AZ ACADEMY’S STUDENT/PARENT HANDBOOK

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Student & Parent

Handbook

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Table of Contents

AZ Academy Overview

School Mission

School Philosophy

School History and Community

AZ Academy’s Mascot, Motto, and School Colors

The AZ Academy Difference…

Enrollment Procedures

Minimum Age for Enrollment

Open Enrollment Period

Re-Enrollment Procedure

New Student Enrollment

Physicals, Immunization and Birth Certificates

Withdrawal Procedure

Administrative Policies

Disclosure of Directory Information

Student Records

Change of Address, Phone, or Email

Hours of Operation

Use of the Office Telephone

Calendars – Annual, Color Coded, and Weekly

the Dragon Tales

Parent/Administration Communication

Parent/Board of Directors Communication

Grievance Policy

SCHOOL POLICIES

Attendance and Punctuality

Unplanned Absences

Excused Absences

Unexcused Absences

Punctuality and Tardiness

Administrative Discretion for Absences and Tardiness

Early Dismissals

Student Visitors

Adult Visitors and Classroom Observations

Lost and Found

Dropping Off Your Student in the Morning

Picking Up Your Student in the Afternoon

Parking on Campus

Student Driver Policy

Electronic Devices

Technology Usage Policy

School Books and Equipment Policy

Bringing Money to School

Safety Policies

First Aid and Medication

Evacuation, Fire Alarm, and Emergency Preparedness

Playground Supervision and Safety Rules

Bus Rules

Search and Seizure Policy

Bringing Dangerous Items to School

Academic Policies

Portfolios, Progress Reports, and Report Cards

Conferences

Grading Scales

Policy for Promotion

Requirements for High School Graduation

Early Graduation Requirements

High School ‘Classroom without Walls’ Policies

Distance Learning Policy

University of the Virgin Islands Course Policy

Honor Roll

Valedictorian and Salutatorian Policy

Policy for Unacceptable, Undone or Incomplete Homework

Academic Intervention

Academic Probation

Recommended and Required Tutoring

Incomplete Grade Policy

Summer School Policy

Informal and Standardized Assessments

Help Your Student Succeed in School

Classroom Policies

Parent/ Teacher Communication

Homework Rationale

Student Responsibilities with Homework

Parent Responsibilities with Homework

Classroom Discipline and Rewards

Housekeeping Jobs

Birthdays!

Information about Meal Time

Field Trips

School Discipline/Behavior Policies

AZ Student Commitments

Behavior Intervention Support Team (BIST)

Students Dress Code

Financial Policies

School Account and Café Account

Payment Methods

School Account - Tuition Policy

School Account - Late Payment Charges and Delinquent Accounts

School Account - Procedure for Delinquent Accounts

Applying For Financial Assistance/Scholarship Funds

School Account - Financial Assistance & Service

School Account - After School Care Charges

Programs

After School Programs

After Care and Clubs

Modeling Service - Parent Participation


AZ Academy Overview

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School Mission

AZ Academy champions the whole child using differentiated small-group instruction in a safe and nurturing environment, thereby inspiring students to reach their full potential.

School Philosophy

AZ Academy believes people are curious life-long learners with unique qualities. A school provides a supportive community with small group instruction to cultivate personal assets, enabling all students to reach their full potential.  Instruction focuses on mastering fundamentals as well as fostering higher order thinking skills. Differentiated teaching addresses diverse learning styles using multi-sensory techniques.  The school environment strengthens the whole child, promotes positive attitudes and healthy lifestyles, and increases awareness of personal responsibility.  The purpose of education is to guide students to achieve their personal best at school, in their communities, and as citizens of the world.

School History and Community

AZ Academy is a dynamic, small-group instruction program that was founded in 1998 to meet the socialization needs of a few home-schooled students.  Over the last decade the program has captured the public’s interest as a high-quality educational alternative, and as a result, the school has grown steadily into a Middle States Association accredited Pre-K – 12th grade program. The founders, Paula and Mauree Heller, have nurtured the school by focusing on offering small class sizes that provide differentiated instruction in a family-centered community.

In 2002, AZ Academy became a non-profit tax-exempt corporation and moved to its new campus at Cruzana Manor, 36 Estate Orange Grove.  Over the next few years the Board of Directors was expanded, a 3-year strategic plan for growth was written, and the school received accreditation.  A standards-based academic curriculum was defined and continues to be developed, while enrichment programs such as art, foreign language, physical education, and technology were added to the school’s offerings.  In addition, the facility continued to be developed including the second level of the campus and the basketball court.  Finally, the school established a development office that focuses on marketing, fundraising, and school events.  

AZ Academy meets the needs of a wide variety of students in the rural community of St. Croix in the U.S. Virgin Islands.  The school has filled a distinctive niche in this diverse educational community, because it enrolls a broad range of skill levels, from students with learning disabilities and attention disorders (who need unique learning experiences) to advanced students (who need accelerated learning opportunities) all within the framework of small group instruction.  AZ Academy embraces people of all races, creeds, and religions and whole-heartedly welcomes diversity in its school community.

Overall, it has been a tremendous decade of growth for a school that plays a vital role in education in the St. Croix community.  Welcome to the AZ Academy Difference!


AZ Academy’s Mascot, Motto, and School Colors        

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Our mascot is a fire breathing dragon!

Our motto is “The fire burns within

Our school colors are silver and blue!

The AZ Academy Difference…

Small Class Sizes - Our classes are intentionally small. We do our best to keep class sizes limited to ten students.

Differentiated Instruction - Each student and their family receives personalized attention from teachers and staff.

A Strong Home-School Connection - We use several methods of communication to ensure that parents are able to stay informed.

Dedication to Building Character - Daily morning meetings and other special instruction throughout the year focus on promoting character.

Respect for Individual Learners - Each child has a unique learning style that we cultivate to ensure that each child can succeed.

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AZ Academy offers all of this and more.

Rekindle your child’s desire to learn and see the

AZ Academy Difference for yourself!


The rules and regulations you are about to read in this handbook are in addition to our broad, discretionary authority to maintain safety, order and discipline inside the school zone.  These rules support, but do not limit, our authority.


 Enrollment Procedures

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Minimum Age for Enrollment                

Students applying for enrollment in pre-school at AZ Academy must be 3 years of age on or before September 31st.  Students applying for enrollment in kindergarten must be five before September 31st, and students applying for enrollment in first grade must be six before September 31st.  Special conditions are reviewed on a case-by-case basis.student2

Open Enrollment Period        

Enrollment for the upcoming school year is opened during the months of March through August.  Mid-year enrollment into the program is discouraged but will be considered based on availability and the circumstances surrounding the change in academic environment.

Re-Enrollment Procedure

If your child is currently enrolled in AZ Academy, you will receive a Statement of Intent form in the beginning of March.  It is very important that you return this form by the deadline so that we know which students are returning. Enrollment priority is given to students currently enrolled. All spaces in a grade will be filled on a first-come first-serve basis. If you return your Statement of Intent saying that your student will be returning, a contract will be sent home to you in the beginning of April. It should be signed and returned by the deadline. If this contract is not received with registration payment (unless we will be billing your employer), then we will assume that your student is not returning and their space may be filled. It is important that you follow this re-enrollment procedure if you want to ensure a space for your student. portfolios

New Student Enrollment

Open enrollment for the upcoming school year begins on March 1st each year.  If you are a new parent enrolling your student, you must first go through the steps outlined on the enrollment checklist, which can be completed at any time during the year. An assessment will be administered to determine where your student is currently performing academically. At this point, a copy of your student’s current report card, teacher and parent recommendations, and a full disclosure of all issues that could potentially affect student performance are required.  Upon reviewing the evaluation results and all other information provided, an acceptance decision will be made with a grade placement recommendation. Similar to the re-enrollment procedure, applications will be accepted on a first-come first-serve basis.  

Physicals, Immunization and Birth Certificates

Physical examinations, laboratory work and proof of immunization are required annually of students in pre-kindergarten, kindergarten and first grade and of students entering AZ Academy for the first time.  These reports are to be updated every three years after first grade as described below.  listenboy

Virgin Islands law requires that students be immunized against polio, diphtheria, tetanus, pertussis (whooping cough), measles, rubella, and hepatitis B in order to attend schools in the US Virgin Islands. Verification that a student is appropriately immunized must be medically certified and dated using the AZ Academy Physician’s Physical Form with an attached copy of the yellow immunization card.  This form must be completed by a physician, must demonstrate proper immunization, and should be submitted prior to the student’s first day of school.  Provisions are available for medical or religious exemptions with respect to immunization.  These policies are present to help ensure the safety of your student.

