CLASSROOM FELLOWS HANDBOOK 2021-2022

October 2021 updates

Gluck Classroom Fellows – GluckGlobal DIY and GluckLive, Team, ASK Residents

Art; Creative Writing for the Performing Arts Fiction/Non-Fiction/Poetry & Screenwriting/Playwriting; Dance; History of Art; Music; Theatre, Film, and Digital Production, ASK Residencies

EDUCATION | HEALTH | CULTURE | CREATIVITY                                        Introduce | Inspire | Involve | Impact

Gluck Programs in the post-pandemic New World:

GluckLive Fellows will comply with the most conservative requirement of all UCR, Site, CDC, and personal comfort level Covid health protocols and

will provide proof of vaccine, if necessary

Table of Contents

2021-2022 GLUCK FELLOWSHIP TIMETABLE        4

FORMS AND DOCUMENTS - checklist        5

GLUCK ADMINISTRATION & DEPARTMENT CONTACTS        5

best email Gluckprogram@ucr.edu        5

Working Together - Office Hours        5

INTRODUCTION        6

What Is the Gluck Fellows Program of The Arts?        6

FELLOWSHIP RESPONSIBILITIES        6

UCR Principles of Community and Gluck Conduct        6

Community Outreach – GluckGlobal DIY / GluckLive - 10-point program and 5 OPA!s        7

GETTING STARTED WITH YOUR FELLOWSHIP – paperwork deadlines        8

Application Notification – July 1, 2021        8

Paperwork Deadlines        8

5 forms Onboarding paperwork Due August 1 for ALL Fellows –        8

2 forms Program paperwork files Due November 15 for ALL Classroom Fellows –        8

Paperwork Links        8

5. Praesidium Child Protection California Mandated Reporter Training - Due August 1        8

6. Program Pack GluckLive (6abc) – Due November 15        9

6. Program Pack DIY, and GluckTV (6abd) – due upon completion)        9

7a. GluckLive Availability Calendar, Fall - Due November 15        9

All fellows - Topic Information Visual Aid TIVA file – due at Run Through        9

Topic Activities Visual Aid-TAVA: due May 1 if Top Up needed        9

Zoom Meeting Requirements and Deadlines        9

Orientation is available as a PowerPoint and MP4 and is mandatory reading!        9

Orientation – Mandatory! – on ZOOM for 2021 (during Zero Week)        9

All Fellows Program Talk-through with the Gluck Office on Zoom – due by November 1        10

GluckLive Program Run-through with the Gluck Office – due by December 15        10

DELIVERING YOUR FELLOWSHIP – Protocol        10

GluckLive Program Scheduling – begin by January        10

GluckGlobal DIY Program – May 15 deadline        10

Fellowship Requirement Adjustments – up to 5 OPA!:        11

DOCUMENTATION, AND EVALUATION        11

FELLOWSHIP DISBURSEMENT – Financial Aid        12

International Students        13

COMPONENTS OF A SUCCESSFUL GLUCK PROGRAM – Live or Global        13

Equal Opportunities        13

Educational, Health, Cultural and Creative needs        13

Middle of the Road        13

Secular, Uncontroversial, and Apolitical        13

Simplify, simplify, simplify        13

APPENDIX 1 – 6. Program Pack (6abcd)        14

Standards for the Visual and Performing Arts (VAPA) for students in K-12        14

1.1  6. Program Pack Guide: GluckLive draft due October 15 GluckGlobal due on completion        15

1.2 Sample Example Program Pack 6abcd        18

APPENDIX 2 - Praesidium UC California Mandated Reporter Online Training for Gluck Fellows        19

Praesidium Academy University of California Mandated Reporter Online Training for Gluck Fellows        19

APPENDIX 3 - Department-Specific Information        20

3.1 Art        20

3.2 Creative Writing for the Performing Arts (CWPA) MFA        20

3.3 Dance        21

3.4 History of Art        22

3.5 Music        22

3.6 Theatre, Film and Digital Production – 2 x GluckTV Film Making Ensemble        22

Fall film due 12/15/21; Winter film due 3/31/22 TBC        22

3.7 ASK (Artists Spark Knowledge) Residency Fellowship        23

3.8 UCR ARTS Fellows - Gluck Fellows in Museum Education at UCR ARTS with Lindsey Hammel        23

3.9 Gluck Special Events and Programs: Like to try something different?        23

APPENDIX 4 - UCR Codes of Conduct and Gluck Conduct        23

4.1 UCR Principles of Community        23

4.2 University of California Riverside Nondiscrimination and Affirmative Action Policy        24

4.3 Title IX        24

4.4 Gluck Conduct        24

4.5 Media and Social Media        24

4.6 Challenging Behavior        24

4.7 Land Acknowledgement        25

4.8 Statement in Support of Black Lives Matter        25

4.9 Statement in Solidarity with the Asian American and Pacific Islander Community        25

APPENDIX 5 - IMPORTANT NOTE for Fellows regarding your property        25

APPENDIX 6 - Gluck Fellowship Tax and Financial Aid Information        26

6.1 Tax Information        26

6.2 Fellowship Disbursement – Financial Aid        27

6.2a How does a fellowship affect financial aid?        27

APPENDIX 7 – Preparing Your 12-Point Gluck Fellowship –        28

7.1 GluckGlobal DIY Program Description        28

7.1a Examples of a GluckGlobal DIY Program:        29

7.1b GluckGlobal DIY Program Files and Point Values:        29

7.2 TIVA and TAVA style guide (replaces TPVA)        29

Proofreading        29

7.2a Topic Information Visual Aid - TIVA        29

7.2b Topic Activity Visual Aids - TAVA        30

7.2c TIVA and TAVA format:        30

7.2d TIVA and TAVA files and their point values from the Gluck Creative Classroom        31

7.3 Preparing your Gluck Fellowship – 5-Part Series        31

7.4 Checklist example        32

APPENDIX 8 – Delivering a GluckLive Fellowship – 6 visits        33

8.1 GluckLive Program Scheduling        33

8.2 On the Day of the GluckLive Presentation        35

Re-confirm your presentation        35

Rescheduling a Presentation        35

Checking in at school sites        35

Physical Distancing        36

Working with Substitute Teachers        36

Transportation        36

Zoom or other Video Conferencing Presentations        36

8.3 Components of a Successful GluckLive presentation        36

Overall Professionalism, Social Media        37

WIFI – please download all media onto your computer –        37

Flag Salute        37

Classroom Management – Quiet Signs        37

8.4 GluckLive PROGRAM OBSERVATION,        38

8.5 CHALLENGING BEHAVIOR        38

Addressing Challenging Behavior from Kids        38

Patience with the Elderly and those with Special Needs        39

8.6 SELF-CARE        39

2021-2022 GLUCK FELLOWSHIP TIMETABLE

FORMS AND DOCUMENTS - checklist

All Fellows are responsible for completing and returning the following forms. Forms are Google Forms or can be downloaded from the Gluck Program website as Word Documents. Please do not return files as PDFs. 

Due August 1: 5 forms – ALL FELLOWS

1. Liability Waiver– PDF form available on Gluck website under Fellow Resources

2. CANRA Acknowledgement - as above

3. Media Release – as above

4. online Gluck Fellow Information Form – https://forms.gle/PnJuYGvZcL5CcGtj8

5. Praesidium Armatus California Mandated Reporter Certification – see APPENDIX 2 for instructions

        Due November 15: 2 forms – Classroom fellows

6. Program Pack (abc)

7a. Availability Calendar, Fall

GLUCK ADMINISTRATION & DEPARTMENT CONTACTS

best email Gluckprogram@ucr.edu

Judith Rodenbeck

Director

INTS 3133

Phone:        (951) 827-6434

judith.rodenbeck@ucr.edu

Christine G. Leapman

Gluck Assistant Director

INTN 2027

Phone:        (951) 827-5739

gluckprogram@ucr.edu

Joseph Santarromana

Gluck Program Coordinator

INTN 2027

Phone:        (951) 827-5739

gluckprogram@ucr.edu

We are working from home so office hours may vary according to Covid guidelines.

Working Together - Office Hours

The Gluck administrative staff is here to work with you to help ensure that your program is a success and that your experience as a Gluck Fellow is a rewarding one. The Gluck office staff are available Monday through Friday, from 8:30 a.m. to 12:00 p.m. and 1:00 p.m. to 4:30 p.m. by phone, email or Zoom. For a Zoom meeting, please send us an invite so we can respond. In-person meetings at the Gluck office are available by appointment, and masks and social distancing practices are required. Please do not hesitate to contact us if you have any questions or concerns!

Department Coordinators

Art – Prof. Anna Betbeze

History of Art – Prof. Johannes Endres

Creative Writing, Fiction/Nonfiction/Poetry – Prof. Allison White

Creative Writing for Performing Arts, Playwriting/Screenwriting – Prof. Stu Kreiger

Dance – Prof. Jose Reynoso and Prof. Luis Lara Malvacias

Music – Prof. Xóchitl Chávez

Theatre, Film, and Digital Production (TFDP) – Ben Tusher, Production Manager

UCR ARTS – Lindsey Hammel, Manager of School and Volunteer Docent Programs

Family Learning, ASK, Museum Education, GluckGlobal: GluckTV, OPA! fellows will refer to the Gluck Office staff as their coordinators.

INTRODUCTION

The Gluck fellowship is a community service fellowship. Gluck Fellows introduce the community to their research, involve them with interactive programs, and serve as inspirational role models to the participants. Gluck Fellows’ programs impact lives and inspire lifelong learning for the community.

The Gluck Program aims to support both students and the community during this uncertain time of Covid 19, and this handbook reflects many changes we have made to the program to accommodate emergent needs for safety, including social distancing, mask wearing, and digital presence.

Being selected as a Gluck Fellow is an honor and responsibility. Please remember to list your fellowship on your vitae.  In order to make your experience as rewarding as possible, here is a list of general information and guidelines designed to answer any questions you may have about the program.

What Is the Gluck Fellows Program of The Arts?

Established in 1996, the Gluck Fellows Program of the Arts at UC Riverside is a privately funded arts outreach program that is designed to create the opportunity for graduate and undergraduate students of the Departments of Art, Creative Writing, Writing for the Performing Arts, Dance, History of Art, Music, Theatre, Film and Digital Production, UCR ARTS to extend their creative, performative, and expository talents to local schools, residential homes for elderly care, and community centers that have little or no access to the arts by bringing performances and workshops as well as online content that address the educational, health, cultural, and creative needs of the participants.

GluckGlobal DIY and GluckLive Programs offer curriculum enrichment to school children and the general public, and are designed to be secular, uncontroversial, and non-political. Gluck Fellows provide equal opportunities for all participants to take part in their programs, to the full extent that each participant is able, and the Gluck Program does not discriminate the delivery of programs on the basis of sex, gender, ability, race, religion, or age.

Thanking the Gluck Foundation

The Max H. Gluck Foundation likes to hear from Gluck Fellows! Consider sending a brief note to the Gluck Foundation letting the Board members know that you appreciate being selected as a Gluck Fellow at UCR, and how your fellowship has influenced or supported your college career. Please address any notes or materials you would like the Gluck Foundation Board members to receive to the Gluck office via email, or you may bring written cards or notes to the Gluck office. The Gluck office will forward all notes and materials to the Gluck Foundation.

Thanking your Department Coordinator

Gluck fellows are selected based on an approved program proposal and interest shown, or by audition. Gluck Fellows are chosen by the Department Coordinator of the department in which they apply from. Fellows are encouraged to be in regular contact with their Department Coordinator throughout the course of their fellowship. Once you have been notified that you are a fellowship recipient, please thank your Department Coordinator and schedule a meeting with them to discuss the details of your program. Gluck fellowships are recognized as research opportunities as they have ladder rank faculty mentors.

FELLOWSHIP RESPONSIBILITIES

In order to receive their fellowship, fellows must fulfill the following responsibilities. Failure to comply with these obligations and deadlines may result in the postponement or termination of a Fellow’s program as well as jeopardize consideration for future fellowship opportunities, or termination of the fellowship. You MUST be a regularly registered UCR student and able to receive financial aid to be a Gluck Fellow.

UCR Principles of Community and Gluck Conduct

As a Gluck Fellow, you will meet, interact with, and educate constituents from a vastly diverse community of ideas, experiences, and backgrounds. The UCR Codes of Conduct, including the UCR Principles of Community statement will help prepare you for acting as a representative and ambassador of UCR ideals. See APPENDIX 5 for these principles, as well as Gluck-specific conduct requirements and strategies for challenging behavior.

Community Outreach – GluckGlobal DIY / GluckLive - 10-point program and 5 OPA!s

2021-22 is filled with uncertainty regarding whether in-person classroom visits will be possible. We usually place about 600 live in-person sessions at schools each year, but 21-22 will most likely have fewer live in-person sessions requested. So, we have created the 10-point GluckLive Program fellowship.

You will prepare a 6-point GluckGlobal DIY Program – 1 Topic Information Visual Aid TIVA + 2-3 Topic Activity Visual Aid TAVA activities (2-3 pages or minutes each) that you will deliver GluckLive 6 times – this will be your 12-point Gluck fellowship.

The fellowship outreach obligation usually requires 12 classroom visits. Because of the Coronavirus Pandemic, we have made adjustments to fellowship obligations reducing the number of visits to 10 visits by May 1, 2022 but if all visits are not achieved by May 1 - GluckLive presentation materials may be submitted so they can be used asynchronously as well. Fellows will complete their programs by accumulating 10 points through synchronous presentation but may achieve 10 points through digital asynchronous files if visits have not been completed by May 1.

1. GluckLive classroom visits in-person or Zoom – 10 sessions / hours of synchronous presentation of your DIY Program (topic information and 2-3 topic activities) by May 1.
2. GluckGlobal DIY Program – online contributions to the Gluck Creative Classroom about your topic with activities for users – varying points for file type of asynchronous information and activity files IF all visits not completed by May 1.

The fellowship is a Combination of Live and Digital outreach – both of GluckLive sessions and digital GluckGlobal DIY files equaling 12 points for a full fellowship; up to 17 points with OPAs. Up to 5 OPA! fellowships of $150 each will be offered to fellows whose DIY and GluckLive exceed 12 points.

Partners and student-run ensembles do a maximum of 20 points of GluckLive

GluckLive programs are visits of contact time with community participants (K-12 schools, residential homes for elderly care, community centers, special events, etc.) where you present your DIY Program files synchronously. Half-hour programs are scheduled with grades K-2; one-hour programs are suitable for grades 3+. Fellows may be asked to present on Zoom or face-to-face. Gluck will comply with UC guidelines on face-to-face instruction.

