School District of South Milwaukee

Required Annual Notice Guidelines

2020-2021 School Year  (As of October 2, 2020)

Created by Jennifer Sielaff, Director of Personnel, Administrative & Legal Services

Required Notices Table of Contents:

  1. Asbestos Management Plan Notification 
  2. Child Find
  3. Curriculum Modification
  4. Education for Employment
  5. Educational Options
  6. Homeless Children and Youth Education
  7. School and School District Performance Report Copy
  8. School Wellness Policy
  9. Student Academic Standards
  10. Student Assessments
  11. Student Attendance 
  12. Student Bullying
  13. Student Locker Searches
  14. Student Nondiscrimination and Religious Accommodation 
  15. Student Privacy / Student Surveys
  16. Student Records 
  17. Title I Programs

1.        Asbestos Management Plan Notification


Under AHERA (Asbestos Hazard Emergency Response Act), all primary and secondary schools are required to develop and implement a plan for managing all building materials which contain asbestos.  Included in the AHERA Act is the requirement to annually notify all workers and building occupants (or their guardians) of asbestos-related activities.

Beginning in 1988, all buildings owned, leased, or “under the control of” the School District were inspected by EPA accredited inspectors, with building material samples analyzed by an independent laboratory.  Based on the inspection, the School District prepared and the state approved a comprehensive management plan for managing the asbestos.

Where the asbestos-containing materials are found, the District has in place an Operations and Maintenance program.

The District has accomplished the following compliance mandates regarding the administration of asbestos in school buildings:

All outside contractors shall contact the lead maintenance person before commencing work.  Our goal at the District is to be in full compliance with asbestos regulations.

A copy of the Asbestos Management Plan is available for review by contacting the District Office. Questions related to this plan or any other asbestos concerns should be directed to the District’s Designated Person


Asbestos Designated Person:        Bill King, Manager of Buildings and Grounds

Telephone Number: (414) 766-5075

2.        Child Find


The School District of South Milwaukee must locate, identify, and evaluate all resident children with disabilities, including children with disabilities attending private schools, regardless of the severity of their disabilities.  The school district has a special education screening program to locate and screen all children with suspected disabilities who are residents of the district and who have not graduated from high school.  Upon request the school district will screen any resident child who has not graduated high school to determine whether a special education referral is appropriate.  A request may be made by contacting Leo Eckman, Director of Pupil Services, South Milwaukee School District at (414) 766-5041 or in writing at 901 Fifteenth Avenue, South Milwaukee, WI  53172.

A physician, nurse, psychologist, social worker or administrator of a social agency who reasonably believes a child brought to him or her for services is a child with a disability has a legal duty to report the child to the school district in which the child resides.  Before referring the child, the person making the referral must inform the child’s parent that the referral will be made.  The referral must be in writing and include the reason why the person believes the child is a child with a disability.  Others who reasonably believe a child is a child with a disability may also refer the child to the school district in which the child resides.  A referral of a child residing in the School District of South Milwaukee may be sent to Pupil Services Office, 901 Fifteenth Avenue, South Milwaukee, WI  53172.

3.        Curriculum Modification

In accordance with Wisconsin Statute 118.15 (1)(d), the School District of South Milwaukee may provide program and curriculum modifications for a child under certain guidelines.  The parent or guardian should first talk with the principal and/or Director of Instruction  regarding the specific program or curriculum modifications requested.  The parent or guardian should then speak with the superintendent if a solution is not obtained.  Finally, any child’s parent or guardian, or the child if the parent or guardian is notified, may request the school board, in writing, to provide the child with program or curriculum modifications. 

The school board shall render its decision, in writing, within 90 days of a request, except that if the request relates to a child who has been evaluated by an individualized education program team under s. 115.782 and has not been recommended for special education, the school board shall render its decision within 30 days of the request. If the school board denies the request, the school board shall give its reasons for the denial.

Any decision made by a school board or a designee of the school board in response to a request for program or curriculum modifications shall be reviewed by the school board upon request of the child’s parent or guardian. The school board shall render its determination upon review in writing, if the child’s parent or guardian so requests.

Please contact your child’s building principal or Ann Newman, Director of Instruction, if you would like more information or to make a request for modifications.