AZ Academy is required to provide documentation of compliance to the Department of Health by the 30th day of school; therefore the last Monday in September has been designated as the final deadline to receive this important documentation before having to suspend the student’s enrollment until it is provided.

        

        

Grade

Completed

Your next

Physician’s

Physical Form

(with laboratory work and

proof of immunization)

will be due

in grade…

Next Grade

Due

1

4

2

5

3

6

4

7

5

8

6

9

7

10

8

11

9

12

In addition to the physical form, a copy of the student’s birth certificate must also be submitted.  

Withdrawal Procedure

Due to extenuating circumstances, it may become necessary for a student to withdraw from our program mid-year.  An official withdrawal form is available in the office that must be completed and returned to the office before official records will be released.  The date the withdrawal form is received in the office will serve as the official date of withdrawal.

Students will be automatically withdrawn from AZ Academy for the following reasons:

An official withdrawal form is not necessary for automatic withdrawals.

If records are to be sent to a new school, the financial account must be cleared of all charges.  A secondary student who withdraws from AZ Academy to attend another school will be given a grade of “W” on his or her transcript for all courses not completed. Work completed through the date of the withdrawal will be accepted for evaluation. It is up to the student to contact the AZ Academy teachers about the possibility of turning in additional units for credit after the withdrawal date if the official withdrawal date is near the end of a marking period.

                               


Administrative Policies

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Disclosure of Directory Information

AZ Academy shares directory information concerning students and their family with other AZ Academy families and its staff. If you do not want such information released, inform us on your enrollment application or in writing no later than ten days after the first day of school.  Directory information includes student and parent names; physical, mailing, and email addresses; and home, cell and work phone numbers of students and families.fundisk

Student Records

All records are kept at the AZ Academy office and may be inspected by parents or guardians of students less than 18 years of age. When students reach 18 years of age or attend a post-secondary educational institution, the students must provide written permission before allowing parents or guardians to inspect their records. Copies of records may also be requested by letter. Unless we have written consent of the parent (or student, if 18 years of age), AZ Academy will not disclose student records or personally identifiable information from student records except to school officials. These policies are consistent with the rights of students and parents as guaranteed under the Federal Right to Privacy Act.

Change of Address, Phone, or Email

It is very important that all student records be current and up-to-date. This is even more important when it comes to contacting parents or guardians. If you change your address (mailing, physical or email) or your phone number (home, cell or work) please contact the office immediately so that we can make the necessary changes. bs01058_

Hours of Operation                                                                

AZ Academy school hours are from 7:45 a.m. to 3:00 p.m., Monday through Friday. operation

The campus will be opened at 7:00am.  The general office hours are from 7:30am until 4:00pm daily, Monday-Friday.  

Students arriving before 7:00am may not be dropped off and left unattended at the gate.  If your student remains on campus after 3:15pm, there is a fee.  The school will be closed at 5:30pm.  Refer to the section on after school programs and after school care for more information about this time of day.  

Use of the Office Telephone                                                                                

The school phone will be available for students to use only with permission from a teacher or administrator. Students may not be allowed to use the phone for non-essential reasons such as making after school plans with friends or to retrieve a missing homework assignment.  Daily preparedness for school and the consequences for lack of preparedness are important lessons for students to learn.  bs01963_

Calendars – Annual, Color Coded, and Weekly

The color coded calendar is comprehensive and sturdy so that you can attach it to your refrigerator or to some other prominent location in your home. Please refer to it often to know when holidays are scheduled and when reports and portfolios are due to come home.  Also, notice on the calendar the major school events that are scheduled. It is important that you mark your family calendar and plan vacations appropriately around these school events. We would love to see a hundred percent participation in every event! calendar color

In addition to the printed color calendar, you can always access our calendar from our website – www.azvi.org.  A quick link to the calendar is on the home page.   equipment

We will also publish a “Friday Looking Forward” email every week that features the upcoming week in detail.  Please take a few minutes to go over it.  It will be emailed every Friday morning (or the last school day of the week), but a printed copy will be available in the office should you not be able to receive email.

the Dragon Tales

A school-wide monthly newsletter is published called the Dragon Tales.  It is full of information pertinent to current school events and classroom activities.  Teachers at AZ Academy use this publication to inform parents about field trips, supplies needed for special projects, and a wide variety of other monthly details.  It is our utmost hope that we communicate with you regularly so that you are always aware of what is going on in your student’s classroom as well as the school overall.  A link will also be emailed to you monthly when it is published.  If you do not use email or would prefer a printed version, please let the office know so one can be provided to you.

Parent/Administration Communication

AZ Academy firmly believes in strong home-school communication as a means to creating a powerful network or support and a sense of community.  The administration works hard to ensure that communication channels are open, receptive, and responsive throughout the school.  If you would like to meet with an administrator, please schedule a meeting in advance through the office, describing the purpose of the meeting so that all parties have an opportunity to prepare.  Since it is not always possible to anticipate the need for a meeting (a situation may require more immediate attention), a member of AZ Academy’s administration will do their best to meet with you right away.  Otherwise, for more day-to-day contact, email is recommended.

Parent/Board of Directors Communication

AZ Academy’s Board of Directors serves as a governing body that oversees the vision and direction of the organization as well as the policy development necessary to support that growth.  The administration’s job is to take the vision and policies of the board and develop strategies and procedures for achieving the direction set for the organization.  The Board of Directors does not manage the day-to-day operations of the organization, but instead serves a leadership role in over-arching development.

The board encourages input from various stakeholders including parents and staff members, and as a result has established liaisons to fulfill this desire for communication.  If a parent would like to share ideas, views, or other observations with the board, the best method would be to attend a Parent Organization meeting as scheduled on the annual calendar.  The Parent Organization serves as a conduit for information for the Board of Directors from its families and welcomes your input.  

Directly approaching individual board members with operational concerns is discouraged unless the grievance policy defined below has been pursued as described.  This is not attempt to stifle communication, but instead is a policy that allows the board to serve its purpose without micromanaging the affairs of the organization.

Grievance Policy

Even in the best schools, students and families sometimes feel they have not been treated fairly. AZ Academy wants to do what is fair and right in its daily relations with its families. To accomplish this, parents are expected to first pursue an informal resolution by discussing their grievances or concerns (along with any solutions they may have) directly with the person(s) where the source of the grievance exists. The presence of a Director may be requested.  In most cases, through this informal method of direct communication, concerns can be explored and resolved in favor of all parties with a new level of understanding and mutual-respect.  

For those complaints or differences that families are not able to settle using the informal process described above, the organization has established a formal grievance procedure that should work smoothly for the benefit of all parties. Using this procedure, a parent can formally take the matter up with the Executive Director for a documented determination. The following procedures should be followed in processing any formal parent complaint or grievance:

  1. The parent(s) shall send a written request for a determination to the Executive Director, giving as much detail as possible concerning the nature of the situation. The written request should also include details concerning the informal process used to try to resolve the controversy.  If assistance is needed in writing up the grievance, the Executive Director will assign office personnel to assist.
  2. Upon receipt of the written request, the Executive Director, or a designee in the event of a conflict-of-interest, will review the grievance and issue a written decision within 10 business days.  The Executive Director may schedule a meeting during this period to receive further clarification concerning the nature of the complaint.
  3. If for any reason you are dissatisfied with the Executive Director’s decision, a written request for a Board of Directors review must be submitted within 10 business days.  Once received, the Executive Director, or a designee, shall submit all documentation to the President of the Board of Directors for review.  
  4. Upon receipt of all pertinent documentation concerning the grievance, the President will review the grievance and issue a written decision within 10 business days.  The President may schedule a meeting to hear from all parties involved in the matter in controversy during this period of time.  
  5. In the event that the parent is dissatisfied with the result of the President’s decision, then upon written request by the parent to the Executive Director, a meeting of the entire Board of Directors of the organization may be called. This step will be exercised if, in the opinion of the President, the matter is strong and compelling and in the best interest of the organization. In absence of such determination the decision of the President shall be final.


SCHOOL POLICIES

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Attendance and Punctuality

AZ Academy strives to create an atmosphere conducive to learning.  We recognize that the habits students form now will follow them for the rest of their lives.  To prepare students to be successful global citizens, we must instill a sense of responsibility and accountability for their actions.attendane

Attendance and promptness are important character traits at AZ Academy.  Regular and prompt school attendance instills a sense of responsibility and self-discipline in the student while improving his or her chances of academic and social success.  

