431.  JOB RELATED EXPENSES - Pg.

431.  JOB RELATED EXPENSES

1.        Authority

Payment of the actual and necessary expenses, including travel expenses, that any District employee incurs in the course of performing services for the District will be made in accordance with Board policy.

2.        Delegation of         Responsibility

The validity of payments for job related expenses shall be determined by the Superintendent or his/her designee.

3.        Guidelines

The use of a personal vehicle shall be considered a legitimate job expense if travel is among the employee's assigned schools, but not between home and school, and is authorized in advance by the supervisor.

Travel to and from an approved job related activity by a physical education, art or music teacher at a time other than the regular school day is eligible for reimbursement if the activity is not part of the cocurricular salary schedule.

Travel to school-related activities such PTA meetings, Back-To-School Night, parent conferences, home athletic events, plays concerts and School Board meetings are not reimbursable under this policy.

Use of a personal vehicle for approved purposes is reimbursable to the employee at the current IRS rate per mile.

Use of a personal vehicle requires maintenance of liability insurance by the employee.

Attendance At Programs

        SC 517

Actual and necessary expenses incident to attendance at functions outside the District shall be reimbursed to the employee if approval has been obtained in advance from the Superintendent.

Attendance at District approved events outside the District shall be without loss of regular pay, unless otherwise stipulated prior to attendance.

The Superintendent or designee shall prepare procedures for reimbursement of travel expenses which shall include:

  1. In all instances of travel and job related expense reimbursement, full itemization with receipts attached shall be required.

  1. Under normal conditions, employees traveling on official business shall provide themselves with sufficient funds for ordinary expenses.

  1. Travel shall be by the most direct and economical route.

  1. For official travel by other than automobile, the District shall arrange the advance purchase of transportation tickets.

  1. Advances against anticipated travel expenses shall be approved by Superintendent.

  1. A travel expense record shall be submitted to the Business Office prior to the fifth day of each month to cover the period of time from the first of one month through the end of the month.

School Code

517

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