Cleveland High School PTA Meeting Minutes

Location: Zoom video conference

Date: Wednesday June 2, 2021

Time: 7:00 pm

Board in Attendance

Board Members: Amy Lewin, Daniel Mason, Yancey Towne, Kristin Sherwood, Melissa Toledo, Rosemary Breger, Chris O’Connor, Janet Morgan, JJ Heldmann

Guests: Sandi Quatrale, Eildh Lowery

Agenda Items

Call to Order 
Meeting called to order by Amy Lewin at 7:01 pm

Board Business

• Treasurer's Report

• A draft 2021-22 Budget was presented and discussed. Amy noted that approving a draft budget at this time would allow for flexibility over the summer so that the incoming Board can write checks if needed. The budget can be amended in the fall if deemed necessary.
• Based on the most recent balancing of the books, current cash on hand is approximately $41,000.
• The budget items as drafted are very similar to the 2020-2021 budget, with a few modifications.         

• Amy suggests reducing the Principal’s Discretionary line item from $10,000 to $5,000. Dan asked if there are guidelines that document what these funds are to be used for, and Amy said that there is some guidance in the State PTA Handbook and suggested that the Board spend some time at a board retreat later in the summer discussing what we want to prioritize for the community based on those standards.
• Rosemary inquired as to whether the Principal’s Discretionary line item was where the support for the CHS social worker’s asks comes from. Amy said that no, those funds come from the CHS Gives Back fundraiser. It was suggested that we spend some time in the future to evaluate the tradition of CHS Gives Back and possibly add parameters of how the PTA facilitates receiving those funds and passing them back to the school for distribution.
• It was noted that the Teacher Grants funding has come from the PTA Discretionary line item, and Dan suggested that we add a new separate line item specifically for the Teacher Grants. The amount budgeted was also reduced slightly due to the fact that PTA support for the Speech and Debate program was also moved to a new line item in the budget.
• A discussion was held about the necessity of the Technology equity/AVID line item, and whether the technology component was redundant since those requests could come through the Teacher Grants. It was agreed that maintaining support for AVID as its own line item had value, as it helps draw our attention to it. Amy recommended following up with Principal Wadkins about the needs of the AVID program and coordinating our support for it.
• A few administrative line items were combined, such as Board supplies and Printing/Postage, and the line item for the MoneyMinder subscription was rolled into the Software & Web Services line item.

• The Board agreed to make a commitment to holding a 2022 spring fundraiser with the Foundation.
• A motion was made to adopt the 2021-22 budget as drafted and discussed, and was moved without dissent.

• 2021-2022 Board Election

• The Board election was held at the meeting last month.  Congratulations to all who begin July 1 in new roles and thank you to those who are continuing on in their previous roles. Chris brought forth a nomination of Sandi Quatrale to fill one of the remaining Board Member at Large positions. A vote was held and Sandi was approved unanimously.
  

• Secretary’s Report

• The May meeting minutes were distributed electronically as linked and were approved as written.

Old Business -

• Class of 2021 Celebration

• Kristin reported that the plans for the senior post-graduation party are coming along nicely and that we are all so grateful to St. Philip Neri and Pastor Fr. Andrew Thomas for making this happen. The budget still looks like it will come in right around $9,000.
  

• Onboarding

• Amy and Dan will work over the coming weeks to close out the books for this fiscal year and to get Melissa in a good place for July. A meeting to transition the board will be held in August before the start of the school year.

Announcements        

• Eildih noted that the PPS School Board has been getting many questions about whether there will be a return to five full days of in-person school in the fall, and she said that is indeed the plan and that negotiations with PAT are being undertaken with that in mind, with the caveat that if the disease mutates drastically before fall, things may change.

Motions

Kristin Sherwood made a motion to adopt the 2021-22 budget as drafted and discussed this evening. The motion was seconded by Dan Mason, voted on and approved unanimously.

A motion to elect Sandi Quatrale to the role of Board Member at Large for the 2021-22 Board was made by Janet Morgan and seconded by Dan Mason. A vote was taken and Sandi was elected unanimously.

Notes

Next Meeting will be third Wednesday of September - time and place TBD

Adjourned at 8:28pm

Attachment: Attendance sign-in sheets

Minutes Approved:

September 22, 2021