only, not action taken.

5. Discuss and Action:  Wait moved, Halverson second to approve building permit 603 Oak Street. 5 ayes motion carried.

6. Discuss and Action: Update on Park grant and review additional cost of new cement work in park. A Clemons moved to accept bid increases for cement work. C Clemons second, 5 ayes, motion carried.

7. Discuss and Action: Sump pump letter/inspections to the community. Discussion only. Letter to be submitted at a later date. Letter to be included in water bills.

8. Discuss and Action: Fire hydrant replacement. Hydrants will be inspected for possible repair.

9. Discuss and Action: Remaining Funds in Ambulance and Fire Department general fund accounts. Clerk directed to prepare budget amendments to accurately reflect city’s intent and prepare resolution for handling remaining funds.

10. Discuss and Action: A Clemons moved, Wait Second to approve 1st reading of Ordinance 16. 5 Ayes, motion carried. 1st Reading of ORDINANCE NO 160: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION IOWA, BY AMENDING PROVISIONS PERTAINING TO CHAPTER 55; SECTION 55.06 AT LARGE PROHIBITED. It is unlawful for any owner to allow an animal to run at large within the corporate limits of the City. Dogs must be restrained at all times and on a leash not exceeding 6 feet in length. The fine for the first incidence is $50.00. The second incidence will be fined at $100, the third at $150. The fine shall be increased by $50 for each additional occurrence.

11. Discuss and Action: Bids for new furnace/air conditioning in the fire department reviewed. Discussion only, no action taken.

12. Discuss and Action: A Clemons moved and Halverson second to approve Resolution 19-10 Street Finance Report FY 2019. Roll Call Vote: C Clemons Aye, Rita Collins Aye, Andy Clemons Aye, Candy Wait Aye, Halverson Aye. Motion carried.

Mayor called for motion to adjourn. A Clemons moved, Wait second. Meeting adjourned at 8:48pm.

Income $54,526.69                                        

General 5845.37, Ambulance 1361.57, Capital 1434.19, Fire Department 3.50,

Garbage 1230.04, Landfill 1429.99, Library 8559.14, Pool Operating 2590.20,

Road Use Tax 3279.60, Employee Benefit 136.03, LOST 2868.39, Emergency Fund 52.40,

Sinking Water 3706.65, Water 9618.04, Sinking Sewer 5523.18, Sewer 6888.40

Expense $36,961.08                                        

General 10590.43, Ambulance 766.05, Fire Department -248.11,  Garbage 1007.50

Library 3565.61, Pool Operating 7347.61,  Road Use Tax 2184.12,         

Employee Benefits 1034.78, LOST 23868.39, Emergency Fund 52.40,         

 Water 5280.86, Sewer 2511.43                         

Ambulance Independent Account July Claims Paid

Customized Billing, billing 90.00, Andrew Clemons, calls 44.00, Innovative Ag, fuel 66.14, Heart of Iowa, phone 6.75, Customized Billing, billing 60.00.

Fire Department Independent Account July Claims Paid

Johnstone Supply, gas monitor 178.06

Library Independent Account July Claims Paid

Center Point Large Print, LP Books 1121.76, Alliant Energy, utilities 167.81, VISA, books, DVDs, USPS, supplies, kids program 1653.92, Gavin Backoff, assisting with summer library program 144.00, Iowa State University, Insect Zoo for Summer Program finale 199.79, Micro Marketing, Books on CD 93.85, Heart of Iowa, phone and internet 48.48, Kate Wanken, summer reading help 136.00.

General Claims Paid July 10-August 13, 2019

Cheryl Halverson, reimbursed for field cameras 617.76, Alliant Energy, utilities 2746.23, VISA, pool supplies, office supplies, payroll fees 348.41, ACCO, liquid chlorinating solution 898.40, Toni Bernard, reimbursement for pool concessions 89.42, Dennis Carson, daily readings 753.66, Eagan’s Plumbing and Heating, change gas line 77.54, Gehrke, rocks for street repair 241.87, Goos Implement, mower cover 362.65, Hardin County Sheriff, monthly contract 785.73, Heart of Iowa, telephone internet 165.38, Innovative Ag, fuel 162.15, IA DNR, annual NPDES fee 210.00, IA One Call, emails 10.80, Kaplan & Frese LLP, legal expense 225.00, Keystone Laboratories, lab tests 122.50, Knights Sanitation, garbage routes 1017.50, Larry’s Ag, oil line kit, oil ball joint 364.55, Leah Higgins, 2 refrigerators for pool 100.00, Mid-America Publishing, July minutes 122.16 Napa Auto Parts, misc parts 8.98, Napa Conrad Auto, service supplies 25.61, R COMM Wireless, battery 73.00, Rhonda Guy, water/wastewater July 723.00, State Hygienic Laboratory, pool testing 53.00, Union Leasing/Gingersnap, supplies, gas, repairs 160.22, USIC Locating Services, locates 136.60, HCSB, ach fees 5.00, Quick Books Payroll Service, Payroll 3,298.10, 313.98, 4368.10 and 3969.96, United States Treasury, taxes 1814.26, IPERS, contributions 893.94, Jessie Moore, payroll 120.05.

MINUTES REGULAR COUNCIL MEETING

CITY OF UNION IA

July 9, 2019

Mayor Stephanie Carson called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited. Roll call was answered by Cindy Clemons, Rita Collins, Andrew Clemons, Candy Wait and Cheryl Halverson. Also present were City Clerk Colleen Eagan, John Benson and Fire Chief Troy Wilson.

1. Approval of Agenda: C Clemons moved, Collins second, to approve the agenda. 5 Ayes, motion carried.

2. Approval of June Minutes: Correction to Special Meeting Minutes. Minutes stated “Halverson and Carson were absent.” Correct statement is Halverson and Collins were absent. A Clemons moved to approve the June 9th regular meeting minutes and the June 19th special meeting minutes as corrected. Wait second, 5 Ayes. Motion carried.

3. No Public Comments.

Mayor Report: Reported stolen car and intent to pursue action against drug activity in Union. Census has contacted the mayor about the 2020 census.

Clerk Report: Fiscal year 2019 has been closed. Library, Ambulance, and Fire Department need to post agendas for every meeting and minutes. All committee meetings also need an agenda and minutes. Money in specific funds and how they may be spent were discussed. Bob Johnson requested to use City Hall during Tar Heel Days for a “History of Union Display”

Nuisance: Unmown lawns, weeds not trimmed discussed. Abatement letters to be sent. Parking across the side walk and limited visibility cited at 209 Center Street.

Maintenance: Water leak on Commercial Street was repaired. Leaks will continue to be a problem and city advised to budget for repairs. Leak is still occurring at 802 Fourth Street. Discussion of sump and meter inspections and letters to the community. Cleaning up for Tar Heel Days. Foot Bridge construction is sturdy. Bridge will be eliminated if concerns continue. Work for pool is going well. Appreciation for all the work done by Nathan Bernard was expressed. Jim Hartman request for music in the park on July 26, 2019. Need to bill 402 1st Street for filling swimming pool.

Fire Department: Chief reported the department had gone on 3 calls. 7 used air bags from Iowa Falls have been given to the department. FEMA grant is still in process. List of needs for Fire Department given to council. Discussion of billing for fire calls. Hydrant replacement discussed.

Hardin County Sheriff and Water/Wastewater were included in packet.

Discuss and Action: Update on Commercial Street Leak. Discussion only no action taken.

Discuss and Action: Replacing inoperable fire hydrants. Estimate costs and priority of replacement discussed. No action taken.

Discuss and Action: End of Year decision on remaining funds in Ambulance and Fire Departments. Resolution on vehicle funds. Discussion only. Halverson moved to table the issue until the August Council Meeting. Second by Collins, 5 Ayes motion carried.

Discuss and Action: A Clemons moved, Halverson second to reinstate BJ Hoffman was as Rental Inspector for the city of Union and table discussion on rental inspections until next meeting. 5 Ayes, motion carried.

Discuss and Action: Fire debris at 202 1st Street has been cleaned up. No action taken.

Discuss and Action: People living in campers on easements. Halverson moved to table action and have an Ordinance on campers be created. A Clemons second, 5 Ayes, motion carried.

Discuss and Action: Waterline issues at 402 1ST ST and water being used to fill pool at 205 PERRY STREET. Issue discussed during maintenance report. Bill for water filling pool to be created and sent.

Discuss and Action: Ordinance having a fine for Dogs at Large. Halverson moved to include fine of $50 in the Dog at Large Ordinance for the first incident and each incident after that the fine will increase by $50 per incident (100 for the second time, 150 for the third…etc.). Second by A Clemons. 5 Ayes, motion carried.

Discuss and Action: Bike Trail has not mowed or taken care of weed. Letter to be sent to IRTH to inform them that the same parameters are applied to the bike trail as other city properties. The responsibility for mowing and weeding is the responsibility of the Bike Trail Committee.

Discuss and Action: New furnace for fire department and bonding CSST to furnace. A Clemons made a motion to entertain 3 bids for installation of new furnace and/or air conditioning for the fire department. Wait second, 5 Ayes, motion passed. Andy made a motion to hire Eagan’s Plumbing and Heating to take care of CSST bonding issue. Wait second, 5 Ayes, motion carried.

Discuss and Action: Sump pump letter to the community and surcharge for noncompliance of sump pump ordinance. Committee made of Halverson, C Clemons, and Mayor Carson was formed to draft letter for residents and present it at next Council Meeting.

Discuss and Action: Security Cameras. Halverson moved to purchase 5 trail cameras. A Clemons second, 5 Ayes, motion carried.

Discuss and Action: Foot Bridge repair. Discussed with maintenance report. No action taken.

Discuss and Action: Update on Park Grant. Request refiled. Basketball cement has been approved Council will be informed if additional funds will be approved in August.

Discuss and Action: Sidewalk Repair of Replacement. Halverson moved to table, Wait second, 5 Ayes, motion carried.

Wait made motion to adjourn, A Clemons second.

Meeting adjourned at 8:51p.m.

 

Attest: Colleen Eagan

City Clerk

Income $38101.82                                                

General -1572.83, Ambulance 2347.25, Capital 1412.40, Fire Department 4003.38,         

Garbage 558.46, Landfill 1107.51, Library 7392.78, Pool Improvement 100, Operating 2428.55,

Road Use Tax 3325.23, Employee Benefit 136.26, LOST 2824.80, Emergency Fund 52.47,         

Sinking Water 1718.60, Water 1028.38, Sinking Sewer 8359.82, Sewer 2876.76.        

Expense $96302.53                                                

General -12,827.63, Ambulance 1226.95, Fire Department 936.26,                  

Library 10,942.68, Pool Operating 2250.12, Streets -7774.03 Road Use Tax 18700.36,         

Employee Benefits 676.31, LOST 2824.80, Emergency Fund 52.47,                 

 Water Sinking 17154.44, Water 3951.99, Sewer Sinking 47940, Sewer 10248.00

        

Claims Paid Independent Accounts June 2019

Ambulance: Andrew Clemons, calls 26.78, Mike Thomas, calls 144, Mike Thomas, reimbursement for printer in and paper 143.35, Innovative Ag, fuel 48.91, Heart of Iowa, phone 6.75, George Wait, calls 44.00, Junior Prusha, calls 20.00, Darlene Bradley, June paperwork 50, Petty Cash, misc 60.00, Dennis Bachman, CPR certification 125,Eldora Ambulance, 1 tier 250.

Fire Department: Danko Emergency Equipment, handle and shut off 35.96, Interstate All Batteries, batteries 553.94, Dennis Bachman, CPR certification 125.00, Danko Emergency Equipment, supplies 31.79, Sam’s Club, card renewal 45.00.

Library:  Alliant Energy, utilities 141.58, VISA, books, DVDs, USPS, supplies 3072.42, Laura Newby, mileage 29.50, Gale Large Print, book 20.79, Gale/Cengage Learning, training 189.71, Micro Marketing, DVDs 132.76, Integrity Computer Services, copier set-up and service laptop 90.00, Heart of Iowa, phone and internet 53.45.

General Checking Claims Paid June 12-July 9, 2019

QuickBooks Payroll Service, payroll processing 2471.22, Iowa Workforce, fees 65.00, Quick Books Payroll Service, payroll 3269.71, United States Treasury, withholding 1506.08, IPERS, contributions 999.18, Iowa Department of Revenue, withholding 503, Iowa Department of Revenue, WET tax 725.00, Iowa Department of Revenue, sales tax 133, Mid-America Publishing, legals142.47, ACCO, pool and water chemicals 1265.30, Alliant Energy, utilities 2649.10, John Benson, chemical certification class 200.56, Toni Bernard, pool concessions 205.55, ClerkBooks, checks 154.95, Colleen Eagan, mileage to training in Garner 87.20, Department of Natural Resources water permit annual fee 45.41, EMP, mattress set/sharps container 499.17, Gehrke Quarries, rock for street repair 57.28, Hardin County Sheriff, July contract 785.73, Heart of Iowa, phone/internet 185.20, Innovative Ag, spray lagoon 398.64, Iowa League of Cities, dues 427, J&T Plumbing and Heating, repair at pool 475.53, Keystone Laboratories, lab tests 93.25, Knights Sanitation, routes 1042.50, Ledford, tree removal 650.00, Mid-American Publishing, legals 27.49, NAPA, misc parts 45.49, NIRGA, dues 198.50, Rhonda Guy, water/wastewater 688.00, Union Fire Department, 6 month meetings 450.00, GingerSnap, supplies, gas 482.49, USIC, locates 218.56, VISA, USPS, processing, supplies, bush mower 2449.47, Williams Excavating, water leak repair Commercial St 2298.17

MINUTES

SPECIAL COUNCIL MEETING

CITY OF UNION IA

JUNE 19, 2019

6:00pm Council toured City Lagoon to inspect problems at the facility. Following inspection, council returned to City Hall to begin meeting.

Mayor Stephanie Carson called the meeting to order at 7:07pm. Pledge of Allegiance was recited. Roll call was answered by Cindy Clemons, Andy Clemons and Candy Wait. Halverson and Carson were absent. Also present were City Clerk Colleen Eagan, Maintenance person John Benson and Rhonda Guy, water/wastewater contractor and Dennis Carson.

1. Wait moved, A Clemons seconded to approve agenda. 3 Ayes, 2 absent, motion carried.

2. Discuss and Action problems and concerns with city water. Rhonda Guy began discussion on water main leak on Commercial Street. A Clemons moved to “Band-Aid” the leak and research remaining issues and get estimates to repair entire street, second by Wait. Roll call vote: C Clemons Aye, A Clemons Aye, Wait Aye, 2 absent, motion carried. Benson reported curb stop was fixed at 402 1st Street but issues remain. Letter to owner to be sent. Pool filled at 205 Perry Street is not reflected on water bill.

3. Discussion and Action: Problems and concerns about sewer rehab project. Basket is fixed. Too much flow is still an issue that should have been corrected by sewer rehab project. Transmission line needs to be televised. Guy will make phone calls and check emails. City lawyer will be directed to contact contractor after plan was reviewed. Ordinance is in place that states sump pumps cannot drain into city sewer. Survey will be sent to city residents. A surcharge for noncompliance will be added to the abatement process. Weed eating needs to be done around the manholes.

Mayor called for a motion to adjourn, A Clemons so moved, C Clemons second, 3 Ayes motion carried.

Meeting Adjourned at 8:34pm

Attest: Colleen Eagan, City Clerk

MINUTES REGULAR COUNCIL MEETING

CITY OF UNION IA

JUNE 11, 2019

Mayor Stephanie Carson called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited. Roll call was answered by Cindy Clemons, Rita Collins, Andrew Clemons, Candy Wait and Cheryl Halverson. Also present were City Clerk Colleen Eagan, Fire Chief Troy Wilson, Nathan Bernard and Alan Donaldson.

1. Approval of Agenda:  A Clemons moved, Wait second to approve the agenda. 5 Ayes, motion carried.

2. Halverson moved, second by Collins to approve May Meeting Minutes. 5 Ayes, motion carried.

3. No Public Comments.

4. Wait moved to approve the claims paid, second by A. Clemons, 5 Ayes, motion carried.

Clerk relayed maintenance report: bush hog has been purchased, camera quotes provided to council, water leak on Commercial Street needs to be addressed. Swimming pools have been filled with no measureable change in water bills. Need to research how pools are being filled. Clerk’s Report included update on website, information on upcoming elections. Loan payments and balances were given to council as well as financial reports. Trip to lagoon has been postponed until Wednesday June 19, 2019. Sheriff report in packet. Deputy reported on dog loose and another dog was bitten. Speed trailer west of Union. Fire Department report given later in meeting.

5. Discuss and Action: Nathan Bernard Agenda Request to address Pool hiring, hours, and wages. Wages raised to $10 an hour and pool will start being open 1-5p.m. on weekdays. Hours will be increased if possible. No weekends planned at this time. Council given list of life guards. Pool vacuuming will be done by Everett Bernard at $8 an hour. Charges will be $140 for a family pass, $50 for single pass, $3.00 per day. C Clemons moved to approve stated wages and hour changes, give Nathan authorization to hire lifeguards when proof of certification presented, and hire Everett Bernard to vacuum; second by Wait, 5 Ayes, motion carried.

6. Discuss and Action: Mayor Stephanie Carson appointed Cindy Clemons as mayor Pro Tem.

7. Discuss and Action: Appoint New City Attorney. Discussion on lack of response from current city attorney.  Halverson move to hire Barry Kaplan as the new city attorney replacing the current city attorney, letter to be sent notifying services are no long required and requesting all pertinent and current issues be sent to the Union City Council.  Second by Collins, roll call vote: C Clemons Aye, Collins Aye, A Clemons Aye, Wait Aye, Halverson Aye. Motion carried.

8. Discuss and Action: Resolution 19-09 to move $6,000 from sewer to sewer sinking to fund the sewer rehab loan payment. A Clemons moved, Wait second to approve Resolution 19-09. 5 Ayes motion passed.

9. Discuss and Action: Approve building permit for Diane Blackburn at 405 Commercial. Wait moved, second by A Clemons, 5 Ayes, motion carried.

Fire Department Report: Fire hydrants were flushed Saturday June 15.  6 hydrants need to be replaced. Hydrants are checked spring and fall. Fire reported at 202 1st Street, Union. Whitten, New Providence and Eldora Fire Departments and 6 Union Firemen were present. FEMA grant is in progress.