4.        Education for Employment (E4E)

The School District of South Milwaukee is committed to supporting the whole child throughout their educational journey.  While at South Milwaukee, students can expect to engage in academic and career experiences that will increase knowledge, enhance their understanding and prepare them for the workplace.  The Education for Employment (E4E) Plan is intended to outline why academic and career knowledge, exploration, planning and preparation are essential for workplace success.

Our goal, each year, is for all students in the South Milwaukee School District to engage in meaningful  academic and career experiences that increase, support, and prepare them for post-secondary opportunities as measured by academic and career awareness, exploration, planning, and preparation so that they are able to be successful in the workplace.

The complete Education for Employment Plan is available on the district website.  For additional questions, please contact Christie Gajewski, Director of Instruction, at (414) 766-5088.

5.        Educational Options

The School District of South Milwaukee provides education through six public schools:

        Blakewood Elementary School

        E. W. Luther Elementary School

        Lakeview Elementary School

        Rawson Elementary School

        South Milwaukee Middle School

        South Milwaukee High School.

Students residing in South Milwaukee also have the option to attend private schools, charter schools, virtual schools, another public school through full-time and part-time open enrollment, attend institutes of higher learning through the early college credit program, or participate in a home-based private educational program. All schools received a meeting expectations rating, with the exception of the high school and Rawson which received a meeting few expectations rating.

6.        Homeless Children and Youth Education

The McKinney-Vento Act defines homeless children and youth (twenty-one years of age and younger) as:

If you are personally aware of or are acquainted with any children who may qualify according to the above criteria, the School District of South Milwaukee provides the following assurances to parents of homeless children:

Please contact Leo Eckman, homeless liaison for the School District of South Milwaukee, at 414-766-5041 for additional information about homeless issues.   You may also print out posters at


7.        School and School District Performance Report Copy

Each year the School District of South Milwaukee makes available a School Performance Report.  Parents may request a copy of the report in writing to Brian Gannon, Student Learning and Technology Coordinator, 901 15th Avenue, South Milwaukee, WI  53172.  Please also visit to review the most recent information released by the Department of Public Instruction.

8.        School Wellness Policy

The district has a school wellness policy, which can be found on the district’s nutrition services website: The policy details information regarding the District’s promotion of healthy schools by supporting wellness, good nutrition and regular physical activity as part of the total learning environment.  Please contact John Xynos, Director of Nutrition Services, with any questions or to receive a hard copy of the policy.

9.        Student Academic Standards


The School District of South Milwaukee is committed to using benchmarked and rigorous standards that set the highest expectations for student performance and prepare students in the District for success both inside and outside the classroom walls.  Keeping in line with our vision, “to create a dynamic environment where the world becomes the classroom so the classroom impacts the world,” the School District of South Milwaukee implements a K-12 curriculum based on the adoption of rigorous academic standards. In SDSM, curriculum is written reflecting these standards as a baseline of performance expectations for all students. K-12 curriculum progressions allow for students to develop deeper understandings and excel beyond the established grade/course baselines.

For more detailed information about our academic standards or to request a written copy please visit the Curriculum and Instruction page under the District heading on the School District of South Milwaukee website,, or contact Christie Gajewski, Director of Instruction, (414) 766-5088 or .

10.        Student Assessment Information


The School District of South Milwaukee shall engage in student assessments through a variety of methods and report the achievement of students to the parents/guardians in grades prekindergarten through 12 for the purpose of promoting a process of continuous evaluation of student performance; informing the student and his/her parent(s) and/or guardian(s) of the student's progress; and providing a basis for bringing about change, if necessary, in student performance.  Information about local and state assessments can be found on the district website and parents/guardians may request information regarding any state or District policy regarding student participation in any assessments mandated by law and by the district.

The balanced assessment system has been approved by the School Board and aligns with local and state requirements.  In accordance with Wisconsin Statute 118.30, parents/guardians may request that their child be excused from taking federal, state or local standardized tests administered by the District unless prohibited by federal or state law. Such requests must be made in writing and provided to a school or district official.  Once received by a school official, the request will then be shared with the Technology and Student Learning Coordinator or Director of Instruction who will acknowledge receipt of the request and the child(ren) shall be excused.  The district will then supply a letter indicating that academic instruction will continue in lieu of taking the assessment.  However, special education students may be provided with an alternate assessment if determined by the student’s Individual Education Program (IEP) team


The School District of South Milwaukee shall not discriminate in the methods, practices and materials used for testing and evaluating students, on the basis of gender, race, religion, national origin, ancestry, color, creed, pregnancy, marital or parental status, sexual orientation, gender identity or physical, mental, emotional or learning disability or handicap.  The District Assessment Policy 346 does not prohibit the use of approved accommodations to meet the individual needs of students.  Discrimination complaints shall be processed in accordance with established procedures.

