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OCV Elementary 2021-2022 Student/Family Handbook
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OCV-ELEMENTARY
Student-Family Handbook
2021-2022

https://ocvelementary.ocdsb.ca/

Land Acknowledgement

We acknowledge that learning in the OCDSB takes place on unceded Algonquin Territory, and honour the Algonquin Nation and their enduring presence on their land.


Directory

Contact Details

General Telephone Line:        613-596-8753

Attendance Telephone Line:  613-596-8753 ext: 3098

Attendance Email Address:   ocvelementaryattendance@ocdsb.ca

General Email Address:         OCVelementary@ocdsb.ca

Website:                                 https://ocvelementary.ocdsb.ca/

Twitter:                                   @OCVelementary

Administrative Team

Principal                                 Rian Bayne            

Vice-Principal (Kindergarten)  Susan Bouwer              

Vice-Principal (Grades 1-3)     Joëlle Rudick              

Vice-Principal (Grades 4-6)     Marc Laliberté              

Office Team

Office Administrator        Cheryl Rodrigue

Office Assistant        Ola Kebbe

Office Assistant        Raylene Strowbridge


Table of Contents

Directory

Welcome to OCV

Equity, Diversity and Inclusive Education

Synchronous Learning - Live!

Asynchronous Learning

Structure of the Day

School Supplies

Nutrition Breaks

Shoes/Clothing

Technology supports

The Family’s Role in Supporting the Virtual Education Program

Attendance

Communication with Educators

Appropriate Use of Technology

Virtual Classroom Etiquette and Guidelines

Google Meet and Google Chat Etiquette

Online Personal Safety

Engagement

Privacy

Emergency Procedures

Inclusive Safe and Caring Schools- In-Person and Online

Fundamental beliefs

Progressive Discipline and Restorative Practices

Learning Support Services

Individual Education Plan (IEP)

Support for English Language Learners

Assessment , Evaluation and Reporting

Reporting

Academic Integrity: Plagiarism and Collaboration

Plagiarism

Collaboration

Ontario Student Records (OSRs)

Elementary School Year Calendar 2021-2022

Welcome to OCV

Innovative, Creative, Virtual!

OCV aims to develop a modern learning experience, incorporating research-based educational practices that foster future-ready skills such as critical thinking, authentic problem solving, communication and collaboration. Students are given agency through meaningful learning tasks that leverage technology and that are driven by their needs, interests and the big ideas of the curriculum.  Through synchronous and asynchronous learning experiences, we create agile learning spaces, enabling students to learn in different ways, at different times.  The work we do at OCV is about engaging students, knowing their interests and creating opportunities to develop each students’ skills and abilities through relevant, real-world learning experiences.

While some things will look different from the in-school experience, the virtual program has the same aims as our physical community schools.  

At the Ottawa-Carleton Virtual Elementary School, our vision of student success goes beyond the classroom.  Our goal is to prepare students to be successful in life. The OCDSB Exit Outcomes identify five characteristics and five skills that we endeavour to develop in every student.        

Characteristics

  • Collaborative
  • Globally Aware
  • Goal-oriented
  • Innovative/Creative
  • Resilient

Skills

  • Academically Diverse
  • Critical Thinkers
  • Digitally Fluent
  • Effective Communicators
  • Ethical Decision-makers

We are committed to education that supports all students - we are Innovative, Creative and Virtual partners with you in your child’s learning.

The Virtual School Day will use a Learning Management System, either Google Classroom or Virtual Learning Environment (VLE).  Resources for families, including Google Classroom, Google Sites and Google Meet, and the VLE can be found in the OCDSB FAQ - OCV Elementary (and the Parent page on the Elementary OCV Site).

Equity, Diversity and Inclusive Education

The OCDSB has a strong commitment to human rights, equity and inclusion. While many steps have been taken to identify and address the systemic and structural barriers that prevent everyone from participating, excelling and feeling valued in the OCDSB community, there remains much more to learn and to do.

To serve every student, each one must be seen, heard and know they matter within the OCDSB and OCV Elementary School community. To serve every student, we are committed to being intentional about acknowledging diverse ways of knowing, different styles of learning and valuing, respecting and leveraging the strength of each student’s individual and intersecting identities. To serve every student, we are committed to work collaboratively with students, parents, educators and community partners to support each student to discover or enhance the positive contributions they can make in their school, their community, their country and the world.

The OCDSB is committed to eliminating barriers to success. To learn more, see the OCDSB’s Indigenous, Equity and Human Rights Roadmap.

Synchronous Learning - Live!

Synchronous Learning is live, online learning. It  may include:

In Kindergarten, synchronous learning takes place for a minimum of 180 minutes per day.