Classes have around 35 students. Please expect each venue to have challenges around heating, lighting, equipment, furniture and cleanliness. If presenting on Zoom, you must have reliable internet access and a computer. The Gluck office coordinates with the hosting venue to schedule the Gluck fellow, and then sends the fellow a schedule of presentation dates and locations. Fellows with programs that do not have enough requests for presentations will be requested to adjust their programs. You must make 40 hours during school time (8:00-3:00) available for scheduling each quarter!

Asynchronous files if incomplete by May 1:

GluckGlobal DIY Programs are a multi-media asynchronous Program for presenting your topic and activities for a learner so that they can participate individually or in socially distanced or family groups. GluckGlobal DIY Program files must standalone - be complete and self-contained - so that they can be uploaded to the Gluck website and accessed by interested teachers and learners. (think of the instructions and background information on a game in a box – it’s all there)

For a GluckGlobal DIY Program to complete your Gluck fellowship, it should be presented as a packaged asynchronous Program so that an interested student can follow your instructions to learn about your topic, do your 2 or 3 activities, and know how to find out more. Submissions will include Form 6 Program Pack with abstract and Topic Information Visual Aid (TIVA) pdf and any combination of Topic Activity Visual Aid (TAVA) files – written or video - for students to use. We want you to create re-usable resources that relate to your area of study and that you will use in your program and work.

See APPENDIX 3 for further information, point values, and links to examples.

Prorate Incomplete Fellowship – If you do not complete the schedule of performances, or digital elements by May 15, 2022, we will prorate your fellowship to points completed.

Consider starting your fellowship obligations during the summer break; the Gluck office is open all summer to serve you as you prepare your program.

IMPORTANT NOTE 

• for ASK Resident Fellows: there are additional requirements for these fellowships.  Requirements vary from year to year. Please speak with the Gluck office for details.
• for Museum Education, UCR ARTS, VRC and GluckTV Fellows: Please see the Family Learning Handbook.
• Although not a requirement now, we may require LIVESCAN fingerprinting in the future.  

GETTING STARTED WITH YOUR FELLOWSHIP – paperwork deadlines

Application Notification – July 1, 2021

Fellows should be notified by their departments of their fellowship status on or around July 1, 2021. When a Fellow is notified of their successful application, the Gluck office will send the Handbook and information pack, including links to the 7 forms necessary for creating a Gluck Fellow folder. You are responsible for downloading and reviewing the Gluck Fellows Handbook.

Paperwork Deadlines

All Fellows are responsible for completing and returning the following forms. Forms are Google Forms or can be downloaded from the Gluck Program website as editable documents. Please do not return files as PDFs. 

HELP US FIND YOU! Each time you fill in a form and save the personalized document – ADD YOUR NAME TO THE FILE NAME! People process many documents and files – while you may have only one ‘resume’ on your computer, the recipient has to re-name all the files to keep them straight. You will make a big impression on your committee or panel if you help them find you by adding your name to the file name!

Gluck Fellows must file the following forms: 

5 forms Onboarding paperwork Due August 1 for ALL Fellows –

1. Liability Waiver
2. Media Release
3. CANRA Acknowledgement
4. online Gluck Fellow Information Form
5. online Praesidium Armatus Mandated Reporter Training Certificate of Completion

2 forms Program paperwork files Due November 15 for ALL Classroom Fellows –

6.   Program Pack

7.   Fall Availability Calendar 7a

Paperwork Links

1. The Liability Waiver, 2. Media Release, 3. CANRA Acknowledgement, 4. online Gluck Fellow Information Form, 5. Mandated Reporter training instructions, 6. Program Pack  and 7. Availability Calendar forms can be found on the Gluck Program website under Fellow Resources: https://gluckprogram.ucr.edu/fellow-resources

The online Gluck Fellow Information Form can also be found at this link: https://forms.gle/iETnBZQirCG8ZWim9

Failure to submit these required forms will result in the postponement of your program. Repeated postponement of a program will jeopardize future fellowship opportunities and may result in the termination of your fellowship.

5. Praesidium Child Protection California Mandated Reporter Training - Due August 1

All Fellows are required to complete online California “CANRA” Mandated Reporter training for child protection with Praesidium before beginning your fellowship. Email your California Mandated Reporter Course Certificate to the Gluck office by August 1 as noted above. Praesidium login and course completion information is included at the end of this Handbook. Repeat Fellows, please save a copy of the certificate of completion and re-send your original certificate each year (see APPENDIX 2).

6. Program Pack GluckLive (6abc) – Due November 15

6. Program Pack DIY, and GluckTV (6abd) – due upon completion)

The Program Pack information is the advertising and description of your fellowship program; we will copy and paste your information from this document, so please take care to represent yourself the way that benefits you most! When completing the Program Pack, please be sure to list a complete advertisement of your program proposal, including program title, program goals, and the interactive activities (outcomes) that will be used to achieve those goals. Also, if you have any special requests regarding your GluckLive, please make note of them at this time. If you are undecided about any aspect of how to describe your program in your Program Pack, please arrange to meet with the Gluck office and talk to us about your program before submitting. No matter is too small to communicate with us about. Communication with Gluck office and scheduled venues is primarily through email so you must provide an email address that can be shared with necessary parties. GluckLive: You must get your required forms in by the December 1 deadline, or you risk being left out of the fall catalogue, and not being able to be scheduled. Your fellowship may require more Digital DIY, translated into a foreign language, or may be in risk of being cancelled and re-assigned. (see APPENDIX 1 for a guide to completing your GluckLive Program Pack)

7a. GluckLive Availability Calendar, Fall - Due November 15

When listing your availability, for each day of the week that you are available, allow at least a two-hour window of opportunity for scheduling, to allow for schools’ schedules. The more open dates and longer the window of time, the more likely you will be scheduled for more than one presentation during your visit, reducing the number of trips to schools (if face-to-face). Please put your earliest and latest available start and finish times on the calendar. You must take into account travel time to and from sites, as well as set-up time. Please also let us know how many sessions per day you would like to do, and how many sessions per week is manageable. All sites are within an approximately twenty-minute drive of UCR. We will follow UCR and site guidelines for face-to-face instruction. You are required to have at least 40 hours during school hours (8:00-3:00) over each fall, winter, and spring (10 weeks) available for scheduling.

All fellows - Topic Information Visual Aid TIVA file – due at Run Through

The program you prepare may be offered Digitally and Live so presenting your topic to your audience is key to their attention and understanding of the importance and relevance of your topic to these students’ lives, and their enthusiasm for your activities. (If submitting, the TIVA pdf with presenter’s notes or mp4 will be uploaded to the Gluck Creative Classroom and is the information part of a GluckGlobal DIY Program.) Fellows will use the TIVA when delivering the Topic Information in a GluckLive Presentation. See APPENDIX 3 for further information about the TIVA requirements.

Topic Activities Visual Aid-TAVA: due May 1 if Top Up needed

All Gluck Programs have information and activities – TAVA files are activities written out or performed on MP4 so students can DIY them; when you GluckLive, they will do them with you. Plan for 2-3 activities in your Program, so when you GluckLive they last for about 45 minutes. (DIY files are awarded at 1 point/page or minute, to complete the fellowship obligation, if necessary, May 1.) See APPENDIX 3 for further information about the TAVA requirements.

When completing the 6. Program Pack (6d), please be sure to write a list and abstract of each of your TAVA files so we can copy and paste this info onto the Creative Classroom website. This is how your work will be seen and accessed by users, so please give information that presents your work in the way in which you want it to be seen. The Recorded Media Release is included on this document. (see APPENDIX 1 for a guide to completing your 6. Program Pack)

Zoom Meeting Requirements and Deadlines

Orientation is available as a PowerPoint and MP4 and is mandatory reading!

https://gluckprogram.ucr.edu/fellow-resources#resources_for_preparing_your_fellowship

Orientation – Mandatory! – on ZOOM for 2021 (during Zero Week)

Each Classroom Gluck Fellow MUST attend orientation. Gluck Classroom Fellows Orientation is during Zero week of fall quarter. Please plan to attend one session designated for your particular fellowship Note: Classroom, Museum Education, GluckGlobal, GluckTV, and UCR ARTS Fellows have separate orientations – see Timetable on Page 3 for specific dates.

At Orientation, Fellows get together to talk about everything from their expectations to asking questions. This is the opportunity to meet with other Fellows, so that you can get the most out of your fellowship. At this meeting, we will go over information regarding the Gluck Fellows program, your obligations and responsibilities as a Gluck fellow, and your program.

All Fellows Program Talk-through with the Gluck Office on Zoom – due by November 24

All Fellows are required to meet with the Gluck office staff for a 30-minute Talk-through of their program. This chat takes place before the formal GluckLive Run-through and is designed to talk through the program, decide on GluckLive and GluckGlobal DIY Program obligations, and work out any potential kinks that may require re-planning of the project, and start the Checklist of action items. After the Talk-through, GluckLive will schedule their formal Program Run-through (described below). Email us for an appointment - Program Talk-through meeting times available July 1 – December 15.  (see APPENDIX 8 for a sample of the Schedule and Checklist)

GluckLive Program Run-through with the Gluck Office – due by December 15

Before the first public presentation, GluckLive Fellows are required to stage their projects and give a complete Run-through of the workshop/presentation TIVA and TAVA to the Gluck office on Zoom. The purpose of this presentation is to ensure that the quality of content and the level of presentation meet the standards set forth by the Gluck Program and to give the Gluck office the opportunity to provide you with feedback regarding your program. We will coach you on your self-introduction and opening statement of learning objectives from the 6. Program Pack. We will watch you present your TIVA and also do TAVA activities with you and make sample work.

The Program Run-through must be completed before GluckLive program sessions will be scheduled with sites. If your program contains music or images, the Gluck office, to ensure classroom appropriateness, will vet the content of your media. There will be no exceptions made, and any scheduled sessions will be cancelled if a Run-through is missed or postponed. Fellows will have the opportunity to discuss the program and fellowship responsibilities, as well as talk about scheduling and equipment needs at the Run-through. (UCR ARTS Fellows have different requirements.) Program Run-through meeting times available July 1 – December 15.

IMPORTANT NOTE:  GluckLive Fellows cannot be scheduled until they have met with the Gluck office for the Program Talk Through and Program Run-through and filed their 7 forms: 1. Liability Waiver, 2. CANRA Acknowledgement, 4. Media Release, 4. online Gluck Fellow Information Form, 5. Praesidium Armatus Child Protection Training Certificate of Completion, 6. Program Pack, 7. Availability Calendar, TIVA and TAVA. Deadlines are firm – please use the calendar at the beginning of this handbook for reference. Repeated postponement of a program may result in the termination of your fellowship.

DELIVERING YOUR FELLOWSHIP – Protocol

The Gluck office compiles all Program Packs into one booklet of Gluck Programs Available and sends it periodically to all of the Gluck sites on our roster. The Site Coordinator disburses this booklet to various teachers and librarians to see which programs they would like to host. The sites register their interest in programs using a Google form, and we match their requests with fellows according to availability.

GluckLive Program Scheduling – begin by January

Plan to begin your GluckLive visits no later than January. Fall quarter has been the easiest quarter to schedule in the community; spring is the most difficult. You are required to have at least 40 hours over each full quarter (10 weeks) available for scheduling.

Programs are scheduled on a quarterly basis. The Program Coordinator will schedule your presentations with community participants based on the availability that you provide on your 7. Availability Calendar. If your schedule or availability changes at any point during a given quarter, please report these changes immediately. If your phone number, mailing address, or any other contact information changes during the year, please notify the Gluck office immediately as well.

You can help us schedule you - do you have an idea for live programming where people go for free? Let us know and we will see if it is ‘Gluckable’

GluckGlobal DIY Program – May 15 deadline

If we are unable to schedule all 10 hours of programming, we will accept your TIVA and TAVA files to Top Up your fellowship obligation.

GluckGlobal DIY Program should be informative and entertaining, all-inclusive for learning about your topic and participating in some self-directed activity. All elements of a GluckGlobal DIY Program must be completed by May 15. Each file in a GluckGlobal DIY Program contributes to the overall 10 points for completion of a Gluck fellowship. Submission must include a 6. Program Pack (6abd) and TIVA and any combination of TAVA files – written or video - for students to use: examples - Topic Information: narrated TIVA.mp4, videos, web links, study guide, written lecture, or essay etc.; Topic Activities: projects, games, worksheets, challenges as written instructions, or high-quality video.

Fellowship Requirement Adjustments – up to 5 OPA!:

Up to a 17-point program: Each classroom fellow may accrue up to 5 additional points and collect OPA! Fellowships. OPA! Fellowships are $150 each.

Additional Sessions – sometimes a school’s request will put a fellow a couple of sessions over the obligated 6 sessions for the fellowship. For points beyond the minimum of 12 points we offer up to 5 OPA! Fellowships of $150 for each hour of those additional sessions or each additional submission of Digital DIY. We will only schedule additional sessions if they fit your availability schedule. Opt out: Please note on your Availability Calendar if you are not willing to be scheduled for additional sessions for the OPA! Fellowship. If there are requests for more sessions on additional days after completing 17 points, we will contact you first to see if you wish to carry those on and earn OPAs for those.

Too Few Sessions - If we have not received many requests for your GluckLive program by the beginning of November, we will contact you about adjusting your program description creating additional GluckGlobal DIY content or language translation.

GluckGlobal DIY files – if you have a desire to create more content than the obligated 6-points, please discuss your idea with the Gluck office so we can agree on the content which will best suit the needs of our student population.

Language Translation – if you have the ability to translate your program into another language, we will have a limited number of OPAs available beyond the 5 allotted OPAs for your fellowship. Please let the Gluck office know if you wish to be considered.

Prorate Incomplete Fellowship – If you do not have availability for the complete year and we have not been able to fully schedule your obligation of 10 sessions, and you are unable or unwilling to offer additional hours, and you do not wish to provide files for a GluckGlobal DIY Program to top up your fellowship points to 10 you may withdraw from your fellowship, and we will prorate your fellowship according to the points you completed.

