NCBL Team Duties - Procedures 2022
1) Rainouts - Home Teams are responsible for assessing field conditions and, if necessary, cancelling the game at least 1.5 hours before game time by calling opposing team representative(s), the Umpire Assignor, and your team's players. See Post-game Procedures section 2 for reporting the rain-out to the league. The City will credit the league for the cost of the field if the cancellation was for rain or poor field conditions – each team has signed four blank rainout game sheets which I will use to obtain the credit).
Beginning in 2021, for playoff games, before a game can be cancelled for field conditions at any time before the scheduled starting time, a consensus between the home and visiting team representatives needs to be made, otherwise it will be up to the umpires. If a consensus is not reached for any of the above, and one team doesn’t show up to the field, that team will forfeit the game.
2) Automatic Suspensions - Where an automatic ejection occurs (Bylaw 6.7), the ejected player or coach is automatically suspended for the next game without notification by the league. If he participates in the next game he is an ineligible player. If a player or coach is suspended as a result of a disciplinary hearing, he is also ineligible for the duration of the suspension. Any team using an ineligible player will, on appeal, have that game designated as an automatic forfeited game (Bylaw 6.15 in the Bylaws) (see also Article 3.9 of the Constitution). The fine for a forfeited game is $200 (By-law 6.2).
3) Lights – NOTE: Lights are on timers, both for start and end times so if lights don’t come on, wait until after 8 pm and try again. If the lights still fail to come on, call the Commissioner on his cell phone at 613-612-9684 or call 311 to report the outage to the city as the 311 call-center may be able to send a city employee to the field (eventually).
Sportsplex – The light switch is on the green box under the scoreboard. There is no lock on the flap covering the light switch so you can just turn them on without a key. Beginning in 2015, the lights must be turned off immediately after the last game of the evening. Failure to do so may result in us being charged extra for lights left on after 11 pm. Although the Sportsplex staff have committed to opening the gates every morning, if the gates aren’t opened, go into the Sportsplex to the desk at the gym/squash courts (down the stairs and to the left). They should be able to tell you where the attendant is or they have the key for the gates.
Fallowfield aka Faulkner field - There is a green button behind the 3rd base dugout. If the lights don't go on when the button is pressed, wait until after 8 because the lights are on a timer, both for startup and for automatic shut off just after 11 pm.
McCarthy - The green button to activate the lights is on the back wall of the community centre (facing the field). The red button can be used to turn the lights off at the end of the night, or they will shut down automatically at 11:00 pm.
Southgate - The green button to activate the lights is on the green electrical box facing the parking lot. The red button can be used to turn the lights off at the end of the night, or they will shut down automatically at 11:00 pm.
Brewer - The green button to activate the lights is on the green electrical box in centre field beyond the outfield fence. The red button can be used to turn the lights off at the end of the night, or they will shut down automatically at 11:00 pm.
Trillium – Lights at this park are controlled by a button on the electrical building wall in the right field corner. The button is under an unlocked metal flap on the side of the building facing the field. Lights will go off automatically at 11 pm.
Kinsmen - The lights are controlled by a city combination lock. The lock box for the lights is on the electrical box immediately back from behind home plate. Without the combination, the light switch can be pressed by inserting a pen, stick or finger around the bend in the flap covering the green button. Press the green button inside lock box to turn on the lights. Lights will go off automatically at 11 pm.
Heritage - The button for the lights at this park is on the front side (facing the parking lot) of the electrical box near the 1st base fence - there is no key required. The key for the entrance gate locks is on a combination lock attached to the dugout side fence which is perpendicular to the gate. The combo lock is there only to store the key for the gate locks so please do not use the combo lock as a gate lock as non-NCBL users do not have the combination. The combo was provided to all team reps in an email from the Commissioner at the April 27 Kick-off meeting. Remember to press the lock in (shut) before pulling out to open. Lights go off automatically at 11 pm.
McKendry Park in Metcalfe – The key activated button for the lights at this park is on the 3rd base side just beyond the dugout. The keys for the light button and the washrooms are on a combination lock attached to the fence closest to the light button. If you open up the washrooms, please remember to lock up at the end of the evening. The combo was provided to all team reps at the April 27 Kick-off meeting. Remember to press the lock in (shut) before pulling out to open. Lights go off automatically at 11 pm.
