FLASHPOINT ARTISTS INITIATIVE, INC.
BOARD OF DIRECTORS MEETING
Date: November 16, 2019
AGENDA/Minutes
“The mission of Flashpoint Artists Initiative is to encourage growth & development of a community that promotes artistic creativity and freedom of expression.”
Meeting Location: 6475 Jimmy Carter Blvd Ste 400, Norcross, GA 30071
Meeting Time: 1:00 pm–4:00 pm
Meeting called to order at 1:13 PM.
- TAKE ROLL
- Board members present: (Mary, Chad, Luis, Ryan, Dale)
- Officers present:_√__ (President – Mary Robb), _√_(Vice-President – Chad Jones), _√_(Treasurer – Daniel Draven), _√__(Secretary - Dale Lyles)
- Board-elect members present: _√__ Alyson, _√_ Chandini, _√_ Amariah
- Community members present:
- Cat McEachern (EC)
- Matt Wood
- Daniel Labrador
- HBomb Jensen
- Tom Conrad
- Samantha Weinstein (remote)
- Gracie Hansen
- Melissa Mullins
- Chas Nabi
- Daniel Goodridge
- APPROVAL OF PAST MINUTES
- Approved; unanimous
- RECORD OF BUSINESS TAKEN IN SESSION BY BOARD SINCE LAST MEETING
- Board retreat
- Venue
- Budget: $2700 (rental)
- Dec 6–8
- Approve new board members
- Board-elect signed code of conduct
- OLD BUSINESS
- President’s Report (Mary)
- Thank you for your productivity and respectfulness.
- Action Items from last month’s BOD Meeting (Date of Last Meeting)
- Contact Shelli [DALE]
- Year-round calendar
- Rebecca: point on gathering/herding info
- Daniel: info mgt
- Deadline? Dale: 30-day tasks; Cat: calendar format: SmartSheet; AirTable; FreeCamp; OpenProject
- Remind Stabler to remind Luis to get Board input afterburn report [LUIS]
- Report not ready; EC working
- ?Recommendation from EC as to timeline?: Cat: 60 days out; so mid-December
- Chad: Afterburn report has to feed into year-end/annual report
- Look at stated policy: burner restrictions —> restricted volunteering/leadership [board]
- Tabled for Retreat
- Respond to Cat/Rebecca
- Daniel: working with Cat/Rebecca to incorporate the flat committee structure into the EC
- Canvas print of burn for art auction [CHANDINI]
- Chandini talked to several photogs;
- Alyson: no rush until Art Dept/Art fundraiser lead chosen
- Cat: one photo already chosen for thank you card
- Board code of conduct [CHAD]: done
- Committee Updates
- Public Works Committee (RYAN )
- [tabled for retreat]
- Draven: EC reviewing concept of incorporating PWC into the year-round APW
- Event Committee (LUIS)
- Cat: extended wrap-up
- Swag
- Afterburn reports: 60% team leads completed; EC/Dept Leads munge them together
- Thank-you cards in progress
- High regards for leads, etc. who stepped up
- Communications Committee (CHAD)
- TechOps: keep with Comms
- Home Committee (LUIS)
- Actual reboot in January
- Charter update
- Conduct Committee (Liaison(s))
- CHAD: missed deadline for updated charter
- NEW BUSINESS
- 501(c)3 status
- Time elapsed for filing; still possible
- Benefit: $30,000 saving in taxes
- Melissa: contact for 501(c)3 matters
- CPA pulling together a report on pro/con
- Treasurer’s Report
- Org: xxx
- Alchemy Event: xxx
- Euphoria Event: xxx
- Art Fundraiser Event: xxx
- PWC: xxx
- Money Market (Op Reserves): xxx
- Available Credit Line: xxx
- Public Comment
- Daniel/Hotsauce: Why name EL before new board coming on? Role of Event Director as project manager was insufficient; impression that board membership was bigger role than coming up through the ranks. Need more captain. Depts/Teams tended to be siloed; Cat and Chas provided social “glue”; EC needs a captain
- Melissa: first meeting, thought Cat was EL; he kept everything running and afloat
- Chas: Depts siloed; EL as project manager doesn’t provide the overview necessary
- Gracie: Cat stepped up; questions how Draven will run the burn without experience; feels that input is being ignored; need to look at what our core values are and hold board/community accountable (e.g., growth: what does it look like if we value growth)
- HBomb: Team lead issues are due to “working up”; can’t have autonomy without experience;
- Hotsauce: e.g., placement of Gate
- Chas: take “blame” out of the equation; want hands-on EL; social capital,
- Cliff: can’t depend team leads to bring volunteers; cross-training on teams;
- Cat: we need to nurture/train leadership; presented flat committee structure in 2014/15: BOD selects dept leads, community liaison, board liaison
- ACTION ITEMS
- Charter template to Chandini [CHAD]
- Committee liaisons (choose) [ALYSON, CHANDINI, AMARIAH, LUIS, DALE]
- Ghini to explain how Google Drive/emails/Thundertix
- Conduct committee [CHAD, AMARIAH, DRAVEN]
- CPA report on 501(c)3 [DRAVEN]
- Thundertix credit [DRAVEN]
- Timeline/calendar for contract/permit [RETREAT]
- Define public time/etc for Board retreat [BOARD]
- ADJOURN
- Motion to Adjourn: Ryan
- Second: Chad
- Vote: unanimous
- Time: 4:03