NICC Acceptable Use Policy

Acceptable Use Policy

Purpose

The purpose of the Northeast Iowa Community College (NICC) Acceptable Use Policy is to establish acceptable practices regarding the use of NICC Information Resources in order to protect the confidentiality, integrity and availability of information created, collected and maintained. This policy has been designed for the protection of both individual and institutional interests and published in the spirit of mutual respect and cooperation among all users and stakeholders of NICC computing resources.

Audience

The NICC Acceptable Use Policy applies to any individual, entity, or process that interacts with any NICC Information Resource. Personnel includes authorized users who access information technology resources under the control of NICC including but not limited to: students; employees; authorized stakeholders; and other authorized users as determined by NICC institutions.

Items referenced in boldface type, example: Information Resource are defined in Appendix A: Definitions.

Contents

Acceptable Use

Mobile Devices and Bring Your Own Device (BYOD)

Access Management

Authentication/Passwords

Privacy

Clear Desk/Clear Screen

Removable Media

Data Security

Email and Electronic Communication

Social Media

Hardware and Software

Voice Mail

Internet

Incidental Use

Guiding Principles For The Use Of All College Resources

Purpose of College Computing Resources: Northeast Iowa Community College computing facilities exist to provide computing services to the College community in support of instructional, research, and College business. The guidelines are intended to improve the computing services offered and provide these services in a cost-effective manner.

Academic Freedom: Consistent with other College policies, this policy is intended to respect the rights and obligations of academic freedom. As with all College resources, the NICC community is encouraged to make innovative and creative use of information technologies in support of education and college services. Access to information representing a multitude of views on all issues will be allowed for the interest, information and enlightenment of the NICC community.

Copyright and Non-discrimination: The College policy recognizes that the purpose of copyright is to protect the rights of the creators of intellectual property and to prevent the unauthorized use or sale of works available in the private sector. Also consistent with other College policies, an individual's right of access to computer materials should not be denied or abridged because it is the policy of Northeast Iowa Community College not to discriminate on the basis of race, color, national origin, sex, disability, age (employment), sexual orientation, gender identity, creed, religion, and actual or potential parental, family or marital status in its programs, activities, or employment practices as required by federal and state civil rights regulations. View the full policy at https://www.nicc.edu/aboutnicc/nondiscriminationpolicy/

Cautionary statement: The College cannot protect individuals against the existence or receipt of material that may be offensive to them. Those who make use of electronic communications are warned that they may come across or be recipients of material they find offensive. Those who use email and/or make information about themselves available on the Internet should be forewarned that the College cannot protect them from invasions of privacy and other possible dangers that could result from the individual's distribution of personal information.

Consideration for others: The computing and network facilities of the College are limited and must be used wisely and carefully with consideration for the needs of others and the public nature of the College. Computers and network systems offer powerful tools for communication among members of the community and of communities outside the College. When used appropriately, these tools can enhance dialog and communications. When used inappropriately, however, these tools can infringe on the beliefs or rights of others, or the public purpose for which they were created.

Policy

Acceptable Use

Access Management

Authentication/Passwords

Clear Desk/Clear Screen

Data Security

Email and Electronic Communication

Hardware and Software

Internet

Mobile Devices and Bring Your Own Device (BYOD)

Privacy

Removable Media

Social Media

Voice Mail

Incidental Use

Disclaimer

NICC does not warrant that the functions or services performed by or that the information or software contained on the College’s technology resources will be kept confidential, meet the user’s requirements or that resources will be uninterrupted or error-free or that defects will be corrected. NICC does not make any warranties, whether expressed or implied including, without limitation, those of merchantability and fitness for a particular purpose, with respect to any technological products or services or any information or software contained therein.

Definitions

See Appendix A: Definitions

References

Waivers

Waivers from certain policy provisions may be sought following the NICC Waiver Process.

Enforcement

Personnel found to have violated this policy may be subject to disciplinary action, up to and including termination of employment, and related civil or criminal penalties.  

Any vendor, consultant, or contractor found to have violated this policy may be subject to sanctions up to and including removal of access rights, termination of contract(s), and related civil or criminal penalties.

Version History

Version

Modified Date

Approved Date

Author

Reason/Comments

1.0.0

August 2020

October 2020

NICC ISO

Document Origination

NICC        Internal        Page  of