Unplanned Absences

Parents are asked to call the school by 7:45 a.m. if a student is going to be absent that day.illness

It is the responsibility of the student to get any missed assignments.  At the discretion of the teachers, upper school students will normally have two days for every one day of absence to complete assignments.  Parents, when calling in to report the absence, may request the assignments for the day be gathered.  Assignments may be picked up in the lower office between 3:00 – 3:30PM.

Excused Absences

There are times when a student’s absence from school is excused.  Excused absences include:

  1. Illness of the student (note required, and doctor’s note required if more than three days)
  2. Major illness or death in immediate family (note required)
  3. Observance of religious holidays (advanced notice generally given to the office)
  4. Any absence previously determined by the principal to be in the best interest of the student (typically determined in advance)
  5. Unusual trips or activities of such rare nature and short duration that the education and instructional value gained will outweigh the value of the instructional time missed from classroom activities (must be pre-approved by the administration)
  6. Professional health care
  7. Civil responsibilities

Family vacations should be scheduled when school is not in session.  Special circumstances will be considered on a case-by-case basis by the administration as long as a student’s parent/guardian contacts the school two weeks in advance to discuss the trip, have it approved, and make arrangements for the student to complete any missed assignments.

Any student who misses more than four consecutive days in one quarter (7 – 12th) may be required to bring a doctor’s excuse for all subsequent absences.  

Any student who accumulates over 20 absences in one school year may be retained in the same grade the next school year, as the student will miss over 10% of instructional time.

Unexcused Absences

Unexcused absences do not meet the criteria described under excused absences.  They may also be determined as unexcused when a note does not accompany the student’s return to school.  Students with an unexcused absence may receive a zero in each class for that day and lose the opportunity to make up any assignments, tests, and/or other class work.  Students with repetitive unexcused absences and their families will work with the administration to find a solution. Attendance is hugely important to academic success.

Punctuality and Tardiness

It is important to be on time and ready to learn every day!  It is a student’s responsibility to arrive at school and be ready to enter the classroom NO LATER THAN 7:45 a.m.

Any student arriving late must sign in at the main office, or the student will not be allowed to go to class.  

There is no description of an excused or unexcused tardy.  All tardies are considered unexcused.

Tardiness will be tracked.  If a student is tardy twice in a week, a parent or guardian will be contacted to discuss the challenges about arriving on time.  Consequences will be determined at that time.

Administrative Discretion for Absences and Tardiness

The administration will have the final decision regarding any consequences resulting from unexcused/excessive absences and/or tardies.

(Wording for “Early Dismissals” taken from <http://www.hayesvillems.org/handbook/#attendance>)

Early Dismissals

Students are to remain at school all day.  The only exceptions are medical appointments and emergencies. If a student needs to leave early, they should bring a written request from their parent or guardian to the office before school begins for the day.  The request should state the time of day and the reason for the early dismissal.  Students will receive an early dismissal form to give to their teacher and will be excused to come to the office at the time they will be checked out.  Parent(s), guardians(s) or authorized person(s) are to come to the office at the time for students to leave so they can be signed out.  If a student leaves the school grounds during school hours without being checked out, he/she will be considered truant and there will be consequences at school.early check out

Student Visitors                                                                         

It is exciting to have friends and relatives from other schools on our campus, but it is not always convenient.  Visits should be approved and scheduled three days in advance with the administration and the teachers whose classrooms will be affected.  Student visitors are required to pay $20/day and display a badge during their time with us for safety and insurance reasons. to-class

Adult Visitors and Classroom Observations

Guests are welcome on campus, but in the interest of safety, all adult visitors at the school must check in at the main office before going to another part of the school.  If a parent or a representative of the family (e.g. a tutor or counselor) would like to schedule a classroom observation, one-day advanced notice is required.  This requirement is a professional courtesy so that the teacher can prepare the students to welcome the visitor, so that there is time to prepare a place for the visitor to sit comfortably, and so that there is time to confirm that a valuable lesson will be presented for observation.  

Lost and Found                                                                        

All miscellaneous items such as lunch boxes should be labelled with your student's name in permanent ink. All items that are found without a name will be placed in the lost and found box located near the office door. Office personnel will hold jewelry, reading glasses, and other valuable items in the office for safekeeping. http://a964.g.akamaitech.net/7/964/34/ad6f32d85366a8/school.discovery.com/clipart/images/lostnfnd.gif

Dropping Off Your Student in the Morning

Our campus at Cruzana Manor is designed to have a separate entrance and exit. The main entrance is the mahogany tree lined drive and should not be used for exiting. http://a964.g.akamaitech.net/7/964/34/df47557aea1d98/school.discovery.com/clipart/images/school.gif

 For parents of students in grades 6-12, drop-off is at the bottom of the main pavilion. If students in grades 6-12 arrive on campus before 7:45am, they should go directly to the main pavilion. All students will be dismissed from the pavilion at 7:40am by AZ staff so that they have time to go to their lockers before morning advisory begins.  Students are expected to be lined up at their homeroom door by 7:45am.

For parents of students in grades Pre-K-5, drop-off is at the Dragon’s Den. Elementary students will be dismissed from the Dragon’s Den at 7:45am and will proceed to the classroom for their morning meeting.  

Picking Up Your Student in the Afternoon

In the afternoon when school is dismissed, students will proceed to the pavilion area to wait for their ride, even if they will be staying for after school care or clubs.  At 3:15pm, all students who remain on campus will be directed to the Dragon’s Den, Homework Helpers, or Pavilion.  http://a964.g.akamaitech.net/7/964/34/4a18a466b80c80/school.discovery.com/clipart/images/lookhere.gif

Parking on Campus

The grassy area inside of the circular drive is designated for parking when visiting the campus.  Please do not park in the driveway as busses and other vehicles will not be able to pass.  

Student Driver Policy

Driving to AZ Academy is a privilege, not a right.  Driving/riding privileges must be coordinated between the parent(s)/guardian(s) of the student driver and the school’s administration.  Any behavior deemed inappropriate or unsafe by the administration may result in denial or loss of driving privileges.  

Student drivers shall:

  1. Complete a Student Driver Registration Form with all required signatures.
  2. Provide the office with a copy of his/her driver’s license.
  3. Abide by the school regulations and policies, including a 15 mile-per-hour speed limit in the school zone.

Student Driver Rules

Any student found in violation of this policy will lose driving privileges for a period of one week to one school year.  The length of time for loss of privileges will be determined by the AZ Academy administration.  The school assumes no responsibility for student vehicles.

Electronic Devices

The only electronic devices students are allowed to use on campus between 7:45am and 3:00pm are student laptops (Chromebooks). Cell phones, tablets, or smart watches are not permitted to be used during school hours, outside of teacher-sanctioned use. If students need to reach their families before or after school, they may either email their families via their laptops or use the office landline phone.

Violation of this policy will result in the phone being taken to the office. It can be picked up after 3:00pm. Repeated violations of the technology policy will require a meeting with the family and administration to reach a solution.

Technology Usage Policy

Please see technology policy document at the end of this handbook.

School Books and Equipment Policy                                                                

We are pleased to issue students textbooks and other materials. They will also have access to free reading books, PE equipment, math manipulatives and other educational tools. We ask that students treat these items as if they were their own.  Students who damage or destroy school property will be held responsible for the cost of replacement.  

Textbooks should be covered to minimize damage.  Students who damage textbooks beyond usual wear and tear will billed for a portion of the cost of replacing the textbook.  Students will also be required to pay replacement costs for any lost books or other non-consumable materials.  

Bringing Money to School                                                                                                                                      

Please help your student learn how to handle money responsibly by providing a safe place to keep money when it is brought to school to buy snacks and lunch. The school will not be responsible for lost money. Money for field trips, tuition, book orders, and other school activities should be put in a sealed envelope and should have your student's name and the amount written on it.  Instruct your student to deliver it directly to his/her teacher or the office.

Safety Policies

First Aid and Medication                                                                                              AZ Logo New 07

The school maintains medical supplies to deal with everyday cuts and bruises and all staff members are trained to administer first aid/CPR.  In the Student Application you complete each year, there is a list of medicines that may be administered to your student.  On the application you indicate which medicines may be administered without calling you for permission.  For medicines that are not checked on the application, you will be called before medicine is given.  All medicine administered in the office is recorded with the date and time in the Medicine Distribution Log.   first aid

With respect to prescribed medication, the school is only permitted to administer medication under the following circumstances:

  1. The medication is sent to school in its original container with the student’s name clearly visible.
  2. A parent has completed, signed, and submitted to the school office a Prescription Form. This form is available in the main office and must be filled out prior to medication being given.