10. Discuss and Action: Cameras for park, burn pile and pool. Discussion. No action taken. Halverson moved to table item, second by Wait, 5 Ayes, motion carried.

11. Discuss and Action: 3rd Reading and adoption of Ordinance 157—AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF UNION IOWA, BY ADDING A NEW SECTION THAT DOGS SHALL RESTRAINED AT ALL TIMES ON A LEASH NOT EXCEEDING 6 FEET IN LENGTH. Halverson moved to adopt Ordinance 157, second by

A Clemons; 5 Ayes, motion carried.

12. Discuss and Action: 3rd Reading and adoption of Ordinance 158—AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION, IOWA BY AMENDING PROVISIONS PERTAINING TO SEWER RATES. MONTHLY SERVICE FIRST 1000 GALLONS $19.77, USAGE FEE $2.08 PER 1000 GALLONS, ACCESS FEE $19.50. Halverson moved to adopt Ordinance 158, second Wait, and Roll Call: C Clemons Aye, Collins Aye, A Clemons Aye, Wait Aye, and Halverson Aye. Motion carried.

13. Discuss and Action: 3rd Reading and adoption of Ordinance 159—AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF UNION, IOWA, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. MONTHLY SERVICE FEE $12.30 BASE RATE FOR UP TO 1000 GALLONS; USAGE RATE $3.22 PER 1000 GALLONS, ACCESS FEE $12.50. A Clemons moved to adopt Ordinance 159, second by Halverson. Roll Call: C Clemons Aye, Rita Collins Aye, A Clemons Aye, Wait Aye, Halverson Aye. Motion carried.

14. Moved to last item.

15. Discuss and approve library pay raises listed in the Library Minutes. Halverson moved to approve pay raises, A Clemons second. 4 Ayes, Wait abstained, motion carried.

16. Discuss and Action:  Website contract change. C Clemons moved to table, A Clemons second, 5 Ayes motion carried.

14. Discuss and Action: Halverson presented new items for City Park Revitalization; including Beeghly Concrete bid for removal and replacement of basketball court and sidewalk. Benches, swings and a gazebo also added. Andy moved to approve changes to City Park Revitalization project, second by Wait, 5 Ayes, motion carried.

Meeting adjourned 7:55p.m.

Attest: Colleen Eagan, City Clerk

Income $52954.83                                        

General 16440.90, Ambulance 980.23, Capital 1412.40, Fire Department 3.49,         

Garbage 885.50, Landfill 1197.75, Library 1641.99, Playground 5000.00, Pool Operating 1412.40,

Road Use Tax 3830.17, Employee Benefit 1147.76, LOST 2824.80, Emergency Fund 442.07,

Sinking Water 2756, Water 4374.31, Sinking Sewer 3876.00, Sewer 4729.06.        

Expense $45,237.64                                        

General 19689.54, Ambulance 1520.91, Fire Department 2420.37, Garbage 2015.00,

Landfill 3372.46, Library 4441.82, Pool Operating 2989.12, Road Use Tax 4056.48, Employee

Benefits 1046.54, LOST 2824.80, Emergency Fund 442.07, Water 3271.08, Sewer 1988.19

Claims Paid

General May 15-June6, 2019

Quick Books Payroll Services, payroll 2188.64, Alliant Energy, utilities 1782.44, Quick Books Payroll Services, payroll 2275.21, HCSB, ACH fee 5.00, utility customer, NSF 145, utility customer, bank charge 3.00, United States Treasury, taxes 1761.62, State Revolving Fund, water tower loan 17,527.50, State Revolving Fund, sewer loan 47,940, ACCO, chemicals/pump 2100.95, Dennis Carson, May daily readings 553.66, ClerkBooks, user conference 260.00, Diamond Vogel, paint for pool 869.26, Hardin County Sheriff, contract 785.73, Hardin County Solid Waste, first quarter landfill 3126.50, Heart of Iowa, phone/internet 128.94, IMWCA, premium 3064, Keystone Laboratories, lab work 12.50, Knights Sanitation, city routes and garbage 1052.50, Ledyard, tree removal 5475, Mid-America Publishing, legals 253.41, Midwest Fire Extinguisher, checks and fills 106.28, Rhonda Guy, water/wastewater May 688, Gingersnap, supplies, gas, repair parts 130.30, USIC Locating Services, utility locates and annual fee 2021.58, VISA, fees, recorder, supplies 239.96, Wilson law firm, May billing 25.

Ambulance Independent May 2019

Kustom Kreations, t-shirts 308.16, George Wait, calls 73.75, USPS, stamps 22.00, Innovative Ag, fuel 53.91, Heart of Iowa, phone 6.75, Andrew Clemons, calls 93.50, Darlene Bradley, paper work April and May 100, Junior Prusha, calls 63.75, George Wait, calls 207.50, ST Meats, EMS week grilling 64.75, Lisa Thomson, calls 85.00, Eldora Ambulance, 3 tiers 750.00.

Fire Department Independent Account May 2019

Iowa Firefighters Association, 2019 Dues 318.00.

Library Independent Account May 2019  

Alliant Energy, utilities 153.00, VISA, books, CD’s, DVD’s USPS 3818.95, Heart of Iowa, phone/internet 53.14, Micro Marketing, DVD’s 126.96, Mid-America Publishing Corporation, children’s books 114.77, Center Point Large Print, books 175.00

MINUTES

PUBLIC HEARING AND REGULAR COUNCIL MEETING

CITY OF UNION IA

MAY 14, 2019

Councilperson Stephanie Carson called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited. Roll call was answered by Rita Collins, Stephanie Carson, Candy Wait and Cheryl Halverson. Also present were members of the public, Rhonda Guy, John Benson, Ryan Swick, Nathan Bernard and Colleen Eagan, city clerk.

Public Hearing for Budget Amendment FY19 was opened by Carson. Public Comment requested. No public comment. Hearing Closed.

1. Appoint person to fill the vacancy of Mayor due to the resignation of Dr. Cynthia Knight; Resolution 19-06. Halverson motioned to appoint Stephanie Carson as Mayor until the next election cycle. Wait second, Roll call vote:  Carson abstain, Collins Aye, Wait Aye, and Halverson Aye. Motion carried.

2. Appoint persons to fill open council seats until the next election due resignation of Steve Cox and appointment of councilperson Stephanie Carson as Mayor; Resolution 19-07. Collins moved to appoint Cindy Clemons to fill council seat vacated by Steve Cox, second by Halverson. Roll Call Vote: Carson Aye, Collins Aye, Wait Aye, Halverson Aye, motion carried. Halverson moved to appoint Andy Clemons to the council seat vacated by Carson; second by Collins. Roll call vote: Carson Aye, Collins Aye, Wait Aye, Halverson Aye. Motion carried.

3. Stephanie Carson took the oath of office for Mayor of the City of Union. Cindy Clemons and Andy Clemons took the oath of office for the position of councilpersons.

4. Andy Clemons moved to approve the agenda. Halverson second, 5 Ayes, motion carried.

5. Collins moved to acknowledge the regular April Minutes written by Dr. Cynthia Knight, A. Clemons, second, 5 Ayes, motion carried. C. Clemons move to approve the special meeting minutes of April 30 and May 7. 2019. Second by Halverson, 5 Ayes, motion carried.

6. Public comments: Desire for rolling stop signs for street crossing to swimming pool for a temporary 4-Way Stop. Thanks given to the sheriff’s department presence for slowing traffic.

7. Halverson moved to approve claims paid, second by A. Clemons, 5 Ayes, motion carried.

Clerk’s Report included financials and requests for new contacts following the resignations. Request to attend Clerk Books conference. Maintenance report on lawn tractor repair. Weekly hours have been lowered since snow removal consumed more than expected. Dump truck is being looked over. Abatements for mowing need to be done in a timely manner. Large trees need to be addressed at burn pile. Wood is available for cutting by public. Placement of cameras discussed at burn pile and park. Nuisance committee looked at properties and plan to start abatement process. Broken cement needs to be removed from the park. Vandalism taking place. Water/Wastewater reports will be provided to the board. Yearly spraying at the lagoon should be planned maintenance and sheep can be utilized to keep grass down. Rhonda will inspect need for grate. Leak in the storage tank at the north well, Acco owns the tank and is responsible for repair work. Omni Site will be doing an upgrade to equipment to comply with newer technology. Basket at lagoon will need to be fixed. Nathan Bernard gave the pool report. Pool has been cleaned and work continues on the baby pool. Volunteers are needed to paint. Life guards are still needed as well as someone for CPO.

8. Discuss and Approve Resolution 19-08:  A RESOLUTION ADOPTING THE AMENDED ANNUAL BUDGET FOR THE FISCAL YEAR ENDING JUNE 30, 2019. Halverson moved to adopt Resolution 19-08, Wait second. Roll Call Vote: C. Clemons Aye, Collins Aye, A. Clemons Aye, Wait Aye, Halverson Aye. Motion carried.

9.  Discuss and Action: Agenda Request by Jim Hartman to seek council approval for a special music event featuring blue grass music in the city park Friday June 21, 2019. Mr. Hartman gave council plan details of event. County Line and friends are willing to play and pulled pork sandwiches will be available by donation. A Clemons moved to approve the event, second by Wait, 5 Ayes, motion passed.

10. Discuss and Action: Replacing Grate at Lagoon and spraying. C Clemons moved to approve repair and spraying, Halverson second, 5 Ayes motion passed.

11. Discuss and Action: Halverson moved, second by A Clemons to approve rehiring life guards that have previously worked for the city after verification of certificate; Approve sending John Benson to CPO school for pool chemicals and grant pool manager temporary hiring provision for new pool employees with certificate with permanent approval to follow at June council meeting. 5 Ayes, motion carried.

12. Discuss and action: Halverson moved, second by A Clemons to send certified letters to home owners at 402 1st Street and 802 4th Street to repair leaks before meters in 14 working days or the city will have the work done and it will be applied to current water bills and/or charged to the property. 5 Ayes, motion carried.

13. Discuss and Action: Halverson moved, second by Collins to approve Cigarette License for Union Leasing dba The Gingersnap. 5 Ayes, motion carried.

14. 2nd Reading of Ordinance 157—AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF UNION IOWA, BY ADDING A NEW SECTION THAT DOGS SHALL BE RESTRAINED AT ALL TIMES ON A LEASH NOT EXCEEDING 6 FEET IN LENGTH.

15. 2nd Reading Ordinance 158—AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION, IOWA BY AMENDING PROVISIONS PERTAINING TO SEWER RATES. MONTHLY SERVICE FIRST 1000 GALLONS $19.77, USAGE FEE $2.08 PER 1000 GALLONS, ACCESS FEE $19.50.

16. 2nd Reading of Ordinance 159—AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF UNION, IOWA, BY AMENDING PROVISIONS PERTAINING TO WATER RATES. MONTHLY SERVICE FEE $12.30 BASE RATE FOR UP TO 1000 GALLONS; USAGE RATE $3.22 PER 1000 GALLONS, ACCESS FEE $12.50.

17. Discuss and Action: City Park Revitalization Project and new contact for the Hardin County Community Endowment Fund is Cheryl Halverson along with Candy Wait.

18. Discuss and Action: Andy Clemons will be the representative for the City of Union on the E911 Service Board and grant requests for radio/pager reimbursement done for FY2019 and will be available in FY2020.

19. Discuss and Action: Halverson moved and A Clemons second to send a letter to 201 Main Street regarding issues with visibility and removal of trees planted on city easement and plants and grass needing to be mowed. Resident will need to respond within 7days of receipt.

20. Discuss and Action: Water bill payment at 311 Main Street. Clerk directed to do more research, no action taken.

21. Discuss and Action: City recorder not returned after being removed from Union City Hall. Collins moved to direct attorney to send a certified letter requesting return of recorder, A Clemons second. 5 Ayes, motion carried.

Halverson moved to adjourn, A Clemons second. Meeting adjourned at 8:35pm.

Attest: Colleen Eagan, City Clerk

 

Income $64635.30

General 25198.56, Ambulance 3091.07, Capital 1731.96, Fire Department 53.38,

Garbage 896.50, Landfill 1307.50, Library 1721.29 , Playground 5000.00, Pool Operating 1731.95,

Road Use Tax 1729.10, Employee Benefit 1839.48, LOST 3463.91, Emergency Fund 708.50,

Sinking Water 2782, Water 4534.80, Sinking Sewer 3914, Sewer 4931.30.

Expense $31093.59

General 6310.02, Ambulance 1151.52, Fire Department 8020.48, Garbage 1007.50, Library 5616.93

Pool Operating 90.30, Road Use Tax 1313.55,  Employee Benefits 664.43, LOST 3463.91,

Emergency Fund 708.50, Water 1448.18, Sewer 1298.27

 

April Claims Paid Independent Accounts

Ambulance

Titan Repairs, repair

185.83

 

Justin Miller, calls

60.00

Customized Billing, billing services

60.00

 

USPS, box rental

46.00

Innovative Ag, fuel

69.69

 

Heart of Iowa

6.75

Fire Department

Conrad Auto Supply, tools 97.95

Library

City of Union, payroll reimbursements 1084.51, Alliant Energy, utilities 215.21, VISA, books, DVD’s USPS, supplies 2356.49, Hecht & Jimenez, color copier 1823, Carol Bodensteiner, Iowa Author, 65.00, Iowa Library Association, spring meeting 20.00, Heart of Iowa, phone/internet 52.72.

Claims Paid General Account April 10-May 14, 2019

United States Treasury, federal taxes 1465.46, Quick Books Payroll Service, wages 2003.90, Quick Books Payroll Service, wages 1980.10, United State Treasury, federal taxes 1064.52, Hardin County Savings Bank, ACH fees, 5.00, Alliant Energy, utilities 1864.39, Dennis Carson, daily readings 535.80, Eldora Hardware, new locks for city hall 55.24, Fareway, supplies 20.06, Kim Faris, rock hauling 437.80, Gehrke Quarries, rock 1509.32, Hardin County Sheriff, May contract 785.73, Hardin County Solid Waste, Clean-Up Day 245.96, Heart of Iowa, telephone/internet 123.48, Innovative Ag, fuel 108.69, Integrity Computer Services, annual backup fee $65.00, J&T Plumbing and Heating, repair leak at pool 2053.35, Keystone Laboratories, water/wastewater testing 193.95, Knights Sanitation, garbage routes 1017.50, Larry’s Ag Repair, hydraulic hose 72.30, Mid-America Publishing, legals 299.27, Napa Auto Parts Eldora, misc parts 2.54, Napa Auto Supply Conrad, fire truck repairs 52.94, Rhonda Guy, water/wastewater 688.00, Ryan Swick, mileage 185.60, TrueNorth, insurance 96.00, Union Auto, starter repair 356.39, GingerSnap, supplies, gas, repair parts 158.61, USIC Locating Services, utility locates 132.60, VISA, domain, utility flags, software, signs, fees 131.88, Wilson Law Firm, legal work 387.50

Minutes City of Union

Special Council Meeting

5:30pm May 7, 2019

 

1. Council person Stephanie Carson called the meeting to order at 5:50pm.

In attendance were council members Stephanie Carson, Rita Collins, Candy Wait and Cheryl Halverson.

Also present were John Benson, Andy Clemons, Cindy Clemons, Troy Wilson and city clerk Colleen Eagan.

City Recorder still not returned, Collins personal recorder used.

2. Pledge of Allegiance

3. Discuss and Action: Accept written resignations from Dr. Cynthia Knight as mayor and Steve Cox as council member. Halverson moved to accept the written resignations from Dr. Cynthia Knight and Steve Cox. Collins second. Roll Call Vote, Carson Aye, Collins Aye, Wait Aye, Halverson Aye. Motion carried.

4. Discuss and Action: Intent to appoint mayor and council person(s) to fill vacancies at the Regular City Council Meeting May 14, 2019 6:30pm at Union City Hall immediately following the Amended Budget Hearing. Carson moved, Collins second, the intent to appoint in order to fill the vacancy for mayor and open council seat(s) at the Regular City Meeting until the next election. Intent to Appoint to be posted at the Union Post Office and published. 4 Ayes, motion carried.

5. Discuss and Action: Appoint council member as authorized signatory on City of Union Checking Account in order to pay bills in a timely manner until vacancies are filled. Carson moved, second by Halverson to appoint Candy Wait as an authorized signatory on City of Union checking account. Roll call vote: Carson Aye, Collins Aye, Halverson Aye, Wait abstained. Motion carried.

Carson moved to adjourn. Meeting adjourned 6:15 pm.

Attest:

Colleen Eagan

City Clerk

City of Union

Minutes City of Union

Special Council Meeting

6:30 April 30, 2019

 

 

Meeting called to order by Mayor Pro Tem Steve Cox at 6:30pm at Union City Hall.

Pledge of Allegiance was recited.

In attendance were council members Steve Cox, Rita Collins, Stephanie Carson, Candy Wait and Cheryl Halverson. Also in attendance were a number of residents and city clerk Colleen Eagan.

City Recorder could not be found to record meeting. Council person Rita Collins provided her personal device.

Cox requested that the council discuss Agenda Item 3: Discussion and Possible action concerning Mayor Vacancy first. Collins moved to discuss the resignation of Dr. Cynthia Knight as mayor first, Discussion and Action on City Clerk second, and discussion and possible action concerning Mayor Vacancy third. Second by Wait, motion carried.

Cox requested closed session. No action taken.

Mayor has not yet submitted written resignation. Discussion on resignation and actions of Mayor.

Carson moved to accept the verbal resignation of the mayor and request a written resignation within 14 days. Collins second, Roll call vote Cox abstain, Collins Aye, Carson Aye, Wait Aye, Halverson Aye.

Motion carried.

Discussion of Clerk Colleen Eagan’s administrative leave. When asked for a response to reasons given for leave, Clerk stated that the counsel is the power of the city and that the intent of the council makes budget determinations. All city records are public information and the clerk’s job is to provide information to the public when requested, no permission needed. The clerk did not hold any secret meetings and the public has the right to be in city hall and ask for information at any time and with no need to be reported to anyone.

Collins moved to reinstate Colleen Eagan as city clerk immediately with back pay. Wait seconded, Roll call vote. Cox abstained, Collins Aye, Carson Aye, Wait Aye, and Halverson Aye. Motion carried.

Third Item: Discussion and possible action considering Mayor Vacancy. Discussion only, no action taken.

Halverson moved to adjourn, Wait second, 5 Ayes, meeting adjourned.

