Gilead Hacks for HIV Prevention
Official Rules
NO PURCHASE NECESSARY TO ENTER OR WIN. VOID WHERE PROHIBITED.
PARTICIPATION IN THIS HACKATHON CONSTITUTES YOUR ACCEPTANCE OF THESE OFFICIAL RULES.
ARTICLE 1 – EVENT OVERVIEW
Gilead Hacks for HIV Prevention (“Hackathon”, “Competition”, “The Event”) is a two day, in-person Hackathon to develop a technical solution to increase communication / awareness / education between men-who-have-sex-with-men (MSM) who may benefit from HIV PrEP (pre-exposure prophylaxis) and/or the Medical Community who provides care for those communities most in need. This Hackathon will provide an opportunity for people with technical backgrounds to collaborate and compete to create leading technology solutions – and to transform the HIV prevention landscape.
Challenge Summary:
For this hackathon, we’ve identified four major obstacles keeping people who may benefit from PrEP (PWBP) from taking the steps needed to protect their sexual health:
Closely examine these challenges and turn them into inspirations to develop innovative digital solutions to connect PWBP with the healthcare community and HIV prevention services. Be as creative as possible while also being sensitive to the many community members and healthcare providers we hope to serve.
Challenge Categories:
The teams projects should create solutions to:
ARTICLE 2 – ORGANIZATION OF THE COMPETITION
Gilead Hacks for HIV Prevention scheduled for June 4th and 5th, 2022 (“Event Date”) is sponsored by Gilead Sciences, Inc. (“Gilead” or “Sponsor”), 333 Lakeside Drive, Foster City, CA 94404, and organized by BeMyApp Corporation (“BeMyApp'' or “Organizer”), 535 Mission Street, 14th Floor, San Francisco, CA 94105, USA. The Hackathon is open to eligible individuals (“Participant”) who are registered to participate. Your participation in the Hackathon constitutes your acceptance of all of the Official Rules (“Rules”) contained in this document, which will be provided to you at the Hackathon and available at (“gileadhacks4HIVprevention.bemyapp.com”). Full Challenge details and other event information will be provided to participants at the point of Registration submission via the Event Guide (“https://bit.ly/gileadhacks4hivpreventionguide”). Gilead’s decisions concerning the Official Rules or any other matter relating to the Hackathon are final and binding.
ARTICLE 3 – ELIGIBILITY / REGISTRATION
The registration for the Competition is open from May 2nd to 10:00am on June 4th, 2022. The hackathon will take place from June 4th, at 7:00am thru June 5th, 2022 @ 6:00pm. Employees of Gilead Science, Inc. and BeMyApp and/or their affiliates, and members of their families, as well as anyone who has directly or indirectly contributed to the conception, organization or realization of the Competition, are ineligible to take part in the Competition. Health care professionals and government officials may be ineligible to participate in the competition and/or to receive prize money. The Hackathon is open to eligible participants who are at least 18 years old, or the age of majority in the jurisdiction where they reside, whichever is older. Each registrant in the hackathon is individual, and only one registration per person is allowed during the entire duration of the Competition.
How to Enter:
To enter the Competition, visit the Hackathon Website, gileadhacks4HIVprevention.bemyapp.com (“Hackathon Site”, “Registration Page”), which will direct you to complete the official Registration Form (“Registration”). Individuals must complete registration during the Registration Period, May 2nd to 10:00am on June 4th, 2022 (“Registration Period”). You must register individually. Participants are required to provide the following information to complete registration: first name, last name, email, phone number, as well as but not limited to accepting these Official Rules and the Privacy Policy (defined below). By entering, Participants hereby consent, where lawful, to the use of their name, image, likeness, voice, location and/or biographical information, submitted Project content, and feedback by the Organizer and/or Sponsor and their agencies, in any and all media now known or hereafter developed worldwide, including on the Internet, without compensation, and without the right of review, notification, or approval, in connection with the Competition.
Completing registration does not guarantee your participation in the on-site event. The Organizers reserve the right to manage the registration process in a manner that encourages participation while also respecting the health and safety measures outlined by the designated event venue.