Medications are stored in the school office or in the teacher’s locked desk. Students are responsible to come to their teacher or the office to receive their medication.

Evacuation, Fire Alarm, and Emergency Preparedness                         

AZ Academy has developed an extensive Emergency Preparedness Plan for our facility at Cruzana Manor. There will be fire drills, earthquake drills, and school lock down drills scheduled regularly during the school year. No prior notice will be given. Teachers are responsible for teaching and instructing students to react appropriately in any situation during evacuation practice drills. All individuals in the school building are expected to immediately evacuate the building when the alarm is sounded. Evacuation maps and procedures are posted in each classroom near the door and will be reviewed by the teachers. In the event of a true emergency, a backpack full of supplies is located near each classroom door.

If school is to be closed due to storm or road conditions, the Facebook page will be updated and information will be broadcast over the following radio stations:

Please note that these stations do not generally begin live broadcasts until 7:00AM, at which point broadcasters begin reading lists of closings and delays.

When school closes during the day in an emergency, students will only be released to a parent, guardian, or emergency contact person listed on the contract.  If a family desires to set up a “family password” for pick up purposes, please notify the office.

If possible, you will be contacted and given the location of the students if it becomes necessary to proceed to a location away from the school buildings.  The following are our current evacuation locations:

        Location 1:        The gated entrance to Cruzana Manor

        Location 2:        The Golden Rock Shopping Center parking lot

        Location 3:        The Sunny Isle Shopping Center parking lot near Wendy’s

It is our utmost hope that we never have to implement the procedures in our Emergency Preparedness Plan, but it is better to be prepared.

Playground Supervision and Safety Rules                                    

At the beginning of the year, the teachers will instruct students on the proper rules for safety on all areas of the playground and the rules will then be posted. A playground supervisor will be on duty to supervise students during recess and lunch periods. In general, students:http://a1364.g.akamaitech.net/7/1364/34/5fe608f9975698/school.discovery.com/clipart/images/slider.gif

  1. Must remain outside (weather permitting) during snack and lunch breaks, unless specific permission has been given from a teacher.
  2. Must stay in the playground area after eating lunch.  
  3. Should get a drink of water and use the restroom prior to returning to the classroom for the afternoon period.

Bus Rules                                                                                

Students who ride the bus must comply with all the rules and regulations governing regular school buses. Students will conduct themselves in an orderly manner when waiting and while on the bus. bus-grin

Students who ride the bus are expected to obey the following rules:

  1. Stay facing forward and seated at all times until the bus comes to a complete stop.
  2. Loud talking or yelling is not allowed.
  3. Physical or verbal abuse is not allowed.
  4. Damaging the bus is not allowed.
  5. Food and drink are not allowed; however, water is permitted.
  6. Weapons, glass objects, containers, animals, skateboards, and large articles are not allowed.
  7. Littering on the bus is not allowed.

If a student chooses not to follow the rules of the bus, he/she will lose the privilege of riding the bus.  All students who will be riding the bus should go to the pavilion area. When the bus arrives, a staff member will announce the bus number and watch the students safely get onto the bus.

locker2

Search and Seizure Policy                                                              

School officials have the authority to search a student’s personal property while on school property or during a school sponsored activity.

Bringing Dangerous Items to School        

It is important that you monitor what your student brings to school each day to avoid a potentially dangerous situation.  Do not permit your student to bring hazardous objects such as a laser pointer, knife, gun, darts, bullets, arrows, knife packs, etc. to school. The safety and welfare of our students is paramount. cleaning

Academic Policies

AZ Logo New 07

Portfolios, Progress Reports, and Report Cards

AZ Academy’s elementary, middle school, and high school uses a quarter system.  There are 36 weeks of school; each quarter is approximately 9 weeks long.  Each quarter has a dated mid-quarter mark noted on the annual calendar where interim reports will be emailed and hand-delivered if your student earns grades (generally 3rd grade and up).  http://a964.g.akamaitech.net/7/964/34/1e714ac8f55ef9/school.discovery.com/clipart/images/report2.gif

For all students, all portfolios from the year, the final report card for the term finished, and an annual transcript will be available to be picked up the last day of school as indicated on the annual school calendar.

Conferences                                                                                            

In an effort to communicate more effectively with our families, conferences will be held in both group and individual formats.  conferences

Group conferences take place during Back to School Night. Each grade will gather at the beginning of the year as indicated on the school calendar.  An adult representative for each student is required to attend the class meeting.  Your student’s teacher will present important information in these meetings, such as classroom and homework procedures as well as an overview of the curriculum for the year.

Individual conferences will be scheduled throughout the course of the year. Home room teachers schedule the first quarter’s conferences with all their students’ families. Third quarter conferences consist of face-to-face or phone conferences depending on student progress. AZ families enjoy close attention from all their student’s classroom teachers, and we are happy to schedule additional conferences as needed. There is one last regularly-scheduled conference day at the end of year.   

If an adult representative fails to attend scheduled individual conferences without making other arrangements with your student’s homeroom teacher, then the student may not be able to return to school until the conference is held. 

Also, additional individual conferences can be scheduled at any time during the school year as requested by the parents, teachers, or the administration.  Please call the office or contact your student’s teacher directly to schedule an additional conference if so desired. In some cases, conferences will be required by your student’s teacher or the administration.

Grading Scales

As reported on progress reports and report cards, the grading scale at AZ Academy is as follows (applications vary per grade level of student):

Pre-K – 2nd Grade

Skills and benchmarks are assessed in all areas of study:

        S = Secure                D = Developing                B = Beginning

Reading levels may also be assessed using a letter system (A-Z) as published by the teacher.

3rd – 8th Grade

Academic achievement is measured for all curriculum courses:

        90 – 100                A (+/-)                Exemplary work; above grade level

        80 – 89                B (+/-)                Above average work; at grade level

        70 – 79                C (+/-)                Average work; at grade level

        60 – 69                D (+/-)                Below average work; below grade level

        50 – 59                F (+/-)                Unsatisfactory work; severely below grade

In addition, skills, standards mastery benchmarks, and reading levels may also be assessed as published by the teacher on Achieve (see azvi.org for the link); a username and password will be issued to parents and students.  

9th – 12th Grade

Academic achievement is measured for all curriculum courses for grades 9-12th on the following scale without weighting for honor-level or advanced placement courses:

GPA

Grade

Number

4.3

A+

97 - 100

4.0

A

94 - 96

3.7

A-

90 - 93

3.3

B+

87 - 89

3.0

B

84 - 86

2.7

B-

80 - 83

2.3

C+

77 - 79

2.0

C

74 - 76

1.7

C-

70 - 73

0.0

D+

67 - 69

0.0

D

64 - 66

0.0

D-

60 - 63

0.0

F

< 60

Policy for Promotion                                                                             

Promotion means that a student has the skills and work habits necessary to succeed at the next grade level.  Readiness is critical, and if there is a possibility that a student will need to be retained due to lack of adequate progress, it will be discussed with families and administrators in a family conference.  http://a564.g.akamaitech.net/7/564/34/45575b0e6b5899/school.discovery.com/clipart/images/diploma2.gif

From pre-kindergarten to second grade, assessments, student work, and teacher observations will be used to determine readiness for the upcoming grade.

Promotion in grades 3-8 is defined as a minimum average of 70% in each course. Grades earned in individual courses are based on class participation, in-class work, homework, projects, quizzes, and tests.  If reading and/or mathematics final averages are below 70%, assessments will be used to evaluate the possibility of retention.  All areas of study that have a final average of less than 70% will require successful completion of a summer program if the student is not being retained.

Promotion in grades 9-12 is based on credits earned.  10th graders have earned 6 credits, 11th graders have earned 12 credits, and 12th graders have earned 18 credits.  A student who fails to earn a 70% or greater final average in any course will be required to successfully complete the course in an approved summer program.  It is possible for a teacher to give additional work to the student to raise the grade if the grade is close to 70% and the student has displayed diligence in the course.  