Attest:  Colleen Eagan

                  City Clerk

                  City of Union Iowa

 

Correction

The Minutes of the City of Union of the April Regular Council Meeting held Tuesday, April 9th, 2019 and published April 23, 2019 in the Eldora Herald-Ledger were neither submitted nor Attested by Colleen Eagan, Union City Clerk, City of Union, Iowa.

Attest:

Colleen Eagan

City Clerk

City of Union IA

MINUTES REGULAR COUNCIL MEETING written by Mayor Cynthia Knight

CITY OF UNION IA

April 9, 2019

Mayor Cynthia Knight called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited followed by a prayer. Roll call was answered by Steve Cox, Rita Collins, Stephanie Carson, Candy Wait and Cheryl Halverson. Also present was 7 residents, Fire Chief Troy Wilson, Jim Teske, David Gunderson, Marilyn Willets, Mary Rogers, Reggie Collins, JD Sheriff, and Maintenance man John Benson, and city clerk Colleen Eagan.

1. Halverson moved, Carson seconded, to approve the agenda. 5 Ayes, motion carried.

Public comments: Resident was curious why the city man is taking the dirt roads down deeper and the mud holes.  John explained he consulted with county engineers about what to do with the roads. There is a need to have a good base. The city will be putting a good rock base down soon and build the roads up so they will last longer. Another resident voiced his opinion about the proposed stop sign going up in town and the issues they may cause for the truckers coming through town. He was very against the idea of stop signs. Other citizens commented about the safety of the children. Suggestions were perhaps new signage coming into town, issuing more tickets, calling the elevator, talk to the school about the buses, having more police time, and put the speed sign up again.

2. Cox moved and Halverson seconded, to approve March minutes. 5 Ayes, motion carried.

3. Discussion on Keystone laboratory from what department, it was determined it was the water department. Fire Chief Troy Wilson explained the $1,200 from their independent account for the grant writer for turn out gear and air packs and other equipment for a little over $100,000.

Wait moved and Collins seconded to approve claims paid, 5 Ayes, motion carried.

Mayor’s Report: Received the grant for the park $5,000. Charges dropped for tobacco violation and informed the council of what could be done.  Quit Claims are still in process, Dogs at large –Deputy Sheriff here to add.  2 citations given and this is becoming an increasing problem. Residents are charged a misdemeanor fine of $300. Sheriff needs the name of the person who owns the dog, suggested licensing of animals to ensure shots, picture is ideal. Sheriff will not pickup dogs.  .  No Nuisance Report. Dogs running loose was again discussed.

Clerk’s Report: Sheriff’s report is in the packet, Financials given to the city. Loan payments coming up in June. We are collecting enough for money for water, for sewer we are $14,000 short but will be paid 19 will not make loan payment but at this time adequate funds in sewer funds to make up the loan payment. Transfer from sewer to sinking fund on June 1. Adjusted 50 cents down on water and 50 cents more on sewer, so we are more accurate on accounting. We should think about paying down the principal on this loan.

Maintenance Report: On schedule to put rock down from Kim Faris. What will we do with the trucks? Council members were taken out to see the big truck’s condition. John Deere is serviced and cleaned. Put new meters in.  

Sheriff Report: will get the speed camera in town and talk with school about not stopping and speeding.

Water/Wastewater: Rhonda not present but left information with the Mayor about the basket at the sewer still not working. Rhonda is in contact with JEO about it.  The sewer system is working. Culvert needs replacing at the lagoon. Dennis would like us all to go look at it.

Fire Department:  2 calls and training on new equipment, and pumper training.  Flushing the hydrants he would like to coordinate with Rhonda because of the tower

5. Discussion on allowing Maintenance Department to bid for city equipment. Cox moved and second by Halverson to table until September. 5 Ayes, motion passed.

6. Approval of liquor license for South Hardin Rec Center and Gingersnap. Halverson moved and second by Wait, 5 Ayes, motion passed.

7. Building permits by Higgins. Wait moved, second by Halverson, 5 Ayes, motion passed.

8. 2nd Reading of Ordinance 154: :  AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION, BY REPEALING SECTION 155.05 PERTAINING TO BUILDING PERMIT FEE. Waived 3rd reading and action to adopt the ordinance. Cox moved and second by Wait, 5 Ayes, motion passed.

9. 2nd Reading of Ordinance 155:  AN ORDINANCE AMENDING 136.03 REMOVAL OF SNOW, ICE AND ACCUMULATIONS. Waived 3rd reading and action to adopt the ordinance. Halverson moved and second by Carson, 5 Ayes, motion passed.

10.2nd Reading of Ordinance 156: AN ORDINANCE AMENDING SECTION 69.11 WINTER WEATHER EMERGENCY PERTAINING TO PARKING REGULATIONS. Waived 3rd reading and action to adopt the ordinance. Cox moved and second by Halverson, 5 Ayes, motion passed.

11. Remaining funds in Fire Department and Ambulance at end of Fiscal Year. This will be done by a resolution and were presented with some ideas. We will need to replace vehicles in the next few years. We should start building that fund now.

12. 1st Reading of Ordinance 157: AN ORDINANCE AMENDING THE CODE OF OFDINANCES OF UNION, IOWA, BY ADDING A NEW SECTION THAT DOGS SHALL BE RESTRAINED AT ALL TIMES ON A LEASH NOT TO EXCEED 6 FEET IN LENGTH. Halverson moved to proceed with 2nd reading and second by Collins, 5 Ayes motion passed.

13. 1st Reading of Ordinance 158: AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION, IOWA BY AMENDING PROVISIONS PERTAINING TO SEWER RATES. MONTHLY SERVICE FIRST 1000 GALLONS $19.77, USAGE FEE $2.08 PER 1000 GALLONS, ACCESS FEE $19.50. Cox moved and second by Wait to approve the 1st reading: 5 Ayes, motion passed.

14. 1st Reading of ORDINANCE 159; AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF UNION, IOWA BY AMENDING PROVISIONS PERTAINING TO WATER RATES. MONTHLY SERVICE FEE $12.50 BASE RATE FROM UP TO 1000 GALLONS: USAGE RATE $3.22 PER 1000 GALLONS, ACCESS FEE $12.30. RATES FOR SOUTH HARDIN RECREATION AREA $3.00 PER 1000 GALLONS. Cox moved to accept the first reading with changes of striking 92.02 section 1, #2 that South Hardin Recreation Area pay a different rate, seconded by Halverson, 5 Ayes motion passed.

15. Resolution 19-2 RESOLUTION TO SET ASIDE FUNDS TO WATER SINKING FUND AS REQUIRED BY STATE REVOLVING FUND. Carson moved to approve and second by Halverson: ROLL CALL: Cox – Aye, Collins- Aye, Carson – Aye, Wait – Aye, Halverson – Aye, motion passed.

16. Resolution 19-3 RESOLUTION TO SET ASIDE FUNDS TO SEWER SINKING FUNDS. Cox moved to approve and second by Wait to approve: Roll Call: Cox- Aye, Collins – Aye, Carson – Aye, Wait – Aye, Halverson – Aye motion passes.

17. Resolution 19-4 MONTHLY FEE FOR GARBAGE COLLECTION FISCAL YEAR 202 AT $5.50 FOR 2- 30 GALLON BAGS. TAGS FOR ADDITIONAL BAGS FOR $5.25. MONTHLY FEE FOR HARDIN COUNTY WASTE WILL BE $7.75. Cox moved to approve the resolution, second by Carson Roll Call: Cox – Aye, Collins – Aye, Carson – Aye, Wait – Aye, Halverson – Aye motion passed.

18. Parade Permits – motion to table by Wait second by Halverson, 5 Ayes motion passed to table.

19. Resolution 19-5 RESOLUTION SETTING SALARIES FOR POOL EMPLOYEES FOR THE CITY OF UNION, IOWA, FOR SUMMER 2019 Carson moved to approve and second by Wait: Roll Call: Cox – Aye, Collins – Aye, Carson – Aye, Wait – Aye, Carson – Aye motion passed.

20. Tree removal bids – Ledford was the only one who submitted. Halverson moved to approve the bid second by Wait, 5 Ayes motion passed.

21. Date for Budget Amendment Workshop and Public Hearing Date – April 22 Monday at 5:00 pm for workshop  Public Hearing Date May 14 at 6:15 pm. All at City Hall all agreed

 

Mayor called for a motion to adjourn at 8:05pm, Cox so moved, second by Halverson, 5 Ayes, motion carried.

Dr. Cynthia Knight, Mayor                                

Income $2966.98

General 635.53, Ambulance 37.75, Capital 1731.96, Fire Department 3.49, Garbage 902,

Landfill 1222.50, Library 1511.52 , Pool Operating 1731.95, Road Use Tax 2797.97, Employee

Benefit 24.46, LOST 3463.91, Emergency Fund 9.42, Sinking Water 2795.00, Water 4303.18

Sinking Sewer 3933, Sewer 4863.34.

Expense $81,620.35

General 11,402.43, Ambulance 1946.89, Fire Department 1959.38, Landfill 3077.00

Library 204.13, Pool Operating 392.40, Streets 30.56, Road Use Tax 2356.71,

Employee Benefits 869.48, LOST 3463.91, Emergency Fund 9.42, Water 4151.66,

Sewer 42559.09

 

Fire Department Independent Claims Paid March

Karen Anderson Grant Writing   1,200.00                   Westaurant Store fish fryer   235.38

 

Library Independent Claims Paid March

Alliant Energy, utilities 206.75, VISA, books, CD’s, DVDs, USPS, supplies 983.32,

Heart of Iowa, phone/internet 53.36, Laura Newby, pizza for Frozen event 23.00, Iowa State Training School, cookies, 16.00, Times-Republican, subscription, 236.60, B&G HVAC Inc., yearly contract, 160.50

 

Ambulance Independent Claims Paid March

George Wait, AMB call, 139.00, Andrew Clemons, Calls, 122.00, Eldora Ambulance, 1 tier, 250.00, Customized Billing, billing service, 60.00, Junior Prusha, calls, 112.00, Mike Thomas, calls, 55.00, Eldora Ambulance, 2 tiers, 500.00, Darlene Bradley, paperwork/March, 50.00, Innovative Ag, fuel, 59.14, Heart of Iowa Comm, phone, 6.75, Lisa Thompson, calls, 105.00

                    

Claims Paid General March 13 through April 9, 2019

GATEWAY INSURANCE SERVICES

Fire department/Ambulance  2019

-2,865.00

GEHRKE QUARRIES

rocks for street repair

-76.59

HARDIN COUNTY SHERIFF DEPT.

Monthly Contract April

-785.73

HEART OF IOWA COMM

telephone/internet

-126.98

INNOVATIVE AG SERVICES

 fuel

-116.73

Iowa Department  of Public Health

200886-114724  City of Union Municipal Pool 2019

-70.00

KEYSTONE LABORATORIES INC

coliform bacteria

-26.50

KNIGHTS SANITATION

city garbage routes & city garbage/March

-1,042.50

LARRY S AG REPAIR

hydraulic oil

-22.00

MED COMPASS

HAZMAT PHYSICALS, FIT TESTS

-2,880.00

Mid-America Publishing Corp.

-230.46

NAPA AUTO PARTS-ELDORA

misc parts

-103.97

RHONDA R. GUY

water/wastewater March

-688.00

UNION LEASING/GINGERSNAP INC

supplies

-17.75

USIC Locating Services, LLC

 locates

-79.56

VISA

-208.40

WILSON LAW FIRM

legal work/phone conference/BBB complaint

-50.00

resident

Amount Bounced

-391.99

resident

Bank Charge - Bank Account

-3.00

QuickBooks Payroll Service

Created by Payroll Service on 03/19/2019

-1,796.41

IPERS

-1,024.18

Iowa Department of Revenue & Finance

42-6005292-001

-605.00

QuickBooks Payroll Service

Created by Payroll Service on 04/02/2019

-1,987.77

 

MINUTES REGULAR COUNCIL MEETING

CITY OF UNION IA

MARCH 12, 2019

Mayor Cynthia Knight called the meeting to order at 6:30pm at Union City Hall. The pledge of Allegiance was recited followed by a prayer. Roll call was answered by Steve Cox, Rita Collins, Stephanie Carson, Candy Wait and Cheryl Halverson. Also present was 3 residents, Rhonda Guy, Fire Chief Troy Wilson, and Maintenance crew John Benson and Ryan Swick and city clerk Colleen Eagan.

1. Halverson moved, Carson seconded, to approve the agenda. 4 Ayes, Cox absent at time of vote, motion carried.

Public comments: Resident reported snow piled high on the corners limiting visibility. Maintenance will take care of the issue. Resident reported issues with sewer line to home. Repair responsibility for street valve depends on how the unit was functioning and how it became inoperable.

2. Halverson moved and Collins seconded, to approve February minutes. 4 Ayes, Cox absent during vote, motion carried.

3. Halverson moved and Wait seconded to approve claims paid, 4 Ayes, Cox absent during vote, motion carried.

Maintenance Report: Research being done on replacing snow removal equipment and current maintenance projects. Positive feedback on snow removal.

Water/Wastewater report given by Rhonda Guy. DNR inspection went well. Water valve inspection and exercising should be done annually. Locating curb stops will be a future project. Chlorine pump malfunctioned and was fixed within the day. Force water protection plan to be implemented. Water tower to be checked after the snow is gone. Flows are substantially smaller. Sump pump inspections will be done. Sump pumps are not to run into the city sewer. Information to be supplied for Mayor’s newsletter.

Mayor’s Report: South Hardin Recreation received a $7500 grant from the Hardin County Endowment Fund, in addition the City of Union received $5000 for the park and the Library $1000. 28E agreement discussed with Union Trustees. Meeting were held with ICAP and EMC to compare insurance plans. City will remain with ICAP.

Fire Department: Chief Troy Wilson reported on training and they had 4 calls. Sentry Siren has been contacted about the emergency siren not stopping at times. Sheriff Report in packet. No Nuisance Report. Dogs running loose was again discussed.

Clerk’s Report: Financials given to city. Discussion on fund balances. Clerk will check on loan balances and maturity. Utility fees discussed. A review of Independent Accounts and budget considerations. Committee formed to consider fee changes.

4. Agenda request by Hammers was cancelled.

5. YMCA can do swimming lessons in July. Red Cross will also be contacted. 3 applicants for pool manager. Surrounding community’s fees discussed. Proposed to pay life guards $8 an hour, $8.50 for returning guards, and $10 an hour for manager. Fees to use the pool will remain the same.

6. Mayor will discuss addition of stop signs with Hardin County Supervisors. Speed signs need to be consistent on each side of the road.

7. A time for refreshments and to recruit volunteers for the fire department and ambulance after the City Clean-up at City Hall April 27th.

8. Change Order #8 for Visu-Sewer reported to the Council.

9. Discuss Resolution for funds remaining in the Ambulance and Fire Department. No action taken but a committee was formed to find guidelines. Prioritized requests and time frames will be obtained from both departments to so a list can be made of where funds will go. Carson moved to table the matter until such information if obtained, second by Halverson, 5 Ayes, motion passed.

10. Carson moved to proceed with Ordinance 154 and have the first reading tonight. Halverson second, 5 Ayes, motion carried. 1st Reading of Ordinance 154:  AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION, BY REPEALING SECTION 155.05 PERTAINING TO BUILDING PERMIT FEE.

11. Halverson moved to proceed with Ordinance 155 and have 1st reading tonight. Second by Cox, 5 Ayes motion passed. 1ST Reading of Ordinance 155:  AN ORDINANCE AMENDING 136.03 REMOVAL OF SNOW, ICE AND ACCUMULATIONS: It is the responsibility of the abutting property owners to remove snow, ice and accumulations promptly from sidewalks.  If a property owner does not remove snow, ice or accumulations within 48 hours, the City may do so and assess the costs of $75.00 per lot against the property owner for collection in the same manner as a property tax.

12. Halverson moved to proceed with Ordinance 156 and have 1st Reading. Second Carson, 5 Ayes, motion carried. 1st Reading of Ordinance 156: AN ORDINANCE AMENDING SECTION 69.11 WINTER WEATHER EMERGENCY PERTAINING TO PARKING REGULATIONS: Winter weather parking is defined as any accumulation requiring street clearance. This shall continue through the duration of the snow or ice storm and the 72-hour period after cessation of such storm. No person shall park, abandon, or leave unattended any vehicle on any public street, alley, or City-owned off-street parking area during any snow event  unless the snow has been removed or plowed from said street, alley, or parking area and the snow has ceased to fall. Such ban shall be of uniform application.

Mayor called for a motion to adjourn at 8:24pm, Halverson so moved, second by Carson, 5 Ayes, motion carried.

Income $32,039.99                                        

General 635.76, Ambulance 786.30, Capital 1731.96, Fire Department 103.15, Garbage 891.00, Landfill 1307.50, Library 1534.60 , Pool Operating 1731.95, Road Use Tax 3435.19, Employee Benefit 36.56, LOST 3463.91, Emergency Fund 14.09, Sinking Water 2782.00, Water 4786.83, Sinking Sewer 3914, Sewer 4885.19.

Expense $35823.71                                

General 9940.72, Ambulance 166.75, Fire Department 4329.60, Garbage 2015.00, Library 1384.78,

 Streets 354.80, Road Use Tax 7308.41, Employee Benefits 1189.05, LOST 3463.91, Emergency Fund 14.09, Water 3526.86, Sewer 2755.45.

Ambulance Independent Claims Paid February

Marshall County EMS, continuing ed        50.00                Heart of Iowa, phone        6.75

Petty Cash, miscellaneous expenses        60.00                Darlene Bradley, Paper work        50.00

Fire Department Independent Claims Paid February

Shopko, batteries            25.08                Hy-Vee, batteries   89.59

Library Independent Claims Paid February

Alliant Energy, utilities 212.71, VISA, books, CD’s, DVDs, USPS, supplies 1118.95,

Heart of Iowa, phone/internet 53.12

Claims Paid General February27 through March 12

Quickbooks, payroll        3164.73                United States Treasury, taxes        1795.20

IPERS, contributions        1260.26                Hardin Co Savings Bank, ACH fees        5.00

J&K Contracting, sewer rehab        2934.00                Visu-Sewer, sewer rehab        43,689.35

Dennis Carson, daily readings        535.80                Hardin County Sheriff, contract        1571.46

Hardin County Solid Waste, landfill        3077.00                Hardin County Tires, tires        1446.08

Heart of Iowa, phone/internet        127.62                IAS, fuel        918.75

IDPH, pool registration        35.00                Keystone Labs, coliform bacteria        12.50

Mid-America Publishing, want ads        31.80                Napa Auto Parts, repair parts        232.84

Nationwide, surety bond        124.00                R COMM WIRELESS, emergency pagers        992.00

Randy’s Mowers, parts and repair        231.96                Gingersnap, supplies, repair, fuel        469.43

Vaux Welding, vehicle repair        370.00                VISA, CBL Web        12.00

Wilson Law Firm, legal work        37.50                        

                                

City of Union Public Hearing FY 2020 Budget

City of Union Postponed Regular Council Meeting        

February 26, 2019

Mayor Cynthia Knight called the meeting to order at Union City Hall 6:30 p.m. The Pledge of Allegiance was recited; followed by a prayer. The Mayor opened the Public Hearing at 6:35pm. No input from the public. Public Hearing closed at 6:40pm.

Roll call was answered by Steve Cox, Candy Wait and Cheryl Halverson. Rita Collins and Stephanie Carson were absent.  Also present were City Clerk Colleen Eagan, City Maintenance John Benson and Ryan Swick, and one resident.

1. Action: Halverson moved, Wait second, to approve the Agenda as written. 3 Ayes, 2 absent, motion passed.

Public Comments: Problems with people parking on the roads during snow storms creating issues with snow removal. Dogs are still running loose and chasing people on the street, a dog was seen taking down a child on the street. Vehicles are parked on the sidewalks and debris at 103 Center Street were also discussed. Alleys are too full of snow for garbage trucks. Garbage can be taken to front of the house or wait until snow clears.

2.  Halverson moved, Wait second to approve January Regular Meeting Minutes. 3Ayes, 2 absent, motion passed.

3. Cox moved, Halverson second, to approve Claims Paid. 3 Ayes, 2 absent, motion passed.

Mayor Report:  Advised Council of possible need of raising wages for life guards and pool manager. Possibility of swimming lessons is being researched. Pool fees and additional improvements are to be considered. Replies on grants have not been received. Provincial Homes and Tiny Homes has contacted Mayor on possibility of providing housing. Will meet with supervisors to address street signs.

Clerk Report:  Financial presented to the Council. Water bills will be estimated again for February due to severe weather and deepness of snow around meters. Resident had broken pipes resulting in use of 22,000 gallons of water. Discussed loose dog situation with resident at city hall.

Maintenance: Trees will need to be trimmed to the height of 15 feet over drive. Several trees are hitting truck during snow removal. Report on snow removal and equipment breakdown. Running out of room to place removed snow. Corners will be pushed for safety but snow will be placed in yards and sidewalks. Snow is not to be pushed into city streets or property. Residents are not to interfere in city snow removal.

Mayor requested to move agenda items up to be included in discussion. Halverson moved, Wait second to move Agenda Items 9 and 10 up to be included in current discussion. 3 Ayes, 2 absent, motion passed.

9. Discussion and Action; new/additional equipment. Snow blower would be preferable for sidewalks. City equipment needs extreme maintenance and repair. Committee to be formed to formulate a list of needs, maintenance schedules and priorities. Purchase of new or different equipment discussed. Halverson moved, Wait second, to replace tires on dump truck. 3 Ayes, 2 absent, motion passed.

10. Discussion and Action: Review snow related ordinances and discuss possible amendments to the ordinances. Businesses will be contacted before the next snow season for possible arrangements for prompt removal of snow. Clerk directed to have Ordinance Amendments ready for regular March meeting.

No reports from Nuisance or Fire Department .Hardin County Sheriff and Water/Wastewater Management Reports included in packets

4. Discuss and Action: Cox moved, Halverson second to approve Resolution 19-01 Adopt Budget and Certify Taxes the FY 2019-2020. Roll Call: Steve Cox Aye, Rita Collins absent, Stephanie Carson absent, Candy Wait Aye, Cheryl Halverson Aye. Motion passed.

5. Discussion: Quit Claim Deeds finished and will be sent to property owners.

6. Discussion and Action: Halverson moved, Wait second, to approve final payments Group A Application #7 ($43,689.35) and Group B Application #7 (2934.00). 3 Ayes, 2 absent, motion carried.

7. Discussion and Action: Resolutions to deal with funds not spent during the FY for the fire department and Ambulance. Cox moved and Wait seconded to table action for a future meeting. Contact will be made with Union Township Trustees to discuss 28E agreement.

8. Discussion and Action: Building permit fees and consider motion to change charges. Clerk directed to prepare ordinance amendment to eliminate 155.05 from ordinance.

Mayor called for motion to adjourn. Halverson moved to adjourn, Wait second, 3 Ayes, motion passed. Meeting adjourned at 8:25pm.

Income                                                        

        General 844.46 , Ambulance 818.71  , Capital 1844.43 , Fire Department 28.35 , Garbage 1122.00,

        Landfill 1220, Library 1639.30 , Pool Operating 1844.42, Road Use Tax 3466.39, Emergency Reserve

        Fund .75 , LOST 3688.85, Employee Benefit 1.91 , Sinking Water 2782, Water 5015.78, Sinking        

        Sewer 3914, Sewer 5250.35                                

Expense                                                        

        General  6434.84, Ambulance 766.04, Fire Department 861.29,  Library 3764.68, Pool Operating

        34.26, Road Use Tax 1859.21, Employee Benefits 826.66, LOST 3688.85, Emergency Fund .75,        

        Water 1811.86, Sewer 2601.33

                                

Ambulance Claims Paid January 2019

Justin Miller, calls        30.00                George Wait, calls         93.50

Junior Prusha, calls        10.00                Junior Prusha, calls        25.50

Justin Miller, calls        30.00                Lisa Thompson, calls        59.50

Minuteman Inc, supplies        24.46                Mike Thomas, calls        60.00

Customized Billing, billing service        75.00                Lisa Thompson, calls        34.00

EMP, ambulance supplies        114.83                Innovative Ag, fuel        59.00

Darlene Bradley, paper work        50.00                Heart of Iowa, phone         6.50

George Wait, calls        69.50                Mike Thomas, calls        24.00

Fire Department Independent Account January 2019; Amazon, Fire Fighter 1 books

General Claims Paid January 9 through February 26, 2019

Bolar & Gill, tree removal        1800.00                IMFOA, dues        50.00

Alliant Energy, utilities        2296.96                Innovative Ag, fuel        415.05

Dennis Carson, readings        553.66                Keystone Lab, testing        58.05

Conrad Tire, truck repair        354.80                Knight’s Sanitation, garbage pick-up Jan        1017.50

Danko Emergency, fireman suit        3899.00                Mid-America Publishing, legals        156.05

Hardin County Engineer, sand/salt        1100.00                NAPA, repair items        516.20

Hardin Co Tires, tires repair        14.82                IA State Auditor, periodic exam fee        900.00

Heart of Iowa, phone/internet        135.93                Rhonda Guy, water/wastewater Jan        688.00

Gingersnap, fuel and supplies        531.79                IA Dept. of Finance, payroll tax        534.00

USIC, locates        53.04                US Treasury, payroll taxes        1155.82

VISA, postage, supplies, fees        187.86                IPERS, contributions        832.70

Wilson Law Firm, legal work        751.00                Quick Books, Payroll        2787.80

Municipal Supplies, meters/pads        694.51                IPERS, city contributions        961.57

Hardin Co Sav Bank, ach fee        5.00                Quick Books, payroll        2889.75

Hardin Co Sav Bank, safe deposit box        30.00                US Treasury, payroll taxes        1330.18

State of Iowa, unclaimed checks        512.56                IA Department of Revenue, sales tax        869.00

Quick Books, payroll        1929.15                HCSB, returned check        80.00

US Treasury, payroll tax        1330.96                HCSB, returned check fee        3.00

Quick Books, payroll        3212.96                ClerkBooks, 10 hours support        750.00

Alliant, utilities        2306.26                Country Car Shop, maintenance/repair        280.82

Danko Emergency Equip, FD boots        315.93                Knights Sanitation, garbage pick-up Feb        1017.50

Larry Ag Repair, repair/service tractor        760.32                Mid-America Publishing, FY 2020 budget        122.52

Municipal Supply, touch pads        67.15                Rhonda Guy, water/wastewater Feb        688.00

Library Independent Account January 2019

Alliant Energy, Utilities        189.32                City of Union, payroll reimbursement        2126.67

VISA, books, dvd’s USPS, supplies        1345.99                Linda McCann, book author        20.00

Magnolia Journal, subscription        30.00                Heart of Iowa, phone/internet        52.70

Attest:

Colleen Eagan, City Clerk

Regular Council Meeting        
City of Union
January 8, 2019
Mayor Cynthia Knight called the meeting to order at Union City Hall 6:30 p.m. The Pledge of Allegiance was recited; followed by a prayer.  Roll call was answered by Rita Collins, Stephanie Carson, Candy Wait and Cheryl Halverson. Steve Cox, absent. Also present were City Clerk Colleen Eagan, one resident, Troy Wilson and Andy Clemons from the fire department, Laura Newby and Deanna Vaux for the Library and Rhonda Guy for Water/wastewater.
1. Halverson moved, Collins second, to approve the Agenda. 4 Ayes, 1 absent, motion carried.
No Public Comments
2. Carson moved, Wait second, to approve the December meeting minutes. 4 Ayes, 1 absent, motion carried.
3. Halverson moved, Wait second, to approve Claims Paid. 4 Ayes, 1 absent, motion carried.
Mayor Report: 8 people attended Coffee with the Mayor. Matters discussed included speeding in town, garbage being burnt at gate of burn pile, possible grant for the park, Friday Night in the Park, and trees are marked for removal.
Sheriff and Maintenance reports in packet. Council discussed need for additional rock for streets. Fire Department reported 4 members began Fire Fighter 1 training. Clerk’s report containing financials given to council. Clerk advised council to consider garbage and landfill rates; fees collected are not adequate to pay for the services. Clerk provided information for upcoming budget and budget amendment for FY2019. Water/Wastewater: Rhonda Guy discussed report and response to the Iowa DNR concerning sewer flow. Water and wastewater numbers are going down. Sewer rehab still needs to divert excess water from the lagoon. By law, sump pumps are not to flow into the sanitary sewer. Basket at lagoon now functioning. Punch list for sewer rehab cannot be finished so final payment cannot be made. Water testing for the pool can be done through Keystone Laboratories.
4. Discussion on resident request to lower sewer usage charges due to water leak. Halverson moved, Carson second, to leave charge as is. 4 Ayes, 1 absent, motion carried.
5. Deanna Vaux and Laura Newby presented the Union Public Library Budget for Fiscal Year 2020 to the council.
Library programs noted and 2018 Year in Review and upcoming plans were shared. The city was asked to continue an annual contribution at $20,000 with the total budget being $68,681.48. The amount from the city will be decided as the 2020 Budget is determined.
6.  3rd Reading Ordinance 152 and adoption of Ordinance 152-AN ORDINANCE AMENDING AND ADDING TO THE CODE OF ORDINANCES OF THE CITY OF UNION, IOWA, BY DELETING PORTION 91.05 FROM CHAPTER 91 WATER METERS AND AMENDING RESPONSIBILITY FOR WATER METERS AND AMENDING 91.02, 91.04 AND 91.06. Halverson moved to adopt Ordinance 152 as read, Carson second, 4 Ayes, 1 absent, motion carried.
7. 2nd reading of Ordinance 153, consider waiving 3rd Reading of Ordinance 153 and adoption of ORDINANCE 153-AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION, BY AMENDING PROVISIONS TO CHAPTER 156-PROPERTY MAINTENANCE AND RENTAL HOUSING CODE. Halverson moved to waive the third reading and to adopt Ordinance 153 as presented, second Carson, 4 Ayes, 1 absent, motion carried.
8. Speeding issues are still a problem in Union. Council discussed placing additional stop signs on city streets and reconciling speed limits to be the same going out of Union and coming in to Union. Halverson moved to give the mayor permission to discuss signage with Hardin County, Carson second, 4 Ayes, 1 absent, motion carried.
9. Hardin County Solid Waste is no longer charging to have the Recycling Roll-Off in Union. Halverson moved to retain the Roll-Off, Wait second. 4 Ayes, 1 absent, motion carried.
10. Discussion of rate increase by the Hardin County Solid Waste. No action taken.
11. Troy Wilson and Andy Clemons presented goals, plans, and needs for the Union Volunteer Fire Department. The proposed budget is $24,305, with a request for $15,000 from the City of Union. Also discussed were turnover of unused funds, the 28E agreement with Union Township, and the addition of a Capital Investment Fund for future truck replacement. Halverson moved to approve the purchase of a set of bunker gear for $2500, second by Carson, 4 Ayes, 1 absent, motion carried.
12. Wednesday January 16, 2019 was set for the first Budget workshop for FY2020.
13. Wednesday February 20, 2019 was set for amending the FY2019 budget.
14. Update on Tree Removal and damage to 207 Main Street.  Trees have been marked for removal at a future date. Damage at 207 Main Street was determined to be an act of God by the City’s insurance carrier. Halverson moved, Wait second, to not pay the bill for the damage. 4 Ayes, 1 absent, motion carried.
15. Discussion: Quit Claim Deeds Update. Claims not filled out correctly. No discussion.
16. Discussion: Update on 657a. Liens are up to date and still a work in progress.
17. Bill payment for 402 2nd St cleaning discussed. Collins moved, second by Carson to send bill for cleanup to the homeowner. 4 Ayes, 1 absent, motion carried.
18. Discussion and Action:  Hazardous Waste Clean Up. Fire Department is in charge of hazardous waste. City Clean-Up day is scheduled for Saturday April 26, 2019. No action taken.
19. Discussion and Action:  103 Center Street and 406 First Street both cleaned up properties in response to City’s request. No action needed.
20. Halverson moved, Wait second, to designate the Eldora Herald Ledger & Hardin County Index as the official newspaper for the City of Union. 4 Ayes, 1 absent, motion carried.
21. Discussion and Action: Overflow and final payment for sewer rehab project. Project still not completed. No action taken.
Income                                        
General 6433.03, Ambulance 465.27 , Capital 1844.43, Fire Department 5169.05, Garbage 952.00
Landfill 1215.00, Library 10,916.38, Pool Operating 1844.42, Road Use Tax 3606.27
Employee Benefit 497.95, Emergency Reserve Fund 191.79, LOST 3688.85,        
Sinking Water 2769.00, Water 3735.75, Sinking sewer 3799.00, Sewer 5129.69        
Expense                                        
General 8195.64, Ambulance 561.97, Fire Department 104.40, Garbage 1007.50, Landfill 3077.00,
Library 2969.56, Pool Operating 32.54, Road Use Tax 266.48, Employee Benefits 693.54
LOST 3688.85, Emergency Fund 191.79, Water Sinking 5595.00, Water 1223.39,        
Sewer Sinking 8272.73, Sewer 1189.62                        

Claims paid December Ambulance Independent Account    
Darlene Bradley, paperwork        100.00                Mark Bradley, reimbursement GPS        138.04
Superior Welding, repair        67.43                Eldora Ambulance, 1 tier        250.00
Heart of Iowa, phone        6.50                        
Claims paid December Library Independent Account
Alliant Energy, utilities        163.97                Laura Newby, mileage        40.71
VISA, books, DVDs, USPS, supplies        1563.41                Heart of Iowa, phone/internet        52.49
Troop 10, greenery        18.00                Iowa Training School, cookies        12.00
Follett Software, annual fee        1084.00                Our Iowa, subscription        34.98
General Checking Claims Paid December 12, 2018 through January 8, 2019
US Treasury, taxes        1704.76                Quick Books, Payroll        2088.73
IPERS, contributions        1258.29                Knight Sanitation, garbage        1017.50
Quick Books, payroll        2014.49                MidAmerica Publishing, legals        87.15
HCSB, ach fee        5.00                OnmiSite, lift station reporting        276.00
Alliant,utilities        2206.22                Region 6, dues        178.65
Dennis Carson, readings        753.66                Rhonda Guy, water/wastewater        688.00
Eldora Hardware, bulbs        12.87                Union Fire Department, mtgs        450.00
Hardin Co Sheriff, contract        785.73                Gingersnap, supplies/repair/gas        108.83
Hardin Co Tire, tires        655.00                USIC Locating Services, locates        159.12
Heart of Iowa, phone/internet        125.91                VISA, envelopes, supplies, fees        954.00
ICS, computer maintenance        78.00                William Hoffman, inspections        437.50
IAS, fuel        120.47                George Jackiewicz, deposit refund        75.70
Jetco, Omni-Site pump calcs        492.65                Keystone Labs, tests        26.50

Mayor Cynthia Knight                                Attest: Colleen Eagan, City Clerk

Regular Council Meeting        
City of Union
December 11, 2018
Mayor Cynthia Knight called the meeting to order at Union City Hall 6:30 p.m. The Pledge of Allegiance was recited; followed by a prayer.  Roll call was answered by Steve Cox, Rita Collins, Stephanie Carson and Candy Wait. Cheryl Halverson was absent. Also present were City Clerk Colleen Eagan, John Benson and one resident.
1. Wait moved and Carson seconded to approve the Agenda. 4 Ayes, 1 absent motion carried.
No Public Comments
2. Cox moved, second by Halverson, to approve the November regular meeting minutes. 4 Ayes, 1 absent, motion carried.
3. Wait moved, second by Cox, to approve Claims Paid. 4 Ayes, 1 absent motion carried.
Mayor Report: Speeding remains an issue through Union. Speed bumps were presented as a possible solution. Mayor will research and report to Council. Hardin County Solid Waste removed the additional fee for roll off.
The council will review whether to remove or keep the roll off at the January meeting. A hearing was scheduled to discuss nuisance abatement at 504 Davis Street on Tuesday December 18, 2018 at 2:00p.m. at the Union City Hall.
Maintenance Report:  John obtained another bid on tires for the dump truck. He advised waiting to replace the tires until a later date. Digging out the city waterway is being considered along with possible burn and planting of wild flowers. Inventory is a work in progress. Trees will be cleaned up Wednesday December 19th.
Fire Department Report and Sheriff Report included in packet. No water/wastewater was given.
Clerk Report:  Financials were shared with Council. Hardin County Solid Waste will raise the rate $.50 per capita for the next fiscal year. Clerk advised Council that rates for garbage and recycling will need to be raised to avoid a loss for the city.
Nuisance Report:  Dumpster at 402 1st Street was reported to be overflowing with trash. Property owner will be contacted.
4. Discussion and Action New Union Library Board Member: Wait moved, second by Collins, to approve Samantha Nelson as the new library board member.  4 Ayes, 1 absent motion carried.
5. Discussion: Ordinance 69.10 SNOW REMOVAL. When snow or ice or a combination of the two has accumulated to a level of two (2) inches or more, it is unlawful for any person to park, abandon or leave unoccupied or unattended any vehicle, except emergency vehicles and vehicles being operated by physicians on emergency calls, on any residential street in the City until the traveled portion of the street has been completely plowed. Routes have been established for snow removal for the City of Union.
6. Discussion: The City of Union has millings available for resident’s use. Millings were used on the unused street adjacent to 607 Center Street.
7. Action: 2nd Reading of AN ORDINANCE AMENDING AND ADDING TO THE CODE OF ORDINANCES OF THE CITY OF UNION, IOWA, BY DELETING PORTION 91.05 FROM CHAPER 91 WATER METERS AND AMENDING RESPONSIBILITY FOR WATER METERS AND AMENDING 91.02, 91.04 AND 91.06
8. Discussion and Action: 1st Reading ORDINANCE 153 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION, BY AMENDING PROVISIONS TO CHAPTER 156-PROPERTY MAINTENANCE AND RENTAL HOUSING CODE
9. Discussion: Overflow Construction Update. Project is still not adequately finished. Update will be presented at January Council meeting.
Carson made a motion to adjourn, second by Cox, 4 Ayes, 1 absent, motion carried.
Meeting adjourned at 7:50 p.m.

Attest: Colleen Eagan, City Clerk

Income                                        
General 20743.50, Ambulance 4195.41 , Capital 3119.97, Fire Department 2.95, Garbage 902.00
Landfill 1322.50, Library 4161.86, Pool Operating 3119.95, Road Use Tax 3561.99, Employee Benefit 1509.47, Emergency Reserve Fund 581.37, LOST 6239.92, Sinking Water 2769.00, Water 4246.35, Sinking sewer 3895.00, Sewer 6669.73        
        
        
Expense                                        
General 11568.10, Ambulance 1493.28, Fire Department 354.40, Garbage 1007.50, Landfill 281.00,
Library 1680.12, Pool Operating 167.26, Road Use Tax 3536.00,                 
Employee Benefits 1075.16, LOST 3582.14, Emergency Fund 581.37, Water 2550.07, Sewer 2349.98

Ambulance Independent Account November
Aron Wanken, calls        70.00                Customized Billing, services        60.00
Junior Prusha, calls        10.00                George Wait, calls        68.00
Mike Thomas, calls        22.50                Aron Wanken, calls        60.00
Mike Thomas, calls        90.00                Andrew Clemons, calls        153.50
Mike Thomas, calls        36.00                Junior Prusha, Calls        34.00
Innovative Ag, fuel        80.28                Eric Sly, calls        22.50
Heart of Iowa, phone        6.50                Eldora Ambulance, 3 tiers        750.00
Darlene Bradley, paper work        100.00                        


Library Independent Account November
Alliant Energy, utilities        139.58                Pioneer Woman, subscription        18.00
Laura Newby, coffee table        35.00                VISA, books/dvds/USPS, supplies        1365.82
B&G HVAC, inc, thermostat, service        80.25                Linda McCann, POW book author        25.00
Heart of IA, phone/internet        16.47                        

General Checking November 14 through December 11, 2018
QuickBooks, Payroll        2055.96                Iowa One Call, emails        28.80
Roger Walker, deposit refund        10.00                John Benson, mowing        40.00
Kesha Stanley, deposit refund        50.00                Keystone, lab work        58.05
Alliant Energy, utilities        1909.45                Knights Sanitation, garbage        1067.50
QuickBooks, payroll        2042.70                Mid America Publishing, legals        97.61
Hardin Co Savings Bank, ach fee        5.00                Rhonda R Guy, water/wastewater        688.00
State Revolving Fund, tower loan interest        5595.00                Gingersnap, hardware        305.88
State Revolving Fund, sewer loan interest        8273.73                USIC, locates        159.12
Dennis Carson, monthly readings        625.10                VISA, toner, fees, office supplies        207.87
Colleen Eagan, mileage, fees        122.84                Williams Excavating, storm sewer        2250.00
Eagan’s P&H, parts/repair furnace        242.12                Wilson Law Firm, legal work        25.00
Eldora Hardware, maint supplies        122.31                Bolar & Gill, tree removal        1300.00
Hardin Co Engineer, sand and salt        385.00                Hardin Co Solid Waste, 4th Qtr        3077.00
Hardin Co Sheriff, monthly contract        785.73                Innovative Ag, FD fuel        104.40
Heart of IA, phone/internet        124.56                        

City of Union

Regular Council Meeting

November 13, 2018

Mayor Cynthia Knight called the meeting to order at Union City Hall 6:30 p.m. The Pledge of Allegiance was recited; followed by a prayer.  Roll call was answered by Steve Cox, Rita Collins, Stephanie Carson, Candy Wait and Cheryl Halverson. Also present were City Clerk Colleen Eagan, Rhonda Guy, Genie Andrew, fire department representatives and 5 residents.

1. Halverson moved and Wait seconded to approve the Agenda. 5 Ayes, motion carried.

No Public Comments

2. Cox moved, second by Halverson, to approve the October 9 regular meeting minutes and the October 23 special meeting minutes. 5 Ayes, motion carried.

3. Cox moved, second by Halverson, to approve Claims Paid. 5 Ayes, motion carried.

Mayor reported on speeding concerns and records of a house fire. Clerk reported on financial reports and amending the budget. Loan payments and balances were presented. No nuisance report. Maintenance personnel notified council on the need for new truck tires and shared bids. Agenda Item number 6 for discussion and action on Snow Routes and public notice of snow removal policy. A committee was formed to create an official policy on snow removal that will be shared with the public. Fire Department Chief Troy Wilson reported that all but two physicals had been taken care of and that training would be ongoing during meeting. Eric Sly shared the need for NIMS disaster training for both the city council and fire department volunteers. The Hardin County Sheriff’s report was included in packet. Rhonda Guy presented the Water/Wastewater Management report. Water usage was down to a reasonable rate but input to the lagoon was excessive. Water flowing into the lagoon needs to be diverted by the contractors involved in the sewer rehab project.

4. GIS presentation by Genie Andrews. No action taken

5. Pay Application 7 discussion.  Cox moved, second by Carson, to table the issue. 5 Ayes, motion passed.

6. Snow routes and public notice moved up to Maintenance Discussion.

7. Discuss discontinuing the recycling roll off due to being used for garbage and additional fee from Hardin County Solid Waste. Collins moved, second by Wait, to remove the roll off. Roll Call vote: Cox Aye, Collins Aye, Carson Nay, Wait Aye, and Halverson Nay. Motion carried.

8. Discussion DNR restrictions on burn pile. No action taken.

9. Discussion of sidewalk Ordinance. Committee will look at the Ordinance.

10. Discussion and Action: Using Knight property for salt and sand and city snow removal equipment. No action taken.

11. Discussion only of tree removal at 201 Main Street.

12. Discussion only Gehrke bids to remove dilapidated houses.

13. Discussion and Action: 1st Reading of ORDINANCE 152-AN ORDINANCE AMENDING AND ADDING TO THE CODE OF ORDINANCES OF THE CITY OF UNION, IOWA, BY DELETING PORTION 91.05 FROM CHAPER 91 WATER METERS AND AMENDING RESPONSIBILITY FOR WATER METERS AND AMENDING 91.02, 91.04 AND 91.06.

14. Discussion and Action: ORDINANCE 153-AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF UNION, BY AMENDING PROVISIONS TO CHAPTER 156-PROPERTY MAINTENANCE AND RENTAL HOUSING CODE. Wait moved to table first reading until the December council meeting. Second by Halverson. 5 Ayes, motion passed.

15. Discussion on Digital Meters. No action taken.

16. Discussion of water bill at 802 Fourth Street. No action taken.

17. Discussion Quit Claim Deeds for abandoned alleys. City Attorney working on legal descriptions. No action taken.

18. Discussion of Rural Water Association Board Nominee. No action taken.

19. Discussion and Action on Building Permits. Fees will no longer be collected but permits are still required.

Carson moved to adjourn, second by Halverson; 5 Ayes, motion carried.

Meeting adjourned at 9:05 p.m.

Income:  General 27324.61, Ambulance 561.66 , Capital 1791.07, Fire Department 3.05, Garbage 902.00

Landfill 1320.00, Library 1610.07, Playground 500.00, Pool Operating 1791.07. Streets 40000.00, Road Use Tax 2847.74 Employee Benefit 725.53, Emergency Reserve Fund 1883.47, LOST 3582.14, Sinking Water 429.00, Water 5226.27, Sinking sewer 6229.00, Sewer 4586.29

Expense:  General 5942.96, Ambulance 1447.74, Capital 40.000.00, Fire Department 62.00, Garbage 1007.50,

Library 2523.93, Streets 51,194.50, Pool Operating 422.23, Road Use Tax 2554.20, Employee Benefits 921.30, LOST 3582.14, Emergency Fund 1930.19, Water 1796.25, Sewer 3755.73

 

Claims Paid

Ambulance Independent Accounts

EMP, supplies

45.49

 

Junior Prusha, calls

88.00

United Health Care, overpayment

84.07

 

Eldora Ambulance, 1 tier

250.00

George Wait, calls

113.50

 

George Wait, calls

84.00

Andrew Clemons, calls

45.50

 

Andrew Clemons, calls

169.00

Innovative Ag, fuel

71.00

 

Lisa Thompson, calls

85.00

Heart of Iowa, phone

6.50

 

Lisa Thompson, reimburse supplies

38.78

Customized billing, services

75.00

 

Petty Cash, misc expense

60.00

 

Fire Department Independent Account              R COMM WIRELESS, batteries   62.00

Library Independent Account

VISA, books, dvds, supplies

2364.91

 

Eldora Training School, cookies

12.00

Alliant Energy, utilities

165.24

 

Laura Newby, mileage

20.00

City of Union, payroll reimbursement

1376.47

 

Kathy Wilson, author fee

100.00

 

General Account

Eldora Hardware, concrete, keys

44.99

 

Alliant Energy, utilities

1849.78

Dennis Carson, reading/screen clean

753.66

 

Terry Clemons, broken window

220.41

Colleen Eagan, mileage

103.55

 

Country Car Shop, truck repair

522.23

Darley Fire Equipment, 32 tags

334.40

 

Eagan P&H, sump pump/repair

948.65

Eldora Hardware, supplies

27.39

 

Hardin County Sheriff, contract

785.73

Hardin County Solid Waste, penalty

50.00

 

Heart of Iowa, phone/internet

122.40

Iowa One Call, locate emails

21.60

 

IA Parks & Rec, certification/manual

295.00

Iowa Rural Water Association, dues

225.00

 

John Benson, mileage/supplies

73.85

Innovative Ag, fuel

137.59

 

Keystone Laboratories, lab work

79.25

Knight’s Sanitation, routes, city hall

1248.50

 

Mid-America Publishing, legals

319.62

Napa Auto Parts, light bar, repair

279.44

 

Rhonda Guy, water/wastewater

688.00

Ronnie Edmondson, property clean-up

700.00

 

Schuling Hitch, sander maintenance

70.00

Union Leasing/Gingershap, paint brushes, paint, fuel, supplies

411.12

 

VISA, clerkbooks update, payroll fees, paper, toner, postage

503.41

Simmering Cory, final sewer project

2000.00

 

US Postmaster, box rent

56.00

USIC, locates

212.16

 

VISA, postage

3.45

Wilson Law Firm, legal work

200.00

 

Randy’s Mowers, replace side panel

170.00

HCSB, ach fee

5.00

 

HCSB, deposit books

98.91

State of Iowa, unclaimed checks

512.56

 

US Treasury, fed tax payments

1162.92

Quick Books, payroll

2117.23

 

Iowa Dept of Revenue, tax pymts

444.00

US Treasury, fed tax payments

1180.68

 

Quick Books, payroll

2135.13

United States Treasury, fed tax pmts

1180.68

 

IPERS, payroll contributions

851.98

Iowa Dept of Revenue

669.07

 

 

 

 

 

_____________________________________                                 _____________________________________

Dr. Cynthia Knight, Mayor                                                                Attest:  Colleen Eagan City Clerk

 

City of Union
Special Council Meeting
October 23, 2018

Mayor Cynthia Knight called the special council meeting to order at Union City Hall at 5:30p.m. The Pledge of Allegiance was recited.  Roll call was answered by Steve Cox, Candy Wait and Cheryl Halverson. Stephanie Carson was absent. Also present was Colleen Eagan, city clerk and Rita and Reggie Collins.
1. The Oath of Office was performed for Rita Collins. She then joined the council for the remainder of the meeting.
2. Halverson moved to approve the agenda, second by Cox, 4 Ayes, 1 absent, motion carried.
3. Discussion and Action on Bid for Concrete Work to be done in front of Dave’s Crane. Halverson moved to table item until a later date, second by Collins, 4 Ayes, 1 absent, motion carried.
4. Discussion and Action on storm sewer maintenance. Halverson moved to get an additional bid to cap the storm sewer drain after being jetted, if bid is $3500 or less, give the mayor authority to accept the bid from Williams Excavating; second by Cox, 4 Ayes, 1 absent, motion carried.
5. Discussion and Action: Review of Annual Financial Report sent to the State of Iowa. Wait moved that Clerk was to publish the Annual Financial Report and submit it to the State of Iowa by December 1, 2018; second by Halverson, 4 Ayes, 1 absent, motion carried.
6. Discussion: Update on clean-up at 402 2nd Street.
Halverson moved to adjourn at 6:25 pm., second by Cox, 4 Ayes, 1 absent, motion carried.
Meeting adjourned.



____________________________        ____________________________________
Dr. Cynthia Knight, Mayor                Colleen Eagan City Clerk

City of Union
Regular Council Meeting
October 9, 2018
Mayor Cynthia Knight called the meeting to order at Union City Hall 6:30 p.m. The Pledge of Allegiance was recited; followed by a prayer.  Roll call was answered by Steve Cox, Stephanie Carson, Candy Wait and Cheryl Halverson. Also present were City Clerk Colleen Eagan, Rhonda Guy, Mary Gale and Rita and Reggie Collins.
1. Halverson moved and Carson seconded to approve the Agenda. 4 Ayes, motion carried.
Public Comments: Mary Gale inquired about response to not having water for 8 days. Mayor Knight will look into the matter. Reggie Collins volunteered to donate a sump pump to the city to alleviate water in the basement of city hall.
2. Halverson moved and Wait seconded to approve the September 11th regular meeting minutes and the September 19th special meeting minutes. 4 Ayes, motion carried.
3. Halverson moved, second by Cox, to approve Claims Paid. 4 Ayes, motion carried.
Mayor’s Report: Sander is being readied for winter. Checking on motor. Patchwork on street locations related to council. Roads are done. Weed commissioner advised city to burn ditch to deal with weeds. Clean up on 801 3rd Street updated. Follow up audit information shared with council. Wait, Cox and clerk will review reporting. Council members assigned to work on water meter ordinances and rental inspections.
Nuisance Report: 657a discussed and list of addresses of homes that need to be looked at and possible action taken. Reports of dogs running loose and going after walkers and leashed pets. All dogs need to be restrained and under the owners’ control.
Fire Department:  Volunteers are getting physicals. The department went out on 2 calls, due to automobile accidents.
Sheriff’s report provided to council in meeting packet.
Clerk Report: Financials were presented to the Council. Budget will need to be amended. The Hardin County Community Endowment Foundation Pass-through Fund Grant for Seeds for Success presented a check for $500 for a Park Improvement Project made possible by Chuck and Donna Lawler fund.
Water/Wastewater Report: Rhonda Guy reported on excess runoff from continuing rains. Sewer discharged has been restarted. Sewer project was reviewed and possible solutions to stated problems covered. The road around the lagoon is causes water to be retained. Solutions to be reviewed by Mayor and Dennis Carson. An alarm went off again at the lift station. Straining basket still needs to be reworked.
4. Pay Application 7 Final for the sewer project was discussed. Cox moved, second by Wait, to table action until the November Council Meeting. 4 Ayes, motion carried.
5. Water leak at 607 Main Street discussed. Owner and renter requested adjustment to the sewer portion of the bill and approval of payments to be made. Carson moved, second by Halverson, to only charge average sewer usage cost and allow bill to be paid in 2 payments. 4 Ayes, motion carried.
6. Angela De La Riva, Director of Ackley Development Commission discussed common branding for communities in Hardin County.
7. Discussion on appointment to fill the empty council seat due to Miller resignation from council.
Halverson moved, second by Wait, to appoint Rita Collins to the open seat until the next election. 4 Ayes, motion carried.
8. Halverson moved, second by Carson, to set Tuesday October 30th from 5-7 pm as the date for Trick or Treating in the City of Union. 4 Ayes, motion carried.
9. Hardin County Solid Waste has notified the city of a $25 monthly assessment because garbage has been put in recycling roll-off container. Mayor will put a notice in the letter to the community.
10. Discussion of Iowa Code 657a as a means for cities to take title to abandoned or dilapidated residential property. A list of proposed properties was presented to council. 206 Perry, 707 4th Street, and 901 Main Street will be the first properties under consideration. Notices will be sent. Halverson moved, second by Wait, to deem properties uninhabitable and begin the process of Iowa Code 657a. 4 Ayes, motion carried.
11. Discussion of Ordinance 52.03 stating the home owner is responsible for mowing and weed maintenance of waterways on their property. The city will burn weeds on city property waterways.
12. Halverson moved, second by Wait, to offer the alleyway adjacent to 505 Maple and 802 4th Street to property owners and abandon alley as city property. 4 Ayes, motion carried.
13. Discussion of adjusted rates for filling pools and hot tubs. No action taken.
14. Halverson moved, second by Carson, to complete concrete work in front of Dave’s Crane north side of the sidewalk to street if bids came in under $25,000. 4 Ayes, motion carried.
15. Discussion of burning property at 506 Center Street. No action taken.
16. Discussion to have property cleaned up at 402 2nd Street due to non-response by owner. Halverson moved, second by Wait, to hire the property cleaned at a cost of up to $1000. 4 Ayes, motion carried.
17. Discussion of water in City Hall Basement. Sump pump and piping needs replacement. Wait moved, second by Halverson, to allow up to $3,000 to replace the sump pump, piping and repair any other issues with the system. 4 Ayes, motion carried.
18. Discuss and action: Building permit at 401 Chapin Street. Halverson moved, second by Wait, to approve permit. 3 Ayes, Carson abstained. Motion carried.
19. Discussion and Action: Community Catalyst Building Remediation Program. An application for monies can be made to rehabilitate a private business building in coordination with the city. Carson moved, second by Halverson to support a renovation project and have the mayor pursue an application to the program. 4 Ayes, motion carried.
Mayor called for a motion to adjourn. Halverson so moved, meeting adjourned at 8:10pm.


