Area for concern
Awareness of Policies and Procedures
- All staff, pupils and volunteers are aware of these relevant policies and procedures including, but not limited to, the following:
- Social Distancing
- Health and Safety Policy
- Behavioural Policy
- (COVID-19) Measures
- Staff receive any necessary training to help keep pupils safe and support them, e.g. infection control and pupil wellbeing.
- The school keeps up-to-date with advice issued by, but not limited to, the following:
- Local Department of Health
- The school’s Health & Safety team
- Parents receive communication which explains the measures that are in place to ensure the safety of the school community.
- Pupils are made aware of the measures that are in place (e.g. infection control and behaviour expectations) via various methods, including staff and visual aids around schools.
- Cleaning schedule that ensures cleaning is generally enhanced and includes:
- More frequent cleaning of rooms and shared areas (including classrooms, playgrounds and eating areas) that are used by different groups.
- Frequently touched surfaces being cleaned more often than normal.
- Provision for ensuring toilets are cleaned regularly.
- Dining areas are cleaned between use by different groups.
- Classroom resources, e.g. books and games, are permitted to be shared within a group. These resources are cleaned regularly.
- Resources that are shared between groups, e.g. sports equipment, are regularly and thoroughly cleaned before they are shared between groups. Some resources are rotated to allow them to be left unused and out of reach for a period of 48 hours between use by different groups.
Minimising Contact with Individuals who are Unwell
- Anyone who displays clear symptoms of coronavirus (high fever, difficulty breathing, sever cough, or who has tested positive in the last 7 days, does not enter the school grounds until tested negative.
- Parents are informed not to bring their children to school or onto the school premises if they show signs of being unwell and/or believe they have been exposed to coronavirus.
- Instances of pupils displaying coronavirus are managed in line with AISN Policy and Procedures, and any unwell individuals are sent home as soon as possible.
- Staff are informed of the symptoms of possible coronavirus infection, e.g. a sever cough, difficulty breathing and a high temperature, and are kept up-to-date with national/international guidance about the signs, symptoms and transmission of coronavirus.
- The school does routinely take the temperature of pupils at least twice per day.
- Any pupil who displays any symptoms or has a high temperature (over 38 degrees celsius) is immediately sent home.
- The parents of an unwell pupil are informed of the situation as soon as possible by a member of staff.
- Where contact with a pupil’s parents cannot be made, appropriate procedures are followed in accordance with those outlined in AISN Policy and Procedures.
- Pupils awaiting collection are moved to a room where they can be isolated behind a closed door. If it is not possible to isolate the pupil, they are moved to an area that is at least 3 feet away from others. Depending on the age and needs of the pupil, they are supervised if needed.
- If the pupil needs to use the toilet while awaiting collection, they use a private bathroom. The bathroom is cleaned and disinfected using standard cleaning products before being used by anyone else.
- PPE is worn by supervising staff if they cannot maintain a distance of 3 feet.
- Staff members who have helped someone with symptoms and any pupils who have been in close contact with the person displaying symptoms do not need to self-isolate unless they develop symptoms themselves or the symptomatic individual subsequently tests positive for Covid 19.
- The relevant member of staff calls for emergency assistance immediately if the pupil’s symptoms worsen.
- The area around the unwell individual is cleaned with normal household bleach after they have left the premises.
- Parents are advised to contact their local health provider if their child becomes seriously ill or their life is at risk.
Test and Trace
- Parents are informed, that they may need to engage with the local Test and Trace programme, meaning they need to be ready and willing to:
- Book a test if they (or their child) display symptoms.
- Provide details of anyone they (or their child) have been in close contact with if they were to test positive for coronavirus.
- Self-isolate if they have been in close contact with someone who develops coronavirus symptoms or someone who tests positive.
- Parents of pupils who display coronavirus symptoms are encouraged to get their child tested.
- Parents are asked to inform the school immediately of all test results.
- If an individual tests negative, they feel well and no longer have coronavirus symptoms, they, and the members of their household, can stop self-isolating.
- If an individual tests positive, they are required to self-isolate for at least 14 days from the onset of symptoms and then return to school only if they do not have symptoms and tested negative. Other members of their household are required to self-isolate for the full 14-day period.
- For first contacts the school does requests evidence of negative test results or other medical evidence before admitting individuals back to school after a period of quarantine.
- Household members of individuals who are sent home do not need to self-isolate unless the individual they live with develops symptoms or tests positive.
Confirmed Cases of Covid 19
- Where an individual in the school community tests positive for coronavirus, the AISN Director contacts the AISN CMT (Crisis Management Team) immediately.
- The school management team works to manage the response.
- Individuals at school who have been in or identified as close contact with someone who has tested positive for Covid 19 are sent home immediately for a period of quarantine. Close contact is defined as follows:
- Direct close contacts – face-to-face contact with an infected individual, within one metre, including being coughed on, a face-to-face conversation, or unprotected physical contact (skin-to-skin).
- Proximity contacts – extended close contact (within 3 to 6 feet for more than 15 minutes) with an infected individual.
- Travelling in a small vehicle, like a car, with an infected person.
- Household members of individuals who are sent home do not need to self-isolate unless the individual they live with develops symptoms or tests positive.
- A record is kept of pupils and staff in each group and of any close contact between individuals at school.
- If required, all parents are informed of the confirmed case; however, the name of the individual is not shared unless authorized.
- If the school has confirmed cases of coronavirus on campus within 14 days, or an overall rise in sickness absence where coronavirus is suspected, the school continues to work with the management team who decide on additional actions.
- Infection control procedures are adhered to in accordance with the CDC, WHO, AAIE and local government.
- Pupils are encouraged to wash their hands regularly, including when they arrive at school, when they return from breaks, when they change rooms, and before and after eating.
- Posters are displayed throughout the school reminding pupils to wash their hands regularly.
- Sufficient amounts of soap (or hand sanitiser where applicable), clean water, towels and bins are supplied in relevant areas.
- Younger pupils and those with complex needs are supported to ensure they adopt good hygiene practices.
- Pupils are supervised, where appropriate, when using hand sanitiser to ensure they do not ingest any.
- Pupils are instructed to cough or sneeze into their inner elbow and use a tissue to cover their mouths and noses where possible, disposing of the tissue in bins provided.
- Pupils clean their hands after they have coughed or sneezed.
- The school assesses the ability of Early Years pupils to follow hygiene procedures, and additional measures are put in place if they require extra support to follow these measures, e.g. telling stories to support them in understanding how to follow rules.
- The school assesses the ability of pupils with SEND (Special Educational Needs and Disabilities) to follow infection control procedures, and additional measures are put in place if they require extra support to follow these measures.
- Individual risk assessments are conducted in relation to SEND pupils with complex needs who struggle to maintain good respiratory hygiene.
- Anyone whose behaviour is purposefully contrary to the infection control measures in place will be disciplined in line with the AISN Policy and Procedures.
- Parents are strongly encouraged to limit the number of out of school settings their child attends or meets, and to strictly monitor and limit all people, outside the immediate family, their child comes into contact with.
- Social distancing measures are implemented in line with the Social Distancing Policy Statement.
- Visual aids are used to display social distancing measures.
- Pupils are separated into groups.
- Class groups are maximum size 18 and pupils do not mix with those outside of their group when possible.
- Pupils’ educational and care support plans are provided as normal.
- Classrooms are adapted to support social distancing, including seating pupils side-by-side and facing forwards, and moving furniture out of classrooms to make more space.
- Pupils queue at least 3feet apart at entrances and exits.
- Breaktimes and lunchtimes are staggered to reduce the number of pupils congregating in break and lunch areas at once.
- Parents are briefed on any new provision for the drop-off and collection of their children.
- The school assesses the ability of EY (Early Years) pupils to follow social distancing procedures, and additional measures are put in place if they require extra support to follow these measures, e.g. telling stories to support them in understanding how to follow rules.
- The school assesses the ability of pupils with SEN to follow social distancing procedures, and additional measures are put in place if they require extra support to follow these measures.
- Where school transport is essential, infection control and social distancing measures are implemented.
- Pupils whose behaviour is purposefully contrary to the social distancing measures in place will be disciplined in line with the school policy.
- Parents are informed of the social distancing rules they must follow on or near the school premises, e.g. not congregating outside the school when waiting to pick up their children.
- Parents are informed of and accept the risks with younger age students who will find it hard to follow these mitigation rules while in a classroom and school setting.
- Staff and pupils have their own individual and frequently used items, e.g. pencils and pens.
- Classroom resources, e.g. books and games, can be shared within a group and are cleaned regularly.
- Resources that are shared between groups, e.g. sports equipment, are cleaned before they are used by a different bubble or rotated to allow them to be left unused for 48 hours between use by different groups.
- Pupils only bring essential items to school each day, e.g. lunch boxes, caps, books, stationary and mobile phones.
- Pupils are permitted to bring bags to school.
- Any shared resources that need to be taken home by pupils and staff are appropriately cleaned or a rotation in relation to using the resources is put in place.