Requirements for High School Graduation

24 credits must be earned for graduation from AZ Academy. In order to graduate, a student must earn the following credits in the areas specified:

   
Subject                                Advanced                Traditional  _                _                Basic       

    Language Arts                        4.0 credits                4.0 credits                4.0 credits
   Social Studies                         3.0 credits                3.0 credits                3.0 credits
   Mathematics                                 4.0 credits                 3.0 credits                3.0 credits
   Science                                 3.0 credits                3.0 credits                3.0 credits
   PE and Health                         1.5 credits                1.5 credits                1.5 credits
   Fine, Practical, or Performing Arts         1.5 credits                1.5 credits                1.5 credits
   Technology Education                 1.0 credits                1.0 credits                1.0 credits

    Foreign Language                        2.0 credits                2.0 credits                0.0 credits
   Electives                                4.0 credits                5.0 credits                7.0 credit

TOTAL                    (including electives)  24.0 credits                   24.0 credits                   24.0 credits

A minimum of 4 credits must be taken each year.  In addition to earning a total of 24 credits, all students must complete 120 internship hours and 80 community service hours in order to receive a diploma and participate in graduation.  It is the student's responsibility to see that he/she meets all graduation requirements. The School Counselor will assist in the process, but ultimate responsibility rests with the student. 

For the advanced diploma, the student must complete Algebra II.  In addition, they must take at least one course at the University of the Virgin Islands, complete a senior project in an area of interest, and pass a computer literacy exam. For the traditional diploma, students must complete geometry.  For the basic diploma (or certificate of attendance), there is no minimum requirement for mathematics.  The School Counselor will assist in determining which path is best for each student.

Early Graduation Requirements

A student who desires to pursue an accelerated academic program which will result in the student completing high school in less than four years must meet all of AZ Academy’s traditional graduation requirements and must fulfill the following additional requirements:

The student and his/her parent/guardian must schedule a meeting with the School Counselor to design a plan for accomplishing this goal. Once a plan has been finalized, a paradigm will be printed and a copy must be signed by the parent/guardian and student. Students and parents may decide to pursue a less rigorous academic track at anytime. They must discuss their decision with the School Counselor.

High School ‘Classroom without Walls’ Policies

AZ Academy provides its students with a variety of learning opportunities.  Students may enroll in traditional courses, online courses, courses taught at the University of the Virgin Islands, and internship opportunities based on their standardized test scores, areas of interest, and availability of courses.  

Distance Learning Policy

Students in grades 9 thru 12 are permitted to register for no more than four (4) distance learning credits per year.  The parent(s)/guardian(s) of students who wish to enroll them in more than four (4) distance learning credits may do so after consulting with the School Counselor and with the understanding that they will be responsible for the cost of additional courses.  

Students who are enrolled in three (3) or more credits of traditional course work at AZ Academy will not be permitted to register for more than (3) distance learning credits. The parent(s)/guardian(s) of students who wish to enroll them in more than three (3) distance learning credits may do so after consulting with the School Counselor and with the understanding that they will be responsible for the cost of additional courses.  

All students who wish to register for distance learning courses must do the following:

All first semester distance learning courses must be completed 1 week before the end of the second quarter in order to ensure time for grades to be posted.  All second semester distance learning courses must be completed on or before the Friday of exam week in May.  All high school seniors must complete second semester distance learning courses on or before the Friday before exam week.

In addition, note the following:

University of the Virgin Islands Course Policy

Students in grades 11 and 12 are permitted to register for courses at the University of the Virgin Islands.  Students who successfully complete courses at the University of the Virgin Islands may earn high school credits as well as college credits that may be transferable.  Students will not be permitted to enroll in academic skills courses unless they are using said course(s) to satisfy summer school requirements.  

Students who wish to enroll in mathematics courses must have a minimum score of 490 in the mathematics section of the SAT or successfully complete the University of the Virgin Islands Math Placement Test. Students who wish to enroll in English courses must have a minimum score of 500 in the Verbal section of the SAT or successfully complete the University of the Virgin Islands English Placement Test.

Students may register for no more than one 3 credit course per semester.  The parent(s)/guardian(s) of students who wish to enroll them in more than one 3 credit course may do so after consulting with the School Counselor and with the understanding that they will be responsible for the cost of additional courses.  

All students who wish to register for courses at the University of the Virgin Islands must do the following:

  1. Schedule a meeting with the School Counselor to determine courses required to fulfill graduation requirements.
  2. Receive approval from the school’s Executive Director prior to registration.

University of the Virgin Islands course completion deadlines and grade requirements apply. The school assumes no responsibility for transporting students to and from the University of the Virgin Islands.

Honor Roll

Recognition for academic achievement is an important part of every student’s educational experience.  A student whose performance is consistently above average will be commended publicly on the Director’s List released at the end of each term.  To earn honor roll recognition, a student must have all A’s and B’s.  To earn high honor roll recognition, a student must have all A’s.http://a564.g.akamaitech.net/7/564/34/08ad378e77d4fd/school.discovery.com/clipart/images/certifct.gif

Valedictorian and Salutatorian Policy

Students in 4th grade, 8th grade, and 12th grade graduating classes may be eligible to receive the honor of valedictorian or salutatorian in the graduation ceremony.  All eligible students must have a minimum of a 2.7 GPA (B- average) in order to be considered for this recognition award that is based on academic merit. 8th grade candidates will be determined based on grades from both 7th and 8th grade report cards, and 12th grade candidates will be determined based on cumulative high school GPA.  In order to be eligible for 12th grade valedictorian or salutatorian status, students must have attended AZ Academy for the 11th and 12th grade years and must be pursuing a traditional or advanced diploma.  

Policy for Unacceptable, Undone or Incomplete Homework

Developing consistent and conscientious work habits is an important part of the schooling process.  
Teachers will communicate with students and parents about any concerns and remediation with regard to homework completion.  In order to emphasize the importance of completing assignments, the after school Homework Helpers program
may be required for students in grades 5th through 12th who consistently do not complete assignments or do not complete them well.  Please note that there may be a fee associated with attending this program. Homework Helpers is held Monday through Thursday beginning at 3:15 pm.  

Academic Intervention

Mid-term progress reports provide students and parents with an opportunity to improve performance before a term is completed.  When a student’s progress report does not meet expectations, attempts will be made by AZ Academy staff and parents to find creative solutions as to the source of low achievement through intervention.  Positive, preventive planning can have tremendous results when establishing new habits.  For example, if a student’s grades are low because he/she is repeatedly not completing homework in a timely fashion, then a teacher may have the student stay in during lunch to work on the upcoming day’s assignments.  This creative solution reinforces the importance of completing work on time and prevents the student from the frustration of falling further and further behind.  It is worth noting that creative interventions are not always successful right away so academic probation may be a consequence that results as issues are beginning to be addressed.dmbtest

Academic Probation

The goal of academic probation is to bring attention to a struggling student before it is too late.  Students may be placed on academic probation for any of the following reasons:

If a student is placed on academic probation for the term, a mandatory conference between the student, parents, teachers, and/or an administrator will be scheduled to map out a plan for academic support with clear expectations for the student.  Additionally, participation in extracurricular activities may be prohibited.  Once the plan is in place, teachers will closely monitor the student’s progress throughout the term and give constructive feedback and support so that the student can get back on the right track.  

Recommended and Required Tutoring

Tutoring may be recommended or required at the conclusion of marking periods based on performance.  A tutoring recommendation or requirement indicates that the teacher has observed an area for academic growth that needs additional attention outside of school hours.  

Incomplete Grade Policy

Students may be granted permission by their teachers to complete assignments that were not successfully completed prior to the end of the grading period.  Incomplete grade assignment is appropriate only when a substantial amount of work for the course has been completed.  Teachers will follow these guidelines when assigning a grade of incomplete:

  1. In the case of illness with the presentation of a physician’s note by the student
  2. Extenuating circumstances – situations like a death in the immediate family, a serious illness, or similar events.  

The student is expected to initiate the request for an “I” incomplete grade.  Students will have no more than 30 days to complete all missing course work for which they have received an incomplete grade.  

Summer School Policy

A student who fails to earn a 70% or greater final average in any course will be required to successfully complete the course in an approved summer program.  Parents of students required to enroll in a summer program must submit their choice of program to the Guidance Counselor no later than two weeks after the end of school.  The student’s grade he/she received during the course of the school year will be averaged with the grade received in summer school.  The average of the two grades must be 70% or greater.  