4) Rosters - Rosters must be submitted to the Registrar before the first game as per instructions from an email from the Registrar (See Article 3.9 of the Constitution for age restrictions). Changes must be made at least one hour before game time (i.e. pulling someone out of the stands at game time and phoning in the change is not permitted). (Bylaw 2.12). New for 2022 is the Emergency Spare List. Details: Click Here
5) Schedules – The Commissioner is the official source for all schedules. Although we try to keep the scheduling postings on the website as up to date and accurate as possible, they are not official but just for information purposes. The Official Schedules and changes thereto are emailed to team reps by the Commissioner
1) Umpires - Managers are responsible for the conduct of themselves and their teams. Discipline must be maintained and respect shown for the umpires and their decisions as well as for opposing teams. Where rule interpretations are disputed, the proper protest procedure must be used rather than intimidation tactics towards the umpires. Complaints about calls or ejections must be made from the team reps to the Tier Presidents, the NCBL Operational Committee or the Head Umpire or his Deputies.
2) Minimum Players - In all Tiers, this minimum is 8 players with an automatic out for the 9th player if the team starts with 8 (if a 9th player arrives during the game, he bats in the spot of the automatic out and there is no longer an automatic out). If the number of players is reduced to 8 during the game, an automatic out replaces the missing player in the batting order.
3) Line-Ups – Line-up cards must be handed to the umpire and opposing team at game time but need not include all players present. Any player on a team’s roster is eligible to enter a game as a substitute regardless of when he arrives or whether or not he was listed on the line-up card (Bylaw 2.12).
4) Playing Rules – Team representatives must read the bylaws on the website for playing rules. Please note the Collision Avoidance rule under Bylaw 2.13 i) which was changed in 2013. Please note the rule on the designated hitter (Bylaw 2.11) as well as the protest procedure in Bylaw 6.5. Also, please remember that we have a 10 run mercy rule at the conclusion of any inning after the 5th inning and starting in 2019, it also applies in the playoffs.
5) Baseballs - Home team is responsible for providing 3 new baseballs (and 2 good used balls) at the start of each game and any required substitutes during the game. Each team is provided the baseballs at the start of the year (3 balls per home game). Additional baseballs can be purchased from the Commissioner if rain causes a team to be short of the required 3 baseballs per game. Both teams are asked to cooperate in retrieving balls hit out of the playing field. The League supplies playoff baseballs separately at playoff time.
6) Time Limits - Please note 2hr 15 minute time limit on games (Bylaw 2.3). Double slots require 2 hour limits for the early slot unless there is no game in the late slot, either by our league or other leagues. .
7) Everybody BATS option –
7-1. Basic application
a- a team can decide at the start of the game to have all their players in attendance bat.
b- the umpire and opposing team must be notified prior to the start of the game that this option is being used.
c- once a team starts a game like this, they can not change their minds once the first pitch is thrown.
d- if a team only has 9 players at the start of the game, they MUST state prior to starting the game, that they are using the rule for when late-arriving players show up. (see 2a below)
e- when using this rule, defensive substitutions are un-limited EXCEPT for pitchers. For example, a player can play in the field in the 1st inning, sit for the 2nd and 3rd, and then go back in the field for the 4th....and so on...
Please note: Pitchers must still follow the NCBL rules regarding re-entry. (ie. Can not re-enter as pitcher in same inning and if removed from pitching, must stay in game defensively in order to re-enter as a pitcher later)
7-2. What if a player arrives late
a- if a team is using this option and a player arrives after the start of the game, this player is to be placed at the bottom of the batting order.
For example, a team has 12 batters in the lineup and a player arrives in the 3rd inning when they are at the 3rd spot in the order. The late arriving player would become the 13th batter in the lineup in slot 13. (NOT in the 4th slot)
b- if a player arrives late, but does not want to hit, no new batting slot is created and he can only play in the field. If the team wishes to bat this player later, he would have to sub into one of the existing batting slots, thus removing the player he is replacing from the batting order. (this does not affect defensive substitutions, both players are still able to play in the field)
7-3. What if a player leaves prior to the end of the game (this includes leaving due to injury)
a- if a player leaves prior to the end of the game, his spot in the order will simply be skipped.