Registration / Pre-Event Requirements:
Individuals (“Registrants”, “Candidate”, “Participant”) must register via the Hackathon Website by Saturday, June 4th, 2022 by 10:00am EST. Registrants must provide the following information: last name, first name, phone number, email, and some skill background as suggested on the registration submission form. Registrants must agree and electronically accept these Official Rules, during the Registration process, to be an eligible participant. They may also be required to sign a hard copy on-site. Organizer reserves the right to request additional registration information, as needed. Each candidate guarantees that the information entered during their application to the Competition is complete and accurate. Any false, incorrect or incomplete information will automatically result in the application being rejected. Organizer and Sponsor reserves the right to reject an application at any time if the profile of the Registrant does not comply with the standards.
The Organizers strongly encourage all Registrants to participate in at least one of two virtual pre-event webinars prior to the Hackathon. Time and dates of the pre-event webinars will be provided in the Event Guide by the Organizers following completion of Registration.
Due to on-site capacity and space requirements, not all Registrants will be accepted into the on-site event. The Organizers will generate a waitlist, as needed, and will communicate a Registrant's on-site attendance status at the earliest opportunity.
Organizer reserves the right to make changes to the Registration and Pre-Event Requirements as needed.
Team Requirements:
Participants will form a Team, defined as one (1) or more Participants (hereafter referred to as a “Team”), to submit a Project. Teams cannot exceed five (5) Participants. Participants cannot be on more than one (1) team. Sponsor or Organizer may increase the maximum team size at any time in its sole discretion. There will be 2 virtual webinars (May 10th and May 24th) to begin team formation efforts. You may also request assistance with forming a team during the registration process. All members of your team must be registered and meet the eligibility criteria requirements contained in these Rules to participate on-site.
In addition to having all team members on-site in Atlanta, teams can also participate as "Hybrid Teams" where at least one member of your team must be physically present both days, June 4th and June 5th, at the Loudermilk Conference Center in Atlanta. The on-site team member(s) will be the Team Representative(s) to pitch the final presentation in-person to the Judges. All other team members can work remotely, but must be individually registered before the Registration deadline.
Submission Requirements:
A team cannot submit more than one (1) Project. The Submission must, at a minimum, support English language use. Teams will have their choice of only one (1) Challenge to solve. Subsequent entries will be disqualified. All entries must be submitted by 1:00pm Eastern Time on June 5th, 2022 (or at the designated time per the on-site schedule). Entries are void if they are in whole or part illegible, incomplete, damaged, altered, counterfeit, obtained through fraud, or late. All entries will be deemed made by the authorized account holder of the email address submitted at the time of entry, and the potential winner may be required to show proof of being the authorized account holder for that email address. The "authorized account holder" is the natural person assigned to an email address by an Internet service provider, online service provider, or other organization responsible for assigning email address for the domain. The Organizers will be evaluating each Submission to ensure that it meets the minimum Project Submission Requirements (“Project Submission Requirements”). Sponsor and/or Organizer reserves the right, in its sole discretion, to disqualify any Entrant or Team who submits a Project that does not meet the Project Submission Requirements.
ARTICLE 4 – EVENT PHASES
Phase 1: Registration
Phase 2: Pre-Event Overview Webinars
Phase 3: In-person Hackathon - Hacking Period
Phase 4: In-person Hackathon - Live Project Presentations & Demos
Phase 5: In-person Hackathon - Judging Deliberation and Winner’s Announcement
ARTICLE 5 – PRIZES
The Competition is endowed with a $30,000 USD cash prize pool:
Category Winners: (4) 1st place prize: the sum of $5,000 USD (divided equally between each member of the winning teams) One Winning Team per Challenge Categories.
Best in Show Overall Winner: (1) grand prize: the sum of $10,000 USD (divided equally between each member of the winning team). This winning team will be selected by the Judges as the Best in Show and will be selected from the Final 4 Category Winners.
Contingency Judging and Prize Distribution Plan
In the event of low event participation, in order to make the event as fun and fair as possible for all, the event organizers will make the following adjustments for the judging process and prize distribution.
