_Vestry Meeting Minutes December 2024

Vestry Meeting Minutes

Date & Time	Dec 18, 2024 6:00 PM
Location	Zoom
Meeting Type	Regular Special Executive
Chair	Melanie Duguid-May
Clerk	John Clinton Bradley
Attendees	Staff Melanie Duguid-May Roxanne Gaylord	2022-2025 Elected Members John Clinton Bradley David Dowdle Mary Paddock	2024-2027 Elected Members Teri VanVliete (excused) John Brundage Vacant
	Wardens Gary Ostrander Nancy Latour	2023-2026 Elected Members Gilbert Ferris Brandi Graham (excused) Tracy Squires (excused)	Guests Bishop Kara

Agenda Items	Exhibits	Actions	Additional Information
Gathering Opening Prayer
Conversation with Bishop Kara			Bishop Kara asked vestry members to answer these questions: Who are you? How long have you been involved with St. Thomas’? Why do you stay? What are you most proud of? What keeps you up at night? What questions or concerns do you have for me?
Gathering (continued) Collect Approval of Agenda	18December24VESTRYAgenda.docx	Garry moved to approve the Agenda. Seconded by Gil. No vote was taken.
Consent Agenda Approve Minutes From Last Meeting Report from Mission Committee Report from Fundraising Committee	Vestry Meeting Minutes November 2024 Vestry Meeting Minutes November 2024 fundraising committee 12.9.2024.docx	Gil moved to approve the Consent Agenda. Seconded by Gary. No vote was taken.
Other Reports Rector’s Report Treasurer’s Report Nominating Committee Report Finance Committee Report	RectorReportDec24.docx 11_2024 Treasurer's Report_draft budget 2025.pdf 2024-11-25_Minutes_Finance_Committee.docx	Gil moved to receive the Rector’s Report. Seconded by Mary. Passed unanimously. Gary moved to receive the Treasurer’s Report. Seconded by Gil. Passed unanimously. Mary gave an oral Nominating Committee report. No action is required. Gil moved to receive the Finance Committee Report. Seconded by John. Passed unanimously.	Nancy presented a draft budget: Pledges are $90,000 for next year. All staff will receive a 5% increase next year. Missions will receive a $2000 increase next year. We will need to cover Melanie’s health insurance after she retires from CRCDS. There was some discussion about how to balance the budget for 2025. A revised budget will be voted upon at the January 2025 Vestry meeting. Mary reported that the Nominating Committee met on Dec 16, 2024. They recommend that the number of Vestry members be reduced from nine to six. (Refer to the resolution in New Business.)
Old Business None
New Business Resolution on Annual Meeting Date Change Resolution on Amending Parish By-laws Office renovation proposal: bid from John Cummings	Resolution On Amending Parish Bylaws Bid_J. Cummings.pdf	Gary moved a Resolution to Change the Annual Meeting Date from Jan 19, 2025 to Jan 26, 2025. Second by Mary. Passed unanimously. John Bradley moved a Resolution on Amending the Parish Bylaws at the next annual meeting to reduce the number of Vestry members from nine to six. Seconded by Mary. Passed unanimously. Gil moved to accept a bid from John Cummings to renovate the parish office. Seconded by John Brundage. Some members expressed concerns about the project. Passed with a few nay votes.	Changing the date of the annual meeting will allow more time for the Treasurer to finalize the 2025 budget and for the Vestry to approve it.
Sending Adjourn Closing Prayer			The next Vestry meeting will be on Jan 22, 2025.