UNION VOLLEYBALL TOURNAMENTS 2023
Policies, Procedures and Info
HOTELS AND PRE-EVENT INFORMATION:
Schedules and locations for each event will be released the week tournament play begins. All teams must be paid and accepted into the tournament 2 weeks before the event.
We are not working with a hotel company this year. We suggest booking directly with hotels. Exact playing sites will not be assigned until registration is complete and divisions are formatted (approx 5-7 days before the tournament). Our suggested area to stay is the Northeast side of Louisville near I-265(Gene Snyder) and Brownsboro Road. This is nearest our main facility (LSA) and has great access to additional facilities via the interstate. This area is family friendly with many restaurants, movie theaters, shopping and other entertainment.
UNION Tournaments are NOT stay and play events.
An email with the schedule link and event specific information will be sent to club directors (via AES mailing) upon release of the live event schedule.
CLUB DIRECTORS AND COACHES WELCOME:
Welcome to 2023 UNION Volleyball Tournaments. Thank you for joining us and we hope to see you for additional events in 2023 and for years to come! Please let us know if there is anything we can do to make this tournament and future events a great experience for you, your team, and your fans!
For each event you will receive one info email from AES related to the tournament, any future communication will be posted on the tournament’s website, www.unionvolleyball.com. It is important that every coach read those emails in full, as this handbook was created in lieu of a coaches’ meeting.
If you did not input your roster on AES, you must submit a copy of your roster upon check-in.
GENERAL TOURNAMENT FORMAT
All Teams:
- Teams will play multiple matches in a row.
- There will be no “sitting” team and no “reffing teams”.
- Matches will be best two of three sets, with the first two sets being to 25 points, and the deciding set—if necessary—to 15. Tiebreaking protocol is described below.
- The warm-up protocol will be 2-4-4 for first match of the day ONLY. There will be no warmups for matches played back to back.
- Upon completion of the match you will stay on your court until your corresponding court is also ready to switch. You may ball handle during this “stay” time.
- Each “playing” team will be asked to provide 2 adults to assist in officiating duties for the match. They will cover score book, score board and ballerTV, line 1 and line 2.
- Teams will not shake hands or switch sides
- Teams will need to vacate the building immediately after waves are finished.
- If a 10U or 11U team is playing in a 12U division, they will need to officially abide by the rules pertaining to 12 & under. We do suggest working with the officials and opposing coach to make any necessary provisions necessary to help all involved enjoy the match play.
SATURDAY MATCH SCHEDULE:
NO ENTRY TO THE VENUE UNTIL 30 MINS BEFORE MATCH TIME!
Wave 1: Matches at 7:30/8:30/9:30
Wave 2: Matches at 10:45/11:45/12:45
Wave 3: Matches at 2:00/3:00/4:00
Wave 4: Matches at 5:15/6:15/7:15
SUNDAY MATCH SCHEDULE:
NO ENTRY TO THE VENUE UNTIL 30 MINS BEFORE MATCH TIME!
Sunday brackets will be in 4 team brackets whenever possible. The matches will be played back to back (to back) in most situations. No reffing teams, no sitting teams. Again, there will ONLY be warmups for your first match in back to back play situations.
TIEBREAKERS:
All ties will be solved via the following protocol and data can be found in AES:
Teams tied for position shall not compete in a playoff set to determine seed. Rather, each team’s position shall be determined by the priority system described below.
o Match Percentage
o Head-to-head (ONLY used if it is 2 team tiebreaker)
o Set Percentage
o Point Percentage
o Flip a coin
You DO NOT have to stay and wait for your pool to complete! You can see all finishes/seeding on AES as the pools finish. All calculations are viewable on AES pools online. Please monitor scores as they are updated to be sure this information is accurate throughout the day.
GATE ADMISSION AND SPECTATORS
There is a cash gate admission fee of $10/day for spectators. Children 14 and under are free. College coaches with proper credentials are admitted free.
All athletes and spectators will need to leave the facility after their wave is over. No lingering within the facility will be allowed.
FOOD/CONCESSION STAND
Concessions will be offered at each facility. No outside food or drink (with the exception of water) will be allowed into any facility.
VENUES - Doors at all facilities will open at 7:00AM.
We are recommending that you bring your own “camper” chair to facilities to help promote social distancing. Not all facilities have room for additional chairs but we suggest having them available in your car.
PRIMARY VENUES:
Louisville Sports Academy/Springhurst Tennis Center (LSA): 4109 Simcoe Lane, Louisville, KY
Camper Chairs are allowed and recommended!
Convenient Parking is available in the additional lot behind Republic Bank - please follow signs through the bank parking lot and into the back of the tennis center.
Southern Indiana Sports Center(SISC): 620 Park East Blvd, New Albany, IN 47150.
Camper Chairs are allowed and recommended!
ADDITIONAL VENUES AS NEEDED:
KIVA Sports Center: 1820 Taylor Ave., Louisville, KY 40213.
Our Lady of Providence High School (PHS) is located at 707 Providence Way, Clarksville, IN 47129.
Please park in the FRONT lot (not by baseball and track). Please use the front entrance –
nearest to the circle.
Hazelwood Middle School (HAZEL): 1021 Hazelwood Ave, New Albany, IN 47150.
Other facilities may be used as needed.
PARKING
Free parking is available at each facility. If there are no available spaces in the main parking lot by the time you arrive, we advise dropping the girls off at the entrance to the building and parking in one of the overflow lots. Please regard facility signage. Additionally, do not park in the fire lanes under any circumstances and do not park illegally and block someone in. Violators will be towed at the owner’s expense.
MAP FOR LOUISVILLE SPORTS ACADEMY PARKING:
