Minutes for Joslin Memorial Library Board Meeting

                                        6:00 P.M.  Joslin Memorial Library

                                                    Date:  Sept.11, 2019

 

Present:  Jason, Trish, Sally, Caro , David, Liz, Billi, Anna

 

Absent:  Jean Joslin

 

The meeting opened at 6:05 with Trish presiding in Jean’s absence

 

 

Additions or Deletions:  Add Volunteer News.  Delete steward’s report.

 

Approve Draft Minutes:  Approved minutes  of May 8, May 28 (special), June 5 (special).  David moved, Sally seconded motion  to approve the 3 sets of minutes.  Motion carried unanimously.

 

Friends of the Library Report:

 

Annual meeting coming up September 25th.

Sponsored caterpillar program and climate change speaker.

Will sponsor woman who shows children how to work with dried leaves.

Sent out 13 baby books for newborns:  8 Waitsfield,  5 Fayston.

 

Old Business :

 

Moving ahead on policies

                Special meeting for work on policies October 16th at 6:00 at library.

                JASON will email Carol with list of policies he thinks we should start with.  CAROL will send sample copies to Board members.

                 

 

President’s Report:

 

                Trish read Jean’s report.

                TRISH will follow up with Jean on Sparky’s offer to make a sign.

                JASON will obtain signs saying  “No Smoking”

                TRISH will ask Jean about the bell.

 

                Kingsbury Construction is looking for ways to divert water coming off the roof.

                Jean signed our fuel contract with Bourne.

 

Building Steward’s Report:  None

 

Treasurer’s Report:

 

                Sally reported on our financial status

 

Financial Report:

 

                David reviewed the Profit and Loss Budget vs. Actual for July 2018 through June 2019 and for July 2019

 

Children’s Librarian’s Report

 

                2019 Summer Learning Program  was very successful ,with great attendance, in part due to collaboration with other libraries.  Caterpillars, a pond probe, and rocket building were highlights.

 

                Monday story hours were well attended with one day producing a crowd of 44!

 

Librarian’s Report:

 

                The newly revised website is very popular, with nearly 8,000 views in the last 50 days.  Jason has created an Instagram account as well.

 

                Patron counts have been strong, with 796 patrons in July and 743 in August.

 

                Staffing to cover downstairs:  Student?  Parent?  Retired person?

                BILLI will see if two volunteers might be willing to be downstairs.

                ANNA AND JASON will talk about further possible solutions – Parents?  Students?

 

                JASON will get shelf/table for next to the printer.

                JASON will get 4 new chairs for the computer area.

 

Volunteer News:

 

                Need adjustable chairs for computers.

                Need more table space for volunteers at the checkout desk

                

New Business :  

 

Bridge  Street Door: Tabled until next meeting

Staff Evaluations: Carol reported on process

Chairs for public meetings: JASON AND ANNA will look into folding chairs for public programs and a dolly that would fit in the closet if contents are reconfigured.

 

David made a motion to adjourn at 8:10.  Sally seconded.  Unanimous.

 

The next regularly scheduled meeting will be on Nov. 13, 2019 at 6:00 p.m. at the library.

 

A special meeting to discuss policies will take place October 16th at 6:00 at the library.