DOCUMENTATION, AND EVALUATION

We encourage all Fellows to retain some documentation of their program for their own portfolios. While the degree of program documentation required of Fellows varies from department to department, the following must be submitted to the Gluck office:

• TIVA and TAVA (exception: GluckTV and UCR ARTS Fellows do not submit the TIVA and TAVA)
• Self-Evaluation Form: Submitted no later than two weeks after the completion of the fellowship obligation - June 1.
• GluckLive Site Evaluation Form: One completed for each site, submitted no later than two weeks after the completion of the fellowship obligation, but may be completed ongoing after each visit. (exception: GluckTV and UCR ARTS Fellows do not submit separate Site Evaluations)  

Links to each evaluation form are on the Gluck Program website. https://gluckprogram.ucr.edu/fellow-resources#fellowship_evaluations

IMPORTANT NOTE:  Fellows cannot receive their fellowship disbursement until they have submitted their Self and Site Evaluation Forms and returned all materials checked out from the Gluck office. Fellowship disbursements are requested on the Wednesday after evaluations are received and may take up to three weeks from the date of the request to appear in your Banner account. NOT ALL FELLOWS RECEIVE A CASH REFUND. Each Fellow has a different financial aid situation. All Fellows are responsible for verifying receipt of fellowship funds by following up with their Banner account and Financial Aid Officer. See APPENDIX 6 for Fellowship Tax and Financial Aid information.

When you do your evaluations, please give us ‘quotable quotes’ to put on your page in the semi-annual report, and so we can let the Gluck Foundation know about our Fellows’ experiences in the community. Here are the questions that are on the Self-Evaluation Form, to help you think about what we are looking for:

• Specific feedback or comments you heard about your project from participants or teachers.
• Do you have any anecdotes or particular observations that capture the value of your work with participants?
• How has being a Gluck Fellow affected you, personally?
• How Has being a Gluck Fellow affected your education or research?
• How will you use what you learned from this project in your future?
• Do you have any early memories of being introduced to the arts? Did the experience leave an impression on you or inspire you to do what you do now?
• Evaluate the Gluck office – what do you wish we would have told you? How can we improve?
• The Gluck Foundation is interested in supporting UCR students who have a ‘disadvantaged’ background. If you would like, please let us know about your background.

We also want to know how it went at the site, so we can help train the sites to be better hosts for our Fellows. Evaluate the sites as you go for best memories. The questions on the Site Evaluation Form are below:

• Was the site ready for your visit?
• Was the Site Coordinator or representative responsive when you confirmed your visit?
• Was an appropriate person present at all times while you presented?
• Did the appropriate person maintain good order during your presentation?
• Did the appropriate person provide moral support to the program?
• Was the space that was provided for your program satisfactory?
• What was the most rewarding aspect of presenting/performing at this site?
• If you answered ‘no’ to any questions above, please give us suggestions to improve the experience at this site for future Fellows.

Host teachers and Site Coordinators will evaluate your program, as well. The questions they answer in evaluating each Fellow’s program directly relate to program planning outcomes:

• Did the Fellow interact well with the students/audience?
• Was the Fellow well-prepared?
• What did they do? How did they learn through active practice, rehearsal, creation or performance? CREATIVE EXPRESSION.
• What did they learn? How did the fellow connect and apply what was learned to other art forms, subject areas and to careers? HISTORICAL AND CULTURAL CONTEXT
• What did they enjoy? How did they participate in arts criticism on the basis of observation, knowledge and criteria so they could AESTHETICALLY VALUE the program and express ARTISTIC PERCEPTION?
• How might they use the subject for CONNECTIONS, RELATIONSHIPS and APPLICATIONS?
• Do they have any suggestions for improvement? Explain. 

FELLOWSHIP DISBURSEMENT – Financial Aid

Gluck fellowship disbursement is financial aid and occurs in the quarter that the Fellow/Ensemble completes their project. All Fellows must submit all required evaluation forms and return any materials checked out from the Gluck office before disbursement will be requested.  Fellowship payments begin disbursing in November (even if you have completed your program prior).

Disbursement of graduate and undergraduate fellowships is arranged through the Financial Aid Office and Student Business Services.  All Fellows are responsible for verifying eligibility to receive financial aid and receipt of fellowship funds by following up with their Banner account and Financial Aid Officer.

Are you a recipient of Financial Aid that includes student loans?  If so, are you aware that this Gluck funding is financial aid and will replace the loan amount you have been approved for, if you have ‘maxed out’ your loans? This means you may be required to pay back some of your loan with your fellowship.

As soon as a student is notified that they have been selected to be a Gluck Fellow, it is strongly recommended to Fellows that they set up an appointment with their Financial Aid Counselor or One Stop Shop to discuss exactly how their Gluck fellowship will be disbursed and whether ‘there is room in their account.’ An ‘Additional Resource’ will affect a financial aid package (grants, loans, scholarships) as assistance in excess of ‘Your Need’ (the budget for the costs of school) will trigger a revision of the financial aid.

International Students 

International students must establish a tax rate code in GLACIER. See the following website for more information: https://accounting.ucr.edu/payroll/glacierinfosheet.html. Please contact your Financial Aid Officer for more information.

See APPENDIX 6 for Gluck Fellowship Tax Information and more Financial Aid Information

COMPONENTS OF A SUCCESSFUL GLUCK PROGRAM – Live or Global

Gluck Fellows introduce their research, inspire the participants with whole group activities, involve participants in small group and individual activities, and create a lasting impact on the lives of program participants through arts enrichment. A successful Gluck program is less about the specific subject you are teaching and more about the methods you use to engage your audience. Please consider these factors when conceiving your program:

Equal Opportunities

Gluck Fellows provide equal opportunities for all participants to take part in their programs, to the full extent that each participant is able, and the Gluck Program does not discriminate the delivery of programs on the basis of sex, gender, ability, race, religion, or age. Our policy is to try to serve all students in the same grade at a school, this invariably includes the SDC or Special Day Class; schools do not have an obligation to reveal if a class is SDC, so please expect you will see at least one SDC class.

Educational, Health, Cultural and Creative needs

Gluck programs must address the educational, health, cultural and/or creative needs of the underserved and support the participants’ natural capabilities to help them realize their full potential. This supports the mission of the Max H. Gluck Foundation, our Program’s sponsor.

Middle of the Road

The Inland Empire can be very conservative. All music, images, and videos must be classroom friendly, and will be vetted by the Gluck office during your Program Run-through.

Secular, Uncontroversial, and Apolitical

Gluck Programs offer Program enrichment to schoolchildren, and are designed to be secular, uncontroversial, and non-political. We wish to avoid complaints by teachers and parents that Gluck fellows’ programs brought topics and language that were not school appropriate.

Simplify, simplify, simplify

The fewer materials and media you rely upon, the easier you will find creating and delivering your program. GluckLive - PA systems and LCD projectors can fail; thumb drives and laptops can be incompatible. Also, some of your programs will be scheduled back-to-back and you will have little time to re-set for the next audience. GluckGlobal DIY Program – please use .MP4 and PDF files for upload. Please send us the source, editable document as well for easy formatting.

Program Content: Engaging and Inspiring Your Audience

Successful programs have distinct components that involve an activity of some sort that complements any topic information. A program in which the Fellow presents something similar to a TED talk with a corresponding making or doing component is always desirable.

Arts Integration

Schools want arts-based workshops and presentations that relate to ‘Learning in Other Art Forms and Subject Areas and to Careers.’ As a guest to their school, the students are very interested in you, your program and the job you hope to get at the end of it. Let the schools know how your subject is relevant in today’s world. Cover this in your ‘statement of learning objectives’ in the Program Pack and in your Q&A.

Arts in Education STARTS WITH ART – VAPA

When planning your program, remember that DOING art is more important than talking about it. Participants must experience your art through performance and topic presentation. Second, your participants should experience your art form through interactive, hands-on activities, live music or video clips, question and answer sessions, etc.  

We provide VAPA – Visual and Performing Arts – to art-starved schools. All programs should integrate VAPA experiences into the workshops, be fun, and be interactive. Keep making, doing, and experiencing your art form both at the center and the circumference of your presentation. Involve your audience in your art form early and often.

Audience Consideration:  Introduce | Inspire | Involve | Impact

Gluck Programs tend to offer audiences an introduction to your specialist subject matter. The sites who will choose live or digital workshops/presentations are not like graduate seminars or rehearsals on campus. To inspire audiences when working in community settings such as schools and elder care centers, keep in mind that their curricular requirements or artistic tastes may be more conservative than those you are used to. Keep your language and presentation conservative to avoid offense or miscommunication.  And more importantly, the audiences there might not be as fully immersed in the advanced nature of your mediums as you, your colleagues, and professors are. Be aware of how you will keep them involved when preparing your lesson plans or performance repertoire. For Impact, repeat vocabulary words, show and tell, show again and tell again, check for learning.

Communication

Establishing and maintaining open lines of communication is essential to the success of any program.

Communicate with the Gluck Office

Programs in which Fellows actively communicate with the Gluck office, as well as their Department Coordinator, are far more successful and rewarding to all involved than those in which Fellows do not maintain open lines of communication. We are here to help you make your program a success. If you experience any difficulties or require assistance with any aspect of your program, please let us know as soon as possible. There is no question or concern too small to communicate. The Gluck office prefers Fellows who regularly check in about their program and schedule.

We look forward to working with you!

APPENDIX 1 – 6. Program Pack (6abcd)

Standards for the Visual and Performing Arts (VAPA) for students in K-12

When creating your program, have set goals in mind. By the end of your presentations, what do you want your audience to have gained from their time with you (objectives/outcomes)? You should state this in one, concise sentence. Programs must adhere to VAPA standards and the Common Core Program and provide opportunities for:  

• Speaking and Listening,  

• Learning through active practice, rehearsal, and creation or performance of works in the arts,
• Participating in arts criticism on the basis of observation, knowledge, and criteria, and
• Connecting and applying what is learned in the arts to other art forms and subject areas and to careers.

Our sites expect Gluck workshops to integrate VAPA standards, as these are the areas in which our teachers have the most difficulty finding the time to bring to their students. All programs must satisfy the five component strands making up the VAPA standards: 

1. ARTISTIC PERCEPTION

Processing, Analyzing, and Responding to Sensory Information Through the Language and Skills Unique to (your subject)

2.  CREATIVE EXPRESSION

        Creating, Performing, and Participating in (your subject)

3.  HISTORICAL AND CULTURAL CONTEXT

        Understanding the Historical Contributions and Cultural Dimensions of (your subject)

4.  AESTHETIC VALUING

        Responding to, Analyzing, and Making Judgments About Works of (your subject)

5.  CONNECTIONS, RELATIONSHIPS, APPLICATIONS

Connecting and Applying What Is Learned in (your subject) to Learning in Other Art Forms and Subject Areas and to Careers

1.1  6. Program Pack Guide: GluckLive draft due October 15 GluckGlobal due on completion

The information below will guide you in filling out your Program Pack. The Program Pack is similar to, but not identical to, the information contained in your Fellowship Application. The information you submit in your Program Pack will be copied into the Program Offering Master Document, which will be advertised directly to teachers for Live visits. Use your Program Pack 6b to sell your GluckLive program to your audience! The information in this document is how you will be presented, please take care to present yourself as you want to be seen.

6a Fellow Information: 

Please fill this section in completely. Your information may have changed since your application, and this is the form to which we will refer. We will copy and paste from this section into a document.

• Best contact telephone and email: Provide the email and phone number you would like us to distribute to Site Coordinators to confirm your scheduled presentations. Communication with Gluck office and scheduled venues is primarily through email so you must provide an email address that can be shared with necessary parties.

• Brief Biography:

Write in the 3rd person and include your educational background, awards, etc.

6b GluckLive and GluckGlobal DIY Program Information – All Fellows

• Program Title: Include your program title here

• Advertising Abstract:

The people who read the list of Gluck Programs are looking for enrichment that also sounds fun and interesting for the participants. This is your advertising pitch to the parents and teachers who will request or attend your program – write directly to them!

• Content Area Keywords/Searchable Terms:

Create a list of 6-10 searchable terms that a person could use in a Google search to learn more about your program content and subject matter. People report this really helps them decide if your program fits their needs.

Examples for different disciplines:

• Woodwind instruments, 19th Century British composers, military band music, sea shanty, oboe, piccolo, clarinet, foghorn, slide whistle
• Chinese poetry, hand scroll, ink stone, brush painting, calligraphy, brush script, pictorial language

• Learning Objectives/Outcomes: (for Classroom Fellows only)

By the end of this program, students will…

Knowledge:

Execution:

Reflection:

By the end of this program, students will…

Write one sentence: Teachers read through dozens of single-paragraph blurbs to determine which Fellows they want to invite and give up class time for. A punchy title and short, clear, and exciting description of what students will learn, do, and think about in the classroom is a sign to them that your program is a good fit for their students.

Outlining the learning objectives will help you shape your planning and articulation of the Common Core Learning Objectives and VAPA Standards below.

1. What the students will learn about? - Knowledge
2. What they will DO while learning? - Execution
3. Why your subject is relevant to their lives? - Reflection

Examples for different disciplines:

By the end of the program, students will...

• Identify the three styles of rhythm used in Western music and use percussion instruments to make rhythms.
• Learn to identify the four different types of sculptural modes in contemporary art and make sculptures.
• Describe the materials and artistic vision used in collaged art works and make collages.
• Participate in active dance choreography to express their unique personality to the class.
• Engage performers in using improvisational theater games to learn the importance of having goals and life ambitions.
• Show how active verbs in writing create more excitement and interest for the reader, play an active verb ‘charades’ game and write using active verbs.

Template for the sentence

• Knowledge - Identify how YOUR SUBJECT influenced SOME AREA and is used in SOME CAREER
• Execution - Students will make/play/try/create a YOUR SUBJECT.
• Reflection - Students will evaluate/analyze/show their enjoyment/opinion of their experience of YOUR SUBJECT by WRITING/SPEAKING …

WHY is your subject important in today’s world? HOW will your subject enhance the participant’s lives? The Common Core Standards take the VAPA Standards and make them current. The Common Core list tells how you will achieve your Learning Outcomes. Your program must offer three types of interactive activities based around the following: knowledge, execution, and reflection. List one interactive activity for your program based around each of the following:

1. Knowledge: Common Core says students will “Connect and apply what is learned to other art forms, subject areas and to careers” Use words like ‘Identify,’ ‘discuss,’ ‘describe’ for your interactive activity based around knowledge.

2. Execution: Common Core says students will “Learn through active practice, rehearsal creation or performance” Use words like ‘create,’ ‘design, ‘use’ for your interactive activity based around execution.

3. Reflection: Common Core says students will “Participate in arts criticism on the basis of observation, knowledge and criteria” Use words like ‘evaluate,’ ‘decide,’ ‘enjoy’ for your interactive activity based around reflection.