#1 - Should there be any category where there are no submissions, the judges will rank the final 4 winners across all categories in a 1st, 2nd, 3rd, 4th position based on total points tabulated and scored from the official Judging Criteria (max 50 points). From that ranking of 4, the judges will designate one team as the Best in Show, for the fifth and final prize level.
#2 - Should there be only 1 team submission in one Challenge category, that team’s score will need to be a minimum of 30 points or more, tabulated form the official Judging Criteria, in order to qualify for the consideration in the final round of judging. Should that team’s points be lower than 30, the event organizers will revert to #1.
#3 - In the event the total points for each of the final projects submitted falls below the 30 point minimum, the event organizers will not distribute any of the prize rewards. This is to encourage fairness across all teams participating in the hackathon.
The Judges and Organizers will make every effort to recognize quality and meaningful effort on the part of the participants. It is our hope that the teams engaged will ideate and innovate exceptional technical solutions through this hackathon process.
ARTICLE 6 – JUDGING, WINNER SELECTION, AND DISQUALIFICATION
The winning Teams will be determined by a panel of 5 to 6 Judges. The Organizers reserve the right to increase or decrease the Judges’ Panel. And the Judges Panel will designate the winners following a deliberation session, on-site, moderated by BeMyApp.
The judges will select the winning Teams based on the following criteria for a total score of 50 points.
Judges’ decisions are final and cannot be challenged.
The winners will be selected from eligible Participants who (1) satisfy the conditions for participation as set forth in the Official Rules and Code of Conduct; (2) meet the judging criteria; (3) participated in the Hackathon; (3) were present during the submission and presentation of their solution to the judging panel, or – if need be – were excused by the other members of their Team.
Winner(s) will be disqualified if (1) a winner cannot be contacted/does not respond after two attempts to contact; (2) a winner is determined ineligibility by law; (3) a winner does not adhere to the Official Rules or Code of Conduct; and/or (4) if the prize notification is returned as undeliverable, refused, or declined.
ARTICLE 7 – PRIZE DISTRIBUTION, FEES AND TAXES
Prizes will be paid by BeMyApp via Bill.com or PayPal to eligible winners within 120 days after the prize winners announcement. BeMyApp will attempt to notify the selected prize winners via email within 5 business days of the official winners announcement. Winners are required to provide their full legal name, email address, mailing address, phone number, and relevant payment information to BeMyApp within 14 days of initial attempted notification. The winner may also be required to complete an income tax form, or provide other relevant documents as requested by BeMyApp. The winner may be disqualified and lose the profit of the prize if (1) any of the required payment information or documentation provided by the winner is unusable (illegible, incomplete, or erroneous); (2) the winner does not provide all the required information requested by BeMyApp; (3) the winner is ineligible to receive the prize by law. BeMyApp cannot be held liable for loss of prize due to error in routing (electronic or by mail), ineligibility to receive the prize, or inability to contact the winner. BeMyApp reserves the right to substitute a prize of equal or greater value where permissible under law.
All taxes and fees are the sole responsibility of the winner, as well as loss to profit of prize due to incurred distribution fees or currency exchange. Winners will adhere to the income tax rules and regulations as outlined by the IRS.
ARTICLE 8 – EXPLOITATION RIGHTS AND INTELLECTUAL PROPERTY
Exploitation and property rights to solutions developed during the Competition are reserved to Participants.
If the Participants wish to assign their rights, they shall first offer to the Organizer the option to acquire the rights in their solutions for commercial use. The conditions of this assignment of rights shall be defined and negotiated in good faith by way of a separate agreement between the Organizer and the Participants.
Intellectual Property (IP) is owned by the registered participants of the event. These rules state there should be a six month (180 days) window, after the conclusion of the event, to allow Gilead Sciences, Inc to approach participants/team collaborators for First Right of Refusal opportunities to engage in business negotiations and/or contracts for purchase or further development of the IP in question. After the 180 day period, the participant retains full ownership of the IP. These rules also encourage fair business and standard practices by all parties be considered.