Revised Grade Calculator:

School Year Grade           Summer Grade           Final Grade

40                        100                        70

45                        95                        70

50                        90                        70

55                        85                        70

60                        80                        70

65                        75                        70

66                        74                        70

67                        73                        70

68                        72                        70

69                        71                        70

Informal and Standardized Assessments                                        

At the beginning of each year students will undergo a series of informal assessments to help their teachers set learning objectives for each student as well as the class overall in reading, writing, and mathematics.  The informal assessment will be repeated at the mid-year point and at the end of the year to gauge each student’s progress.

Standardized tests will be administered from time to time. Results will be shared with parents.if-brain

Help Your Student Succeed in School                                                    

There are so many roles for a parent in today’s society. Since the education of your student is a priority, here are a few easy ideas to help your student succeed in school:helping parents

  1. Set high academic standards or expectations for your student, but be sure that they are within the limits of the student’s ability.
  2. Be concerned about what is happening in school. Ask questions to show that you are interested.  Set aside time every day to discuss the “ups and downs”.
  3. Look for opportunities to broaden your student’s experiences such as visiting a museum, library, cultural event, etc.  Discuss topics of interest and importance at an appropriate level, such as talking about current events.  
  4. Read to your student every day, and have them read to you as well. No student is too old to be read to and this is a great way to spend time together! Also, encourage your student to read independently – there is no greater way to increase your student’s academic achievement.
  5. Try not to discuss differences that you may have with a teacher or the school in front of your student. These problems are best solved in a conference at the school between the teacher and the parent.
  6. Provide the structure needed for monitoring homework when you feel it is necessary. Design a system that both you and your student can adhere to on a regular basis.  You may also motivate your student by providing rewards or special privileges for successfully completing assignments in a timely manner.  Likewise, taking away electronic devices seems to motivate many students who are otherwise hard to persuade!


Classroom Policies

Parent/ Teacher Communication                                                AZ Logo New 07

A strong home-school connection is a priority at AZ Academy.  Consistent, honest communication with the school is essential so that the teaching staff can do its best in encouraging students to work to their potential. Below are ways that have been set up to ensure this communication exists.  Parents should understand that they have the right and obligation to stay in contact with their student's teacher. This may be done by:remind1

Parents are encouraged to use any and all of these means. Our staff is very approachable and we want to hear from you!

Homework Rationale                                                                        

Homework has a definite purpose. AZ Academy believes that homework should:

Some examples of homework given at AZ Academy include:

For each grade level, the homework policy may differ as to the types of homework activities. Early elementary students will generally have structured, repetitive tasks to complete at home (i.e. practicing spelling words), whereas older students may have broader assignments (i.e. studying for a test, preparing an essay).  Even if an older student does not have a specific homework assignment, time should be set aside each day for reviewing material being learned in class and for free reading.  

The amount of time spent on homework will also vary for each grade level. The recommended amount of time is 0-30 minutes per day for K – 2nd graders, 30-45 minutes per day for 3rd – 6th   graders, and 45-90 minutes per day for 7-12th graders. However, students will vary in the amount of time they spend on homework, so these suggested times are guidelines for teachers and parents.  In addition, a student’s homework will vary throughout the year depending on what types of projects are being developed at school – some assignments will require more work at home than others (i.e. making posters, preparing oral presentations).  

Student Responsibilities with Homework

One of the purposes of homework is to promote growth and responsibility in a student. The student's responsibilities are as follows:

Students who demonstrate that they are having trouble completing work on a timely basis may have to have their assignments books signed by parents and teachers to show that the work was all completed.  

Parent Responsibilities with Homework

Parents should support their students by providing a positive environment and atmosphere for homework completion.  Here are a few suggestions about how you can support your student’s experience with homework.volunteer

 

Classroom Discipline and Rewards              

Each classroom will develop its own plan of rules and procedures, with both the students and the teacher playing an important role in the development in the first week of school.  Two school-wide rules are these: no gum and no mechanical pencils. Classroom rules will be visibly posted and reviewed consistently throughout the year; however, rules may change and evolve over the course of the year.  Classroom procedures will be taught and reinforced throughout the year as well since these procedures are designed for maximizing instructional time.  

This developed plan for classroom rules and procedures will include consequences for choosing to not abide by all of the guidelines set forth for the learning environment as well as rewards for following them. In order for consequences to be effective, the school and home must work in a cooperative fashion.  You will be notified when your student is frequently not following classroom policies and procedures.

Pre-K – 2nd Grade

The school has been broken up into various groupings with the understanding that each group is working at a different developmental level.  In general, students up to grade 2 are learning to control their outward behavior (control of physical reactions which often result from inner frustration, like when learning to take turns), and they must be provided with a loving, supportive environment that respects that they are learners.  Discipline plans for this age group include tangible reward systems for positive behavior and multi-levelled time out systems for negative behaviors.  In addition, time in the classroom is dedicated to exploring feelings, and actions and reactions that are both appropriate and inappropriate.

3rd – 6th Grade

In grades 3-6, students are given more responsibility for controlling their outward behavior, and as a result they are held more accountable for poor decisions that are made of a physical or verbal nature.  Ownership of daily decisions (acceptable conduct as well as poor conduct) and personal responsibility (for self, personal items, treatment of others, etc.) are major themes that are developed and re-enforced throughout this age range.  Teachers develop systems for managing daily behavior issues in the classroom, and daily morning meetings are held to discuss problems and issues that may be occurring that impact the group.  Reward programs such as “Caught Being Good” cards, preferred activity time, and mystery motivators provide positive reinforcement for good decision making.  In addition to classroom level management, teachers may fill out Office Referral Forms for behavior that is negatively affecting instruction or is repeated frequently.  Consequences will be administered according to AZ Academy’s Discipline Plan Reference chart.

7-12th Grade

In grades 7 and up, students are completely responsibility for controlling their outward behavior, and as a result they are held completely accountable for poor decisions that are made of a physical or verbal nature.  Ownership of daily decisions and personal responsibility are maintained skills throughout these years, however, there is a shift toward a more independent self-monitoring of these skills as students enter high school.  Major themes emphasized during adolescence include respect, honesty, and integrity – a universal moral code of ethics.  Rewards for students are developed by students and teachers together, whereas consequences tend to be monitored through the main office by means of the Office Referral Form.  In addition, daily morning advisory meetings will be held to discuss problems and issues that may be occurring that impact the group.

Rewards and Consequences

Every instructor develops their own rewards and consequences system within the context of their teaching environment.  But there are 3 overarching systems in place school-wide that support positive behavior.

Housekeeping Jobs                                                                                  

Housekeeping jobs in the classroom and school-wide will be assigned to various students each week. These jobs will include things like raising the flag, sweeping, dusting, taking out trash, and cleaning marker boards. The goals are multi-purpose.   The first goal is to make each student responsible for his/her learning environment.  In addition, it teaches the value of cooperation - learning to work together to achieve a goal – a clean classroom!dangerous items

Birthdays!

If you would like to have a birthday party for your student at school, please contact your student's teacher two days in advance so that you can discuss the arrangements.  It is also recommended that consideration be taken for students with dietary restrictions. Your student’s teacher will inform you of any special circumstances.bdaycake

Information about Meal Time

Your student may bring his/her own lunch to school each day. Access to a microwave may not be available. Please make sure that you have packed a balanced and nutritional meal for your student, avoiding foods that have a low nutritional value or “empty” calories.  http://a964.g.akamaitech.net/7/964/34/d383df0a316763/school.discovery.com/clipart/images/lnchbag.gif

Also, caffeinated drinks are not allowed and super sweet foods should be avoided as they decrease concentration in most students. There is purified drinking water on campus, but do not neglect to send plenty of liquids with your student even though we are in air conditioning all day. In addition, you should send a snack for your student each day.  

There is no substitute for a wholesome breakfast.  Research has shown that breakfast plays a large role in a student’s academic performance during the school day, so try not to skip this critical meal!

 Field Trips                                                                                 

Field trips are a special part of your student's education. We enjoy having field trips as much as possible to reinforce what is learned in the classroom, to reward academic achievement, and to introduce new concepts, facts, and ideas to students. Only the students that demonstrate the ability and willingness to behave properly will be allowed to attend field trips. All students must wear their AZ Academy t-shirt on field trips. Pants and footwear are left to parental discretion unless otherwise noted on the permission slip for the field trip.fieldtrp

A blanket permission slip is filled out with your student’s registration packet. Then, during the school year, individual field trip notifications are emailed out in advance of trips. Additionally, paper permission slips also may go home. If you do not want your student to attend a field trip, it is your responsibility to communicate that to the school.