Attest:

Colleen Eagan                                        Dr. Cynthia Knight
City Clerk                                        Mayor


Income September                                         
General 1132.52, Ambulance 1950.46, Capital 1791.07, Fire Department 2.81, Garbage 891.00
Landfill 1200.00, Library 2473.99, Pool Operating 1791.07. Streets 542.46, Road Use Tax 4609.32,
Employee Benefit 60.66, Emergency Reserve Fund 23.36, LOST 3582.14, Sinking Water 429.00,
Water 5431.69, Sinking sewer 6190.00, Sewer 111,394.42                
Expense                                         
General 7566.16, Ambulance 30,059.20, Fire Department 2551.47, Garbage 1007.50, Landfill 6154,
Library 2269.17, Pool Operating 555.23, Road Use Tax 3084.92, Employee Benefits 786.01,
LOST 3582.14, Emergency Fund 23.36,Water 2492.58, Sewer 111,319.65        

Claims Paid
Ambulance        
Lisa Thompson, calls        68.00                Petty Cash, misc        60.00
Superior Welding, rent        120.00                Customized Billing, billing        45.00
Mike Thomas, calls        43.00                IAS, fuel        46.95
Heart of Iowa, phone        6.50                        

Fire Department: Union Leasing/DBA Gingersnap, supplies 51.47

General Checking
US Treasury, payroll tax        1612.86        Dave’s Crane, remove tree        600.00
IPERS, pension                866.87                Fareway Stores, supplies        7.97
HCSB, check return        77.35                Gehrke Quarries, rocks/street        1013.52
HCSB, return fee        3.00                Hardin County Sheriff, contract        787.73
Zoll Medical Corp, x Series defib        29,669.75                Heart of Iowa Ventures, posters        117.80
Quick Books, payroll                1906.64        Heart of Iowa, telephone, internet        97.08
Quick Books, payroll                422.81                Heartland Asphalt, street repair                51,194.50
IPERS, pension                        875.49                IAS, fuel                                240.43
Alliant Energy, utilities                1803.54        IA DNR, annual water permit                134.00
VISU Sewer inc, sewer rehab        109,070.97        Iowa Pumping Works, pump repair        362.50
VISA, supplies, payroll fees        293.55                Keystone Laboratories, lab tests                72.05
ACCO, high press pump                467.50                Knights Sanitation, garbage pickup        1052.50
Bolar & Gill, tree removal        1900                Larry’s Ag Repair, mower repair                 215.13
Dennis Carson, readings/screen clean        535.80                Kim Faris, haul rock                190.04
Mid-America Publishing, legals        124.00                USIC Locating Services, 15 locates        350.06
Greg Nyce, golf cart rent        50.00                VISA, notebook, cabinets, supplies        464.58
Rhonda Guy, water/wastewater        688.00                Williams Excavating, fill in cistern        2500.00
Union Auto, city truck repair        492.24                Wilson Law Firm, legal work                139.20
Union Leasing, maintenance supplies        570.63        Quick Books, payroll                        2059.31

Library
Alliant Energy, utilities        225.21                                Hardin County Library, dues        5.00
VISA, materials, supplies        1153.97                Heart of Iowa, phone/internet        91.09
Des Moines Register, subscription        585.05                Brooklyn Backoff, summer help        64.00
Blackstone Pro, books on CD        144.85                        

____________________________        ____________________________________
Dr. Cynthia Knight, Mayor                Colleen Eagan City Clerk

City of Union

Special Council Meeting

September 19, 2018

 

Mayor Cynthia Knight called the special council meeting to order at Union City Hall at 12:00p.m. The Pledge of Allegiance was recited.  Roll call was answered by Steve Cox, Candy Wait and Cheryl Halverson. Leeann Miller and Stephanie Carson was absent. Also present was Colleen Eagan, city clerk.

 

1. Halverson moved, second by Cox to approve the Agenda. 3 Ayes, 2 absent, motion carried.

2. Cox moved, second by Wait to approve additional cost of street repair due to deterioration of Perry Street at an extra cost of $1956. 3 Ayes, 2 absent, motion carried.

3.  Halverson moved to check with insurance company then approve the increased costs for tree removal due to additional trees damaged, at the additional cost of $3100. Second by Wait. 3 Ayes, 2 absent, motion carried.

4. Discussed letter of resignation of Leeann Miller from the Union City Council. Halverson moved to accept the resignation and appoint an individual to fill the vacancy until the next city election. Second by Cox. 3 Ayes, 2 absent, motion carried. The public can petition for a special election to fill the vacancy. The petition must be filed within 14 days after the appointment is made or the notice is published, whichever is later, and contain a sufficient number of signatures of eligible electors of the city.

Cox moved to adjourn meeting at 12:15 p.m.

 

Attest:

 

 

Colleen Eagan                                         Dr. Cynthia Knight

City Clerk                                                Mayor

City of Union
Regular Council Meeting
September 11, 2018
Mayor Cynthia Knight called the meeting to order at Union City Hall 6:46 p.m. The Pledge of Allegiance was recited; followed by a prayer.  Roll call was answered by Steve Cox, Stephanie Carson, and Candy Wait.  Cheryl Halverson and Leeann Miller were absent. Also present were City Clerk Colleen Eagan, Rhonda Guy and 2 residents.
1. Wait moved and Cox seconded to approve the Agenda. 3 Ayes, 2 absent, motion passed.
2. Carson moved and Wait seconded to approve the August 7, 2018 meeting minutes. 3 Ayes, 2 absent, motion passed.
3. Cox moved, second by Carson to approve Claims Paid. 3 Ayes, 2 absent, motion passed.
4. No public comments
Mayor’s Report: Tar Heel days went well. Met with the pool, sidewalk and betterment committee. The pool will need at professional painting and drain fixed next year. Removing trees has begun and maple saplings at 201 Main Street will be available for removal by the public. New swings will be purchased from the park. Eldora EMT met with mayor and are interested in a team building exercise with the Union Ambulance group; possibility of exchange of equipment. Next Welcome Wagon event will be at the Union Public Library Saturday September 15.
Water meters were discussed and will be looked at in the future.
Clerk Report: Financials were presented to the Council. Discussion on the difference cash and accrual accounting and fund accounting. Clerk will attend Fund Training Thursday October 4th. Information on trees cut and bids to cut more.
Sheriff report given to council. No report from the fire department or nuisance committee.
Water Report: Rhonda Guy told council about service call on sewer pump and issues with the sewer project were discussed. Excess water potentially from field tile run off. Report to DNR about releasing lagoon overflow due to heavy rains. Sump pumps are not to be discharged into the city sanitary sewer system. Future inspections could be a possibility.
4. Steve Locke addressed the council on the progress of the sewer project. Cox moved, second by Carson to approve Change Order Number 7 Group A for a decrease of $51,692.30.  3 Ayes, 2 absent, motion carried. Carson moved, second by Cox to approve Pay Application 6 Group A for $109,070.97. 3 Ayes, 2 absent, motion carried. Carson moved to table Change Order Number 2 Approval until it was discussed with Rhonda Guy. Second by Wait. 3 Ayes, 2 absent, motion carried.
5. Wait moved to adopt Resolution 18-14 Approving the 2017-2018 Street Finance Report, Carson Second. 3 Ayes, 2 absent, motion carried.
6. Wait moved to table Discussion and Action: Iowa Code 657a. Iowa Code 657A.10A. Second by Cox. 3 Ayes, 2 absent, motion carried.
7. Discussion: Checking water access in the 805 3rd Street area. Action approved at prior meeting.
8. Wait moved, Carson second, to table Discussion and Action: Rental application and inspection progress. Revise Chapter 156. 3 Ayes, 2 absent, motion carried.
9. Discussion: Ordinance 52.03 CUTTING SPECIFICATIONS AND STANDARDS OF PRACTICE and pertinence to water way mowing. Water ways on private property are the responsibility of the owner to the curb of the street Wait moved to table, second by Cox. 3 Ayes, 2 absent, motion carried.
10. Action: Carson moved, Wait second, to remove and fill the cistern at fire station. 3 Ayes, 2 absent, motion carried.
11. Action: Bids for street repairs and road work were compared. Wait moved, Cox second to accept bid from Heartland Asphalt for $49,238.50. 3 Ayes, 2 absent, motion carried.
12. Wait moved, Cox second, to table discussion and action on offering the alleyway adjacent to 505 Maple and 802 4th Street to the property owners and abandon it as a city alley. 3 Ayes, 2 absent, motion carried.
13. Wait moved, Cox second to table discussion of hot tubs and pools concerning sewer fees. 3 Ayes, 2 absent, motion carried.

Wait moved, Cox second to adjourn. Meeting adjourned at 8:45.

Income                                        
General 5196.44, Ambulance 1110.89, Capital 1791.07, Fire Department 2.61, Garbage 891.00
Landfill 1205.00, Library 1658.40, Pool Operating 2494.82. Streets 5013.77, Road Use Tax 4803.77,
LOST 3582.14, Sinking Water 416.00, Water 6048.28, Sinking sewer 6299.00, Sewer 4883.43
Expense                                        
General 9072.22, Ambulance 1761.08, Fire Department 2155.07, Garbage 2015.00,
Library 2077.87, Monument 835.02, Pool Operating 4326.81, Road Use Tax 45490.28, Employee
Benefits 958.62, LOST 3582.14, Water 2709.61, Sewer 4917.18
        
Ambulance Independent Accounts
USPS, stamps        10.00                                George Wait, calls        137.00
EMP, supplies        111.19                                        Justin Miller, calls        35.00
Customized Billing, bills        60.00                Andrew Clemons, calls        98.00
Eldora Ambulance, 2 tiers        500.00                Innovative Ag, fuel        153.01
Eldora Ambulance, 2 tiers        500.00                Junior Prusha, calls        108.00
Andrew Clemons, parade candy        42.38                Heart of Iowa, phone        6.50

Fire Department Independent Accounts
Gingersnap, supplies        29.19

Library Independent Accounts
Alliant Energy, utilities        196.49                        Isaac Good, computer maintenance        60.00
Hardin Co Rec, pool passes        90.00                Handyman Magazine, subscription        19.98
EBSCO, subscriptions        518.18                        Eldora Newspaper, subscription        104.00
Heart of Iowa, phone internet     82.18        Visa, materials and supplies        787.50
Backstone Publishing, materials  135.74        State Library of Iowa, subscriptions        48.82
Our Iowa, subscription                    34.98        

                
General Checking
QuickBooks Payroll, payroll        3706.76                Dennis Carson, daily readings        771.52
US Treasury, taxes                1614.28                City of Eldora, sweep streets        420.00
IPERS, contributions                767.90                        Fareway, pool concessions        115.38
Visa, supplies and fees        217.89                        Gehrke Quarries, rocks        181.59
HCSB, NSF amount                86.51                        Diamond Vogel, paint for pool  49.22
HCSB, NSF fee                3.00                                Eldora Hardware, street paint          54.16
QuickBooks Payroll, payroll        3064.06                Hardin Co Sheriff, contract        785.73
Alliant Energy, utilities                2374.86                Hardin Co Treasurer, taxes        18.00
HCSB, ACH fees                5.00                        Heart of Iowa Ventures, posters        89.70
QuickBooks Payroll, payroll        2024.89                Heart of Iowa, phone/ internet        157.83
Blackhawk County  Health Department, pool inspection        288.00        

Hardin County Solid Waste, 2 quarters landfill fee        6154.00
IA State University, class        70.00                        R Comm Wireless, pagers        84.00
JEO Consulting, sewer project  862.50                Rhonda Guy, water/wastewater        688.00
John Benson, treated lumber        46.96                        Gingersnap, fuel, paint, hardware        129.94
Keystone Laboratories, labs        12.50                        USIC Locating, 2 locates        53.04
Knights Sanitation, garbage        1042.50                Visa, postage, software ,fees        127.64
Mid-America Publishing, legals        121.41                        



Attest:

Colleen Eagan
City Clerk


Dr. Cynthia Knight
Mayor

City of Union
Regular Council Meeting
August 7, 2018
Mayor Cynthia Knight called the meeting to order at Union City Hall 6:30 p.m. The Pledge of Allegiance was recited; followed by a prayer.  Roll call was answered by Leeann Miller, Stephanie Carson, and Candy Wait.  Cheryl Halverson and Steve Cox were absent. Also present were Mayor Cynthia Knight, City Clerk Colleen Eagan and Julie Winter for the Iowa River Trail.
1. Carson moved and Wait seconded to approve the Agenda. 3 Ayes, 2 absent, motion passed.
2. Miller moved and Carson seconded to approve the July 10, 2018 meeting minutes. 3 Ayes, 2 absent, motion passed.
3. Wait moved, seconded by Miller to approve Claims Paid. 3 Ayes, 2 absent, motion passed.
4. No public comments
Mayor’s Report: The mayor plans to have the council trained in fund accounting this fall. The goal is a clearer understanding of how a city funding works and how it impacts the budget. Tar Heel Days was a success. Comments on how clean the city looked. Several residents helped with the bridge painting, John Haursperger, Tim Savage, and Barb Harms family. Questioned where water in bathroom at swimming pool comes from. Will research answer. City is responsible for mowing the ditches of the water way. Stephanie Carson was appointed to act as Mayor Pro Tem while the mayor and the mayor pro tem are gone from August 9, 2018 to August 20th.
Clerk’s Report: Financials will be mailed out. An error could not be fixed before the council meeting. The need to amend the budget was discussed and the circumstances that impact the process. An amended budget was needed for 2018. Money was moved to Greenbelt Bank and Trust to abide by the parameters set in Resolution 18-06. Water service fees were reviewed. Dave’s Crane donated $400 to assist with installing the emergency siren.
Sheriff’s Report and the water/wastewater reports were provided in the meeting packet.
5. 2nd Reading of Ordinance 150—Adopting Chapter 147 Property Maintenance Code.
6. Carson moved to waive the third reading of Ordinance 150 and adopt Ordinance 150—Property Maintenance Code. A second by Wait. Roll Call Vote: Cox Absent, Miller Aye, Carson Aye, Wait Aye, Halverson absent. Motion passed.
7. 2nd Reading of Ordinance 151—Adopting Chapter 148 Uniform Code for the Abatement of Dangerous Buildings.
8. Carson moved to waive the third reading of 151 and to adopt Ordinance 151—Adopting Chapter 148 Uniform Code for the Abatement of Dangerous Buildings. A second by Miller. Roll Call Vote: Cox Absent, Miller Aye, Carson Aye, Wait Aye, Halverson absent. Motion passed.
9. Discussion on the Iowa River Trail and the City of Union. The Trail could connect with the Iowa River Access and run from Center Street to the Trestle Bridge. 75 unique plant species in that area and a bird blind could also be in place.  Action: The Iowa River Trail asked the City of Union to resolve to approve an application for a REAP grant from the DNR. Carson moved to Approve Resolution 18-13-To approve the Union REAP Application for the Iowa River Trail. Second by Wait, 3 Ayes, 2 absent, motion passed. An agreement has been worked out for the City of Union to provide equipment to mow the trail and be compensated. Prior mowing lacked council approval. Vehicle window broken during mowing and Iowa River Trail will be asked to pay for replacement. Wait moved to charge the Iowa River Trail $100 per mowing to pay John Benson $20 per hour for mowing the trail and use of city property. Second by Miller, 3 ayes, motion passed.
10. Yard of the month will start at September meeting. Three choices can be submitted to the Mayor and then evaluated at the council meeting. A tally will be made and the top 2 will be recognized.
11.  Nuisance abatements for 2018 were reviewed.
12. Discussion on Mowing Creek Ditches done at the time of the Mayor’s Report.
13. GIS information provided to council. Water and sewer information would be provided online. Further research will be done.

Wait moved to adjourn, second by Miller. Mayor Knight adjourned the meeting at 8:10.