Please contact your child’s building principal or Brian Gannon, Student Learning and Technology Coordinator, if you would like more information or to make a request for assessment details.

11.        Student Attendance


The District shall abide by and implement student compulsory attendance laws.  State law requires each child between the ages of six and eighteen residing in the District to be in school attendance (religious holidays excepted) unless he/she:

  1. Is excused temporarily for physical or mental reasons;
  2. Has graduated;
  3. Has been authorized to attend an alternative educational program;
  4. Has been excused by his/her parent/guardian prior to an absence in accordance with state law; or
  5. Has been excused by the building principal or his/her designee.

Any violator of the compulsory school attendance law shall be subject to penalties outlined in state law.

Students who are absent may make up any examinations missed and may complete any course work missed during absences.

12.        Student Bullying


The District strives to provide a safe, secure and respectful learning environment for all students in school buildings, on school grounds, and school buses and at school-sponsored activities. The expectation is that everyone will treat each other with consideration and respect.  Bullying has a harmful social, physical, psychological and academic impact on bullies, victims and bystanders. The District consistently and vigorously addresses bullying so that there is no disruption to the learning environment and learning process.  Therefore, all types of bullying, hazing and harassment are prohibited.


Bullying is systematically or persistently inflicting physical hurt or psychological distress on one or more students.  It is intentional written, spoken, nonverbal or physical behavior, including but not limited to any threatening, insulting, or dehumanizing gesture or communication (including spreading rumors) that has the effect of doing any of the following: substantially interfering with any student’s education, creating a threatening or fearful environment in a school setting for any student or group of students, or substantially disrupting the orderly operation of the school.

Cyberbullying is bullying that involves the use of digital technologies, including but not limited to email, cell phones, text messages, instant messages, chat rooms and social websites.

Hazing is any intentional or reckless act which endangers the physical health or safety of a student, or is meant to induce pain or humiliation, or that results in property damage or theft and is directed against another student or students, for the purpose of being initiated into, affiliating with, holding office in, or maintaining membership in any organization, class, club or team sponsored or supported by a school or the District regardless of the students’ willingness to participate.

Throughout the policy and during conversations with students, bullying by definition includes bullying, cyberbullying and hazing.


Bullying, cyberbullying and hazing is prohibited behavior in the following settings and/or circumstances:

Procedure for Reporting/Retaliation

Students, parents, guardians, staff members or others who observe or become aware of acts of bullying are required to report these acts to the classroom teacher or activity supervisory for resolution.  If the issue is not resolved, the concern may be submitted directly to the building principal or associate principal.

Reports of bullying may be made verbally or in writing and may be made confidentially to the building principal.  (Please note that while all efforts will be made to keep matters confidential there are legal limits to the use of confidentiality.  Anonymous reports may receive less attention and investigation.)  All such reports, whether verbal or in writing, will be taken seriously.

If a student, parent, guardian or other reporting complainant is not satisfied with the outcome of the informal investigation at the building level, the complainant may present a complaint in writing to request formal investigation of the complaint under the District’s discrimination complaint procedures. (See Policy 411)

There shall be no retaliation against individuals making such reports. Individuals engaging in retaliatory behavior will be subject to serious disciplinary action.

Procedure for Investigating Reports of Bullying

The person assigned by the district to conduct an investigation of the bullying report shall, within three school days of the report, interview the person(s) who are the victim(s) of the bullying and collect whatever other information is necessary to determine the facts and the seriousness of the report.

Parents and/or guardians of each pupil involved in the bullying will be notified prior to the conclusion of the investigation. The district shall maintain the confidentiality of the report and any related pupil records to the extent required by law.