6c – GluckLive Classroom Program Production (for Classroom Fellows only)

Hosting Information

Classroom Fellows, let the schools, libraries, and community centers know what they need in order to host your class

• Distance Learning visits require presenter screen sharing and for all participants to be able to use the chat feature and have these materials:

(please list materials) ZOOM VISITS – What do the children need to have ready when you join their class, online?

• When we are allowed to meet Face-to-Face, I am available to offer in person sessions at schools or sites. In-person face-to-face visits require social distancing and these site requirements:

(please list materials and space needs) IN PERSON VISITS - List all necessary conditions for your workshop/performance, including projector/document camera, speakers, sink, desks pushed out of the way, chairs in a circle, open space like the MPR, hardwood floor, etc. Please be as specific as possible, so teachers can be prepared when you arrive for your presentation!

• Target Audience – These are your choices of audience, depending upon your program - delete inapplicable: K – 2nd grade; 3rd-6th grade; Middle School, High School, Family Learning

• Audience Size – these are your two choices of class size, depending upon your program - delete inapplicable: One Class = 35 children OR Full grade assembly (around 100 people)

• Program Length: These are the two choices of program length - delete inapplicable: one-hour OR ½ hour program

Information for Gluck office

• Materials List:

(The Gluck Program aims to eliminate single use plastics in all projects and prefers to use recyclable materials when possible. Zoom programs should only require pencil and paper as materials.)

What are the materials you will need the Gluck office to gather for you to offer your GluckLive program?

IMPORTANT NOTE: Equipment & Supplies

The following equipment and supplies are available for Fellows’ use in their programs. These items are loaned on a first-come, first-serve basis. If you are interested in reserving equipment and/or supplies for your presentations, please contact the Gluck office. Fellows must reserve equipment and supplies at least 48 hours prior to their presentations. All equipment must be returned to the Gluck office before payment will be disbursed.

• 2 Mackie portable PA systems with microphones
• USB microphones for recording
• 4 LCD Projectors (Provide your own VGA adapter)
• A selection of Art and Art History activity and program books
• A selection of musical instruments, including shakers, tambourines, finger cymbals, and recorders
• Scissors, felt tip pens, colored pencils, and other art supplies

If your program will require the use of images, we strongly suggest that you research and utilize the images available at the Visual Resources Collection, including ArtStor, maintained by the History of Art Department.  The staff of the VRC will be happy to assist you in identifying and accessing these images.

• Personal/Special Needs for Scheduling:

(Please tell us how we can serve your needs as we schedule your program – maximum number of sessions available in one day, considerations for long distance / time zone, etc.) Please let us know if you have any personal or special scheduling needs to help us make scheduling your program easier for you.

• Classroom Fellow Self-introduction and Statement of Learning Objectives:

(How will you introduce yourself when you arrive in the classroom? What is the gist of your workshop? Why is it important for the participants to learn about your subject? Use this space to create a draft script for yourself so you know what you will say when you set foot in the classroom for the first time. You will use it in your Program Run-through with the Gluck office)

When you set foot into the classroom, you are a rock star to those art-starved students! You may be overwhelmed by their admiration, so please write out your self-introduction and statement of learning objectives as a way to practice how you will introduce yourself to each group of students you present to. A suggested format is below:

1. Introduce yourself, and let your audience know how to address you
2. Let the audience know that you are a Fellow from the Gluck Fellows Program of the Arts at UCR (NOT the Gluck Foundation)
3. Tell your audience a little about your program of study at UCR and your educational/career plans
4. Summarize your learning objectives for the lesson
5. Tell them why your subject is relevant to their lives.

6d GluckGlobal: GluckTV, and DIY TIVA and TAVA names and media release 

In order to post your program to the Creative Classroom, this form must be returned to the Gluck office with your final digital files. A Digital Media Release is included, as well.

• GluckTV and Creative Classroom Digital files list and description:

(please list the files created and submitted along with the information as you would like it on the audio or video credits, including names and dates, performers, etc.)

1. Title
2. Author/composer/director/producer
3. Date
4. Performer credit (names as they should appear in credits)
5. Description / Abstract / Additional information

1.2 Sample Example Program Pack 6abcd

Please see below for a sample GluckLive Program Pack, as it should look when you are ready to submit to the Gluck office.

6a – Fellow Info

Scotty Bear – Graduate Fellow in Cultural Anthropology

Best contact telephone and email: t. 951.827.5739; e. gluckprogram@ucr.edu

Biography: Scotty Bear graduated with a B.A. in Anthropology Summa Cum Laude class of ’59 from UCR and is currently in pursuit of a Ph.D. in Cultural Anthropology. Their accomplishments include a long tradition of representing the Highlanders at various athletic, cultural, and social events throughout the University of California system. Mx. Bear has received several fellowships and research grants to pursue his study of pie. They are a two-time Gluck Fellow.

6b GluckLive and GluckGlobal DIY Program Information – All Fellows

Program Title:

Why Pie?

Advertising Abstract: 

Have you ever heard the saying ‘As American As Apple Pie?’ Pie is one of the most important foods in American culture; it brings nostalgic memories of country kitchens or family picnics.  But did you know that ‘pie’ is a worldwide phenomenon? In England, pies are usually made of pork and ‘Shepherd's Pie’ bears no resemblance to a fluffy lemon meringue. In this presentation, students will learn a brief history of pie, with examples going back to prehistoric times right up to Marie Calendar’s. They will compare ingredients in sweet and savory pies, and the in-class lesson will culminate in the creation of a no bake pie, which the class will then sample. Zoom participants will create an imaginary pie and describe its ingredients.

Content Area Keywords/Searchable Terms:

American traditional foods; European traditional pies; ancient Greek, Roman, and Egyptian foods; medieval foods; invention of pastry; invention of baked foods; sweet and savory pies; crust; filling

Learning Objectives/Outcomes: (classroom fellows)

Following this lesson, participants will learn the history of pie, discuss ingredients in pies, and make and eat a pie or create an imaginary pie.

Knowledge: Students will identify the ingredients in the pie and discuss steps in making a pie. Students will describe early pie-making and challenges of original bakers, and current careers in baking. Key terms: crust, filling, texture, and flavor

Execution: Students will make a pie using the ingredients and recipe.

Reflection: Students will evaluate ingredients based upon their familiarity with the ingredients and their exposure to new ingredients and results. Students will reflect upon the ease/difficulty of making a pie.

6c – GluckLive Classroom Hosting and Production Information

Hosting Information

I am available to offer in person sessions face-to-face and/or on Zoom or other distance learning programs

Distance Learning visits require presenter screen sharing and for all participants to be able to use the chat feature and have these materials:

Pen or Pencil, 3 pieces of paper

When we are allowed to meet Face-to-Face, I am available to offer in person sessions at schools or sites

In-person face-to-face visits require social distancing and these site requirements:

Classroom will need a sink for washing up. Students will need to sit individually. All other materials provided.

Target Audience: 3rd-6th grade; Middle School, High School, Family Learning

Audience Size: One Class = 36 children

Program Length: one-hour

Gluck office Information

Materials list for in-class:

12 classes of 36 per class = 432 participants = 432 pies

12 packs of graham crackers, individually wrapped servings - $72

24 cans whipping cream - $50

12 pack of individual box raisins - $50

500 paper plates, 500 wooden spoons - $10

1 roll tin foil - $6

Photocopies - $30

$218 Total

Personal/special needs for scheduling: I will have a very busy fall schedule, so I would prefer if I could have all my sessions on the same day. If that is impossible, please schedule me for only one session/week, as I use public transportation and that will give me plenty of time to get to a school and back on the bus. I would appreciate, if it is possible, to have a 10-20-minute break between sessions, so I can have a bite to eat. My mom teaches at Local Elementary School XYZ, could I possibly go there for my sessions?

Self-introduction and statement of learning objectives: Good morning! My name is Scotty Bear and I am working on my Ph.D. degree in Anthropology at UC Riverside. The Gluck Program has given me a fellowship to visit your school and share some of the things I am studying with you! After I graduate, I am planning to reorganize the food industry by refocusing the public’s energy away from calories and toward micronutrients. Does anyone know where UCR is? Anyone been over there? It’s a good school. I like it. You can learn all kinds of things when you study in college, and today we are going to learn about my favorite thing to study – pie! Does anyone here like pie? What kind? We are going to talk about the history of pies, learn about some different types of pies and why pie is an important global food, and then we are going to make and eat our own (virtual) pies!

6d GluckGlobal: GluckTV and DIY TIVA and TAVA list 

1. Title TIVA – Why Pie?
2. Author/composer/director/producer – Scotty Bear
3. 2021
4. Performer credit (names as they should appear in credits) – Incidental Music by Aggie Aardvark
5. Description / Abstract / Additional information

Why Pie? Is a short PowerPoint history of pies of the world, including maps, recipes, and amusing stories about human and animal enjoyment of pie.

1. Title TAVA – Let’s Make Pie!
2. Author/composer/director/producer – Scotty Bear
3. 2021
4. Performer credit (names as they should appear in credits) – Incidental Music by Cal Bear
5. Description / Abstract / Additional information

Let’s Make Pie is a step-by-step activity workbook including quizzes, web quests, essay prompts, drawing challenges and a music making game, as well as a pie making activity. For pie-lovers of all ages.

APPENDIX 2 - Praesidium UC California Mandated Reporter Online Training for Gluck Fellows

Praesidium Academy University of California Mandated Reporter Online Training for Gluck Fellows

The University of California Mandated Reporter training covers sensitive material, including sexual and physical abuse. If you find the content disturbing, please discuss your concerns with your supervisor before your enrollment. Thank you for your commitment to protecting those in your care.

TO ENROLL FOR PRAESIDIUM ACADEMY

1.  Go to https://www.praesidiumacademy.com/redeem

2.  Fill in your contact information including First Name, Last Name, Email Address, and desired Password.

3.  Enter the registration code: reg-ucriverside-951-gluckfellowshipucr

4.  Click Validate to confirm registration code.

5.  Click the checkbox to agree to the Terms & Conditions.

6.  Click Redeem.

7.  Write down your user login and password for future reference.

8.  Answer the three Registration Questions about your status and role within the organization.

        1. You are a Volunteer for this purpose

        2. You are Part-Time

        3. Program Volunteer best describes your role

9.  Click Save & Continue.

10. To begin taking training immediately, scroll down and click a course to start the content. You are only obligated to take the University of California Mandated Reporter (ENG) or (ES)

TO LOGIN FOR TRAINING

1. Go to Praesidium Academy. https://www.praesidiumacademy.com/learn

2. Enter your user login and password. (The login and password you created during self-enrollment.) You DO NOT need to enter your code again.

        3. Click on the title of the course you want to begin. Gluck Fellows are only obligated to take

University of California Mandated Reporter – ENG or ES (should take about 20 minutes)

4. Once the course starts, click the Orange Continue button and ‘next’ arrows to advance the frames.

AFTER TRAINING

Press EXIT to return to the Main Menu. You have an opportunity to leave some feedback.

Your Dashboard should have a list of Completed courses and Certificates available

Once you are at your certificate, download to save your certificate as a .PDF to your computer. Keep this with your other certificates and licenses, as other UCR departments also use this training and you can submit this certificate to them without needing to retake the course.

Email the PDF of your University of California Mandated Reporter Certificate or jpeg/screenshot to Gluckprogram@ucr.edu

YOU DO NOT NEED TO COMPLETE THIS TRAINING AGAIN IF YOU ARE A REPEAT FELLOW and can provide your Certificate of Completion (going forward trainings must be re-done annually)

If you have previously completed this training with another UCR department, or as a prior Gluck Fellow, please email your Certificate of Completion to us.

APPENDIX 3 - Department-Specific Information

3.1 Art

The UCR Department of Art has 4 graduate classroom fellowships, and those fellowships are typically nominated by the Gluck Art Department Coordinator in the Spring of the previous year. As there are only 4 art fellowships per year, art Fellows do not usually receive a second fellowship from the art department.

3.2 Creative Writing for the Performing Arts (CWPA) MFA

• 3.2a Creative Writing – Fiction/Non-Fiction/Poetry

The UCR Department of Creative Writing for the Performing Arts MFA has 3 graduate fellowships for writers focusing on Fiction/Non-Fiction/Poetry, and the Gluck CWPA Department Coordinator, through the application process, typically chooses those fellowships during the Spring of the previous year.  As there are only 3 CWPA fiction/non-fiction/poetry fellowships, creative writing fiction/non-fiction/poetry Fellows do not usually receive a second fellowship from CWPA.

School children are very well served by their teachers in literacy and ELA (English Language Arts) standards. Concentrate on VAPA standards with your workshop, as that’s what teachers want to book. Our most popular Creative Writing workshops have a game or performative element, not a worksheet or literary term (e.g. simile) based lesson.

• 3.2b Creative Writing for the Performing Arts (CWPA) MFA – Playwriting/Screenwriting

The CWPA Screenwriting MFA has graduate fellowships for 2 classroom Fellows. Elementary schools have a great need for theatre-game based programs that focus on a transferable skill – e.g. self-confidence, active bystander, public speaking, etc.

• 3.2c Creative Writing Undergraduate BA - Mosaic

The Gluck Program supports undergraduates in Creative Writing through the literary journal Mosaic. We offer OPA! fellowships available for Mosaic arts outreach events. Please see the OPA! Handbook, or contact the Gluck office for more information.

3.3 Dance

The Dance department has 13 graduate classroom Fellows, 1 Contemporary Dance Ensemble Leader.

• 3.3a Contemporary Dance Ensemble Graduate Lead Fellow Responsibilities

The Gluck CDE Introduction and Protocol Document gives detailed information regarding the responsibilities of the CDE Graduate Lead Fellow, please see the Gluck website for a copy of this document. Graduate students are eligible for the Gluck Contemporary Dance Ensemble Graduate Leader Fellowship. In the fall quarter the Graduate Coordinator Fellow will attend Dance 168 – Touring Ensemble, schedule permitting, assisting the faculty/guest artist choreographer as directed in choreographing the program for the 6 required community performances. During the winter quarter the Graduate Lead Fellow attends, supervises and serves as MC for the performances, rehearses dancers, and handles communications with the Gluck staff, logistics and production elements such as costumes. The Graduate Lead will also assist and supervise the Tik Tok required uploads.

Independent Study Units – The Graduate Lead may be able to get independent study units though their department. See Department Coordinator for more information.

