Amtgard International Board of Directors
Meeting Minutes
12 April 2017
The regular meeting of the Amtgard International Board of Directors was called to order at 8:43 CST on 12Apr2017 via Cisco WebEx Conference Call by Brendan Meiners.
Rebecca Robinson – Director
Ben Glicker – Director
Ben Helegson – Director
Brendan Meiners – Director
Kent Patton – Treasurer
Devin Reimers – Secretary
Diana Winsor – President
J. P. Prentiss – General Counsel
Agenda was approved previous meeting.
Approved by Devin Reimers.
Fundraising
Trademark
Best Practices
Fiscal Year
Corpora and Bylaw Review
From Devin Reimers - Paperwork has been sent to Labyrinth contact Andrew on 11Apr2016 - we are waiting for a response.
From Kent Patten - Current Treasury Funds are at $5,854.57. See Treasury Ledger for details. We are expecting an estimated $4.1K more provided by the rest of the Kingdoms by Clan Event 2017. Currently WM, IM, and CK have paid their agreed amounts.
We have completed the required process of solicitation in the State of Colorado on 12Apr2017.
We may need to order checks to pay other entities.
The Board agrees that handling concerns of this nature is of the highest priority and should be managed with not only care but complete authority.
Paul Storm – Litigation Lawyer
We are considering the use of a Litigation Lawyer Paul Storm. Brenden Meiners has taken point on reaching out to Mr. Storm to get an idea on the expected outline and cost of his services.
Research
J.P. Prentiss will be researching more Trademark Law and the transfer of funds between NPOS to help further our goals here.
More Fundraising
If we start the process today we would have an estimated 6 months before things really begin, ensuring additional time to fundraise.
The Board briefly discussed what we can do to support CG and determined that a discussion with the Circle of Monarchs to supplement a more material backing was best.
Ben Helegson has completed a variation of the Best Practices outline logged at Clan Event 2016. Upon review it was determined that we may need further guidance as a Board and how we should go about Kingdom Approval from the CoM. Ben Helegson, Ben Glickler, Kent Patten and J.P. Prentiss have taken this task.
Policies and Procedure (Roadmap in a new name)
After that discussion it was determined that we need to establish policies and procedures for all Board responsibilities. Devin Reimers, Ben Helegson, Kent Patten and J.P. Prentiss have taken on this task.
Review date set for 26Apr2017 – next meeting, imply short.
Fiscal Year begins in December. Board members present unanimously vote yes.
J.P. Prentiss notes that we should not change this ever as there are eventual legal/financial ramifications that we do not want nor need to deal with.
The Board reviewed both Kingdom Proposals and found no contractual issues, however there were cultural concerns with relation to the intent of Rules of Play. This is related to the previous discussion point on what guidance the CoM would provide. As it stands the Board has decided to provide feedback of our approval and current concerns to each Petitioning Kingdom.
North Reach
No contractual concerns.
Two cultural concerns:
1. Kingdom Monarch unable to have final say on the granting of Kingdom Level Awards as per RoP.
2. Award Recognition Parity, Sheriff/Barons/Dukes having the ability to be a part of granting Knighthood.
The Board approves but may actively campaign against this passing the CoM if concerns are not given consideration and alteration in line with that of general Amtgard Culture. Ben Glickler has agreed to reach out to NR to express our approval and concerns.
Winters Edge
No contractual concerns.
No cultural concerns.
The Board approves and will actively campaign for this passing the CoM. Ben Helegson has agreed to reach out to WE to express our approval.
Topics to be discussed next meeting.
Meeting was adjourned at 10:18 CST by Devin Reimers. The next meeting has scheduled for 26Apr2017 at 8:20 CST.
Minutes Submitted by: Devin Reimers
Approved by: