Dark Ones Guild Charter

Acting Guildmaster - BlackHawke




The Dark Ones Tavern Keepers Guild shall be devoted to training and staffing people to help make sure adequate food and drink is available at Dark Ones events. It includes these departments and tasks, which also contribute to the development of the event theme:

  1. Food Coordination (includes shopping, coordinating cooks, identifying thematic foods & creating the potluck page, and onsite Kitchen coordination, plus grill as needed)
  2. Beverage Coordination (includes kegs, specialty drinks, soda & other non-alcoholic beverages and water & ice, and onsite bar coordination)


It will also actively encourage mutual support and constructive feedback among its membership, so that personal satisfaction by the members and improvements in the quality of Dark Ones events can take place.


The goals of the Guild in general are:

  1. Provide a creative and/or social outlet for its members.
  2. Attempt to help ensure that there is adequate food & drink at the events.
  3. Provide recognition for members.
  4. Provide a supportive and enjoyable atmosphere where all are welcome to get involved, and contribute to the level they are comfortable with.

The goals of the Food Department are to:

  1. Provide an opportunity for its members to cook & bake for others.
  2. Encourage and foster creativity.
  3. Create & procure food that promotes the event theme (including shopping, distribution, identifying thematic recipes).
  4. Be available to create the potluck page and promote food coordination via social media.
  5. Help with presenting an inviting food display onsite (including labeling dishes and ingredients when possible).
  6. Teaching cleanliness - keeping the Food Tables and Kitchen as clean as possible during the event, and ensuring the Kitchen is “returned” cleaner than it began.

The goals of the Beverage Department are to train people in:

  1. Ordering & delivering kegs (with ice) to the site.
  2. Setting up keg dispensers, and cleaning up after the event.
  3. Creating “specialty drink” recipes, shopping for ingredients (using excess from Bar inventory as possible), name them thematically, and arrange for signage.
  4. Inventory Bar stock, identifying basics that need replenishment, and either shopping to restock or ask for more via social media.
  5. Provide sufficient non-alcoholic beverage options: shop for soda, make lemonade/iced tea/punch, and ensure plenty of good water is available.
  6. Ensure there are adequate supplies of cups, sharpies, and other supplies for each event.

The goals for the Sub-department of the Bar are to:

  1. Schedule team of Bartenders.
  2. Bring Bar Tote of supplies, and Bar stock.
  3. Serve drinks to wristbanded attendees, and create a pleasant and friendly atmosphere.
  4. Request more Specialty Drinks (or Non-Alc beverages) if the supply gets low.
  5. Monitor attendee sobriety and adjust drinks accordingly.
  6. Monitor the safety of the donation jar.
  7. Check ID and wristband attendees after Gate Dept. has closed down for the evening.




Guildmaster: This position is the administrative head of the Guild, the term of office is one year, and it can only be held by a Dark Ones member. At the end of the one-year term there will be a vote of the guild members to choose a new Guildmaster, or re-elect the previous one.


Responsibilities include but are not limited to:

  1. Acting as the focal point and chief contact for all guild matters.
  2. Providing both leadership and direction for all guild projects, including periodic meetings.
  3. Ensuring that events have trained people available to be Food Coordinator, Beverage Coordinator, and Bar Head.
  4. Reports to the Dark Ones Event Director.
  5. Tracking Guild membership.
  6. Providing names of “advance” and “at-event” helpers for the event spreadsheet.
  7. Creating an Annual Report due at the Oligarchy Meeting prior to the July Symposium.

Apprentice: This level of membership is for someone who is just trying out the department, to see if it fits for them. Can be a DO member, or a non-member.

Journeyman: An Apprentice that helps the guild on four events is then eligible to apply for Journeyman status. If approved by a simple majority vote of the guild members, an Apprentice may be elevated to Journeyman status. Exception: A guild can forgo the Apprentice rank for an individual that has, prior to application, worked double the requirements usually needed.

Master: A Journeyman must have been Active for five years (“Active” is defined as working at least one event per year, and non-consecutive is okay). A Journeyman must have run the departments of Food or Beverage for four events within the last five years.