Sanctions and Supports

If it is determined that students participated in bullying behavior or retaliated against anyone due to the reporting of bullying behavior, the District administration and Board may take disciplinary action, including suspension, expulsion and/or referral to law enforcement officials for possible legal action as appropriate.  Remedial action will also be taken and may include restitution, meetings involving school staff, implementing a safety plan, separating the students, providing staff support for the students, and parent conferences.  Pupil services staff will provide support for the identified bullied student(s).

Disclosure and Public Reporting

The policy will be distributed annually to all students enrolled in the District, including their parents and/or guardians. The District will also provide a copy of the policy to any person who requests it.

Records will be maintained on the number and types of reports made, and sanctions imposed for incidents found to be in violation of the bullying policy.

An annual summary report shall be prepared and presented to the school board, which includes trends in bullying behavior and recommendations on how to further reduce bullying behavior. The annual report will be available to the public.

13.        Student Locker Searches

All school lockers (including hall, physical education, etc.) are the property of the school. At no time does the District relinquish its exclusive control of lockers provided for the convenience of students. Periodic general inspections of lockers may be conducted by school authorities as determined necessary or appropriate at any time, without notice, without student consent and without a search warrant.  

Further, reasonable searches among the personal belongings of the student contained within the locker may be conducted where there is reasonable suspicion to believe that the search will provide evidence that the student has violated or is violating the law or school rules.

Locker searches may be conducted by the Superintendent, a building principal, an assistant principal, a police-school liaison officer or a school employee designated by the Superintendent or building principal.

The District shall include a copy of this policy in student handbooks that are distributed annually to each student enrolled in the District.

14.        Student Nondiscrimination and Religious Accommodations

Student Non-Discrimination and Equal Educational Opportunities Policy & Complaint Procedures

The School District of South Milwaukee is committed to providing equal educational opportunities, including career and technical education opportunities, for all district students and to provide a learning and working environment free of discrimination based on a protected class of sex, race, religion, national origin, color, ancestry, creed, pregnancy, marital or parental status, sexual orientation, gender identity or physical, mental, emotional, or learning disability or handicap. No student may be denied admission to any school in this district or be denied participation in, be denied the benefits of, or be discriminated against in any curricular, extracurricular, student services, recreational, or other programs or activities on the basis of the protected classes listed above. The curricular programs specifically include any career and technical education opportunities, including Career and Technical Education in the areas of Business and Information Technology, Family and Consumer Science, Health Science, Marketing, and Technology and Engineering Education. Admission criteria into specific classes varies, please see the High School Course Handbook on the high school website. Lack of English language skills will not be a barrier to admission and participation in career and technical education programs.

The District shall provide for the reasonable accommodation of a student’s sincerely held religious beliefs with regard to examinations and other academic requirements, upon written request, and with approval of the building principal.  Accommodations may include, but not necessarily be limited to, exclusion from participation in an activity, alternative assignments, released time from school to participate in religious activities and opportunities to make up work missed due to religious observances.  Any accommodations granted under this policy shall be provided to students without prejudicial effect.

If any student believes that they have been discriminated against based on a violation of Title VI, Title IX, Section 504 or Americans with Disabilities Act or based on an above category the student should first attempt to resolve the situation through the building Principal or Associate Principal. Formal written complaints may be directed to Jennifer Sielaff, Director of Personnel, Administrative & Legal Services, 901 15th Avenue, South Milwaukee.  The phone number is 414-766-5011. (Please see Policy 411 and Rule 411 on the district website for specific steps and timelines).


Effective August 14, 2020, school districts are required to do all of the following under federal Title IX regulations that can be found in 34 C.F.R. Part 106:

(1) Notify students, parents or legal guardians of elementary and secondary school students, applicants for admission, employees, applicants for employment, and all unions or professional organizations holding collective bargaining or professional agreements with the district of the following:  

(2) Prominently display the Title IX Coordinator contact information and the district’s policy of nondiscrimination on the basis of sex (as described immediately above) on the school district’s website, if any, and in each handbook or catalog that it makes available to the persons entitled to notification of such information. Note: Information about the Title IX grievance procedures and grievance process (i.e., the third sub-bullet in the immediately preceding list) is not covered by this web site/handbook requirement, although there is nothing wrong with repeating the grievance-related information in those sources.

