2019 RULES, RESPONSIBILITIES AND GUIDELINES
The Farmers Market at Libby provides a place for local farmers, artists and craftspeople to connect directly with consumers; AND enhances the quality of life in the Libby area by providing a community activity which fosters social gathering and interaction.
The Farmers Market at Libby strives to:
- Expand the availability of foods that are fresh, flavorful, unique, nutritious and affordable to the Libby community.
- Encourage the sale of locally-grown, -crafted, or -made products, and provide a venue where the community and visitors can come together to support local.
- Support local growers and producers by providing alternative marketing and sales opportunities, and creating a space for interaction between the producer and consumer.
- Promote social growth through educational programs related to food, nutrition, agriculture, the environment, arts, and charitable activities.
Market location: Libby Area Chamber of Commerce, 905 West 9th St. (Hwy 2 West), Libby, MT
Hours and days of operation: Thursdays 3:00pm-7:00pm May 9th through October 10th, 2019
Who can sell at the market:
- Vendors must be residents of Lincoln County, Montana or the contiguous counties bordering Lincoln County, Montana and live within a 100 mile radius of Libby, Montana (Lincoln, Flathead, Sanders, Boundary County, ID)
What can be sold:
- Vendors shall sell only products that they themselves grow harvest, create, or produce within a 100 mile radius of Libby, MT.
- Vendors are responsible for being compliant with the Montana DPHHS Food and Consumer Safety Guidelines and applicable Montana code.
Set up and take down schedule:
- It is the responsibility of each vendor to clean their selling area prior to leaving the market. Pack it in/pack it out is the rule.
- Vendors will arrive no sooner than 90 minutes prior to market start time (1:30pm) and be ready to begin selling when market begins (3:00pm)
- Vendors will remain until market ends (7:00pm) and take booths down within 1 hour after market close (8:00pm)
Vendor responsibilities and guidelines:
- All vendors will be provided a copy of the Farmers’ Market at Libby Rules and Regulations and the 2018 Montana DPHHS Food And Consumer Safety Farmers’ Market Guidelines as part of the vendor packet.
- A signed application is required of all vendors.
- Vendors will attend a spring pre-market meeting and may sign application and pay fees at that time. Fees and registrations will be completed no later than 24 hours in advance of date vendors plans to begin selling.
- All items must be clean and fresh. Prices should be clearly marked.
- Each vendor determines their own prices. Market suggests selling by the “bunch” or the “bag” rather than by weight. Only scales which are state certified by the division of weights and measures can be used.
- Vendors are encouraged to price their products at fair market value. Vendors are not allowed to sell at unreasonably low prices, thus undercutting potential sales of other vendors.
- All displays, tables, change, bags and booth signs are to be provided by the vendor.
- Booth signs or banners are required.
- Absolutely no stakes are to be used. Please use weights to secure tents
- Absolutely no driving on the grass directly surrounding the chamber building.
- Each vendor is responsible for their own space. The farmers’ market at libby, the city of libby, libby area chamber of commerce will not be responsible for lost, stolen, or damaged items or displays. Each seller is responsible for anyone working in their space and must provide someone to work their space the entire time the market is open.
- Vendor vehicles are expected to be parked in designated vendor parking area.
- Vehicles are not allowed in the market area during market hours unless the vendor has secured a market space that allows them to sell out of their vehicle
- Vendors must comply with all federal, state and local laws and regulations regarding farmers’ markets. Market master will assist vendors with appropriate contact for questions.
- Only low noise generators are allowed with prior permission of market manager. Generators must be set up in such a way as not to cause a safety or trip hazard.
- Vendors of plants not intended for human or animal consumption, such as houseplants, bedding and landscape plants, must be in compliance with Montana Code Annotated 80-7-106.
- Food vendors preparing food on-site must have all appropriate licenses and inspections and comply with all health department regulations.
- Vendors who sell food or drink are required to provide a trash receptacle at their site available for use by the public.
- Vendors are expected to dress appropriately for a public/family event.
Booth fees and assignment procedure:
- Booth fees will be $60 for the season or $10 per week.
- Vendor space will be assigned by the market manager on or before the start of the market season for those vendors who have paid dues and committed to the entire season. The space will be yours for the season, but may be assigned to another vendor in a given week if you fail to show up or call by 2:00pm on market day or have notified the market manager that you will be absent. If your absence is temporary, you will assume your assigned location upon your return.
- Vendors paying weekly will be assigned a booth location by the market manager at the time fees are paid.
Guidelines for organic sales:
- Vendors wishing to sell products as “organic” shall provide proof of certification. A copy shall be given to the market manager and another prominently displayed in the vendor’s selling space. You may not advertise organic unless you are certified
General market guidelines:
- The Farmers’ Market at Libby is a nonprofit volunteer organization, and many hands are needed to ensure the market operates smoothly. Members are encouraged to be active in the organization, including serving on the market committee and helping with market setup and take down.
- No smoking or vaping is allowed in the market zone by vendors or customers.
- Vendors are required to renew their applications annually.
- Seller displays must remain set up until the end of each market at 7:00pm.
- Please see the accompanying SNAP guidelines. Accepting SNAP is completely up to the vendor, but it is encouraged by the market.
- Sales are to be made during market hours. The market officially opens at 3:00pm and closes at 7:00pm.
- Animals to be sold by market vendors must be pre-approved by the market manager and must be appropriately contained.
- Pets are not allowed in the market zone.
- Customers using bicycles must park bikes outside the market zone or walk their bikes while in the market zone.
- Skateboards are not allowed.
- The market is not a forum for religious or political activities and such activities are forbidden.
- Vendors who wish to provide an informational only booth must be pre-approved by market committee.
- Alcohol is not allowed. An exception may be made for special events approved in advance by the Libby Area Chamber of Commerce Board of Directors.
- Vendors may advertise independently.
- First offense for failure to follow market rules will be a verbal warning from the market manager with a solution for correcting the violation
- Second offense will result in a written warning with corrective measure outlined
- Third offense will include a written notification of continued violation and may result in a temporary or permanent suspension from the market. There will be no refund of vendor fees during/following suspension
- Vendor conduct resulting in injury or danger to any person or damage to property may result in immediate suspension.
- Vendor will first attempt resolution with offending party: vendor, customer or employee
- Problems or conflicts that arise in the marketplace will be brought to the attention of the market manager for resolution.
- If the market manager is unable to satisfactorily resolve a complaint made by a vendor, customer, or general public, the complainant may:
- Put their complaint in writing and submit it to the Libby Area Chamber of Commerce Board of Directors for review and resolution at their next scheduled meeting.
- If the market manager determines that a matter requires immediate attention, the market manager may speak with an available Chamber board member.
- Decisions made on market day will be respected until further resolutions are agreed upon by the Chamber board.