In Grades 1-6, synchronous learning takes place for a minimum of 225 minutes per day.

Asynchronous Learning

Asynchronous Learning is learning through activities that can be completed independently and at each student’s own pace. It may include:

In Kindergarten, asynchronous learning takes place for a maximum of 120 minutes per day.

In Grades 1-6, asynchronous learning takes place for a maximum of 75 minutes per day.

Structure of the Day

OCV hours are 9:00 a.m.-3:30 p.m.  Days include 300 minutes of instructional time with synchronous and asynchronous learning spread out throughout the day, much like it is in an in-person school. Every day includes instruction in both English and French and a period of Daily Physical Activity. Attendance is taken daily during the first and second instructional block.

 


Classroom educators will provide a more detailed schedule to their students.

To report a student absence, please email ocvelementaryattendance@ocdsb.ca or call 613-596-8753, extension 3098.

School Supplies

We want all our students to start the year off right! Students will need access to a device and to reliable wifi. In addition to virtual learning, students may engage in learning activities that require other school supplies, such as writing and basic art materials.  Please see this voluntary list of school supplies that you may consider purchasing.  We will be mailing all students the following standard supplies:

Kindergarten

Grades 1 & 2

Grades 3-6

Pencils

Pencils

Pencils

Eraser

Eraser

Eraser

Scissors

Scissors

Scissors

Crayons

Crayons

Coloured pencils

Blank notebook

Ruler

Ruler

Half blank, half lined notebook

Graphing notebook

Lined notebook

Additional supplies needed will be limited and at the discretion of the classroom educators. Additional items that students may require will be communicated by the classroom educator with sufficient notice to families and will usually consist of common household materials.

Nutrition Breaks

Please ensure your child has a healthy breakfast before school class begins at 9 a.m.. Your child will have two nutrition breaks. Break times are a good opportunity to offer nutritious meals or snacks throughout the day.

Shoes/Clothing

Students should wear comfortable shoes and clothes to engage in light physical activities. Note: All students who require Epipens should have them readily available.

Technology supports

OCV Elementary School has a limited number of Chromebooks which we will be able to loan to OCV students who do not have access to a device for their learning. If your child(ren) is/are in need of a device, please complete this form (one form per child).  Submissions will be reviewed and, if approved, a device will be assigned to the student for the 2021-2022 school year (to be returned to the OCDSB in June 2022).  Devices can be picked up in-person at OCV Elementary School, located at Confederation Education Centre (1645 Woodroffe Avenue, room 102), or shipped to another OCDSB school for pickup from the school office (during regular school hours).

Should Internet connectivity be an issue for you due to living in a rural community or for financial reasons, please contact ocvelementary@ocdsb.ca to request a hotspot.

For inquiries about your child’s login information, please email the classroom teacher.

If you are using an OCDSB-owned device and you need tech assistance (for example if your device is not working), please email: csc.parent@ocdsb.ca or call 613 596-8738.

For helpful information and videos about some of the technology we use at our school, please visit the Parent Resources section of our website.

The Family’s Role in Supporting the Virtual Education Program

Strong partnerships with families and communities strengthen our ability to meet the needs of all children.  Each family is unique and we strive to recognize and honour the diversity and differences in each family unit.  

To the best of each family’s ability, parents and guardians have the responsibility to:

We are looking forward to an exciting year filled with many positive learning opportunities!

Attendance

Regular school attendance is necessary for student success.

Students are expected to attend their online classes daily, at the indicated times. Students must be online during the prescribed times and involved in the learning in order to be recorded as having attended.

Each class will include synchronous time as well as asynchronous time.  Students are expected to participate in both modes as part of their learning.

To report an absence, please call our attendance line at 613-596-8753 and press 1 or email ocvelementaryattendance@ocdsb.ca.

Communication with Educators

Home-School communication is a vital cornerstone to maintain the unique partnership between the school and parents.

Teachers are the parents’ first point of contact for academic questions. Your child’s educators will let you know about communication methods between home and virtual school. Respectful, productive communication is expected from parent to teacher, and teacher to parent.  All parent communication with educators needs to take place outside of class time so as not to interrupt teaching and learning and to respect the privacy of all involved.

Parents may contact the Principal or Vice Principal in cases where a concern cannot be resolved with the teachers.

The homeroom teacher is also an important link of communication from the OCV administrative office. As most of our communications will be done electronically, it is essential that parents let our school office know of any phone or email address changes.

Planned absences from the virtual school can be reported to the teacher. Parents are asked to phone our 24-hour attendance line or email  your school attendance line (Directory) to report an absence or late arrival to scheduled classes. Recurring absences and/or lates will be reported to the school administration team for follow up.