The federal Title IX regulations do not expressly require school districts to provide direct, annual re-notification to individuals who have already received notice. However, as a practical matter, Title IX notice information will be included in (for example) annual student handbooks and will often be incorporated into the district’s general student nondiscrimination notice (see previous item, above).

15.        Student Privacy / Student Surveys

NOTE: No surveys with the topics below are planned.  This is informational only.

The District is respectful of the privacy of students and parents.  From time to time the District will conduct student surveys or evaluations regarding various topics.  

If a student survey or evaluation contains one or more of the identified categories listed below, the District and any third-party contractor shall protect student privacy and parents may have the right to inspect the survey or evaluation.  The categories are:

        1.        Political affiliations or beliefs of the student or student’s parent;

        2.        Mental and psychological problems of the student or the student’s


        3.        Sex behavior or attitudes;

        4.        Illegal, anti-social, self-incriminating, or demeaning behavior;

5.        Critical appraisals of other individuals with whom respondents have close family relationships;

6.        Legally recognized privileged or analogous relationships, such as those of lawyers, physicians, and ministers;

7.        Religious practices, affiliations, or beliefs of the student or student’s parent;

8.        Income (other than that required by law to determine eligibility for participation in a program or for receiving financial assistance under such program); and,

9.        Any activity that involves the collection, disclosure or use of personal information collected from students for the purpose of marketing or selling that information (or providing the information to others for that purpose).

Parents shall have the option to remove their child from participation in the administration of any survey containing one or more of the nine categories of information noted above.  Students will participate in the survey unless the parent signs the opt-out form.

Student-created surveys for students must be pre-approved by the building principal prior to being distributed.  If approved for distribution, building principals must follow the guidelines listed in this policy and rule for student-created surveys (Policy and Rule 384).

Parents must also be notified of any non-emergency, invasive physical examination or screening that is a) required as a condition of attendance, b) administered by the school and scheduled by the school in advance, and c) not necessary to protect the immediate health and safety of the student or other students.

16.        Student Records

Student records shall be maintained to assist the school in providing the student appropriate educational experiences.  Student records shall include all records relating to an individual student, regardless of format, other than notes or records maintained for personal use by teachers or other certified personnel which are not available to others and records necessary for and available only to persons involved in psychological treatment of a student.  Student records shall be maintained in accordance with state and federal laws and established guidelines.


Parents and students have the right to: (a) inspect, review and obtain copies of student records; (b) request the amendment of the student's school records if they believe the records are inaccurate, misleading or otherwise in violation of a student’s privacy rights; (c) consent to the disclosure of the student's school records, except to the extent state and federal law authorizes disclosure without consent; (d) deny the release of information which have been designated as directory data; and (e) file a complaint with the Family Policy Compliance Office of the U.S. Department of Education.

The School District of South Milwaukee maintains student records for each student attending school in the District.  State and federal laws require that the maintenance of such records assure confidentiality. Accordingly, an adult student, or the parent(s) or guardian(s) of a minor student have the following rights in the District:

(1)        The right to inspect, review and obtain copies of the student's school records upon request in accordance with established District procedures. The District will respond to such requests without unnecessary delay and in no case more than 15 working days after the request is made.  Copies of the District's student records procedures are available upon request at the South Milwaukee School District Office, 901 15th Avenue, South Milwaukee, WI 53712.  Regular office hours are: 8:00 a.m. to 4:00 p.m.

(2)        The right to request the amendment of the student's school records if he/she believes the records are inaccurate, misleading, or otherwise in violation of the student’s privacy rights. Complaints or requests for amendments regarding the content of student records may be made in accordance with established District procedures. Copies of the District's procedures are available upon request as outlined above.

(3)        The right to consent to the disclosure of information contained in the student's school records except to the extent that state and federal laws authorize disclosure without consent. One exception which permits disclosure without consent is disclosure to school officials determined to have legitimate educational or safety interests in the records. A "school official" is a person employed by the District who is required by the Department of Public Instruction to hold a license; a person employed by or working on behalf of the District as an administrator, supervisor, instructor or support staff member (including health or medical staff and police-school liaison personnel); a person serving on the School Board; a person or company with whom the District has contracted to perform a specific task (such as an attorney, auditor, medical consultant or therapist); the designated police-school liaison officer; or a parent or student serving on an official committee such as a disciplinary or grievance committee or assisting another school official in performing his/her tasks. A school official has a "legitimate educational or safety interest" if the official needs to review a student record in order to fulfill his/her professional or District responsibility. A second exception which permits disclosure without consent is to a law enforcement officer who is individually designated by the school board and assigned to the school district.