The CDE Graduate Lead Fellow will be chief liaison with the Gluck office. The Graduate Lead Fellow will attend Gluck Orientation (September 22 or 25, 2021), and arrange Gluck Orientation for the ensemble members during the first week of Dance 168 class meetings.  The Graduate Lead and Gluck office hold monthly Production Meetings throughout the Fall and Winter quarters to keep the program on track.

The Graduate Lead Fellow is responsible for presenting the CDE Topic Information Visual Aid TIVA and 6. Program Pack to the Gluck office. At the Program Talk Through, we will discuss the GluckLive / Digital DIY options.

GluckLive - Contemporary Dance Ensemble performances for 21-22 will be Flash Mob style. This is a new idea and the Gluck office will work out the details with the Graduate Lead. The Graduate Lead Fellow or designated ensemble member may introduce the ensemble before the performance begins or afterwards.

Contemporary Dance Ensemble performances typically take place on Fridays during winter quarter for school sites. There has traditionally been the opportunity to perform at the Riverside Art Museum during First Thursday Arts Walk events and First Sunday family day events during the winter quarter as well.

The Graduate Lead is responsible for confirming each performance with each Site Coordinator.

The ensemble members provide their own shoes and support underwear, including bras and belts. Because we cannot guarantee the type or condition of flooring in performance spaces, shoes are recommended as an option.

The Gluck office has purchased a PA system for the dance department for fellows to check out; also the office has two Mackie PA speakers each with a stand and microphone available to check out for performances. Speakers should be requested 48 hours in advance.

Please speak with the Gluck office for details regarding the budget for costume and prop purchases, and procedures for purchasing and reimbursement.

3.4 History of Art

The History of Art Department has 6 graduate fellowships: 5 classroom fellowships and 1 VRC fellowship. The department organizes their own Gluck fellowship competition with internal dates. Please contact the History of Art Department coordinator for deadlines for application and notification. For information regarding the GluckGlobal fellowship with the VRC, please speak to VRC Curator Sonja Sekely-Rowland at (951) 827-2697. The VRC fellow uses the Family Learning Handbook.

3.5 Music

The music department has 13 classroom fellowships for graduates, but there have been exceptions made for enthusiastic ensembles. Please contact the Gluck Music Department Coordinator for more information.

3.6 Theatre, Film and Digital Production – 2 x GluckTV Film Making Ensemble

GluckTV.UCR TFDP Film Making Ensemble (2 ensembles, 1 summer/fall, 1 winter) TFDP department; 1 graduate student, 10 undergrads or grad crew for each ensemble

The FilmCrew ensemble are managed by the Graduate Lead/Director and are overseen by TFDP Production Manager Ben Tusher. The Gluck Program is the producer of the film.

The Graduate Lead/Director will be the main contact with the Gluck office, unless a crew member is appointed as liaison. The Gluck Program is the Executive Producer of the film.

A student ensemble will make a film for GluckTV. It can be about anything and there is no message that it needs to address, so long as it is rated G - appropriate to be viewed by general audiences (a requirement of the YouTube channel).

The GluckTV series is one of the Gluck Program’s most visible and important community outreach programs. It embodies the program’s mission to serve as a bridge between the world-class scholarship and education at UCR and the Riverside community’s desire for access to quality art education.

All media in videos, including music, must be Public Domain, copyright free, and for general audiences.

• Film that is at least 10-12 minutes and uses the Gluck style guide.
• Fellowship for a graduate student screenwriter/director
• Ten film crew, including an editor for each Crew
• Equipment may be checked out from the department’s Film Equipment Room, pending availability. The Gluck office also has some items available.
• There is a small budget for props for each film, check with the Gluck office for details.
• An editing bay with Adobe Premiere will be made available to the crew’s editing team.

• Videos resolution must be 720x1280pixels or 1920x1280pixels
• Videos must be saved as a mp4 video format
• All included material must be copyright free or permissions obtained and documented.
• 6. Program Pack (6 abd) must be completed by Graduate Lead or designate upon completion. See APPENDIX 1 for instructions
• Your video needs to reflect the excellence of the Gluck Program; the Gluck office is the EC and has courtesy approval of script

Fall film due 12/15/21; Winter film due 3/31/22 TBC

Fellowship payments would be issued once the film was turned in.

Contact Production Manager, Ben Tusher, for more information and to app

FilmCrew Fellows use the Family Learning Handbook for links to the style guide, Music Bank, etc

3.7 ASK (Artists Spark Knowledge) Residency Fellowship

ASK Residency (Artists Spark Knowledge) Fellows will do their entire fellowship with one school or site and support the needs of the site. ASK Fellows are paired with a site based upon mutual interest and request of the hosting site. ASK Residencies are typically 12 hours over 12 weeks but can be tailored to suit the needs of the host site.

Some examples of ASK Residencies may include:

• Artists who work with the 5th graders to make a mural.
• Creative Writers who work with an afterschool GATE group for 12 weeks and create a book.
• Dancers who teach the 3rd graders a dance for Open House.
• History of Art scholars who present to the 3rd, 4th and 5th graders in one school.
• Musicians who visit all the classes in one school for 20 minutes each singing songs, then give a whole school assembly with a sing-along.
• Theatre actors or writers who work with a group of adults to write and produce a play.
• Fellows who present at Gluck VIP Days, where schools visit the UCR campus for Gluck workshops.

ASK Residency Fellows also prepare a Topic Information Visual Aid TIVA.

3.8 UCR ARTS Fellows - Gluck Fellows in Museum Education at UCR ARTS with Lindsey Hammel

UCR ARTS Museum Education Fellows use the Family Learning Handbook.

3.9 Gluck Special Events and Programs: Like to try something different?  

Run-through Support        Help your fellow Fellows and sit in on their run-through. With the Gluck office you will join in as audience, participate in all activities, and give feedback at the end. Sit in on two run-throughs and receive an OPA! fellowship of $150. This opportunity is available to all fellows regardless of experience.

ASK Residency        Do all hours at one site, with one group or several groups

Gluck Music Library        Get credit for one hour’s obligation by giving permission to use your original music file in GluckTV films. Minimum 10 minutes of music.

GluckTV        Do you have filmmaking skills? Give a film to GluckTV and receive credit for one hour’s obligation or OPA!

Arts Walk        Performances and presentations First Thursday 6-9pm of each month in downtown Riverside

First Sundays        Performances and presentations First Sunday 1-4pm of each month in downtown Riverside – Family friendly, family learning

November        Homecoming

March                        Watkins Society performances

April                        National Poetry Month sessions with Inlandia Institute

Memorial Day                SaturationFest – Gluck Fellows Perform at downtown Riverside DIY events

APPENDIX 4 - UCR Codes of Conduct and Gluck Conduct

4.1 UCR Principles of Community

The University of California Riverside is committed to equitable treatment of all students, faculty, and staff. UCR's faculty, staff, and students are committed to creating an environment in which each person has the opportunity to grow and develop and is recognized for their contribution.

There are three objectives that our campus must strive toward in order to achieve these goals.

• First, we must ensure that we have an environment that nurtures the intellectual and personal growth of our students, faculty and staff.

• Second, we must ensure that our campus sets an example of respect for all people.

• Third, we must ensure that our campus is a safe and welcoming environment for everyone.

We take pride in the diversity of the campus community and in ourselves by using the campus environment as a place, committed to academic integrity, where all members are encouraged to use their unique talents to enrich the daily life of the community in which they live, work, teach and learn. Respect for differences and civil discourse must become the hallmark of how we live and work together to build our community of learners at UCR.

We as members of the University of California Riverside affirm our responsibility and commitment to creating and fostering a respectful, cooperative, professional and courteous campus environment. Implicit in this mutual respect is the right of each of us to live, study, teach, and work free from harassment or denigration on the basis of race/ethnicity, age, religious or political preference, gender, transgender, sexual orientation, nation of origin, or physical abilities. Any violation of this right by verbal or written abuse, threats, harassment, intimidation, or violence against person or property will be considered a violation of the principles of community that are an integral part of the University of California’s focus, goals and mission. (and subject to sanction according to University policies and procedures)

We recognize that we will all need to continually work together to make our campus community a place where reason and mutual respect among individuals and groups prevail in all forms of expression and interaction.

4.2 University of California Riverside Nondiscrimination and Affirmative Action Policy

It is the policy of the University of California Riverside not to engage in discrimination against or harassment of any person employed or seeking employment with the University of California on the basis of race, color, national origin, religion, sex, gender, gender expression, gender identity, pregnancy, physical or mental disability, medical condition, genetic information, ancestry, marital status, age, sexual orientation, citizenship, or service in the uniformed services. Furthermore, University policy prohibits retaliation against any member of the University community filing a complaint of discrimination or harassment. This policy is intended to be consistent with the provisions of applicable State and Federal laws and University policies.

4.3 Title IX

The University of California is committed to creating and maintaining a community where all individuals who participate in University programs and activities can work and learn together in an atmosphere free of harassment, exploitation, or intimidation. Every member of the community should be aware that the University prohibits sexual harassment and sexual violence, and that such behavior violates both law and University policy. The University will respond promptly and effectively to reports of sexual harassment and sexual violence, and will take appropriate action to prevent, to correct, and when necessary, to discipline behavior that violates the University of California policy on Sexual Violence and Sexual Harassment.

4.4 Gluck Conduct

Gluck Fellows are ambassadors of the University of California, Riverside, the College of Humanities, Arts, and Social Sciences, as well as their departments.  It is assumed that all Fellows will adhere to the highest standards of professionalism and that they will treat their fellowship engagements with the same degree of commitment they would any other professional engagement.

4.5 Media and Social Media

All music, images, and videos must be classroom friendly and will be vetted by the Gluck office during your Program Run-through. Gluck Fellows are seen as role models by the students who are fortunate enough to receive a program in their school. While it may be flattering to be hugged, please note that fist-bumps and high fives are appropriate. It is Gluck policy that following a student under the age of 18 who saw your program on any social media platforms is not allowed.

4.6 Challenging Behavior

GluckLive Fellows present in public schools in the Inland Region – historically diverse, underserved in the arts with most adult residents having not received a bachelor’s degree. Fellows find the children at Gluck schools are on target for child development milestones – they are the same types children who our fellows were at school with – all types, from nice to mean. If you find yourself challenged by the behavior of a participant, PLEASE report the behavior to the host teacher – you are not there to be bullied! You will need to take control of the class, and so must learn basic classroom management skills, including ‘quiet signs’ to get attention back on you.

If you are confronted by Challenging Behavior –

• Ask the person ‘what happened?’ “What did you just say/do?”
• Ask them what they were ‘thinking’ at the time. “What did you mean by that? What do you think that means?”
• Ask them who was affected by that. “Do you know whose feelings you hurt? Did you see that was hurtful to me?” Ask them what they think they could do to make things right. “What would you like to say to me?”

Scenarios for challenging behavior in a GluckLive setting are in Appendix 8

4.7 Land Acknowledgement

We at UCR would like to respectfully acknowledge and recognize our responsibility to the original and current caretakers of this land, water, and air: the Cahuilla [ka-weeahh], Tongva [tong-va], Luiseño [loo-say-ngo], and Serrano [se-ran-oh] peoples and all of their ancestors and descendants, past, present, and future. Today this meeting place is home to many Indigenous peoples from all over the world, including UCR faculty, students, and staff, and we are grateful to have the opportunity to live and work on these homelands.

4.8 Statement in Support of Black Lives Matter

We stand in solidarity with Black Lives Matter. The brutal killings of George Floyd in Minnesota, Breonna Taylor in Kentucky, and Ahmaud Arbery in Georgia are part of a pattern of state violence against Black people, which too often remains invisible and unpunished, when it is not blamed on the victims themselves. America’s institutionalized practice of settler colonialism, genocide, slavery, and segregation continues in the form of continued occupation, discrimination, mass incarceration, and racist policing. The nationwide protests we are witnessing are an expression of anger at police violence, a rejection of white supremacy, and a call to our leaders that they live up to the nation's founding proclamation of equality. We demand accountability from the police, disinvestment from law enforcement in favor of education, housing, and community services, and, above all, justice for the victims.

4.9 Statement in Solidarity with the Asian American and Pacific Islander Community

We stand in solidarity with the Asian American Pacific Islander communities, and we stand against all anti-AAPI discrimination, dehumanization, and hate crimes. The recent violent attacks against elderly Asian Americans in the Bay Area in California as well as the horrific mass shootings at three Asian-owned businesses killing 8 people, 6 of which were Asian women, in Atlanta, Georgia are part of a growing rise in hate crimes against Asian Americans since the beginning of the Covid-19 pandemic. The Stop AAPI Hate reporting center has reported 3,975 hate incidents against Asian Americans between March 19, 2020 and February 28, 2021. We denounce systemic racism, xenophobia, misogyny, and hate. While these systems of white supremacy seek to stereotype all AAPI with one brush and minimize the frustration and struggles of the AAPI community, we know there is a unique human story behind each individual, and we must work together to amplify the voices of the AAPI community and to stop anti-Asian racism and violence.

APPENDIX 5 - IMPORTANT NOTE for Fellows regarding your property

Please be advised of the following: The University does not cover any personal property belonging to a student while it is stored on campus or being used for campus activities or university activities carried out elsewhere.

This means that storing your instruments in your locker, in your dorm room, or in a rehearsal room or faculty office is at your own risk. It also means that if your instrument is for some reason damaged while you are playing a Gluck concert, you will have to absorb the repair cost.

While some of you may have coverage through yours or your parents' homeowners or rental policy, please be aware that the instrument, bow, and case have to be "scheduled," that is: listed by name and appraised value.  Also be aware that any "paid work" that you do with the instrument could be interpreted by the insurance carrier as invalidating ordinary property coverage.

The best coverage for someone no longer living at their parents' address and earning money through performances is an ALL RISKS policy. This is usually worldwide coverage for any situation, although many policies will not cover an instrument left in a car, whether locked or unlocked.  

One way to get this type of policy at an affordable rate is to join certain professional organizations and take advantage of their group rate policies. You can often join as a student member at reduced membership dues.  You must have your instrument, bows, and cases appraised every five to seven years. American Strings Teachers Association, Chamber Music America, Early Music America are among the groups to investigate.

The decision about paying for coverage versus assuming the risk is, of course, a personal decision. But it is recommended that you at least take stock of your own situation, and, most of all, know your instruments and equipment are not covered by any University coverage, even while you are participating in University activities.

*For additional information on instrument insurance, please speak with the Music Department Coordinator.