EXCEPTION - if this player leaving brings the amount of batters to 8 batters, his spot in the order would become an automatic OUT. If this player leaving brings the amount of batters to 7, the team forfeits the game.
7-4. What if a player gets hurt while being on base
a- the last out would replace the injured player and the injured players spot in the lineup will be skipped next time it comes up
EXCEPTION - if this player leaving brings the amount of batters to 8 batters, his spot in the order would become an automatic OUT next time it comes up. If this player leaving brings the amount of batters to 7, the team forfeits the game.
7-5. What if a player doesn't want to hit (or team doesn't want to bat EVERYONE, but still wants to bat more than 9)
a- It must be indicated before the game who is hitting and who isn't (EXCEPTION: late arriving players, see 2b above)
b- If someone that wasn't in the batting lineup wants to hit later in the game, he would have to sub into one of the existing batting slots. (see 2b above)
a) at the Sportsplex – Both teams must replace the tarps after games at the Sportsplex, unless other teams have arrived for a later game. A city employee maintains this field on a daily basis and any tarps not replaced are reported immediately to the permit allocations staff. Our permits may be in jeopardy if tarps are not replaced. Beginning in 2015, the lights must be turned off immediately after the last game of the evening. Failure to do so may result in us being charged extra for lights left on after 11 pm
b) at Faulkner – Beginning in 2022, new tarps are available at Faulkner. Thus, unless other teams arrive for a later game, both teams must replace the tarps on the mound and on the batters’ boxes. Both tarps are the same size and they need to be weighed down with sand bags.
c) at Kinsmen - Beginning in 2017 at Kinsmen in Kanata, the home team must replace the mound tarp after games at the Kinsmen field unless other teams have arrived for a later game.
d) at Trillium - Beginning in 2019 at Trillium, if a mound tarp is there, the home team must replace it on the mound after games at Trillium unless other teams have arrived for a later game.
2) Reporting Scores - NCBL Score Reporting Process
Both teams are required to report the score by Midnight of the game day.
The following is to be included :
> Score of the game with team names.
- for example, Rangers 9 Astros 4, not [9-4] or [Rangers 9-4] or [we won 9-4]
> If less or more than 7 innings played, please indicate how many innings were played.
> If less than 2 umpires showed up, please indicate which umpire showed up. Both teams and the umpire who worked alone (if he umpired from behind the plate) will then be credited with $15.00 each for playing the game with only one umpire.
> If there were any ejections from either team, please indicate the players name, team name, and inning of the ejection.
Tweet the info with the @ncbl tag
3) Reporting Ejections - Both teams and both umpires must complete ejection forms for all ejections and submit them through the NCBL website (By-law 6.6). These ejection reports should be submitted the day following the game and, beginning in 2017, fines apply if the reports are not received within 48 hours.
4) Reporting Official Game Participants for Calculating Playoff Eligibility – Each team is responsible for using the team portal to submit the list of official participants for their own team ONLY. (as per by-law 3.10 – at least 1 plate appearance or in field for 1 batter; or having pitched to at least one batter; or having ran the bases for at least one batter) This must be done within the following time frames:
May games : by June 15
June games : by July 15
July games : by August 15
August games : 2 days after final regular season game
A $20 fine will automatically result if deadline not met.
5) Umpire Rating System and Complaints – All teams must complete an online umpire rating form for all games for both umpires. Deadlines and fines for submitting the online umpire rating forms are 10 days from the date of the game. A $10 fine will be charged for late or missing ratings (approved at the 2014 Kick-off meeting).
Where rule interpretations are disputed the proper protest procedure must be used rather than intimidation tactics towards the umpires. Complaints about calls or ejections must be made from the team reps to the Tier Presidents, the NCBL Operational Committee or the Umpires-in-Chief or his Deputy.
6) Statistics - Team statistics must be entered using the provided stat webpage. The deadline and fine structure is identical to item 4 above. (because the lineups and stats are to be entered in the same place, the $20 will apply once even if both are late)
7) Issues - Please deal first with Tier Presidents for any issues in your tier. Only the Tier President has the authority to postpone a game once the games are scheduled by the Commissioner. If the issue cannot be resolved, the Commissioner will get involved.