The District shall transfer a student's records to another school or school district in which the student seeks to enroll or is enrolled without consent upon request in accordance with state law. District procedures outline the specific reasons for disclosure without consent and are available upon request as outlined above.

(4)        The right to file a complaint with the U.S. Department of Education for alleged District noncompliance with federal Family Educational Rights and Privacy Act (FERPA) requirements. The name and address of the office that administers FERPA is: Family Policy Compliance Office, U.S. Department of Education, 400 Maryland Avenue, SW, Washington, DC  20202-5901.

Further, the South Milwaukee School Board has designated the following student record information as directory data: student's name, date and place of birth, parent/guardian name, major field of study, school most recently/previously attended, dates of attendance, grade level, participation in activities and sports, weight and height if member of athletic team, student photograph, student degrees/awards.  This information may be disclosed to any person or organization UNLESS the adult student, or parent, legal guardian or guardian ad litem of a minor student completes the Request to Withhold Directory Data form at the school in which said student attends of their desire that all or any part of the directory information may not be disclosed without his/her consent.  The District will not release directory data earlier than two weeks (14 days) after the opening of school or receipt of this notice.  Previous requests to withhold the disclosing of directory data will be honored unless a revised request is submitted.

High School Parents and Students:  Please note that the district is required to give students’ names, addresses, and phone numbers to military recruiters or an institution of higher education unless you inform us in writing that you do not want your information or your student’s information provided to military recruiters or an institute of higher education.  Please contact the high school office if you have any questions regarding this aspect.

17.        Title I Programs

In accordance with the requirements of Section 1118 of Title I, programs supported by Title I funds must be designed and implemented in consultation with parents of the students being served.  The School District of South Milwaukee ensures that parents are involved in the planning, implementation, delivery, and evaluation of Title I programming.  The District has a Parent Involvement Policy (365.1) which outlines the requirements, expectations, and opportunities for parent involvement.

E. W. Luther’s Title 1 School-Parent Compact

Parents are encouraged to be involved in their child’s education and school experience.  Please contact your child’s teacher and/or principal to discuss ways that parents can stay involved.

Parents may request information regarding their child’s education experience including the professional qualifications of their child’s classroom teachers (i.e., whether the teacher has met the state licensing criteria for the grade level and subject are taught; whether the teacher is teaching under emergency or provisional status through which state licensing criteria have been waived; and whether the teacher is teaching in the field of discipline of the certification of the teacher).  Parents may also request the qualifications of paraprofessionals providing instructional-related services to their child.

Parents may request information regarding any state or local school district policy regarding student participation in any assessments mandated by law and by the district.


De acuerdo con los requisitos de la Sección 1118 del Título I, los programas financiados por los fondos de Título I deben diseñarse y aplicarse en consulta con los padres de los estudiantes que se sirven. El Distrito Escolar de South Milwaukee asegura que los padres están participando en la planificación, implementación, ejecución y evaluación de los programas de Título I. El Distrito cuenta con una Política de Participación de Padres (365.1), que describe los requisitos, expectativas y oportunidades para la participación de los padres.

Animamos a los padres a participar en la educación y la experiencia escolar de su hijo. Por favor, pónganse en contacto con el maestro de su hijo y / o el director para discutir maneras en que los padres pueden mantenerse activo.

Los padres pueden solicitar información con respeto a la experiencia educativa de su hijo, incluyendo las calificaciones profesionales de los maestros de sus hijos (es decir, si el maestro ha cumplido con los criterios de la licencia estatal para el nivel de grado y materia que se enseñan; si el maestro está enseñando bajo estado de emergencia o provisional a través del no se han exigido que los criterios de concesión de licencias del estado, y el mayor grado de licenciatura del maestro y cualquier certificación o título obtenido por el maestro, incluyendo el campo de la disciplina de la certificación o grado). Los padres también pueden solicitar las calificaciones de los para-profesionales que prestan servicios relacionados con la enseñanza para sus hijos.