APPENDIX 6 - Gluck Fellowship Tax and Financial Aid Information

6.1 Tax Information

Dear Gluck Fellow,

According to our records, you are the recipient of a scholarship or fellowship awarded in connection with your enrollment at the University of California, Riverside.  The term ‘scholarship or fellowship’ includes grants, waivers, and other forms of ‘gift aid,’ which typically do not need to be repaid.  The purpose of this letter is to inform you about the general treatment of your scholarship or fellowship for tax purposes as well as your reporting and recordkeeping responsibilities.  The information provided, below, applies regardless of whether the scholarship or fellowship is from the University of California or from a third-party source.

In some cases, the scholarship or fellowship funds are paid directly to you, while in other cases they are credited directly to your University student account.  For example, a scholarship from a third-party source that is intended to pay your fees and tuition may be paid directly to you.  Conversely, the third party may pay the University directly on your behalf and the University, in turn, would credit your University student account.  Whether the scholarship or fellowship payment is paid to you directly or to the University on your behalf, for tax purposes that payment is treated as made to you and is subject to the tax rules discussed below.

Under Internal Revenue Service (IRS) regulations, you do not have to pay taxes on a scholarship or fellowship to the extent the funds are used for required tuition, fees, books, supplies, equipment, or for the mandatory fees for classes or enrollment.  The amount of health insurance premiums you pay to the University in order to be enrolled is also considered a required fee.  To the extent you use scholarship or fellowship funds to pay for these types of required fees and expenses, the funds should be excluded from your taxable income.

Regardless of the manner in which the scholarship and fellowship funds are paid to you (i.e., either directly or on you behalf), you are required to maintain records and documentation showing that you used all or a portion of your scholarship or fellowship funds for these required purposes.

Any portion of a scholarship or fellowship used to pay for other expenses (e.g., room and board, travel, and other living expenses) should be included in your taxable income for the year.  Again, this would be the case regardless of how the funds were paid.  Therefore, you may have to pay income taxes on the portion of your scholarship or fellowship used for such expenses.  For more information of the tax treatment of scholarships and fellowships, see IRS Publication 970 (Tax Benefits for Education), which can be found on the IRS website at http:/www.irs.gov/formspubs/.

IRS regulations do not permit the University to withhold income taxes on the taxable portion of scholarship or fellowship payments.  Therefore, depending upon the taxable amount of your award, you may need to make estimated income tax payments prior to filing your tax return.  For more information on the rules pertaining to estimated tax payments, see IRS publication 505 Tax Withholding and Estimated Taxes, which can be found at the same IRS website address shown above.

You should make the determination regarding whether your scholarship or fellowship is taxable based upon your individual facts, irrespective of how the University may have applied your award funds to the amounts you owed the University.  To the extent that you determine that a portion or all of your scholarship or fellowship funds are not subject to tax, you should retain receipts and other documents that show the total amount of your qualifying (i.e., non taxable) expenses.

Pursuant to the Taxpayer Relief Act of 1997, the University is required to file a Form 1098-T (Tuition statement) information return to IRS for most students.  If a return is filed, the University must also provide a copy of the return to the student showing the information reported.  Depending on the UC campus you attend, either the amount of qualified tuition and related expenses paid or the amount billed is reported (in either Box 1 or Box 2 of the 1098-T).  Among other information, the University also is required to report the amount of all scholarships and fellowships (Referred to by the IRS as ‘scholarships or grants’) from all known sources that the University processed on your behalf.  The aggregated amount reported for these types of awards is without regard to whether any portion may be taxable.  The amounts reported on the 1098-T represent a summary of the qualified tuition and related expenses, as well as any scholarships and fellowships you received, based on the information on file at the UC campus you attended.  This information may be of use to you in calculating the amount of the higher education tax credit or deduction you may be eligible to claim, but you personal financial records serve as the official supporting documentation for your federal income tax return.  For more information about the education tax credit or deduction, see IRS publication 970, which is available on their website shown above.

Please note that this letter is intended only to introduce you to the tax rules applicable to recipients of scholarships and fellowships.  The University of California does not provide tax advice; you should contact your personal tax advisor with any questions or concerns.

Christine Leapman

Gluck Program Assistant Director

6.2 Fellowship Disbursement – Financial Aid

Gluck fellowship disbursement is financial aid and occurs in the quarter that the Fellow/Ensemble completes their project. All Fellows must submit all required evaluation forms and return any materials checked out from the Gluck office before disbursement will be requested.  Fellowship monies begin disbursing in November even if you have completed your program prior.

Graduate and undergraduate Fellows must be regularly registered students at UC Riverside and eligible to receive financial aid. If a Fellow withdraws from UCR prior to the completion of their program, their fellowship will be terminated.

Fellows are required to complete at least 12 points to receive their full fellowship. If a Fellow is unable to fulfill this obligation in a timely manner, they may receive a prorated portion of their fellowship.

If the balance of the amount disbursed is greater than the amount of your current charges, the Student Business Services Office will issue you a refund. You may receive your financial aid refund as a direct deposit into your personal checking or savings account by signing up for this option with Student Business Services. If you choose to receive your refund in a paper check, it will be mailed to your registered address some weeks after disbursement.

Disbursement of graduate and undergraduate fellowships is arranged through the Financial Aid Office and Student Business Services.  Fellowship disbursements are requested on the Wednesday after evaluations are received and may take up to one month from the date of the request to appear in your Banner account. All Fellows are responsible for verifying receipt of fellowship funds by following up with their Banner account and Financial Aid Officer.

Are you a recipient of Financial Aid that includes student loans?  If so, are you aware that this Gluck funding is financial aid and will replace the loan amount you have been approved for, if you have ‘maxed out’ your loans? This means you may be required to pay back some of your loan with your fellowship.

The Gluck fellowship is financial aid and goes into your Banner financial aid account and counts toward your annual financial aid budget along with your awards - fee waivers, stipends, and loans. If your combined financial aid exceeds your financial aid budget, your loans (borrowed money) will be paid down with your fellowship awards (free money) to the limit of your annual budget.

As soon as a student is notified that they have been selected to be a Gluck Fellow, it is strongly recommended to Fellows that they set up an appointment with their Financial Aid Counselor or One Stop Shop to discuss exactly how their Gluck fellowship will be disbursed and whether ‘there is room in their account.’ An ‘Additional Resource’ will affect a financial aid package (grants, loans, scholarships) as assistance in excess of ‘Your Need’ (the budget for the costs of school) will trigger a revision of the financial aid.

International Students

International students must establish a tax rate code in GLACIER. See the following website for more information: https://accounting.ucr.edu/payroll/glacierinfosheet.html. Please contact your Financial Aid Officer for more information.

6.2a How does a fellowship affect financial aid?

A fellowship that is given to a student to assist with academic or living costs is considered financial aid. If a student has already received loans, federal or UCR financial aid based upon the need reported in the Free Application for Federal Student Aid (FAFSA), the fellowship must fit into the aid package, which may result in other aid – loans for example - being reduced, removed or re-paid.

Fellowships that do not allow supplementation are the Eugene Cota-Robles Award (ECRA) and the Dissertation Year Fellowships (DYFA and DYP). The Graduate Research Mentorship Program (GRMP) allows only limited supplementation as a 25% Graduate Student Researcher appointment (GSR).

https://graduate.ucr.edu/fellowships-awards-and-grants

Know your Budget Number – and don’t exceed it

Most fellowships are granted to assist with the same costs that are covered by financial aid (loans, stipends, awards, fee waivers, scholarships, fellowships, etc.), such as tuition and fees, books and materials, and living expenses. Since a student may not receive assistance in excess of the need assessed for the budget for these costs, a fellowship may trigger a revision of the financial aid.

A student who receives an award late in the processing cycle may already have received a full financial aid award, including loans. Their financial aid award will be adjusted to include the late award, and the student will be required to repay some aid (loans) already received. (Most of the time this is the Gluck award repaying loans already received or taking the place of loans expected.)

Graduate and undergraduate Fellows must be regularly registered students at UC Riverside, and eligible to receive financial aid. If a Fellow withdraws from UCR prior to the completion of their program, their fellowship will be terminated.

Fellows are required to complete at least 12 points in order to receive their full fellowship. If a Fellow is unable to fulfill this obligation in a timely manner, they may receive a prorated portion of their fellowship.

Fellowship disbursements are requested on the Wednesday after evaluations are received and may take up to one month from the date of the request to appear in your Banner account. NOT ALL FELLOWS RECEIVE A CASH REFUND. Each Fellow has a different financial aid situation. All Fellows are responsible for verifying receipt of fellowship funds by following up with their Banner account and Financial Aid Officer. Please note that if the Student Business Services department and Housing has already posted fees for the coming quarter, any funds on a student’s account will go to cover outstanding fees first by default. Students can contact SBS to ask for a refund of their current funds’ credit balance if they were expecting a refund. 

APPENDIX 7 – Preparing Your 12-Point Gluck Fellowship –

GluckGlobal DIY Asynchronous Outreach Programs and GluckLive Synchronous – 12 points

Gluck fellowships, Post Pandemic Style

Gluck fellows present outreach to the community, with the aim of encouraging lifelong learning, appreciation for the arts, and familiarity with UCR and the possibilities of going to college. Just because there was a pandemic does not mean that arts outreach stops! The Gluck fellowship program needs to respond to the changing situation; as we head into the fall post pandemic, we anticipate that few fellows will be visiting physical classrooms in person until after Thanksgiving.

There is interest in bringing Gluck arts into the classroom via live video conferencing and digital program; we have come up with a 12-point system for Gluck classroom fellows so that fellows can receive a full fellowship with or without making in-person visits.

You will prepare a 6-point GluckGlobal DIY Program – 1 TIVA + 2-3 TAVA activities (TAVA 2-3 pages or minutes each) that you will deliver GluckLive 6 times – this will be your 12-point Gluck fellowship – 6 points digital, 6 points live. Your GluckLive session should be either ½ hour or 1 hour long.

7.1 GluckGlobal DIY Program Description

The GluckGlobal DIY Program is both topic information (TIVA) and activities (TAVA) presented within a visual aid. Learning activities with all instructions provided, with background information. Activities can be wide-ranging, so long as they engage the students in an interactive way. Writing exercises, research, sing-alongs, clapping exercises, movement. List all materials and space requirements.

We want you to make reusable resources that will serve your teaching and conference purposes, as well.

GluckGlobal DIY Programs are complete multi-media programs for presenting your information and activity for an audience asynchronously so that they can participate individually or in socially distanced or family groups. GluckGlobal DIY Program programs must be self-contained so that they can be uploaded to the Gluck website and accessed by interested teachers and learners. It should be presented so that a student can follow your TIVA to learn about your topic, do your TAVA activities, and know how to find out more. Submission should include a 6.Program Pack and Topic Information Visual Aid TIVA and any combination of TAVA files – written or .mp4 - for students to use: examples - Topic Information: PowerPoint, written lecture, or essay etc.; TAVA Activities: projects, games, worksheets, challenges as written instructions, or high-quality mp4, web links, study guide…

GluckGlobal DIY Program should be informative and entertaining, all-inclusive for self-directed learning about your topic and participating in some self-directed activity. Each TAVA in a GluckGlobal DIY Program contributes to the 12 points for completion of a Gluck fellowship.

Keep it simple and straightforward. Clear descriptive text and complementary photos, illustrations, or musical notations. The intended users are students and need to know what to do and how they can get involved in the learning activity.

We here in the Gluck office should be able to open your GluckGlobal DIY Program files and read the Program Pack, find the TIVA and all the TAVA files to do the activities immediately after reading it through once.

The GluckGlobal DIY Program will go on the Gluck Creative Classroom web page, and so all information in the document should be Public Domain, copyright free, and free to download

7.1a Examples of a GluckGlobal DIY Program:

1.) all written – 6. Program Pack 6abcd, TIVA, and TAVA collection of readings, pictures, activities, prompts, links and study guide (6 activity pages)

2.) mixed media - 6. Program Pack 6abcd, both pdf and narrated TIVA.mp4, demonstration video(s) and written instructions (activity combo 6 minutes and pages)

3.) mixed media - 6. Program Pack 6abcd, TIVA and a series of performance or instructional videos and study guide. (activity combo 6 minutes and pages)

7.1b GluckGlobal DIY Program Files and Point Values:

1. 6. Program Pack (6abd) - required
2. Topic Information - TIVA –  required, presented as:

TIVA PowerPoint, Document with presenter’s notes (editable source)  AND

TIVA Powerpoint .mp4 OR

TIVA moving image video .mp4

3. Topic Activities - TAVA - 6 points

TAVA games, worksheet, etc. pdf = 1 point per page

TAVA games, worksheet, etc. .mp4 = 1 point per minute

TAVA moving image .mp4 = 1 point per minute

Performance .mp4 = 1 point per minute

Topic research resource document with essay, photographs, links = 1 point per page

7.2 TIVA and TAVA style guide (replaces TPVA)

Proofreading

Please proofread your documents before submission! The Gluck office reads and vets all submissions before completion. We will refer you to the UCR Grad Writing Center - https://gwc.ucr.edu/ - if we find more than a few typos, spelling errors, or grammatical inconsistencies on each page.

Please brand your resources by using the Gluck UCR logo, and use the copyright format.  We have prepared style guides for documents and videos, as well as a final slide for your PowerPoint with credits and copyright information -- all available for download in the Fellows Resources section on the Gluck website. https://gluckprogram.ucr.edu/fellow-resources#resources_for_preparing_your_fellowship

7.2a Topic Information Visual Aid - TIVA

All fellows need to prepare a Topic Information Visual Aid, this visual aid contains pictures and graphics and comprises the foundation of learning about your topic for your audience; it will be used for both Live and Digital programs. It is required of all fellows. (TIVA replaces the TPVA)

Topic Information Visual Aid is a simple and clear introduction to your topic for the audience; this file will be uploaded to the Gluck Creative Classroom and part of the Public Domain, so please follow all relevant copyright and documentation standards by including only copyright free material that is suitable for general audiences.

The TIVA should contain between 5-10 pages of pictures and narrative information. You can make the TIVA with PowerPoint, Word, Prezi, etc., but it must be usable and understandable for a DIY user. When you present the TIVA live, the TIVA should take about 15 minutes for you to talk through it interactively.

Please submit the TIVA source/editable document so we can make formatting or minor edits if necessary.

Uses of TIVA:

GluckLive Presenters will use the TIVA as a screen share on Zoom when they do their 15-minute Information Presentation or as a projection when face-to-face in class.

GluckGlobal DIY Program TIVA has presenter’s notes showing, the TIVA is the basis of a Fellow’s Program and TAVA activity files are based on the TIVA.