Appropriate Use of Technology

As with in-person interactions, students in virtual classrooms are expected to be good digital citizens both in and outside of school.

OCDSB students are inclusive, respectful, safe and caring learners who approach online interactions and activities according to the OCDSB’s Community of Character traits, school rules, and the law.  

Students agree to follow the School Code of Conduct, Board Code of Conduct, and Board Appropriate Use of Technology policy. In cases where transgressions occur, a progressive discipline approach with a focus on restorative practices will be employed to correct the behaviour.

K-3 Appropriate Use of Technology Agreement

Grades 4-6 Appropriate Use of Technology Agreement

Virtual Classroom Etiquette and Guidelines


Google Meet and Google Chat Etiquette

The following visual outlines the OCDSB Guidelines for appropriate classroom etiquette within the OCV. (English, En français, Arabic)

Online Personal Safety

As digital learners, students will be taught explicit rules for online safety including:

Engagement

Students are encouraged to approach a day in virtual school with the same preparation as they would an in- school day.  Some fresh air and exercise before school, and during breaks, is strongly encouraged for all learners and is beneficial for remaining alert and engaged during instructional time.

        Students will:

        

Online learning is still relatively new. In a regular face-to-face classroom environment, educators adapt their teaching and tailor it to the students’ needs based in part on what they observe from students’ non-verbal reactions and facial expressions.  Educators are also able to call on students to share their questions and ideas with certainty that they are present in the lesson at that given time.  It is important to note that students are not required to turn their cameras on during online learning and there are many reasons why they may choose to keep their cameras off.  For example, they may find it overstimulating to focus while seeing their own face or they may want to keep their surroundings private.  

There are many ways that students can demonstrate their engagement during Google Meets.  Options include:

Privacy

A Google Classroom or VLE classroom is like a regular classroom - it is created as a safe learning space for the students and staff assigned to the class. Students and families are to respect the privacy of all students, families and OCDSB staff by refraining from capturing, sharing or posting:

Students must only use their own OCDSB Google account for their learning at OCV and should never share their login information with anyone else. Students should never use anyone else’s login credentials and should not use any personal email accounts for school work or to communicate with staff. 

School staff have the right to monitor online activity, and student use of technology.

Emergency Procedures

If a student is in medical distress, the educator will take steps to contact the student's parents or guardians.

If an emergency occurs in your child's Virtual Classroom that involves the educator not being able to continue with the lesson due to a health related matter where they are in distress, please contact the school immediately by calling  613-596-8753 or emailing the principal at Rian.Bayne@ocdsb.ca with the subject line URGENT.  In the email, please provide:

If you call the school and you are unable to speak personally with someone from the office, please contact the OCDSB School Board Office by calling 613-721-1820. Please continue to contact the school or the OCDSB School Board until you have spoken to a person or received an email back from the Principal.

Inclusive Safe and Caring Schools- In-Person and Online

Fundamental beliefs

The OCDSB believes that it is the right of each student and each staff member to a safe and orderly learning environment, free of concern about personal safety and, therefore, the OCDSB shall:

  1. reduce and try to eliminate the incidence of bullying and violence in the schools
  2. provide opportunities for students to develop the skills necessary to handle and avert violent and potentially violent situations;
  3. promote the long-term prevention of violence by preparing students to manage their lives and relationships in non-violent ways;
  4. work cooperatively and in shared responsibility with students, parents, school councils, staff, the wider community and the police to foster a safe and inclusive school environment and to fulfill the guiding principles and objectives of the Board;
  5. ensure that all members of the school community are treated with respect and dignity

Bullying Awareness

Code of Conduct Policy

Progressive Discipline and Restorative Practices

The OCDSB promotes the use of Restorative Practices. The principles of restorative practices begin with proactively building relationships and creating a sense of community within classrooms and school environments to prevent conflict and wrongdoing.  Frequently, restorative conversations and circles are used in the classroom to engage in activities that create community,  to model pro-social behavior and active listening skills, and to address problems as they arise.  Restorative practices are also used to address the harm that has been done between those that are involved in a situation, to discuss the impact of the actions and consider what can be done to make things right. Schools that use restorative practices have shown a reduction in misbehavior and bullying, violence among students, and improve the overall climate for learning.

If the school administration determines that a student has violated the Code of Conduct, that student may immediately lose access and face consequences. Consequences for violation of this agreement may involve any of the following: warning; contact with a parent/guardian; restorative conversations; meeting with student, family and teachers; meeting with the school administration; restriction of privileges; suspension (denial of LMS access for a period of time); restitution for any costs involved in the repair of technology. 

