Black River Independent School Committee
Date/Time: 02/21/2019 @ 6:30pm
Location: Black River High School Middle School Library
Marissa Selleck, Joanne Wilson, Suzanne Garvey (Guest)
B. Approval of Agenda: Additions & Deletions-Motion made by MP, 2nd by
II. Approval of Minutes
A. 02/14/2019-Motion made by MP, 2nd by SB; Passed
* Except for Minutes of 02/14/2019 everything is up to date on website
1. Sub-Committee for Intermediary Tier Outreach; Contact/Mt Liaison/Rotary:
*SYNOPSIS: Explained that this role is assist us in reaching out to 2nd homeowners, businesses, etc; this group represents the second/middle tier in the
fundraising diagram presented to us by the Fundraising Consultant. First phase was the letter to the community members; second phase is for intermediary financial support from members such as 2nd homeowners and businesses; assistance from a community such as Suzanne who has real estate and Rotary experience would be ideal.
Second piece of this role is to review lists and identify key names/families in
Primary Notes from Suzanne: Happy to assist, key take away points as follows:
-Rotary does provide request for funds, process is the requesting organization
writes submission letter to Rotary board, who will put it on their next board meeting’s agenda; main designation of request is that it goes to a local cause;
-Rotary typically meets on Tuesdays with a guest speaker at lunch time, will check availability for us to speak;
-Reviewing lists is one way but even more beneficial would be to reach out to something already formed on the mountain, ie: South Face &/or Solitude Associations; can provide us with some contact names to follow up with;
-Another avenue is to research events already going on in town, ie: Killarney’s Golf Tournament,
*Other suggestions from group include: Block Parties, Food Tasting (apps instead of beer/wine, a la Taste of Fall), Comedy Night, Mud Season Social, etc.
-Again, relate these back to events already occurring locally.
-Live music is a huge draw: create a two tiered event that includes meal & music and people can either opt for just music or both;
*Request from MP for low key short term suggestion?
-Yes, drinks a la Main & Mountain; possibilities are a cash bar, available venue,
various local food to sample. Maybe even request a special drink to be concocted just for the occasion & designate a % to be proffered.
**Follow up on with Hostel/Main & Mountain &/or Stem’s, etc!
-Time Frame: Late March, early April; still a number of people around;
*Other events for pop-ups: School Fair, Town Meeting, games=up sell
fundraising events at these gatherings; also, these will be a good chance to reach out & find our demographics;
-Sub Committee Members to Include: Heather Tucker, Suzanne Garvey; Melissa Perrino, Marissa Selleck; Megan Harlow has also offered assistance in this area.
-Recap: Music is universally inviting; and associating with pre-existing events/groups will be a HUGE step forward;
-Another beneficial step will be to get onto newsletters;
-Sponsorship could be a possibility (potential to provide logo gear);
-Look for possible partnerships
-Expand our marketing! Available resource with website designer who also has
background in marketing;
*Follow up on contacting website designer for marketing role.
-Other options for now: move forward with what we can control; pay for Facebook
Ad time; reach out to local businesses to share links, provide images and
updates, brochures...keep making those connections!
*SB motion to offer website designer marketing position, KG second; Approved!
*MP to reach out to website contact (as per above);
*Also, look into providing Press Release link on our website.
*Lastly, status of building: TBD, will be put forth from to voters next week at
official public forums.
2. OMS Board Outreach via MP: OMS Board meets every 3rd Thursday of the
month at 9am; we can ask to be a part of the Agenda for the next meeting, just
need to give them about 2 weeks notice; if we can’t physically be there we can
also call in; possibly another sub-committee to form.
-SG: suggested we give ourselves time to plan (take breathing time).
1. OVTV Interview: Schedule! OVTV hours are as follows: Mondays &
Wednesdays 9am-6pm; Tuesdays & Thursdays 9am-7pm; & Fridays 9am-5pm.
*MS to follow up with a doodle poll for availability (especially JB!)
2. Town Meeting-As per discussion (see synopsis above), yes definitely need to
be a presence and reach out to community.
3. Brochure Printing-Same; as per above discussion/synopsis, professional
brochure is agreed upon.
IV. Public Comment
SG reiterated: Music & existing events! & will follow up on Rotary sponsorship as well as availability for guest speakers.
V. Suggested Items for Next Meeting
Town Meeting Presence Discussion
Meet & Greet Event Planning; Researching current existing events/associations/etc.
Brochure Design to Print, as well as Marketing plans moving forward
Adjourned by MP @ 7:56pm