School Discipline/Behavior Policies

AZ Student Commitments

Similar to an honor code, AZ Academy has developed the AZ Student Commitments to create a safe and responsible learning environment for all students. It provides a list of 5 affirmative commitments of how a student at AZ Academy is expected to behave. These commitments are purposefully broad in interpretation: i-know

Each commitment in the contract is based on the principle that each student accepts responsibility for his or her own actions, taking ownership of decisions made and reflecting on the quality of those decisions.  Parents are expected to discuss the AZ Student Commitments with their student.  

Oftentimes it is the tendency of a school to focus on minimizing undesirable behavior, and disciplinary action policies reflect this single concentration.  At AZ Academy we believe that action should also be taken to reward students who work hard to abide by school and classroom rules, thereby acknowledging their efforts.  Students and teachers work together to define these rewards so that the students are invested in the reward system.

Behavior Intervention Support Team (BIST)

Among the things that the students will learn at school are good citizenship and good work habits.  Good citizenship means that the student will respect the rights of others and obey the rules at all times.  Good work habits mean that the student will always do the things that produce the best results.  It is never okay for a student’s behavior to be hurtful or disruptive.  

The discipline belief at  AZ Academy allows every opportunity for the student to solve his/her problem by offering choices, generating plans, thinking of ways to change behavior, and experiencing the consequences of their decisions.  The student's self concept will always be a prime consideration, and the student will be required to do the thinking to deal with the problem.  We wish to stress that parents and the school shall work together as a team, keeping one another informed and actively involved in the growth and development of each student.  The AZ staff and faculty is committed to creating a positive educational environment in which each student may reach his/her full potential.

Any time a referral that warrants formal disciplinary action is submitted, a reasonable effort will be made by the school to contact the parent or guardian by phone and/or e-mail.

Please use the proper “chain of communication” when dealing with behavior.  The parent should talk with the teacher first.  If the problem can’t be resolved, contact the Dean of Discipline (Clark Dauner) or the Behavior Interventionist (Kristin Dare).  

AZ Academy has adopted the BIST (Behavior Intervention Support Team) behavior management philosophy.  BIST is a program to help teachers, support staff, administrators, parents and students learn techniques to effect positive change and create a healthy learning environment for all.  The philosophy does this through G.R.A.C.E.  Giving Responsibility and Accountability to Children in Education.  Feel free to visit the BIST website (http://www.bist.org/) to learn more.  

Each classroom will have a “safe seat” where students can go to focus when they are struggling.  If the student is unable to refocus, students are then placed in a “buddy room”.  This is simply another classroom, either in the same grade level or a different level, where the student will be given time to think about their actions, complete necessary work and gather themselves to re-enter their own classroom.  If the student is still unable to follow rules and/or control their behavior, they will be referred to the Recovery Room.  This is a separate room where the student will be by themselves or possibly with a small group of students and one of two adults (Dean of Discipline – Clark Dauner or Behavior Interventionist – Kristin Dare).  Students will be supervised at all times.  If a student reaches the Recovery Room, they are obviously showing a pattern of bad behavior and bad decision making.  The result would be a “to be determined” amount of time in ISS (In-School Suspension).  The main goal is to help students take responsibility for their actions and learn the life lessons needed to maintain the privilege of being in the classrooms with their peers.  

Students who cannot or will not follow the rules and regulations of AZ Academy will be restricted from interaction with fellow students.  Teachers may contact parents at any time to discuss a student’s behavior.  Students who are sent to the “safe seat” or “buddy room” may be required to fill out a “think sheet”.  This is a form that allows the child to think about what they have done and how they might have handled the situation and/or their actions differently.  The think sheet may be sent home and may require a parent signature and returned to the classroom teacher.  The BIST program offers many layers of support and strategies to help students make good choices and be successful, but ultimately it is up to the student to manage their behavior.

The BIST Continuum – The program is embedded with multiple steps to give students the opportunity to recognize how their choices affect their lives.  Notice the continuum flows in both directions.  Students will move through the stages based on what they are able to handle.  The main goal is to keep students in the classroom learning and having fun with their peers.  If their behavior shows they can’t handle this, here are the places they may go to help them be more successful.  

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Students Dress Code                                                                

It is the responsibility of parents to ensure that their student(s) dress in a manner that mirrors the social and academic atmosphere of the school both at school and at school events.  In most cases, good parental judgement will be consistent with ours. If in the judgement of the administration, the student is dressed in an inappropriate, unsafe, or unhealthy manner, parents will be notified and asked to correct the situation.  Students may also be given alternative clothing to wear for the day.  It should be returned to the office cleaned.singdance

Rules for Daily In-School Clothing and Appearance


Financial Policies

School Account and Café AccountAZ Logo New 07

Every family will have two accounts – a school account and a café account.  Payments must be made separately to these two accounts!

The school account is used to invoice families for tuition, after school care, after school activities, the school store, tutoring, and other school billing.  You will receive a school account statement every month showing the invoiced items and credits on your account.  Payments are due upon receipt of the statement.

The café account is a pre-paid account that covers the quarterly lunch program and charges at the concession.  Please refer to the sections on the café account at the end of this financial policies section of the handbook.

Payment Methods

Check or money order payments should be mailed or turned in directly to the office.  Make checks or money orders payable to “AZ Academy” and submit to the office or mail to 36 Estate Orange Grove, Christiansted, VI 00820.  Returned checks are subject to a $30.00 service charge. If this occurs, AZ Academy will have the option to refuse any future personal checks.  

Cash payments must be submitted to the office.

Visa, MasterCard, or Discover credit card payments can be made in the office, unless a payment is verbally authorized for a credit card on file or a web-based payment method is offered by the school.  There is no additional charge to the customer for a credit card transaction.

School Account - Tuition Policy                                                                        

When your student enrolls in AZ Academy, you will be asked to sign a contract that outlines your financial agreement with the school.  AZ Academy depends on your prompt payment of tuition to keep the school running smoothly. http://a964.g.akamaitech.net/7/964/34/43574b9767ddd2/school.discovery.com/clipart/images/quarter.gif

Your tuition is based on 36 weeks of school and is broken into a fixed number of equal payments.

The school must receive payments by the tenth day of the month in which they are due.  Payments received after the 15th day in the month that they are due are subject to a late fee of 5% of the amount owed. For example, if your payment is due on November 10th, but it is not paid until November 18th, you may be charged a late fee.  In the event that your payment is scheduled on another day besides the 10th of the month, add 5 days to the due date to determine when it would be considered late.

Registration fees are non-refundable.  In the event of early withdrawal, tuition fees are only due through the official date of withdrawal plus one additional month, which requires the completion of the Withdrawal Form.  Otherwise, tuition must continue to be paid regardless of absence for any reason, including absences due to illness or vacation.  

School Account - Late Payment Charges and Delinquent Accounts         bringing money

Each family has committed to paying their tuition at the beginning of the school year. The annual school budget takes into account each family’s tuition commitment. Families that neglect their commitment by not paying tuition on time put undue pressure on the financial state of the school.  In order to maintain reasonable tuition rates and meet our financial obligations, it is extremely important that tuition payments be received promptly.

For that reason, the following policy applies to all families with delinquent accounts unless prior arrangements have been made:

  1. Late fees at the rate of 5% of the current amount due are charged to the account when payments are 5 days overdue. (see the 2nd paragraph under tuition policy section above)
  2. Middle school and high school students will not receive credit for final exams until the account is current.
  3. Students will not be allowed to participate in graduation exercises until their account is current.
  4. School records will not be released to any agency or individual until account is paid in full.
  5. Re-enrollment priority will be suspended until account is brought up to date.

If a regular payment cannot be made, it is the responsibility of the parent to contact the account manager to explain and arrange for a mutually agreed upon solution. If this agreement is not adhered to, a student may be excluded from class until financial obligations are met. It is important for parents to pay tuition and fees promptly to avoid any possible disruption to student learning.  

School Account - Procedure for Delinquent Accounts                                        

  1. A letter and bill/account statement will be mailed when the family’s financial commitment is not received within 15 days of its due date.  Email and/or phone contact will also be attempted.  Student may be prohibited from attending classes.
  2. If balance becomes 30 days past due, tuition will be considered delinquent, and student will be suspended until the account is brought current or a mutually agreed upon payment plan is made in writing.
  3.  If mutually agreed upon arrangements are not made when the account becomes 45 days past due, the school will take appropriate legal action to collect monies due.
  4. If mutually agreed upon arrangements are made but are not adhered to, the student will be suspended until the arrangement is fulfilled.    