During the Competition, the Participants shall only use elements which are clear of any third party rights and do not infringe any rights. Any legally utilized third-party elements included in the solutions, including open source software, must be clearly identified with their version, the terms of the applicable license and any other details regarding their use. The Participant understands that this information is taken into account in the assessment for the allocation of a prize.
The solutions shall not infringe any intellectual property rights, including, but not limited to trademarks, designs, copyright, patent, right of publicity, or any rights in databases or software code. Each Participant warrants to the Organizer that their creation does not infringe in any way any third-party rights, and that Participant obtained, where necessary, the authorization of any third party.
By joining the Competition, Participants expressly authorize the Organizer, for free, to publish, communicate, exhibit and disclose orally, graphically or in writing, projects and solutions presented during the Competition. Each Participant agrees to be mediatized (portfolio, website, etc.) and authorizes the Organizer, for free, to present all the works realized on all the communication media used in support of this Competition as well as to mention names (first and last) names, images, voice, video, and likeness of the Participants.
Under this regulation, the Participant is not entitled to use, nor shall Participant acquire any, right of any kind on any name and/or trademark owned by Gilead Sciences Inc. nor on any names and/or brands associated with Gilead Sciences Inc or related companies.
ARTICLE 9 – COMPENSATION
Participant waives all of their claims regarding compensation against the Organizer and/or Sponsor due to their participation to the Competition (in particular with regards to costs incurred for participation such as transport, accommodation, etc.) with the exception of drinks and meals which will be supplied by the Organizer during the duration of the Competition hours.
ARTICLE 10 – MODIFICATION, INTERRUPTION AND TERMINATION OF THE COMPETITION
The Organizer reserves the right to shorten, extend, modify or terminate the Competition, or a part of the Competition, as a result of a force majeure event without incurring liability as a result thereof.
In such case, the Organizer will provide notice thereof to the Participants by any means of its choice (including email and/or publication on the Website), and, if the need arises, will communicate to the Participants the new rules applicable or the new ending date of the Competition, as the case may be. Each Participant may notify the Organizer by email that they refuse the new conditions of the Rules, in which case they will be excluded from participating, which they expressly accept. If no refusal is communicated to the Organizer within 72 hours, the new conditions of the Rules will be deemed to have been accepted by Participants.
In case of a modification to the Rules, cancellation or interruption of the Competition, or a reduction or an extension of its length, the Organizer waives all liability and Participants will not be entitled to any compensation.
ARTICLE 11 – FRAUD
The Organizer may cancel all or part of participation in the Competition if it appears that fraud has occurred in any form whatsoever, in particular computer fraud, during the Competition. The Organizer reserves, in this case, the right not to award prizes to fraudsters, to disqualify the concerned solution or project and/or to bring actions against the authors of these frauds. The Organizer shall not incur any responsibility towards the Participants because of the committed frauds.
Furthermore, the Organizer cannot be liable in case of damage, whether material or immaterial, caused during the Competition and thereafter, to the Participants, to their computing equipment, or to the data, including consequences which may ensue from it on their personal, professional or commercial activity.
ARTICLE 12 - RESPONSIBILITY
Participation in this Hackathon is voluntary, and Sponsor will not compensate any participant for time spent or tasks performed in participating in the Hackathon.
The failure of Sponsor to comply with any provision of these Official Rules due to an act of God, hurricane, war, fire, riot, earthquake, terrorism, act of public enemies, actions of governmental authorities outside of the control of The Organizer (excepting compliance with applicable codes and regulations), or other “force majeure” event will not be considered a breach of these Official Rules.
BeMyApp reminds Participants about the characteristics and limits of the Internet network and declines any responsibility regarding any consequence that may occur while they are connected to the Internet network on the event websites and during their participation in the Competition.
BeMyApp shall not be made responsible if Participants cannot connect to the website of the event due to a technical fault or in the event of any problem linked namely and not exclusively to (1) network overload ; (2) an electric or human error (3) any malicious intervention ; (4) a issue related to a phone line ; (5) an issue related to hardware or software ; (6) a hardware or software malfunction ; (7) a case of emergency ; (8) disruptions that may affect the smooth running of the Competition.