____________________________                _________________________
Dr. Cynthia Knight, Mayor                        Attest: Colleen Eagan, City Clerk


Income July 2018
General 4861.69, Ambulance 30,341.18, Capital 1851.59, Fire Department 2.61, Garbage 980.08, Landfill 1480.00, Library 8122.53, Playground .51, Pool Operating 2935.40, Road Use Tax 3029.89, Employee Benefit 78.13, LOST 3703.18, Emergency Fund 33.95, Sinking Water 2667.17, Water 8862.74, Sinking Sewer 11098.19, Sewer 6591.13.
Expense July 2018
General 6744.18, Ambulance 963.20, Fire Department 1555.17, Garbage 1007.50, Library 2741.11, Pool Operating 5683.53, Road Use Tax 1049.52, Employee Benefit 773.77, LOST 3703.18, Emergency Fund 33.95, Sinking Water 373.06, Water 5474.14, Sewer 71,464.10.
Claims Paid July 11, 2018 through August 7, 2018
Ambulance Independent Accounts
Heart of Iowa, phone                6.50                Mike Thomas, calls        18.00
Innovative Ag, fuel                67.70                Junior Prusha, calls        78.00
R Comm Wireless, pager        458.00                Lisa Thompson, calls        78.00
Customized billing, billing        45.00                Mike Thompson, calls        40.00
George Wait, calls                132.00                Justin Miller, calls        40.00
Fire Department Independent Accounts
Blacksone Pro, grill parts        179.97                        Union Leasing, water/bulbs        46.98
General Checking
John Benson, flush valve        128.39                        Quick Books, payroll 7-10        3618.35
William Hoffman, inspections        435.00                        Quick Books, payroll 7-24        3618.49
HCSB, ach fee        5.00                                        General fund, billing         .09
Greenbelt Bank and Trust, transfer per Resolution 18-06        200,000.00                

Dennis Carson, daily readings, screen clean        753.66
Alliant Energy, utilities                2520.96                Clerk Books, software support        750.00
ACCO, chlorination solution        427.70                        Dave’s Crane, siren assistance        400.00
Eldora Hardware, bridge paint        76.55                Fareway Stores, pool candy        56.51
Hardin County Sheriff, contract        785.73                Hewett Wholesale, pool candy        74.72
HOLA Computer, new website        524.96                Innovative Ag, fuel/spraying        384.63
IA DNR, NPDES permit fee        210.00                        Iowa One Call, emails                6.30
JEO Consulting, sewer rehab        1340.00                Keystone Lab, testing                12.50
Knight’s Sanitation, garbage        1017.50                Kristen Bradley, CPR class FD        420.00
Mid-America Publishing, legals        111.55                OmniSite, wireless reporting        99.81
Randy’s Mowers, repair        160.80                        Rhonda Guy, water/wastewater        688.00
Union Leasing, fuel, supplies        141.74                        Visa, supplies/payroll fees        191.80
Visa, subscription, payroll fee        314.94                        Aron Wanken, grass rig repair FD        130.00
Wilson Law Firm, legal work        326.75                        Eldora Tire, tire repair                20.00
Heart of Iowa, phone/internet  166.35                Short Circuit Electric, siren install      1255.79
Union Auto, truck battery        139.95                        USIC, 14 locates        328.84

Library Independent Accounts
Alliant Energy, utilities                186.71                VISA, materials/supplies        804.96
Brooklyn Backoff, summer reading helper        48.00        

Center Point Large Print, Large Print Books        1121.76
Heart of Iowa, phone, internet        81.57                Isaac Good, computer support        120.00
Samantha Donald, supplies        26.50                        State Library, fee for eBooks        60.00
Overdrive, Neighbors eBooks Agency        291.61                        

Petty Cash, postage        9.97

Minutes
Regular Council Meeting
July 10, 2018

Mayor Cynthia Knight called the meeting to order at Union City Hall 6:30 p.m. The Pledge of Allegiance was recited; followed by a prayer.  Roll call was answered by Steve Cox, Stephanie Carson, Candy Wait and Cheryl Halverson. Leeann Miller was absent. Also present were Mayor Cynthia Knight, City Clerk Colleen Eagan and four residents.
1. Halverson moved and Wait seconded to approve the agenda. 4 Ayes, one absent, motion passed.
2. Halverson moved and Carson seconded to approve the June Regular Council Meeting Minutes and the Special meeting minutes. 4 Ayes, one absent, motion passed.
3. Halverson moved and Wait seconded to approve Current Claims Paid. 4 Ayes, one absent, motion passed.
4. Resident Concerns: water bills.
5. Item Moved to proceed reports. Water has been shut off at 505 Commercial and late fees occurred by evicted resident. Property owner requested council to forgive late fees. Halverson moved and Wait seconded to remove late fees from bill to be paid by the landlord. 4 Ayes, one absent, motion passed.
Mayors Report: Good input continues at the Coffee with the Mayor. The pool was discussed and an effort will be made to increase patronage, payment plans, and fence repair. Mayor will man booth at Tar Heel Days and look for commitments from the community. Trees and Siren should be finished this week.
A possibility of youth leader could be pursued and activity at the park. Music at the park has been successful. An average attendance of 70 people. Website not up yet.
Clerk Report: Financials were given council and an explanation of the coming WET (Water Excise Tax)
Fiscal year was closed with assistance from Clerk Books. Thanks to Cheryl Halverson for helping with water bills. Eliminating small independent accounts and adding funds to General Fund was encouraged. Funds would not be absorbed just administered through the city.
No reports from nuisance committee, fire department or ambulance. Sheriff Report and Wastewater/Water details were in packet. Dennis Carson sprayed weeds. Heavy rains caused a high water alarm but was resolved. Water leak at 307 Commercial.
6. Halverson moved and Cox seconded to approve building permit for 605 Buckeye Street. 4 Ayes, one absent, motion passed.
7. Weekly and monthly duties for part-time maintenance were listed as well as miscellaneous items to be dealt with time is available.
8. Halverson moved and Cox seconded to approve Resolution 18-10 a RESOLUTION HIRING PART-TIME MAINTENANCE PERSON. 4 Ayes, one absent, motion passed.
9. Ordinance 149—Dangerous Buildings already in the City of Union Code of Ordinances so no action necessary.
10. First Reading of Ordinance 150--Adopting Chapter 147 Property Maintenance Code. Halverson moved and Carson seconded to proceed with adopting Ordinance 150.  4 Ayes, 1 absent, motion passed.
11. First Reading of Ordinance 151—Adopting Chapter 148—Uniform Code for Abatement of Dangerous Buildings. Halverson moved and Carson seconded to proceed with adopting Ordinance 150. 4 Ayes, 1 absent, motion passed.
12. Wait moved and Carson seconded to change the date of the next council meeting to Tuesday, August 7, 2018. 4 Ayes, 1 absent, motion passed.
13. Discussion of changing Fireworks Ordinance. No action taken. Discussion with residents will continue. Input is requested from the public
14. Discuss trees at 201 Main Street. Saplings may be dug up and removed. Remaining branches can be kept at home owner’s request. Ordinance 142 will be reviewed.
15. Halverson moved and Wait seconded to table discussion of nuisance abatements until the next meeting. 4 Ayes, 1 absent, motion passed.
16. Progress of rental properties reviewed.
Halverson moved and Wait seconded to adjourn meeting.
Meeting Adjourned at 7:48

Attest: Colleen Eagan, City Clerk

Claims paid Ambulance Independent Account
Heart of Iowa, phone                6.50                George Wait, calls        100.00
Eldora Ambulance, 1 tier        250.00                Andrew Clemons, calls        100.00
Andrew Clemons, call                40.00                Junior Prusha, calls        30.00
Darlene Bradley, May paperwork        50.00        Lisa Thompson, calls        40.00
Superior Welding, repair        67.43                Darlene Bradley, June paperwork        50.00
Quality Services, repair        499.60                Innovative Ag, fuel        76.00
Customized Billing, bill prep        30.00                Darlene Bradley, reimburse  battery        25.29
Eldora Ambulance, 1 tier        250.00                        
Whitten Fire Department, help with burn        375.00                Member, supplies        16.00
Claims paid General Checking
Visu Sewer, sewer project        55,883.25                Hardin Co Sheriff, monthly contract        785.73
Visu Sewer, sewer project        7064.00                Heart of IA Ventures, posters        46.90
Conrad Am Legion, flags        180.00                        

Heart of Iowa Comm, telephone internet        180.14
Alliant Energy, utilities                2415.16                Hewett Wholesale, pool concessions        97.98
ACCO, chemicals                1476.91                Innovative Ag, fire department fuel        143.72
Dennis Carson, readings/clean        735.80                Iowa DNR, 2019 water use fee        45.60
Colleen Eagan, lien filing fee                10.00                Iowa League of Cities, membership        414.00
Danko Emergency Equip, FD hoses        242.50        

J&T Plumbing & Htg, repair leaks at pool        182.68
JEO Consulting, sewer project                1417.50                

Mid-America Publishing, legals, ads        165.12
Keystone Laboratories, lab tests        160.00                NIRGA, annual dues                198.50
Knights Sanitation, garbage        1017.5                        

R Comm Wireless, pagers, chargers, cases        492.00
Leah Higgins, pool net        13.99                                Rhonda Guy, water/wastewater         688.00
Union Fire Department, training        450.00                IPERs, city employee contributions        565.39
Union Leasing, supplies        137.56                Iowa Dept of Revenue, withholding        346.00
USIC Locating Services, 10 locates        185.64                

Iowa Dept of Revenue, sales tax        1376.00
Wilson Law Firm, Legal work        188.60                        Quick books, payroll        2674.91
Randy’s Mowers, lawn mower repair        196.05                Quick Books, payroll        3130.03
NSF check, returned check        105.00                        IPERS, city employee contributions        798.10
NSF fee, returned check        3.00                        US Treasury, withholding        835.22
Library Independent Claims Paid                                
Isaac Good, computer maintenance        808.00                Angela Klaver, supplies        42.78
Alliant Energy, utilities        140.89                Backstone Publishing, materials         309.31
Heart of Iowa Comm, phone, internet        57.25                Books by the Bushel, books        150.00
Kids Refernce Co, supplies        137.68                VISA, books, office supplies, materials        583.61

                                
Income: General 2849.75, Ambulance 716.12, Capital 1851.59, Fire Department 5401.97, Garbage 25720.92, Landfill 1052.50, Library 1899.59, Playground 1.09, Operating Pool 4487.86, Other General 1285.14, Road Use Tax 3122.13, Employee Benefits 175.66, LOST 3703.19, Emergency 76.34, Sinking Water 9887.83, Water -27295.05, Sinking Sewer 6667.43, Sewer 37499.88.
Expense: General 4916.64, Ambulance 1614.82, Fire Department 1756.12, Garbage -194.00, Landfill 25,000, Library 1970.99, Playground 55.70, Pool Operating 2790.87, Streets -412.50, General Fund Other -372.77, Road Use Tax 43.82, Employee Benefits 881.32, LOST 3703.19, Emergency Fund 76.34, Sinking Water 17,720, Water -16328.78, Sinking Sewer 45914.80, Sewer -28,851.49

CITY OF UNION
SPECIAL COUNCIL MEETING
THURSDAY JUNE 28 2018

Mayor Cynthia Knight called the special council meeting to order at 6:30 pm at Union City Hall. The Pledge of Allegiance was recited.  Roll call was answered by Steve Cox, Leeann Miller, Candy Wait and Cheryl Halverson. Stephanie Carson was absent. Also present were Colleen Eagan, city clerk.
1. Halverson moved and Wait seconded to approve the agenda as read. 4 Ayes, 1 absent, motion passed.
2. Miller moved and Halverson seconded to approve Pay Application NO. 5 Group A to Visu Sewer in the amount of $55883.25. 4 Ayes, 1 absent, motion passed.
3. Halverson moved and Wait seconded to approve the bid from Bolar for $2000 to take down numerous trees in the City of Union. 4 Ayes, 1 absent, motion passed.
4. Wait moved and Cox seconded to approve the bid from Short Circuit Electric to wire the emergency siren upon proof of license and insurance for $1241.38. 4 Ayes, 1 absent, motion passed.
Halverson moved to adjourn, Cox seconded. Meeting adjourned at 7:15pm.

Attest: Colleen Eagan                        Dr. Cynthia Knight, Mayor
        City Clerk

Minutes
Regular Council Meeting
June 12, 2018

Mayor Cynthia Knight called the meeting to order at Union City Hall 6:30 p.m. The Pledge of Allegiance was recited; followed by a prayer.  Roll call was answered by Steve Cox, Stephanie Carson, Leeann Miller, and Cheryl Halverson. Candy Wait was absent. Also present were Mayor Cynthia Knight, City Clerk, Colleen Eagan, 5 residents, representative of Hardin County Sheriff Department, and B.J. Hoffman.
1. Halverson moved, second by Miller, to approve the agenda. 4 Ayes, 1 absent, motion passed.
2. Miller moved, second by Halverson, to approve the May 8 2018 and May 23 2018 Minutes. 4 Ayes, 1 absent, motion passed.
3. Cox moved, second by Carson, to approve the Claims Paid. 4 Ayes, 1 absent, motion passed.
4. Public Comments: Residents expressed concerns about a fire in the park, vandalism at night, street signs being bent over, junk and junk vehicles collecting on resident properties. Concern was also expressed nuisance abatements, height of grass unreasonable, and empty properties in Union.
Mayor Report: 4 new families have moved into Union. They will be invited to the Welcome Wagon meeting held at the Public Library at 6:00 pm Monday June 18, 2018. The Mayor’s Coffee discussed issues at the sewer lagoon and solutions to having access to public property and avoiding poor behavior.
BJ Hoffman provided a rental inspection update. 14 inspections have been completed with 2 left to complete. Hoffman commented on the positive nature of owners and commitment to provide acceptable rental housing. Jim Donaldson was commended for his assistance to the Mayor and Council.
Clerk Report:  City Financials provided to the council. Requested approval for Cigarette License for Union Leasing dba The Gingersnap, so approved. Sheriff and Water/Wastewater reports given to council. Fair Housing Policy was included in June Water bills. Clerk will attend Iowa League of City classes again in July.
5. Halverson moved, second by Miller to approve new Fire Department volunteers Matt Morris and Tony Keller, new library employee Dawn Brekke and renewal Samantha Donald; as well as new life guards, Mallory Vawter, Vanessa Drummer, and Payton Pekarek. 4 Ayes, 1 absent, motion passed.
6. Carson moved to approve Resolution 18-09 Hiring Ryan Swick as a back-up for the part-time maintenance person, second by Cox. 4 Ayes, 1 absent, motion passed.
8. Carson moved, second by Halverson to approve Resolution 18-10 naming authorized signers on depository accounts as the current Mayor, Mayor Pro-Tem, and City Clerk. 4 Ayes, 1 absent, motion passed.
9. Third Reading of Ordinance 146—amending provision pertaining to water rates. Access fee $13.00, service fee and first 1000 gallons $12.24, and $3.16 per 1,000 gallons over 1000 gallons. South Hardin Recreation golf course watering at a rate of $2.75 per gallon. Miller moved, second by Halverson, to adopt Ordinance 146. 4 Ayes, 1 absent, motion passed.
10.  Third Reading of Ordinance 147—amending provision pertaining to sewer rates. Access Fee $19.00, minimum service fee $19.38 for $1000 gallons or less, and $2.04 for each 1000 gallons over the first 1000. Halverson moved, second by Carson to adopt Ordinance 147. 4 Ayes, 1 absent, motion passed.
11.  Second Reading of Ordinance 148—An Ordinance amending provisions to parking regulations. Trucks licensed for three (3) tons or more, loaded or empty, shall not be parked on any city street, terrace or alley, except for loading and unloading.
12. Halverson moved, second by Miller, to waive 3rd reading of Ordinance 148 and to adopt Ordinance 148. 4 Ayes, 1 absent, motion passed.
13. Cox moved, second by Miller, to approve demolition request to remove old sidewalk in the middle of current driveway at 602 Center Street. 4 Ayes, one absent, motion passed.
14.  Miller moved, second by Carson, to approve demolition of garage request at 607 Center Street. Miller, Carson, and Halverson Aye, Cox abstain, Wait absent. Motion passed.
15. Discussion on non-response to abatement at 406 1st Street.
16. Discussion of solutions sewer lagoon road problems.
17. Halverson moved, second by Miller, to approve demolition request and repair of sidewalk due to sewer repairs at 407 Center Street. 4 Ayes, 1 absent, motion passed.

Cox motioned to adjourn, second by Carson, meeting adjourned at 7:52pm.

Dr. Cynthia Knight, Mayor                        Attest: Colleen Eagan, City Clerk

Income
General 15,110.14, Ambulance 883.57, Capital 1851.60, Fire Department 1656.74, Garbage 790, Landfill 1285, Library 1751.81, Pool 1851.59, Road Use Tax 3816.12, Employee Benefit 923.41, LOST 3703.19, Emergency 401.22, Independent 406.18, Water-Sinking 2100, water 6455.81, Sewer-Sinking 2100, Sewer 87,154.05.
Expense
General 8391.94, Ambulance 998.83, Fire Department 1341.11, Garbage 1017.50, Landfill 258.44, Library 3213.46, Playground 19.15, Pool 1060.86, General Fund other 372.77, Road Use Tax 320.83, Employee Benefit 486.08, LOST 3703.19, Emergency 401.23, water 5328.69, sewer 85,799.92.

Claims Paid General Checking
US Treasury, fed taxes                870.18                Quick Books Payroll        1311.70
IPERS, contributions                523.22                IA Codification, ordinance update        494.00
Quick Books, Payroll                483.06                Iowa One Call, emails/locates        23.40
Visa, flowers for park        19.15                        JEO Consulting, contract fee        2782.50
Jacob Dudley, payroll        96.05                        John Benson White board        128.39
J&K Contracting, sewer rehab 9260.00        Keystone Laboratories, lab work        12.50
VISU-SEWER,  sewer rehab        64556.60        Knights Sanitation, garbage        1017.50
Hardin Co Savings Bank, ach fee  5.00        Mid-America Publishing, legals        93.80
Quick Books, payroll        1825.39                Municipal Supply, meters & pads        772.50
IA Finance Authority, tower loan        17720.00                

Midwest Fire Extinguisher, maintenance        87.97
IA Finance Authority, sewer loan        45914.80                

R Comm Wireless, pagers, chargers        925.00
Alliant Energy, utilities                  1868.69        Rhonda Guy, water/wastewater        688.00
Visa, weed eater, supplies        538.56                Simmering-Cory, sewer project        6000.00
Visa, envelopes, supplies        1653.20        Union Leasing/Gingersnap, supplies        101.49
ACCO Inc, pool supplies        1097.31

USIC Locating Services, annual fee, locates        2111.17
Central Motor Classic, repair exhaust        387.36                

Vaux Welding, repair snow plow        25.00
Cheryl Halverson, supplies        27.80                William Hoffman, rental inspections        200.00
Hardin Co Sheriff, contract        785.73                

Williams Excavating, repair water main        2185.42
Heart of Iowa, phone/internet        128.79                

Dennis Carson, daily reading, screen clean        753.66
Hewett Wholesale, concessions        194.48                Innovative Ag, fuel, supplies        320.19
IMWCA, insurance premium        2924.00                        
                                
Claims Paid Ambulance Independent Accounts
Eldora Ambulance, calls        500.00                Customized Billing, filing        30.00
George Wait, calls                40.00                Petty cash, misc expenses        60.00
Andrew Clemons, calls        40.00                Innovative Ag, fuel        47.55
Junior Prusha, calls        30.00                        Heart of Iowa, phone        6.50
Darlene Bradley, paper work        50.00                George Wait, calls        50.00
Lisa Thompson, calls        30.00                        Junior Prusha, calls        10.00
Mike Thomas, calls        10.00                        Nick Wanken, reimburse parts        63.78
Mike Thomas, calls        31.00                        
Claims Paid Fire Department Independent Account         

Deb Jeske, memorial 250.00
Claims Paid Library Independent Account
Alliant Energy, utilities                190.53                Heart of Iowa, phone        49.78
Visa, material & supplies        1272.12        Kathy Wilson, performance        95.00
Heckt & Jimenez, copier maintenance        511.00                

