Student-to-Student Listserv Guidelines:

The student-to-student listserv is used for events sponsored by student groups or events and programs sponsored or coordinated in collaboration with the Office of Student Affairs. Only currently enrolled HMS/HSDM students may be senders and recipients of student-to-student emails via the listserv and current students may not send emails on behalf of an external individual.

Allowable Uses of the Student-to-Student Listserv:

·           Recruiting members to join your student organization

·           Inviting your fellow students to participate in your student organization events, programs, and/or activities

·           HMS/HSDM Student Council events/messages/announcements that are of relevance to the entire student body or a subset of the student body

Unallowable Uses of the Student-to-Student Listserv:

·           The use of any Harvard shield is not permitted (including the HMS and HSDM shields)

·           Invitations to events that are not sponsored by School or University designated departments/units

·           Personal fundraisers

·           Business solicitations including the sale of personal items

·           Job opportunities

·           Notices about research studies, clinical trials, visiting professorships, and the like

·           Survey requests must receive PME approval before distribution (please reach out to Stephen Pelletier (stephen_pelletier@hms.harvard.edu) about this process)

·       Posting obscene or vulgar materials and the use of obscene or vulgar, abusive, defamatory, profane, or threatening language of any kind will constitute a violation of the listserv policy.

·       Anything that violates the HMS Statement on Mutual Respect and Public Discourse: https://hms.harvard.edu/about-hms/campus-culture/statement-mutual-respect-public-discourse-hms

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Language to Include in your Student-to-Student Listserv Email:

To comply with Harvard’s use of name policies, please sign your email with the full name of the student organization you are representing. Students and student organizations must adhere to the “Patents, Trademarks, and Use of Name Regulations,” as outlined in section 7.15 of the Medical Education Student Handbook and the Master’s Student Handbook. These guidelines require that the word “student” is part of the organization’s name and that all event communications include the following line: “The views expressed at this event belong to the individual speakers and do not represent those of Harvard Medical School or Harvard School of Dental Medicine.”

Student-to-Student Listserv Review and Approval Process:

1.         Draft and submit your email to STUDENTSTOALLSTUDENTS@listserv.med.harvard.edu as you would like it to appear in the final email.

a.          Please be sure to sign your email with the full name of the student organization you are representing and paste the below language at the bottom of any event advertisement:

                                                        i.         The views expressed at this event belong to the individual speakers and do not represent those of Harvard Medical School or Harvard School of Dental Medicine.

2.         Your email will be sent to OSA staff to review

a.          If your email fits the guidelines above, your message will be approved, and no further action is required.

b.         If your message requires revisions to adhere to the guidelines, you will be asked to make edits and re-send to the student-to-student listserv for approval.

c.          If your email violates any of the above guidelines, you will be notified by OSA staff.

Listserv emails are reviewed during regular working hours, Monday – Friday between the hours of 9am-5pm. Please note: if you submit an email to the student-to-student listserv after 5pm or anytime on a weekend or holiday, your email will not be reviewed for distribution until the next business day.