 

Applying For Financial Assistance/Scholarship Funds

It is important that AZ Academy helps its families afford the cost of a quality education.  To this end, our annual spring fundraiser is a benefit event for financial assistance and scholarship funds.  Applicants for assistance for the upcoming school year may begin applying in April, and funds are distributed on a need-basis and on a first-come basis until funds are distributed.  Please access the paperwork on our website at www.azvi.org at the admissions tab or request a print copy from the office.

School Account - Financial Assistance & Service

Financial assistance will be shown on your monthly statement as a credit.  You will be billed for the full tuition amount monthly, and the credit will show you the amount of aid you have received that month.  The tuition minus the credit is the amount due.

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Modeling Service - Parent Participation                                            

The school can do a better job of providing a quality education for all of our students when there is cooperative interaction between school and home. Students love to see their parents involved in their education and your presence on campus can only enhance your student's educational experience here at AZ Academy. One of the easiest ways to be involved is to volunteer to help at school. Even if you can only volunteer for one hour a week, it will make a difference in the life of a student.  Help is needed in the following areas:http://a1364.g.akamaitech.net/7/1364/34/7171fe4dd854e8/school.discovery.com/clipart/images/wewantu.gif

  1. The Parent Organization (PO) is a dynamic group that is looking for members as well as volunteers for PO events.
  2. Our tutoring program needs volunteers to provide extra help for students before, during, and after school.
  3. We can always use extra help during the school day, such as being an assistant in the classroom, gardening, doing special art projects with groups of students, and providing general office help.
  4. Our after school activities program needs volunteers to teach short-term activities (like a class in jewelry making), to lead after school clubs (like the Math Counts team), and to coach athletics (like the basketball team).
  5. Our board of directors needs committee members to develop finances, programs, policies, and much more.
  6. Throughout the year, many special programs such as field trips and fundraisers will need parent volunteers for baking, driving, and a variety of other roles.

We will all be amazed by what we can accomplish if everyone plays a small role. As the old adage goes, “It takes a village to raise a child”! Each person who contributes their time to AZ Academy makes our village that much stronger. If you are willing to get involved, we will find something for you to do that suits your skills and times of availability.  Contact the Development Director to see how you can participate.  We look forward to working with you!


From AZ Academy Technology Policy 2017-2018

Vision Statement:

“The purpose of education is to prepare students to be caring and productive citizens.  AZ Academy believes that technology is a tool for learning that richly adds to our instructional reserve and maximizes the capacity of teachers and students.  It is the vision of AZ Academy that students be engaged in an invigorating academic environment and a stimulating curriculum that is student-centered and focused on inquiry-based learning.”

AZ Academy envisions that technology is available and effectively supported for all students and staff:

AZ Academy has intentionally chosen to have each student own his/her device and, as such, we expect our students to manage both personal and academic work at the same time in a manner befitting an AZ Academy student. Misuse of the school network, email system, or any other technological component will result in disciplinary action.

We are tasked to make sure that our vision will remain constant throughout the school year and that it will guide the day-to-day and year-to-year implementation of technology across AZ Academy.

In the classroom environment, the teacher or other designated adult is the determiner of appropriate and inappropriate use of technology. Teachers may declare technology-free times, call for the placing of technology at the front of the room, or in a ready-to-use position, fully charged with textbooks and necessary apps, documents, etc. Students in violation of the Acceptable Use Policy may be subject to disciplinary action according to the AZVI Behavior Disciplinary Policy, including disabling access to the network. In the event of disabling access, completion of all class work remains the responsibility of the student. AZ Academy is not responsible for the loss of any information as all files should be backed up.

Acceptable Usage:

AZ Academy  provides students access to:

Students are encouraged to:

Unacceptable Usage:

The list of inappropriate uses of IT tools and accounts currently includes, but is not limited, to the following. (This list may be updated at any time.)

Email Guidelines

AZ Academy provides each student with a school-issued email which must be used for all school communications. Students will carry this email address for all of their years of attendance at AZ Academy. Faculty and staff will not respond to emails sent by students over any other email provider. Additionally, students and families must understand that the school will communicate with students via their (AZVI) email account.

Students/Parents are reminded that the school issued email is property of the school and should be used for school business only. If necessary, school email can be checked by the administration. Abuse or misuse of the school email system--for example with the intent to annoy or harass--will be considered a violation of the disciplinary code.

Because email is an important form of communication, students in grades sixth and up are expected to check their email daily for messages from administrators, teachers, counselors, coaches, club moderators, and fellow students.

Cell Phone and Chromebook Usage

Cell Phones: Students may NOT use their personal phones or small electronic devices between 7:45am and 3:00pm. This includes snack and lunch. Students who use their communication devices during instructional time without explicit permission from the instructor and/or AZ Director will be subjected to item confiscation and subsequent disciplinary actions as according to our technology policy.

  1. The use by students of personal communication devices such as cell phones, pagers/beepers or other similar electronic communication devices is prohibited at all grade levels during the instructional day. During the instructional periods, students may only use these devices with the approval of the teacher and/or AZ Director.  If a nuisance, the item is confiscated and turned into the main office, and a parent or guardian must pick it up; it will not be given back to the student.

  1. These devices must remain off, not merely silenced, during instructional time including passing periods. (Phones will be confiscated during this time.)

  1. Students who violate this policy will be disciplined as provided for in the AZ Academy Behavior guidelines for Students.

  1. It is irrelevant that devices are owned by the students or their families. AZ reserves the right to remove these devices from the learning environment when not used properly on campus.

  1. Chromebooks and other Personal Technology: Student-owned or student-provided personal technology and communication devices such as chromebooks, can enhance instruction and student achievement and may only be used with the approval of the teacher and/or AZ Director. Though a student owns his own Chromebook, he must remember the importance of time and place in what is open and used here at school. The opening, displaying, or sharing of inappropriate material at school or on the school’s email system or WiFi network will be considered a violation of the disciplinary code.

  1. The use by students of personal technology and communication devices is permitted before and after school.

  1. Students must access the Internet using the AZ Academy network. Network filters will be applied to access the Internet and may not be circumvented.

  1. The recording of voice or image of any student or teacher without explicit permission (in writing) is strictly prohibited (and will result in significant disciplinary consequences).

  1. Students who violate the school’s policy will be disciplined according to AZ’s Behavioral Discipline Policy.

AZ Academy is not responsible for the maintenance, repair, or replacement of any student owned equipment.


AZ ACADEMY COMPUTER TECHNOLOGY USE FORM 2017-2018

Access to AZ Academy’s technology is a privilege, not a right. The following agreement is to be signed by all who wish to access AZ Academy’s technology. If the user is a student, the student's parent or guardian must also sign the agreement, regardless of the student's age.

Those who choose not to sign the agreement, or fail to return the agreement, will be unable to access computers, digital devices or Internet services at AZ Academy.

In summary:

Grade

Sixth Grade and Up

All Students

Expectations

Check AZVI.ORG email address daily.

No phones during instructional time 7:45am to 3:00pm

Purchase personal Chromebook or laptop for use at school

No gaming or recreational use of electronics during instructional time (classes)

Part I – Students

I have read the Technology Use Policy of AZ Academy. I understand the policy, and regulations, and agree to abide by them. I understand that violations of the regulations may lead to suspension of my access privileges, financial liabilities for damages, other disciplinary action, and/or legal action.

Student Name: _______________________________________________GRADE:__________    

                         (Please Print)

User Signature: __________________________________ Date: ______________

Part II - Parent/Guardian (if necessary) 

I am the parent/guardian of ____________________________________. I have read the Technology Use Policy of AZ Academy. I understand the policy, and regulations, and have reviewed them with my child. I understand that violations of the regulations may lead to suspension of my child's access privileges, financial liabilities for damages, other disciplinary action and/or legal action. My child has my permission to access technology resources in the AZ Academy.

Name of Parent/Guardian: _____________________________________________________                        

                                              (Please Print)

Signature of Parent/Guardian: ___________________________________ Date: __________

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www.azvi.org

(340) 718-7909

36 Estate Orange Grove

Christiansted, USVI  00820


Student(s)’ Name____________________________

Guardian’s Name____________________________

I ________________________________ have received, read, and will abide by the policies in this student/parent handbook.

___________________________________ ____________

Guardian Signature                                        Date

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Updated 08/2017