Backbone Publishing, materials        56.85

City of Union
Special Council Meeting
May 23, 2018

Mayor Cynthia Knight called the special council meeting to order at 6:30 pm. The Pledge of Allegiance was recited.  Roll call was answered by Steve Cox, Leeann Miller, Candy Wait and Cheryl Halverson.
Stephanie Carson was absent. Also present were Colleen Eagan, city clerk and one resident.
1. Halverson moved, Wait seconded to approve the agenda; 4 ayes, Carson absent, motion passed.
2. The Second Reading of Ordinance 146-Amending Provisions pertaining the water rates and fees to be raised 2% was read by Mayor Cynthia Knight.
3. The Second Reading of Ordinance 147-Amending Provisions pertaining to sewer fees and rates to be raised 2% was read by Mayor Cynthia Knight.
4. 2018 City Hand Book was reviewed by council. Hand Book to be read and signed by all employees and council members.
5. 1st Reading of Change of Ordinance 148—An Ordinance amending the code of Ordinances of the City of Union by amending provisions to Chapter 69 Parking Regulations. Section 69.09 Truck Parking Limited. Trucks that are licensed for three (3) tons or more, loaded or empty, shall not be parked, except for loading or unloading on any city street, terrace, or alley within the corporate limits of the City of Union was read by Mayor Cynthia Knight.
6. Halverson moved and Wait seconded to accept Ordinance 148 as presented. Roll Call Vote Cox Aye, Miller Aye, Wait Aye, Halverson Aye, Carson absent, motion carried.
7. Bids on 3rd Street repair were reviewed. Halverson moved to approve the bid from Boulder Construction for $43,200, Miller seconded, 4 ayes, motion carried.
Halverson moved to adjourn, Cox seconded. Meeting adjourned at 7:03 pm.
Attested______________________Colleen Eagan, City Clerk

CITY OF UNION
REGULAR COUNCIL MEETING
May 8, 2018


Mayor Cynthia Knight called the meeting to order at 6:30 p.m. The pledge of allegiance was recited.  Roll call was answered by Steve Cox, Stephanie Carson, Leeann Miller, Candy Wait and Cheryl Halverson.  Also present were Mayor Cynthia Knight, City Clerk, Colleen Eagan, Rhonda Guy, 4 residents, members of the fire and Sheriff Departments, and Steve Locke from JEO.
1. Halverson moved to approve the agenda, second by Carson, 5 ayes, motion passed.
2. Miller moved to approve April Minutes, second by Halverson, 5 ayes, motion passed.
3. Wait moved to approve Claims Paid, second by Miller, 5 ayes, motion passed.
4. Public Comments: Nathan Bernard provided addresses and photos of public nuisances found the Town of Union. Council will follow up on issues cited.
Mayor Report: Mayor reminded citizens of Chapter 75 concerning the operation of golf carts on city streets: A valid Iowa Operators license, slow moving vehicle sign and a bicycle safety flag are all necessary. A curfew for minors is in existence; It is unlawful for any minor to be or remain upon any of the alleys, streets or public places or to be in places of business and amusement in the City between the hours of 11:00 p.m. and 4:00 a.m. of the following day on days commencing on Sunday, Monday, Tuesday, Wednesday and Thursday and between the hours of 12:00 midnight and 4:00 a.m. on Friday and Saturday. The city will check on trees the city side of the streets. Speed limit signs need to be consistent on each side of streets going in and out of town. Mayor also expressed appreciation for increased presence in the city of Union by the Hardin County Sheriff’s Department.
Fire Department Report: Captain Troy Wilson reported on a controlled burn, repairs on fire equipment, and discussed need for a new truck. Discussion was also held on the requirements required by the city’s insurance policy.
Clerk’s Report included city financials and sheriff’s report
Water/Wastewater report; Rhonda Guy reported that water usage was high. Meters to record seasonal water usage at the golf course to be reattached. Alarm system timing has been changed and contact list updated. The lagoon is filling up and will be discharged in June. Lack of water pressure on Maple Street was discussed.
5. Steve Locke reported on the sewer repair project progress. Halverson moved to approve change order #6 Group A, second by Wait, 5 ayes, motion passed. Carson moved to approve Pay Application 6 Group B, second by Cox, 5 ayes, motion passed. Carson moved to Change Order #6, Cox seconded, 5 ayes, motion passed.
6. Halverson moved to have a one-time transfer of $25,000 from the landfill fund to the garbage fund. Second by Cox, 5 ayes, motion passed.
7. Carson moved to adopt Resolution 18-04 Setting the Monthly Fee for disposal of solid waste to $5.50 a month beginning July 1, 2018. Second by Miller, 5 ayes, motion carried.
8. Halverson moved to adopt Resolution 18-06 Naming Depositories: Hardin County Savings Bank and Green Belt Bank and Establish Maximum Deposit Amounts of $500,000 and $200,000 respectively.
Second by Carson, 5 ayes, motion passed.
9. Cox moved and Wait seconded to proceed with the First Reading of Ordinance 146—Amending Provisions pertaining to Water Rates; second by Wait, 5 ayes, motion carried. Ordinance 146 was read by Mayor Cynthia Knight.
10. Halverson moved, Miller seconded, to proceed with the First Reading of Ordinance 147—Amending Provisions pertaining to Sewer Rates, 5 ayes, motion passed. Ordinance 147 was read by Mayor Cynthia Knight.
11. Discussion of City Wide Garage Sale May 19, 2018 from 8am to 1pm. Call Mayor Cynthia Knight to have your name included on listing.
12. Discuss and Consider Resolution 18-07 A RESOLUTION HIRING TEMPORARY MAINTENANCE MAN. Carson moved to pass Resolution 18-07 hiring a John Benson as a temporary maintenance man at a rate of $13.00 through June 30, 2018. Second by Wait, 5 ayes, motion passed.
13. Discuss and Consider Resolution 18-08 A RESOLUTION HIRING A PART-TIME MAINTENANCE PERSON. Cox moved to pass Resolution 18-08 hiring John Benson as a part-time maintenance person at a salary of $21,000 annually beginning July 1, 2018. Second by Halverson, 5 ayes, motion passed.
14. Discussion of digging up water main at 804 3rd St.
15. Discussion of IMWCA Insurance response
16. Discussion of rental inspection progress.

Carson moved to adjourn. Second by Cox. Mayor adjourned meeting at 8:35pm.

____________________________                ______________________________
Mayor: Dr. Cynthia Knight                        Attest: City Clerk Colleen Eagan
Claims Paid
Ambulance Independent Accounts
Customized Billing, billings        75.00                USPS, box rent        42.00
Minuteman, Inc, supplies        103.38                Heart of Iowa, phone        6.50
Library Independent                                 
Julie Schuler, graphics                22.60                VISA, books, supplies        1975.56
Alliant Energy, utilities                207.68                Laura Newby, mileage        41.30
Heart of Iowa, phone, internet  67.21        B&G HVAC, service        160.50
General                                
US Treasury, payroll tax        863.42                

Ferneau Repair, fire truck maintenance/repair        530.33
Ipers, payroll March 2018        540.18                Hardin County Sheriff, calls        785.73
IA Dept of Revenue, state tax        287.00                Hardin Co Solid Waste, cleanup        258.44
Quick Books, payroll                1409.65        Hardin County Treasurer, fees        112.00
IA Dept of Revenue, sales tax        812.00                Heart of Iowa, phone/internet        132.43
Sentry Siren, emergency siren        7115.98                

Innovative Ag, fuel        476.66
Jacob Dudley, payroll        267.12                        Integrity Computer, back-up        60.00
Alliant Energy, utilities  2108.87                JEO, sewer project        1097.50
Resident, NSF check        110.00                        Keystone Laboratories, labs        57.50
NSF return fee        3.00                                Mid-American Publishing, legals        200.70
Hardin County Savings Bank, ach        5.00        New Providence Services, maint        130.00
Quick Books, payroll        1197.33                Rhonda Guy, contract        688.00
Carson, Dennis, daily readings  535.80        Gingersnap, supplies        46.31
Country Car Shop, fire truck repair        360.78                USIC locating, calls        283.25
Dave’s Crane & Wrecker, tow        200.00                Williams Excavating, water leak        2963.90
Eldora Hardware, mortar mix        6.98                Wilson Law Firm, legal assist.        227.26
VISA, fees, phone, signs        73.65                        

Income
General 23501.19, Ambulance 255.92, Capital 1432.50, Fire Department 251.69, Garbage 780, Landfill 1162.50, Library 1464.50, Pool Operating 1432.50, Road Use Tax 1545.11, Employee Benefits 1514.48, LOST 2865, Emergency 658.05, Sinking Water 2100, Water 6502.53, Sinking Sewer 2100, Sewer 7990.19.
Expense
General 13,264.93, Ambulance 226.88, Fire Department 155.82, Garbage 1017.50, Library 4500.75, Road Use Tax 2434.22, Employee Benefit 427.86, LOST 2865, Emergency 658.05, Independent 207.68, Water 4486.04, Sewer 4953.97.


CITY OF UNION

REGULAR COUNCIL MEETING

February 13, 2018

Mayor Cynthia Knight called the meeting to order at 6:30 p.m. The pledge of allegiance was recited.  Roll call was answered by Steve Cox, Stephanie Carson, Candy Wait and Cheryl Halverson. Leeann Miller was absent. Also present were Mayor Cynthia Knight, City Clerk, Colleen Eagan, Rhonda Guy, 2 residents, County Supervisor B.J. Hoffman and 2 representatives for JEO.

Halverson moved to approve the agenda, second by Wait, 4 ayes, motion passed.

Public Comment: Citizen reported on taking down a tree on his property and asked if the city wanted company to also remove a tree on a property across the street. BJ Hoffman informed Council on Hardin County budget numbers and funds will be available for the Fire Department Association, the EMS Association for training and funding for county libraries. Also information on supporting agricultural industry in Hardin County.

Hoffman also volunteered to do a hog roast for a community. Time and details will be decided at a later date.

Consent Agenda: Halverson moved, seconded by Carson to accept the consent agenda, 4 ayes, 1 absent. Motion passed.

Mayor Report:  Coffee with the Mayor was attended by 9 residents this morning. Discussed city maintenance, EMT personnel and training, street maintenance. Supper Club building has been purchased for future cafe and bakery. Need for housing for two families also discussed. Possible properties will be researched.

Clerk Report:  Financial report presented. Asked council to consider closing independent accounts for the playground and monument fund and putting them in the general fund because of low balances and infrequent activity. Monies would remain for the existing accounts but go through the city’s general fund. Quit Claim deed has been received for WOODS ADD-BLOCK 2 E1/3 LOT 8. Request to forgive late fee for resident. Halverson moved to forgive the fee, Carson seconded, 4 ayes one absent, motion passed. Sheriff and Water/Waste water reports included in Clerk Report. Clerk to eliminate the second phone in City Hall.

Nuisance: Court date moved for ongoing case to March. Notify lawyer to speak on case to Mayor. 901 Main Street was reported as nuisance and hazard.

Fire Department Report:  Mayor reported on discussion held with fire chief on replacing the emergency siren. Money has been raised to repair siren. Discussion was held to discuss benefits of repair or purchase of a new siren. Mayor has applied for grants to help with the cost. Council requested Mayor to discuss options with Fire Department.

REGULAR AGENDA

Old Business

1. Update on Sewer project by Steve Locke of JEO. Additional work approved at prior meeting and Approval for Change Order #5 was requested. Halverson moved to approve Change Order #5, Carson seconded, 4 Ayes, 1 absent. Motion Carried. Alarm at lagoon keeps going off. POM will be contacted to check the alarm. Fire Hydrant replacement was discussed. No action taken. Additional work needed for project discussed. Signed Change Order to be scanned and sent to JEO.

2. Rental Ordinance Chapter 156 reviewed and discussed as Ordinance 18-01 to add Chapter 156 to City of Union Code of Ordinances. Halverson moved to accept first reading of Ordinance 18-01 to include Chapter 156 in City of Union Ordinances.   Seconded by Carson. Roll Call vote, Cox Aye, Carson Aye, Wait Aye, Halverson Aye, Miller absent. Motion passed. Full copy of Chapter 156 available at Union City Hall.

3. Consider Maintenance Man duty list and part-time maintenance position. Input from several entities received. Lists will be combined and given to council members at a later date. Details of position discussed. Halverson moved to table discussion to next meeting, Wait seconded, 4 Ayes, 1 absent, motion passed.

4. Update on street repair. Discussion of additional projects needed. Halverson moved to table discussion, Wait seconded, 4 Ayes, 1 absent, motion passed.

5. Consider resolution 18-01, Setting Salary for City Clerk. Halverson moved to raise pay to $17.00 an hour effective immediately and a raise to $20 beginning July 1st. Second by Carson, 4 Ayes, 1 Absent, motion carried.

6. Appointment of Mayor Pro-Tem and Committee members. Mayor Knight listed the new committee and commission assignments. Mayor Pro-Tem: Steve Cox, Finance Committee: Steve Cox, Leeann Miller and Dr. Cynthia Knight, Water and Sewer: Leeann Miller, Cheryl Halverson, Dr. Cynthia Knight and Dennis Conrad, Human Resources: Carson, Wait and Knight, Maintenance, Buildings, and Grounds: Stephanie Carson, Dr. Cynthia Knight, Jim Donaldson and Jim Teske, Fire Department:  Cheryl Halverson , Candy Wait, Dr.  Cynthia Knight, Nuisance, and Abatement, Capital Improvements: Stephanie Carson, Leeann Miller, Dr. Cynthia Knight, City Beautification/Park and Rec/Tree/Streets/Bridges/Sidewalks:  Jonathan Schuler, Lynette Groepper, Nathan Bernard, Nydia Teckenburg, John Benson, Candy Wait, and Dr.  Cynthia Knight, Hardin County Solid Waste: Steve Cox, Region 6 Planning and Zoning: Steve Cox, Hardin County Emergency Management Committee: Steve Cox, Dr. Cynthia Knight, Rails to Trails: Kevin and Marie Fiscus and Dr. Cynthia Knight.

7. Review FY 19 Budget. Updated Forms Completed and given to Council.

New Business

1. Review IMWCA Recommendations and Response. Representative went through town and noticed issues and discussed with Mayor. Mayor provided response to IMWCA and shared with City Council.

2. Discuss additional street repairs. No action taken.

3. Discuss “Welcome Wagon”. Perhaps include Betterment Committee. No action taken.

4. Hardin County Sheriff will be at “Coffee with the Mayor” on from 8-10am March 6, 2018. Topics to include Neighbor Hood Watch and safety issues.

5. Baptist Church plans to have concerts in the Union City Park this summer. Dates will be given at a later time for approval.

6. Consider Resolution 18-02 A Resolution Authorizing Mayor to apply for credit card. Carson moved to obtain a credit card for the City of Union; Individuals authorized to use card are the Mayor, Mayor Pro Tem and the City Clerk and to eliminate the current debit card. Halverson seconded. Roll call vote, Cox Aye, Carson Aye, Wait Aye, Halverson Aye, Miller absent. Motion carried.

Mayor Knight called for a motion to adjourn. Wait so moved. Meeting adjourned at 9:00pm.

Fire Department Independent Account

Iowa Firefighter Association, dues

331.00

Ambulance Independent Account

Justin Miller, calls

10.00

Heart of Iowa, phone

6.50

George Wait, calls

142.50

Mike Thomas, calls

48.00

Justin Miller, calls

116.00

Mike Thomas, calls

24.00

Andrew Clemons, calls

67.50

Customized Billing, billing

105.00

Junior Prusha, calls

100.00

George Wait, calls

37.50

Lisa Thompson, calls

107.50

Justin Miller, calls

90.00

Minuteman Inc, supplies

30.17

Junior Prusha, calls

77.50

Innovative Ag, fuel

50.07

Eldora Ambulance, 7 tiers

250.00

Mike Thomas, calls

35.00

Library Independent Account

Alliant Energy, utilities

178.76

City of Union, payroll

3258.08

Boy Scouts, wreath

16.00

Magnolia Journal, subscription

30.00

VISA, supplies

1409.10

Grundy Register, subscription

50.00

Heart of Iowa, phone, internet

70.31

General Checking

Quick Books, payroll

1231.05

Intuit Quick Books fee

30.00

US Treasury, payroll taxes

1474.40

Margaret Ellison, refund

22.01

Jacob Dudley, paycheck

368.18

IA League of cities, training

60.00

IPERS, contributions

709.21

Hardin Co Saving Bank, SD Box

30.00

Iowa Dept. of Revenue, quarterly tax

309.00

Quick Books, payroll

1282.72

Iowa Dept. of Revenue, sales tax

933.25

Jacob Dudley, payroll

330.15

Intuit, payroll fee

30.00

Alliant Energy, utilities

2534.52

Tax 1099, file and mail 1099s

8.80

Hardin Co Savings Bank, ACH fee

5.00

QuickBooks, payroll

1251.45

Hardin Co Engineer, sand and salt

412.50

Jacob Dudley

192.08

Hardin Co Sheriff, Feb contract

785.73

IPERS, contribution

185.52

Heart of Iowa, phone, internet

139.87

IPERS, contribution

278.44

 IMFOA, dues

50.00

US Treasury, payroll taxes

806.02

Innovative Ag Services, fuel

330.67

ACCO Inc., chlorinating liquid

307.80

Iowa One Call, emails

10.80

Dennis Carson, daily readings/clean

553.66

Kaplan and Freese LLP, legal fees

75.46

Colleen Eagan, tax forms

55.98

Keystone Lab, coliform test

12.50

Gehrke Quarries, rock for lagoon

317.60

Knight’s Sanitation, garbage routes

1017.50

Hardin Co Auditor, election cost

519.57

Larry’s Ag Repair

686.84

Lawler Trucking, haul rock

127.04

Mid-America Publishing, legals

156.26

Office of Auditor of State, exam fee

1200.00

Personal Concepts, labor law poster

5.95

Rhonda R Guy, water/wastewater

688.00

Scott & Mary Fink, Quit Claim Deed

1.00

Union Auto, truck repair

1520.93

Union Leasing/Gingersnap, supplies

34.43

Vaux Welding, snow plow repair

214.44

Income January 2018

General 2269.40, Ambulance 103.67, Capital 1691.67, Fire Department 2.08, Garbage 785.00, Landfill 1262.50, Library 5.78, Pool Operating 1691.68, Road Use Tax 2650.40, Employee Benefit 143.08, LOST 3383.35, Emergency 64.33, Sinking Water 2100, Water 6636.23, Sinking Sewer 5,000, Sewer 7996.90, Independent Accounts 3721.80.

Expense January 2018

General 3123.31, Ambulance 1437.24, Fire Department 439.42, Garbage 1017.50, Library 4869.62, Streets 412.50, Road Use 3402.18, Employee Benefits 454.63, LOST 3383.35, Emergency 64.33, water 3951.51, Sewer 6432.73.