It is the Participant’s responsibility to take the appropriate measures to protect their own data and/or software located on their computer equipment, against any violation. The Participant’s connection to the event websites and their participation in the Competition is made under their own sole responsibility. BeMyApp shall not be held responsible for any infection by potential viruses on the Participant’s computer equipment, or of the intrusion of a third party on their system.
BeMyApp shall not be held responsible if, for any reason, data related to a Participant’s registration doesn’t reach the company or is illegible or impossible to process.
BeMyApp and the Organizer reserve the right to exclude any Participant or person disrupting the Competition’s smooth running. They reserve the right to use any recourse, including suing anyone suspected of cheating, falsifying, or disrupting the process described in the Official Rules, or suspected of trying to accomplish such actions. Any Participant deemed by the Organizer or by BeMyApp to have disrupted the Competition in any of the ways stated above, will be deprived of the right to obtain any prize, and no claim will be accepted consequently.
Participants remain solely and entirely responsible for the damages caused by them or their equipment to goods or people during the competition. They see to covering their risks by their own insurance and renounce any right to resort to the Organizer or BeMyApp in that respect.
ARTICLE 13 – IMAGE RIGHTS
The Participants may be filmed or photographed during the event. By joining the Competition, the Participants agree to the use and the distribution of their image by the Organizer, including for promotional events occurring after the Competition. The production and distribution of films and photographs of the event will not lead to any compensation of the Participants.
ARTICLE 14 - CONFIDENTIALITY
The Participant acknowledges the confidentiality of all information and documents which have been shared with them throughout the Competition.
During the whole duration of the Competition, the Participant will not directly or indirectly use or share, including forwarding, copying, distributing, etc. any information with any third party, unless they have obtained a written authorization to do so, delivered by the Organizer beforehand. This applies to information shared with them by the Organizer or shared with them indirectly upon the execution of this contract.
The Participant commits to delivering any document containing confidential information or shared with the Participant upon the execution of this contract, on the Organizer’s simple request. This confidentiality agreement is valid for 36 months from the start of the Second Phase mentioned in this contract.
ARTICLE 15 – PROTECTION OF PERSONAL DATA
The collection and processing of personal data relating to the Participant by the Organizer is primarily intended to ensure that the Competition will be properly completed and in particular to allow the Organizer to contact the winner and to award them the prizes in an efficient way and, if the case arises, to publish the list of the winners. Personal Data you submit when you participate in the Hackathon will be treated in accordance with our Privacy Policy http://privacy.bemyapp.com/ and applicable data protection laws. Participants have the right to access, update and/or obtain deletion of their data by requesting directly to BeMyApp at the address FYI, new SF office address: 535 Mission St 14th floor, San Francisco, CA 9410 or by going to data.bemyapp.com.
ARTICLE 16 – APPLICATION OF THE OFFICIAL RULES
This document is accessible on the event website gileadhacks4HIVprevention.bemyapp.com during the full duration of the Competition. Participation in the Competition implies full acceptance without reservation of the present regulation. Participation in the Competition is strictly personal and the Participant cannot, under any circumstances, be replaced. Any claim relating to the Competition will be barred after the period of 6 (six) months from the deadline for participation stipulated in Article 1.
The Official Rules and any contractual and non-contractual disputes in connection with them shall be governed by, construed and take effect in accordance with California law. Any dispute arising out of or in relation to the Official Rules shall be brought to amicable settlement.
In case of failure to reach an amicable settlement, the parties submit to the exclusive jurisdiction of the California courts to decide and settle any claim, dispute or matters arising out of or in connection with the Official Rules or established by them (whether contractual or non-contractual).
All disputes, claims and causes of action arising out of or connected with the Gilead Hacks for HIV Prevention hackathon, Your or Your team’s participation in the Gilead Hacks for HIV Prevention hackathon or these Terms and Conditions will be resolved individually, without resort to any form of class action. The exclusive jurisdiction and venue for resolution of such disputes shall be the U.S. federal and California state courts and You hereby waive and agree not to pursue any actions in any other jurisdiction or venue. You also agree to waive any right to claim ambiguity in these Terms and Conditions, except to the extent expressly prohibited by applicable law.