Safe Schools Fact Sheet

Learning Support Services

Individual Education Plan (IEP)

Individual Education Plans are an important part of education planning for students with learning exceptionalities. OCV teachers will monitor, develop, revise, and put into practice IEPs for students who require them. In the OCDSB, the roles and responsibilities for the oversight of the IEP/IPRC process are shared between the OCV Elementary team (teacher, Learning Support Teacher, Administration) and the “home school” learning support team (Learning Support Teacher and Administration). Should a parent (or student) have an inquiry or concern about the IEP, step 1 is to connect with the teacher(s). Teachers will work to resolve most concerns, and if necessary include a broader team from OCV and the home school. Should these efforts not fully address the issue, parents may wish to reach out to the OCV Principal/Vice Principals for guidance.

When working in a remote/virtual environment , the accommodations and teaching strategies included in the IEP will be those that best meet each  student’s needs in a Virtual Learning Context. The goal is to provide students with meaningful learning tasks that leverage technology, are driven by their needs and interests,  are linked to the big ideas of the curriculum, and are appropriate to the student’s learning profile.

Support for English Language Learners

OVC educators collaborate with Central Educators from our Program and Learning Department and the Family Reception Center. Using Steps to English Proficiency (STEP), educators will assess students along the STEP continuum and differentiate instruction for English Language Learners.

English language learners come to the OCV with many assets and skills. They will:

Assessment , Evaluation and Reporting

The primary purpose of assessment and evaluation is to improve student learning. Working together, students, educators and families support all students in achieving success and reaching their full potential in school.

Educators use assessment and evaluation practices that:

Assessment has three roles:

The Fundamental Principles of Assessment and Evaluation are outlined in Growing Success: Assessment, Evaluation and Reporting in Ontario Schools. First Edition, Covering Grades 1 to 12. 2010 and Growing Success – The Kindergarten Addendum: Assessment, Evaluation, and Reporting in Ontario Schools 

Reporting

OCV reporting follows the same schedule as other OCDSB schools.

For the 2021-2022 school year, Kindergarten Initial Observations, Kindergarten Communications of Learning, Grades 1-6 Progress Reports and Grades 1-6 Report Cards will be shared with students and families via the new secure online Report Card Portal. We will invite all families to register online in order to access their child’s report cards.  This service is available in multiple languages.

The completed report card, or an exact copy, will be filed in the Ontario Student Record (OSR).

2021-2022 Reporting Timeline

Term dates

Report available on the

Parent Portal

Progress Report Gr 1-6

Kindergarten Initial Observation Year 1 & 2

Sept. 9 - Oct. 22

Nov. 4

Term 1 Report Card Gr 1-6

Kindergarten Communication of Learning Year 1 & 2

Sept. 9 - Feb. 11

Feb. 16

Term 2 Report Card

Kindergarten Communication of Learning Year 1 & 2

Feb. 14 - June 30

June 29

Please refer to our Parent Guide to Assessment Evaluation and Reporting

Academic Integrity: Plagiarism and Collaboration

In an age and grade appropriate way, OCV educators will discuss the importance of academic integrity with their students,  and what constitutes a breach of that integrity. While the guidance of a parent or older sibling is welcome, it is expected that all submitted work is the original work of the student and is completed by the student.

Plagiarism

Whether done accidentally or deliberately, plagiarism is the undocumented and/or unauthorized use of another’s work in written, verbal, or graphic form.

To avoid plagiarism, students must credit all electronic, print, and oral sources used in the completion of work. Consult with your teacher for guidance on how to document sources. To avoid unintentional plagiarism, keep track of all sources, take careful notes, and maintain a working bibliography.

Academic dishonesty will receive consequences based on a progressive discipline approach.  The student will be given an additional opportunity to demonstrate achievement of the defined curriculum expectation(s).

Collaboration

The amount of collaboration with others that is permitted in the completion of assignments can vary, depending upon the instructions provided by the teacher.  Students must assume that collaboration in the completion of assignments for Assessment OF Learning is prohibited unless explicitly permitted by the teacher.  A final evaluation must be based on a student’s individual process and product.

Ontario Student Records (OSRs)

OSRs will be housed at the OCV Elementary Office, located at The Confederation Education Center at 1645 Woodroffe Avenue.

Elementary School Year Calendar 2021-2022

Please consult the OCDSB  school year calendar for an up-to-date list of instructional, PA Days, and holidays: Elementary Calendar.

We continue to update our website (https://ocvelementary.ocdsb.ca) and our Twitter feed (@OCVElementary) and will continue to add common questions to our Frequently Asked Questions page.