AD ASTRA 2024 PICTORIAL GUIDELINES

BEFORE PICTORIALS

Prerequisites

1. Make sure you have accomplished and submitted the following:

1. Approved write-up
2. Submitted Official Receipt from the Benilde Finance Department
3. Approved Official Receipt by Ad Astra
4. Reserved pictorial slot

2. If you haven’t accomplished all the requirements above, you will not be able to proceed to the pictorials. Please be reminded that the processes in the yearbook subscription are chain-linked. Therefore, you will not be able to proceed to the next step without accomplishing the previous step.
3. Pictorial Scheduling.

1. Scheduling your pictorials are done via your My Ad Astra account.

Attire

Women’s Attire

Toga

1. Toga Attire Women
2. Plain tank top
3. Toga will be provided by studio

Corporate

1. Plain tank top paired with an American suit or a blazer; or
2. Collared blouse paired with an American suit or a blazer; or
3. Chef’s uniform (if you prefer)

Creative

Refer to AD ASTRA 2024 Lookbook

Men’s Attire

Toga

1. Plain and light-colored long sleeves
2. Plain and light-colored tie
3. Toga will be provided by studio

Corporate

1. Plain and light-colored long sleeves; or
2. Chef’s uniform (if you prefer)

Creative

Refer to AD ASTRA 2024 Lookbook

Important reminders regarding attire

1. Shirts, long sleeves, blouses, and ties with fine prints are highly discouraged as they may affect the quality of the photo;
2. You may wear the same attire for all of the shots, the final decision is yours to make, but we highly encourage you to follow these guidelines.
3. Props are allowed. However, huge items that may cause damage to the props on set and dangerous weapons like guns (may they be fake) are not allowed.
4. Subscribers are required to abide by the policies in the DLS-CSB’s Student Handbook during the pictorials; especially the Dress Code Policy. Subscribers are also encouraged to abide by AD ASTRA 2024 Lookbook.
5. Ad Astra also allows the following during the Graduation Photo Package pictorials:

1. Colored hair;        
2. Nail polish; and
3. Ear and facial piercings.           

Reminders

1. Arrive 20 minutes before your schedule.
2. To avoid delays with the schedule, you are not allowed to have your photos taken with parents, friends, and pets during your scheduled pictorial.
3. Strictly, companions on the pictorial venue are not allowed.

Important Notice

1. On having their photos taken by outside studios. The subscriber may opt to have their graduation picture or toga shot taken by outside studios. However, please be reminded that:

1. Requests to borrow the hood with the College medallion will not be entertained.
2. Photos taken by outside studios will not bear DLS-CSB’s official seal. To ensure the quality of AD ASTRA 2024, these photos will not be plotted in the yearbook.
3. The subscriber can still proceed with their graduation and their subscription despite not having their toga shot taken during their scheduled pictorial date.

2. Use of College medallion without permission. The use of the College medallion without Ad Astra’s approval may result in sanctions from the College and/or the Office of the President's Legal team. Ad Astra’s partner studio is the only studio allowed by the College to use the medallion.

DURING PICTORIALS

Date and Location

Pictorial dates and the location will be announced on Ad Astra’s social media pages and on your My Ad Astra account. Make sure to follow the official social media accounts of Ad Astra to be updated on our future announcements.

Pictorial Process

Step 1

Attendance and Registration

Attendance

1. Register. Proceed to the registration booth near the elevators to      log your attendance via a website and physical log sheet. After this, you will be given a registration card by our staff as proof of registration. Keep this until the end of your pictorial.

2. Late and absent. Arriving 15 minutes after your schedule makes the subscriber late. Arriving 30 minutes after your schedule makes the subscriber absent.

1. Late Fee. Late subscribers will be tagged on their SiS’s “Clearance” with a late fee of Php 350.
2. Absent Fee. Subscribers who missed their pictorial date will be tagged on their SiS’s “Clearance” with a fee of Php 450.
3. Rescheduling pictorial dates. Subscribers who may want to request for cancellation may do so within four (4) days prior to the date scheduled. Subscribers who wish to reschedule their pictorial do not guarantee available slots as slots are on a first-come, first-serve basis.

1. Please note that rescheduling your pictorials must require a valid reason, f.e. medical concerns. Misclicks will not be considered, so kindly make sure to double check your date and time schedule.

4. For subscribers who were present during the shoot but were not able to log their attendance:

1. They will still be tagged an absent fee. However, they may request to have the fee waived given they are able to provide proof of the date and time they arrived on the pictorial.
2. They may send their request to adastra.staff@benilde.edu.ph.

5. Requests to waive the fee. Ad Astra will only accommodate requests sent within seven (7) days after they were tagged on their SIS account.         

1. Regardless if you are present on your pictorial day, Ad Astra will no longer accept requests sent beyond the said deadline.

6. How to Pay. Subscribers may pay the fee via the same payment channels stated in Part 3. C of this Terms and Conditions.

Registration

After the attendance, another registration may be required by our partner studio. Kindly proceed to the designated studio personnel to fill out the necessary forms before proceeding to the pictorial proper.

Step 2

Taking of Photos

After registering, you may now have your toga, corporate, and creative shots. You may change your attire between shots. A photo studio staff will assist you during the shoot.

Step 3

Choosing of Photos

1. After the pictorial proper, you may now choose your photos.
2. Wait for your name to be called before proceeding to the Editing area of the pictorial venue. You are given 15 minutes to choose your photos.
3. All chosen photos are deemed final and cannot be changed once you leave the venue.

1. Soft copies will be provided by Ad Astra once you have claimed your Graduation Photo Packages.
2. Please be informed that Ad Astra will only be providing the soft copies of your final and edited photos. Other copies of your photos must be availed from the partner studio on your pictorial day.

1. Surrender your registration card to an Ad Astra staff in the Dining Presentation Room (DPR) after choosing your final photos.

Additional Services

1. Additional services are offered by the studio during the day of your pictorial. You may communicate directly with the studio if you wish to avail of the said services. These services include but are not limited to:

1. Soft copies for raw and edited files - Php 500
2. Filipiniana / Barong - Php 500 (8 wallet sizes)
3. Group Shots  - Php 500 (2 pax) (100 / person additional in the group)
4. False eyelashes - Php 100
5. Recopy of Prints on the spot:

1. 8 wallet sizes - Php 300
2. 12 wallet sizes - Php 500
3. 8x10 (print only) - Php 500
4. 8x10 (print and with frame) - Php 1200

2. Keep in mind that the fee will not be shouldered by Ad Astra as this service is beyond the bounds of our Terms and Conditions.  
3. Ad Astra will no longer hold pictorials beyond the scheduled two batches of pictorials for your graduation photos.

AFTER PICTORIALS

Production Time of GPPs

1. The Graduation Photo Package (GPP) may take at least 60 working days to be completed. Please be informed that the availability of the GPPs is dependent on our partner studio.
2. To keep up to date with our announcements, follow us on our social media pages and regularly check the inbox of the email address you provided during the subscription.

Claiming

Claiming dates will be announced on Ad Astra’s social media pages. To view the complete claiming process, proceed to Part 7 of this Terms and Conditions.

     Part 6. What you need to do if you missed your pictorials

adastra.staff@benilde.edu.ph