- The school keeps pupils and parents updated about any changes to school procedures as necessary.
- The school communicates with parents via email regarding any changes to school procedures that are affected by the coronavirus pandemic, whether their child will be able to attend school, and what protective measures the school is implementing to keep their child safe.
- Pupils attending school are informed of social distancing rules and how to maintain good levels of personal hygiene.
- The SLT is actively present around the school to provide additional support, advice and reassurance.
Mental Health, Wellbeing and Safeguarding
- The school provides opportunities for pupils to talk about their mental health and experiences during the pandemic.
- The relevant staff liaise with the parents of pupils who are deemed more vulnerable to infection and discuss any alternative arrangements, where required.
- Staff are vigilant in discerning pupil mental health and report any concerns.
- Staff are sensitive to pupils’ needs and worries.
- Pupils who are new to the school, e.g. pupils are provided with the appropriate support.
- The Director and the DLS liaise with the local resources to determine what additional support is available for pupils who are suffering with their mental health once they return to school.
- The Director and the Director of Learning Support will identify pupils with additional needs and put provisions in place to ensure their needs are adequately and safely met, e.g. the relevant staff are available.
- Safeguarding issues are managed in line with the Child Protection (CPT)and Safeguarding Policy.
- The Director and CPT ensure provision is in place to help protect wellbeing and mental health, and ensure all staff, volunteers and pupils have access to psychological support when the school reopens.
- The CPT liaises with the necessary personnel and parents to manage and address any new and ongoing safeguarding concerns relating to the school opening, e.g. ongoing bullying.
- The CPT ensures that adequate emotional strategies are in place to support pupils and staff who require it.
- The CPT ensures the relevant staff have the appropriate training to support pupils and staff who require emotional support.
- Bereavement is managed in line with the Bereavement Policy.
Access to Learning
- The Administration and curriculum leaders, and parents work with teaching staff to identify curriculum priorities and ensure a plan is in place to provide adequate learning materials for students in quarantine.
- The Administration and curriculum leaders work with teaching staff to ensure education can continue to be delivered to all pupils during times of distance learning.
- Teachers consider how to support the educational needs of disadvantaged pupils and pupils with SEND.
- Measures to reduce the risk of infection during music lessons are implemented, including physical distancing and positioning pupils back-to-back or side-to-side.
- PE lessons take place outside where possible and pupils are kept in consistent groups.
- The SLT (Senior Leadership Team) determines whether ECAs and after-school clubs can resume.
- Parents are informed, via email, of any ECAs and after-school clubs that are resuming.
- The school’s Behavior Policy sets out behaviour expectations for pupils.
- Expectations are communicated clearly to pupils and parents.
Attendance During Distance Learning
- Parents are informed, via email that the usual rules on school attendance apply – this means parents have a duty to ensure that their child attends regularly.
- The attendance register is taken as normal and absences are followed up, in line with the Attendance Policy.
- Where a pupil is unable to attend school due to their parents following clinical and/or public health advice, their non-attendance is not penalised.
- Any concerns from parents and pupils about being on school site are discussed between appropriate individuals.
Practical Measures in Early Years Settings
- The setting is arranged for children and staff in small, consistent groups. Mixing is minimised through a number of measures, including using different rooms/areas for different groups and keeping these groups apart as much as possible.
- Parents are strongly encouraged to limit the number of out of school settings and contacts their child attends or meets.
- Physical distancing between groups of children and staff is implemented as far as possible. (Note: Early Years children N-K, will find it difficult to maintain social distancing and the wearing of a mask. Parents must be aware of and accept this and be comfortable with their child being in the class group of peers.)
- The use of communal spaces is managed to limit the level of mixing between groups.
- The use of outdoor space on the school premises is maximised to ensure social distancing measures can be adhered to.
- Children are supervised when washing hands or using hand sanitiser and are taught how to do so effectively.
- Clear procedures are put in place to ensure stringent cleaning processes are followed for food preparation areas, dining areas and table coverings.
- All pupils’ emergency contact details are up-to-date, including alternative emergency contact details, where required.
- Pupils’ parents are contacted as soon as possible in the event of an emergency.
- Pupils’ alternative contacts are called where their primary emergency contact cannot be contacted.
- The school has an up-to-date First Aid Policy in place which outlines the management of medical emergencies – medical emergencies are managed in line with the policy.
- The Administration reviews whether adjustments need to be made to the fire drill – this is practised each time the number of pupils attending school changes significantly.
- There is a contingency plan that can be implemented if a local outbreak of coronavirus occurs.
- The Director liaises with the board about local lockdown arrangements.