7.2b Topic Activity Visual Aids - TAVA

TAVA is your activities written out or demonstrated so a DIY user can download and do them

Your Gluck Program Activities can be presented in many styles – a booklet, instructions, worksheets, you can create games, step-by-step and present these as a pdf, a doc, an mp4, a PowerPoint.

Activities are the best part of a GluckLive visit, and what create life-long learners and generates enthusiasm for further independent investigation

The Activities when presented during GluckLive should take about 45 minutes, that is usually about 2 or 3 activities.  Written out for a DIY learner, each activity could be about 2 pages long.

7.2c TIVA/TAVA summary:

The GluckGlobal DIY Programs are multi-media and have activities that can be offered with narrated PowerPoint, video, written lecture, essay, written worksheets, prompts, web links etc. For GluckLive, these activity instructions may be verbal or demonstrated, but they are codified for the GluckGlobal DIY.

The purpose of TIVA is to introduce the audience to your topic information.

Required of all Classroom fellows

The TIVA is for the Creative Classroom and required for both GluckLive and GluckGlobal DIY Program. It can also be turned into a .mp4 file with narration. Script approval by Gluck office is needed before any narrated PowerPoint or video is accepted.

The TIVA slideshow will be used when you do GluckLive presentations and usually lasts about 15 minutes of your hour session, contains between 5-10 slides, and it is narrated by you with presenter’s notes not visible.

The activities may be presented live without the TAVA materials, but for DIY upload, they must be presented for independent use in written or video form, a variety of formats are eligible.

All media will be uploaded to the Gluck Creative Classroom web page, and so all information should be for general audiences, Public Domain, copyright free and free to download, and a recorded media release will be required.

Please submit source documents for TIVA and TAVA so we can easily address any minor formatting issues

GluckGlobal DIY Program files: we will work with you to determine what files you will create and go over the checklist for approvals and submission at your Program Talk Through.

7.2c TIVA and TAVA format:

• Please be sure to provide image credits/captions for all images and cite all quotations.
• Please use the GluckGlobal-Powerpoint-endslide.ppt with copyright information (in Google Drive)
• Please use the Style Guide and brand your resource by using the Gluck Program logo, all available for download in the Fellows Resources section on the Gluck website. https://gluckprogram.ucr.edu/fellow-resources#resources_for_preparing_your_fellowship
• Please include your name and fellowship department in the header of your file.
• Please use easy-to-read fonts and colors in the body of your visual aid.

• Please confirm that all web links are functional before submitting.
• Each TIVA and TAVA needs script approval by the Gluck office to ensure quality, clarity, and standardized English; a checklist will keep fellows on track to avoid wasted efforts.
• Recorded media have requirements for test shots and sound checks.

7.2d TIVA and TAVA files and their point values from the Gluck Creative Classroom

Examples of GluckGlobal DIY TAVA files for different disciplines:

• A poster with samples of pointillist paintings and a few key features of the genre, as well as key artists, so students can learn what to look for to identify a pointillist image
• A document with links to YouTube performances of folk songs from each region of Spain, with images of traditional instruments and dress
• Podcast for a guided meditation or breathing exercise that could be used by a listener.
• A template with instructions for drawing a shaded 3D figure, or one-point perspective

Samples of 1-point GluckGlobal DIY Program TAVA files

Dance: https://gluckprogram.ucr.edu/sites/g/files/rcwecm731/files/2018-08/D2_CzechFolkDance.pdf

History of Art: https://gluckprogram.ucr.edu/sites/g/files/rcwecm731/files/2018-08/HA12_ArtElementsAbstractExpressionism.pdf

Music: https://gluckprogram.ucr.edu/sites/g/files/rcwecm731/files/2018-08/M2_ListeningMeditation.pdf

Samples of 2-point GluckGlobal DIY Program TAVA files

Music: https://gluckprogram.ucr.edu/sites/g/files/rcwecm731/files/2018-08/M24_RhythmBeat.pdf

History of Art: (TIVA and TAVA) https://gluckprogram.ucr.edu/sites/g/files/rcwecm731/files/2018-08/HA14_Collage-Creating%20a%20New%20Art%20Object.pdf 

Samples of 3-point GluckGlobal DIY Program element files

Art: https://gluckprogram.ucr.edu/sites/g/files/rcwecm731/files/2018-08/A1_BlindContourDrawing.pdf

Samples of 4-point GluckGlobal DIY Program TIVA and TAVA files

Theatre: https://gluckprogram.ucr.edu/sites/g/files/rcwecm731/files/2018-08/T15_ReadingSpeakingShakespeare.pdf

Sample of a 6-point GluckGlobal DIY Program TIVA and TAVA files

Sounds in the Air: - https://gluckprogram.ucr.edu/gluck-creative-classroom-theatre

Sample of a 10-point GluckGlobal DIY Program with TIVA and TAVA

Dance: https://gluckprogram.ucr.edu/sites/g/files/rcwecm731/files/2018-08/D14_DrawOnDance.pdf

Samples of 12-point GluckTV

GluckTV - https://www.youtube.com/watch?v=Eu6Jhit4TAA&feature=youtu.be

a video – a single 12-minute video or series of videos equaling at least 12-minutes of a complete idea and activity, story, or performance, with abstract and meta data - Think of Tasty or Buzzfeed videos.

GluckTV fellows use the Family Learning Handbook and the GluckTV Style Guide

See the Gluck Creative Classroom for other examples of TIVA and TAVA.

7.3 Preparing your Gluck Fellowship – 5-Part Series

Please see the 6_Program Pack-Preparing your Gluck Fellowship accompanying this series for complete 5-Part Series syllabus

The 5-Part series Preparing Your Gluck Fellowship in Fellows Resources was made as a model of a GluckGlobal DIY Program.  There is a Program Pack 6abcd, references, worksheets, and a handbook. Each of the 5 parts contains a PowerPoint, pdf, and a narrated mp4 with identical information. These are models of TIVA and TAVA files as well as GluckTV tutorials.

Part 1 - Introduction to your Gluck Fellowship – GluckGlobal DIY Program and GluckLive Programs – a 12-point fellowship

Part 1 is an overview of the Gluck 12-point fellowship – obligations, options, and steps to completion and is presented identically in these formats:

TIVA mp4 – narrated PowerPoint

TIVA PDF – PowerPoint with presenter’s notes showing

TIVA PowerPoint – suitable for use in a lecture

Part 2 - How to Organize and Script your TIVA and TAVA using PowerPoint

Part 2 goes through the expectations and uses for your TIVA and TAVA and includes a tutorial for making these documents in PowerPoint and is presented identically in PowerPoint, PDF, MP4 formats:

Script Sample – Sounds in the Air narrated TIVA

Style Guide for TIVA and TAVA

Style Guide for documents and copyright

PowerPoint Gluck branded slides

Part 3 - GluckLive - Zoom or Face-to-face Classroom Program

Part 3 has classroom management tips and expectations for live presentation in the new world and is presented identically in PowerPoint, PDF, MP4 formats:

Part 4 - Producing MP4s – including your TIVA and TAVA

Part 4 gives you a tutorial for making a PowerPoint into an mp4, and a checklist for making video, including lighting tips and is presented identically in PowerPoint, PDF, MP4 formats:

Part 5 – Producing Videos for GluckTV – including Sound Check and Test Shots tutorial

Part 5 gives you a tuPowerPoint, PDF, MP4 formats:torial for making test shots for video, as well as lighting and sound advice and is presented identically in these formats:

Part5-VideoTest shots reel.mp4

GluckGlobal Assets for fellows Google Drive

        Style Guides, Logos, Leaders, Music Bank, etc.

Resources:

GluckGlobal Assets for fellows Google Drive

Gluck Fellows Program of the Arts at UCR website - https://gluckprogram.ucr.edu/ 

Classroom and Family Learning Fellows Handbook link

Style Guide for Documents

Gluck Logo

7.4 Checklist example

Keeping track of your Digital DIY Program TIVA and TAVA approvals and timeline

This sample checklist is under construction. At your Program Talk Through we will create a Checklist based on your thoughts for completing your fellowship

IT you need to borrow to complete your GluckGlobal DIY Program: will you need to borrow recording or video equipment like microphones, stands, tripods, etc.? There are a number of items available to check out from the Gluck office.

APPENDIX 8 – Delivering a GluckLive Fellowship – 6 visits

Once you have completed your 6-point DIY program, you will present it to audiences in the public. The goal is to complete 6 GluckLive hours. This combined with your 6-point DIY program makes a full 12-point fellowship.

Part 3 of the 5-part series Preparing Your Gluck Fellowship for Online Learning has information on GluckLive. We anticipate public schools, as well as UCR, offering distance learning for the moment, and the need for Gluck fellows to present their programs using Zoom or the schools distance learning platform.

Use your TIVA and TAVA to prepare a one-hour program that consists of about 15 minutes of topic presentation using your TIVA and 45 minutes of interactive activity around the topic. Your TAVA files will be the DIY for these activities.

The 6. Program Pack (6abc) information will be compiled and sent to Gluck schools for scheduling. We will use your 7. Availability Calendar to match you with requesting schools and send confirmation. Fellow is responsible for corresponding with your host teacher and finding out necessary IT information.

Too Few Sessions - If we have not received many requests for your GluckLive program by the beginning of November, we will contact you about Digital DIY Curriculum elements or your advertising abstract. Fellows who present live – either on Zoom, social media, or in person, will receive 1 point for each hour of live

programming. If we are unable to schedule 6 visits, fellows submit additional TAVA files to ‘top up’ their

obligations to achieve a full fellowship.

8.1 GluckLive Program Scheduling

The Gluck office compiles all Fellow Program Packs into one booklet of Gluck Programs Available and sends it periodically to all of the Gluck sites on our roster. The Site Coordinator disburses this booklet to various teachers and librarians to see which programs they would like to host. The sites register their interest in programs using a Google form, and we match their requests with fellows according to availability.

Once you have met with your Department Coordinator and the Gluck office to discuss your project, submitted the correct paperwork (including the TIVA and completed the Program Talk Through and Program Run-through, the Gluck Program Coordinator will begin contacting sites that have requested you to schedule your project. Plan to begin your GluckLive visits no later than December. Fall quarter is the easiest quarter to schedule in the community; spring is the most difficult. You are required to have at least 40 hours over each full quarter (10 weeks) available for scheduling.

Programs are scheduled on a quarterly basis. The Program Coordinator will schedule your presentations with community participants based on the availability that you provide on your Availability Calendar. If your schedule or availability changes at any point during a given quarter, please report these changes immediately. If your phone number, mailing address, or any other contact information changes during the year, please notify the Gluck office immediately as well.

Be aware of the time commitment. Consider the length of your sessions to take into account how much material you can cover with activities and choose the time frame best suited for what you want to accomplish. In order to fill the hours of obligation, the Gluck office needs reliable blocks of time to accommodate our sites and schools. We require at a minimum 40 hours available over each complete 10-week quarter – Fall and Winter. Also, with the Covid 19 we may find few requests for GluckLive presentations – prepare to submit additional Digital DIY Program elements should you not fulfill the hours.

• Communicate with your Program Hosts and Classroom Management

Let your hosts know you need their support with classroom management. Ask them for the ‘quiet sign’ used in class. Will you need any help with equipment? Are there special needs in the class? Remember, you are the guest and the teacher knows the class – you must have classroom management skills, but also involve the teacher in managing class behavior. Actively communicating with your hosts will help avoid awkward situations.  Release your telephone and email information so they can contact you, as well.

• Flexibility and Graciousness

The more rigid a program’s requirements, the more difficult it is to schedule. Although the Gluck office will do its best to accommodate your preferences regarding your program, this may not always be possible. The best way to avoid unnecessary headaches is to be flexible with your program, scheduling availability, and age group with which you wish to work. Fellows with programs with few requests in the fall quarter will be notified in November and asked to come to the Gluck office for a meeting about changing/adapting their program.

In-Person: You may also find, when you arrive at a venue, that the class or room you had been expecting has been changed to suit the venue’s needs – you may be assigned to the blacktop outside, or to a much smaller room when you had expected the MPR. Please be cheerful and respectful and adapt your program to the new surroundings. Please plan for this possibility and think of Plan B, C, and D. You must adhere to social distancing guidelines, and we advise wearing a mask

Video Conferencing:

The Gluck office has very little experience with video conferencing to young people, and Gluck fellows who are teaching sections may well have more experience than most. Schools and sites are also learning the ropes and finding out what works best. Do your best, look at the camera, smile, and be sure to let us know your tips and tricks so we can help others learn from your best practice.

GluckLive Presentation Schedule and Confirmation Emails

As soon as your GluckLive program has been scheduled, you will receive an official presentation schedule via e-mail. This schedule will be updated and sent out with each new schedule addition and will include:

• Presentation dates and times for each presentation at each site

• For back-to-back presentations, shorten your presentation accordingly to make time for transitions in-between

• Audience grade/age level for each presentation at each site
• Host/teacher names and room numbers, if available        
• Site Coordinator contact information (email and phone numbers) for each site
• Site address

You will also be cc’d on the Confirmation Email that is sent to the Site Coordinator.

Confirming your GluckLive Program - avoid surprises

The Gluck Program Coordinator will make the initial contact with sites to schedule your program. Once a schedule has been arranged, you must contact the Site Coordinator at each site to discuss specific details of your program. You also need to confirm the teacher order, date(s) and start/finish time(s) of the presentation(s). It may take several attempts before you are able to speak directly with your hosts. Therefore, it is essential that you begin contacting them at least one week before your presentation.

When you speak with or email your hosts, be sure to:

• Confirm presentation dates and start/finish times, and Zoom invitation links, phone numbers
• Order of teachers on schedule and their links
• Confirm age group and numbers of students and if there are any special needs
• If live and in person - Confirm the location and type of space in which you will be working (classroom, gym, stage, recreation room, etc.)
• Discuss what supplies/equipment are needed for your program, what supplies the children will have with them at home, and how they will receive any worksheets you email
• Discuss any other issues you wish to cover before you start your program

Should you have on-going problems reaching any of your hosts, please let the Gluck office know as soon as possible, and we will attempt to contact them as well.

IMPORTANT NOTE: In rare instances, Gluck fellowships have been terminated due to lack of communication on the part of the Fellow. The best way to avoid this situation is for Fellows to stay in close contact with their Department Coordinator, the Gluck office, and site contacts.

