Ratified by Governors:
The Governing Body is responsible for establishing and maintaining this policy and for ensuring that it is followed. The Principal is responsible for implementing the decisions of the Governing Body and for complying with this policy. The policy applies to the Principal and to all staff employed by the Academy.
Route 39 Academy
Stages relating to a complaint:
Stage 1 – Informal
Stage 2 – Formal
Stage 3 – Appeals to the Secretary of State or Ombudsman
This Complaints procedure describes how anyone with a complaint can set about having the complaint dealt with. It is in line with the Devon County model policy for complaints and the policies for ‘Dignity at Work’ and ‘Equal Opportunities’.
The procedure covers complaints made by children, parents, staff and others in respect of the performance of duties or exercising of powers by the school, staff or Governing Body either directly or through delegation.
A copy of this procedure will be given, on request, to anyone wishing to make a complaint under these arrangements.
All complaints will be dealt with as quickly and efficiently as possible. Each stage of the procedure should be completed within twenty (20) school days. The procedure will not cover complaints about incidents that happened more than three months before the complaint is made other than in exceptional circumstances. The Principal and Chair of Governors will agree the exceptional circumstances.
All complaints will be fully investigated, sensitively and confidentially. The main aim at all stages will be to secure that the complaint is settled to everyone’s satisfaction.
The person making the complaint will receive a reasoned written reply and details of action deemed necessary where appropriate.
Anyone who is the subject of the complaint has the right to know, will be informed at an early stage of the allegations made, be advised to seek advice if appropriate and have an opportunity to respond.
Throughout the procedure, at all stages, Complainants, Governors, Principal, or member of staff complained against may be accompanied by a friend or supporter.
It is essential, in the interests of equality and consistency that all staff and Governors dealing with a complaint follow this agreed procedure. Issues that are sent direct to the LA, other officials or persons and are then presented to the school for further investigation or attention will then become subject to this procedure. Complaints that are made anonymously will be noted and not acted upon. Individual governors must not investigate complaints outside of this procedure.
Records kept relating to complaints made must be made available for inspection by the Principal or Route 39 Academy Trustees.
An investigating officer will handle all complaints. The investigating officer is assigned as follows:
This procedure defines three stages:
A complaint could be considered at more than one of these stages. It is essential that the complaint is dealt with by people not involved in the complaint.
N.B. A form for this purpose is at the end of this Code of Practice.
When the complaint has been fully investigated and considered by the Investigating Officer and panel where formed, the Investigating Officer will notify the complainant of the outcome in writing (within twenty school days of the receipt of the written complaint) giving an explanation of the conclusions, the reason for it and any action taken or proposed to be taken if appropriate. A clause should be added to the effect that if the investigating officer has not had a response from the complainant within 10 days the matter will be considered closed.
After all school based stages have been exhausted, complainants who feel that the school has not investigated their complaint fairly may appeal to the Secretary of State for Education or Local Government Ombudsman.
The Secretary of State for Education
Great Smith Street
0171 925 5000
Local Government Ombudsman
It is essential that a complaint is dealt with in the strictest confidence and utmost professionalism by all parties. When the complaint is at stage 2 the governing body are only to be informed that there is a complaint, no details are to be given. This ensures that there are always some independent Governors to form a complaints panel. It also means that all written letters during the course of the investigation are from those investigating the complaint rather than from ‘Governors’ or the Governing Body.
Route 39 Academy Complaint Form
When you have filled in this form, take it or send it to the Chair of Governors or Principal at the school. If the Principal or Chair is the subject of the complaint, please address it to the Vice-Chair.
This information will be used by the Investigating Officer / Chair of Appeal Panel. You will be invited to meet the investigating officer / panel to put the facts of your complaint personally.
Telephone Number: Mobile Number:
3. Brief details of the problem (please continue on another sheet of paper if necessary):
4. What date or period of time does the complaint relate to?
5. To whom have you already complained informally, and when?
6. Please give details of any more information you have to support your complaint such as letters or reports. Original documents can be copied and returned to you.
7. How do you see your complaint being resolved?
Signed ________________________________ Date __________________________