8.2 On the Day of the GluckLive Presentation

If you are going to a site - Look after yourself – don’t rush – leave with plenty of time to get where you are going; expect there to be traffic or the freeway, and if you are scheduled at the beginning or end of the day, expect there to be traffic jams at the school. Eat and drink - especially if you are scheduled for several hours or back-to-back presentations, it is important for you to stay hydrated and fed, so bring your own food and drink. Gluck schools can be in very remote places, even if you are scheduled for a lunch break, you might not have time to drive to a shop to pick something up.

Re-confirm your presentation

It is recommended that you contact the site before setting out to re-confirm they are expecting you. Occasionally there is a misunderstanding and visits were forgotten or substitutes are present. You can save yourself a trip by quickly re-confirming your visit before leaving. If you have confirmed your presentation before leaving, and your entire visit is canceled when you arrive, you are not under obligation to reschedule unless you wish to, and we will credit you for one session. However, if you arrive at a site and a portion of your visit is cancelled, you will offer the remaining scheduled sessions and the cancelled portion of the visit may be rescheduled.

Any last-minute Fellow cancellations (due to illness, vehicle breakdown, etc.) must be handled directly by the Fellow. It is the Fellow’s responsibility to call the Site Coordinator and the Gluck office to explain the situation as soon as possible. Failure to notify the Gluck office and the site at which the presentation was scheduled will be reported to your Department Coordinator and the Gluck Program Director, may result in your fellowship being cancelled immediately, and may impact future fellowship opportunities.

Rescheduling a Presentation

If there is a conflict with a presentation after the Gluck office has scheduled dates and/or times with a site, the Fellow may rearrange their presentation directly with the site contact. After a new date/time is determined, the Fellow must notify the Gluck office of the change immediately. Otherwise, once notified of a conflict, the Gluck office will reschedule the presentation.

Punctuality

Plan for delays in your travel time. If you find you are going to be late due to some uncontrollable circumstance, immediately contact your host site to notify them of your delay. Schools run ‘by the bell’ so please keep good track of your time – starting promptly and finishing in enough time to get to your next session, set up and start on time. It is essential that Fellows show up on time and well prepared for each of their scheduled presentations. Plan to arrive at your host site at least 20 minutes prior to the start of your presentation to sign in at the school office. Zoom in right on time.

Checking in at school sites

For school security and your safety, you must speak with a school staff person to check-in to each school campus office before you go to a classroom/library/MPR. Be prepared to show government issued ID – this can be a driver’s license, state ID, passport, etc. In cases of international students your UCR student ID may also be accepted. The school office staff may scan your ID and create a badge or sticker. You may sign in with a paper sign-in sheet, or you may be checked in by a staff person on their computer.

Physical Distancing

If you will be in person on site, please follow all UCR, CDC guidelines, and school protocol. We advise you physical distance six feet from all people, wear a PPE mask, and enlist the help of the teacher to keep all the children socially distanced.

Working with Substitute Teachers

It is the policy of the Gluck Program that Fellows do not work with substitute teachers. If you arrive at a scheduled presentation and there is a substitute, do not give your presentation (unless a known adult i.e. regular classroom teacher, librarian, assistant principal, etc. also attends the class, or you are comfortable presenting with a substitute).

Transportation

Fellows are responsible for providing their own transportation to and from all presentation sites. All sites are within approximately 25 minutes of UCR by car. Bus routes to most of our Gluck sites are upwards of one hour from UCR.

Zoom or other Video Conferencing Presentations

All contact and punctuality requirements for GluckLive presentations are also required for Zoom presentations

8.3 Components of a Successful GluckLive presentation

For a one-hour workshop, a 15 to 20-minute presentation of information, followed by a 40 to 45-minute activity that complements the lecture is an ideal ratio of time; for a half-hour workshop, a 10-minute discussion time with a 20-minute activity is a successful division of time. You do not have to do the entire discussion portion first, followed by the activity: you may design the workshop so that the discussion portions are interspersed between the activities. But the ratio of 1-part discussion to 2-parts activity makes for a more successful program.

Most Gluck Fellows present to Kindergarten through 6th grade students. There is some contact with Middle School classes, but very little with High Schools. Programs that are quickly booked are designed to appeal to children between the ages of 5 through 11. Programs specifically designed for High School classes often take a longer time to schedule. Half-hour programs are scheduled with grades K-2; one-hour programs are scheduled for grades 3+. Class sizes are typically 35 students. Fellows with programs that do not have many requests by November 1 will be asked to adjust or change their program offering and be advised to create Digital DIY TAVA files or foreign translation.

Age Appropriateness

Keep in mind that elementary, middle and high school students have different developmental needs. Be aware of this when preparing your lesson plans or performance repertoire. If you are uncertain about the age appropriateness of some of your presentation material or terms, we will address the issue at your Talk-Through. Later, when you confirm your presentation, ask the host teacher at each site you visit about their particular class. They will be able to tell you which material is more appropriate for their class. All videos and recorded music must be classroom appropriate and will be vetted by the Gluck office for language and subject matter during your Program Run-through.

Getting your Audience “Hooked”

Capture the attention of your audience with a “hook” — something to get them excited and curious about your presentation, such as a question, a pre-activity, a brief performance of the type of music or choreography that they will be learning, etc.

Variety

Presentations should have an element of variety to them. Break up your presentation by asking questions or having students participate in a brief interactive activity, such as learning how to properly hold a violin or learning a particular dance step. Holding a question-and-answer session at the conclusion of the performance is also a great way to add variety to a performance. A rule of thumb is 40 minutes doing, 20 minutes talking.

Timing is Everything

When GluckLive in a classroom setting – live or on Zoom, do not expect to get through each of your presentations from start to finish. When you plan your presentations, take into consideration normal school interruptions: in high school out of a 50-minute class period you can expect maybe 40-minutes of teaching time on a good day; elementary can usually accommodate a full hour. Consider the length of your sessions to take into account how much material you can cover with activities and choose the time frame best suited for what you want to accomplish. The participants are always more engaged with the interactive portion, if you are running short on time, cut the talking and go straight to the interactive part.

Overall Professionalism, Social Media

Gluck Fellows are ambassadors of the University of California, Riverside, the College of Humanities, Arts, and Social Sciences, as well as their departments.  It is assumed that all Fellows will adhere to the highest standards of professionalism and that they will treat their fellowship engagements with the same degree of commitment they would any other professional engagement.

Gluck Fellows are seen as ‘rock stars’ by the students who are fortunate enough to receive a program in their school. While it may be flattering to be hugged, please note that fist-bumps and high fives are appropriate. It is Gluck policy that adding a student under the age of 18 who saw your program on any social media platforms is not allowed.

Typical GluckLive venues and situations

Gluck fellows typically present at public schools in grades K-12, or ages 5-17. There are opportunities at community centers such as libraries, museums and other public places. When you are presenting, you are a guest and your primary focus is on creating a positive environment, so you can deliver your program under the best possible circumstances. Public schools in particular tend toward the conservative.

*Please expect each venue to have challenges around heating, lighting, equipment, furniture, and cleanliness.

Please be a gracious guest and plan to adapt your program to the room in which you are placed, even if the location has been unexpectedly switched.

*Each class will have about 35 children; you may see about 100 audience members in an assembly.

*Zoom projects should only require pencil and paper – items we expect people to have to hand at home.

WIFI – please download all media onto your computer –

Due to the nature of Gluck venues, you should not depend upon the WIFI at any venue.

Flag Salute

Riverside area schools say the ‘Pledge of Allegiance’ to the flag of the United States daily. Typically, all students stand, face the flag with right hand over heart and say the pledge in unison during the beginning of the first morning period, about 8:30am. If it is not in your custom to also salute the flag in this manner, please either stay in the back of the room until the salute is complete, so you can quickly exit the room if you like, or please stand with the others, quietly if necessary, so you don’t draw attention to your alternate participation. Please let us know if neither of these options is satisfactory, so we can discuss alternatives, including timing of scheduling.

Dress

Program is more conservative in elementary and secondary schools, and dress codes tend to be as well. Most schools have very specific regulations regarding appropriate attire – including restrictions such as no showing midriff, no spaghetti straps, shorts and skirts at fingertip length, etc. It is always a good idea to dress professionally, and to avoid wearing clothing that is too informal, tight, or revealing, unless such attire is necessary to the program (traditional garments, etc.). Teachers do note in their evaluations if they feel a Fellow has dressed inappropriately. If you have UCR gear – t-shirts, etc., we encourage you to wear it!

Classroom Management – Quiet Signs

When working with students, treat them like young adults. Expect that they behave appropriately, and they will not disappoint you. Generally, a short silence on your part is a sufficient reminder. However, if a discipline problem continues, discuss constructive ways of handling it with your host teacher. “Mrs. Smith, please help me re-focus them,” is an easy way to involve the teacher. When you arrive and introduce yourself to the teacher, it is helpful to ask the teacher or students if there are any classroom ‘quiet signs’ or other management strategies that all students are familiar with.

You are there to offer enrichment for the class or group, not to give the teacher a coffee break or discipline the class. We make it clear to Gluck hosts that the teacher is to remain in the class and engaged in the program. If you find yourself alone in the classroom or need teacher support, please speak up to the teacher and do let us know.

8.4 GluckLive PROGRAM OBSERVATION,

Visit from Gluck Program Staff

The Gluck office will visit a particular site or Zoom meeting to observe each Gluck Fellow or Ensemble, to observe the site and audience/students, and to document the presentation by taking photographs. We will not usually give notice we are coming and will give feedback after the session and may interject during the session, if necessary.

8.5 CHALLENGING BEHAVIOR

The Gluck fellowship is a great opportunity to gain experience working with the people of the community, but with that comes the possibility of interacting with people who do not know or are learning how to act in an appropriate manner. We want you to feel comfortable when you visit a Gluck site free from the worry and stress of bullying and harassment, so if you do experience any sort of uncomfortable situation or abuse during any of your site visits in-person or via Zoom, please remain calm, deescalate the situation the best you can in a professional manner, and report this to the Gluck office, so we can follow up with the school, and they can address the incident within their policies. If you experience any sort of uncomfortable situation or abuse from a student during a site visit, please report it to the teacher or any professional staff that is present immediately after your program, and then report this to the Gluck office, so we can follow up with the school.

GluckLive Fellows present in public schools in the Inland Region – historically diverse, underserved in the arts with most adult residents having not received a bachelor’s degree. Fellows find the children at Gluck schools are on target for child development milestones – they are the same types of children who our fellows were at school with – all types, from nice to mean. If you find yourself challenged by the behavior of a participant, PLEASE report the behavior to the host teacher – you are not there to be bullied! You will need to take control of the class, and so must learn basic classroom management skills, including ‘quiet signs’ to get attention back on you.

If you are confronted by Challenging Behavior –

• Ask the person ‘what happened?’ “What did you just say/do?”
• Ask them what they were ‘thinking’ at the time. “What did you mean by that? What do you think that means?”
• Ask them who was affected by that. “Do you know whose feelings you hurt? Did you see that was hurtful to me?” Ask them what they think they could do to make things right. “What would you like to say to me?”

If you feel that you need more practice on strategies for answering awkward questions, please feel free to reach out to the Gluck office to set a meeting to do so.

Addressing Challenging Behavior from Kids

When kids ask personal questions, it is usually because they are trying to figure out how to relate to you – how you fit into their world. Are you like an aunt/uncle or an older sibling? Are you an older version of how they see themselves? They are more rarely intentionally trying to push a boundary, be rude, or be offensive, but this can also be the case.

So, when kids do ask personal questions, what can you say that is true to yourself, but will also satisfy someone’s immediate curiosity so that both of you can resume concentrating on the program?

As a fellow, you should share what you are comfortable with that will be a satisfying answer, but you should keep your answers as short and neutral as possible to not take away or distract from your program and to keep the space conducive to a comfortable and safe learning environment. Remember to be brief with an answer that is not complicated and does not become a deep conversation during the program. It should also be an answer kids can take as good advice as fellows are also supposed to be a visual role model to the audience.  

Examples of personal/offensive questions:

• Are you a boy or a girl?
• How old are you?
• How come you’re so tall?

Example responses:

• I don’t feel like a boy or a girl, but I feel like a *insert your name here*. I am me. This is my name. What is your name again?
• Sometimes some people think I’m a boy at first, but I am a girl.
• It doesn’t really matter.
• My parents were tall.
• If you want to know more about me, let’s talk after the program.

Patience with the Elderly and those with Special Needs

Providing presentations to local residential homes for elderly care is an important part of the Gluck Program, as is providing services for the SDC (Special Day Classes) at our Gluck schools. Due to the nature of these sites, please be aware that disruptions may occur during your presentation. If this happens, please be patient.  Residential home staff or teachers should be on hand to attend to the situation. Since many of these patients are unable to leave their facilities, the fact that you are bringing your art to them is that much more important. Although presentations at residential homes or Special Day Classes can sometimes prove challenging, they also can be the most rewarding for Fellows.

Please note: Schools are not obligated to inform us if a class scheduled is SDC (Special Day Class). Our policy is to serve all classes in a grade level, as that is how we can book your fellowship more quickly. While we ask teachers to let us know if the classes scheduled have special needs, they don’t always tell us, or you. While it does not happen often, expect that you may be visiting an SDC when you arrive at a school.

8.6 SELF-CARE

Your mental health is very important, and we encourage you to take care of yourself mentally as well as physically. If you find that your fellowship is affecting your mental health, or vice versa, for any reason, please let the Gluck office know so we can address what is affecting you and do what we can to help you. We also highly encourage you to utilize any of the resources listed below:

On-campus Confidential Resources

UCR CAPS 

Counseling and Psychological Services

During Normal Business Hours - (951) 827-5531

24 Hour line - (951) 827-8255

Student Affairs Case Management

(951) 827-5000

casemanager@ucr.edu

CARE Advocates 

Campus Advocacy,

Resources, and Education Offices

(951) 827-6225

advocate@ucr.edu

Critical Resources

Community Connect Riverside Helpline 

24 Hour line - (951) 686-4357

National Suicide Prevention Lifeline

24 Hour line - 1(800) 273-8255

UCR Student Health Services 

(951) 827-3031

health@ucr.edu

Additional On-campus Resources

LGBT Resource Center 

(951) 827-2267

out@ucr.edu

Women’s Resource Center

(951) 827-3337

wrc@ucr.edu

The Well 

(951) 827-9355

thewell@ucr.edu

Student Disability Resource Center 

(951) 827-3861

sdrc@ucr.edu

Undocumented Student Programs

(951) 827-2193

ana.coria@ucr.edu

International Affairs 

(951) 827-4113

Internationalstudents@ucr.edu