Minnesota Frisbee Association Bylaws

Revised: January 12th, 2017

Passed by membership: December 20th, 2016

MINNESOTA FRISBEE ASSOCIATION

www.minnesotafrisbeeassociation.com

mnfrisbeeassociation@gmail.com 

ARTICLE I: NAME

The name of this organization is the Minnesota Frisbee Association, hereafter referred to as the MFA. The MFA is chartered as a for profit association in the state of Minnesota.

ARTICLE II: PURPOSES

ARTICLE III: ELECTIONS

SECTION 1. Nominations: the president will appoint the chairperson of the board nomination committee by the end of August. Also by the end of August, the vice president and the secretary will each appoint one member to form a board nomination committee of three. The board nomination committee will act as an ad hoc committee and the chairperson will not serve on the executive board. The board nomination committee chairperson will send a ballot (paper or electronic) with the nominees to each active member no less than two weeks prior to the fall membership meeting. Nominations from the floor will be in order at the fall full membership meeting.

SECTION 2. The board nomination committee will conduct elections at the annual fall full membership meeting. Election will be by secret ballot.

SECTION 3. Each member who has paid his/her initiation fee or annual dues prior to the election will be eligible to vote.

SECTION 4. Members who have paid the initiation fee or dues for the year may vote by absentee ballot (paper or electronic).

SECTION 5. Term of office: officers will be elected for a term of one year, to serve from the time of installation in November to the succeeding installation of officers the following November.

SECTION 6. Officers may succeed themselves.

SECTION 7. After the election, all pertinent materials will be turned over to the president who will then preside. At the discretion of the new president, the past president may be asked to advise.

SECTION 8. Effective in 2017, the elected MFA board member positions will be for a two-year term. Thereafter, half of the member positions will be up for election every other year. The positions of President, Treasurer, North Zone Coordinator, and South Zone Coordinator will be put to vote every odd year. The positions of Vice President, Secretary, West Zone Coordinator, and East Zone Coordinator will be up for re-election every even year.

SECTION 9: Effective in 2017, the MFA may elect additional Board positions for Assistant Zone Coordinators. The Assistant Zone Coordinator will serve in addition to the Zone Coordinator in all tasks for which they are responsible (See Article IV, Section 5). The Assistant Zone Coordinator will stand in for the Zone Coordinator should their attendance not be possible at a designated meeting and/or event.

ARTICLE IV: THE EXECUTIVE BOARD

SECTION 1. The executive board consists of four elected officers, four zone coordinators, and the appointed committee chairpersons.

SECTION 2. The only voting members of the executive board are the eight elected members of the board - specifically the four elected officers and the four zone coordinators.

SECTION 3. A quorum for conducting the business of the executive board will consist of not less than half of the elected board members.

SECTION 4. The executive board handles the regular business of the MFA.

SECTION 5. Regular meetings of the executive board will be held each month or as decided by the executive board but no less than twice each quarter.

SECTION 6. Each outgoing board must leave the treasury a sum at least equal to the unpaid bills for which the MFA is responsible.

ARTICLE V: OFFICERS, ZONE COORDINATORS, AND COMMITTEE CHAIRPERSONS

SECTION 1. The elected officers will be:

SECTION 2. An officer who does not comply with assigned responsibilities may be relieved of office by a majority vote, as prescribed in Article X, Sec. 2 and 3 at the next executive board meeting. Appointment of a replacement will be made by the President with the approval of a majority of the board present.

SECTION 3. The president will appoint committee chairpersons at the first executive board meeting after the fall full membership meeting.  Elected officers must approve each chairperson by a majority vote. The committees may include, but are not limited to:

ARTICLE VI: DUTIES OF THE OFFICERS

SECTION 1. The President will:

  1. Preside at all meetings of the executive board and general meetings.
  2. Appoint committee chairs at the first meeting after the fall full membership meeting.
  3. Make interim appointments as needed with the approval of the elected board.
  4. Have the authority to sign checks and contracts.
  5. Serve as an ex-officio member of all committees, except for the nominating committee.
  6. Check the P.O. Box regularly, or ensure that it is done.
  7. Write one article for the Floater per year.
  8. Take all available efforts to attend regularly-scheduled MFA Board Member meetings either via in-person meetings, conference calls, or discussions via Social Media or email.

SECTION 2. The Vice President will:

  1. Perform the duties of an absent President.
  2. Perform such duties as are assigned to him by the President.
  3. Provide a one-year plan and current year's goals at the first board meeting after the fall full membership meeting in conjunction with the President.
  4. Write one article for the Floater per year.
  5. Take all available efforts to attend regularly-scheduled MFA Board Member meetings either via in-person meetings, conference calls, or discussions via Social Media or email.

SECTION 3. The Secretary will:

  1. Record the minutes of executive board and full membership meetings.
  2. Present those minutes at the next meeting.
  3. He/she will send a copy of the minutes to the FLOATER editor.
  4. Write one article for the Floater per year.
  5. Take all available efforts to attend regularly-scheduled MFA Board Member meetings either via in-person meetings, conference calls, or discussions via Social Media or email.

SECTION 4. The Treasurer will:

  1. Have charge of all funds of the organization.
  2. Make an annual financial report to the membership at the spring full membership meeting.
  3. Propose the annual budget, which must be approved by the board.
  4. Have the authority to sign checks.
  5. Keep dues collected in advance for the next administration in a separate fund.
  6. File income tax returns.
  7. Write one article for the Floater per year.
  8. Take all available efforts to attend regularly-scheduled MFA Board Member meetings either via in-person meetings, conference calls, or discussions via Social Media or email.

SECTION 5. A Zone Coordinator will:

  1. Represent their zone's constituents during board meetings.
  2. Choose their zone's MST/MDS tournaments for the season and gain compliance from the tournament director on the date and location of the tournament.
  3. If there are not enough satisfactory tournaments in their zone, it is the zone coordinator's responsibility to bring the lack of a full tournament schedule to the board.  The board will support the zone coordinator with finding an acceptable tournament(s) within their zone.
  4. Promote the MFA, accept memberships, sell bag tags, and make it known to the player base where they can sign up for membership and purchase merchandise (e.g. table, booth, car, or other location) at their zone's MST/MDS tournaments.
  5. Write one article for the Floater per year.
  6. Take all available efforts to attend regularly-scheduled MFA Board Member meetings either via in-person meetings, conference calls, or discussions via Social Media or email.

SECTION 6. Additional board member responsibilities. All Board members will be asked to assist the President in duties including but not limited to: Membership mailing, merchandise, event planning, coordination of having materials at all MST/MDS events, MDS voucher vendor redemption, tournament presence, and coordinating trophies for events.

ARTICLE VII: CONFLICT OF INTEREST

SECTION 1. The Purpose of the Article VII is to protect the MFA’s interest when it is contemplating entering into a transaction or arrangement that might benefit the private interests of a board or committee member or might result in a possible excess benefit transaction.

SECTION 2. No more than ¼ of the executive board members may have more than 50% directly attributed to disc golf and disc related industries including but not limited to: professional disc golfer, ultimate disc sports, disc sales, disc golf course design, apparel, disc golf manufacturing, web or internet marketing of disc golf. Those members in possible conflict may be asked to provide tax documentation to show income streams to ensure compliance. Those withholding documentation to support this request shall not be allowed to serve on the executive board.

SECTION 3. All executive board members should make it known at the first board meeting of the year what holdings (amount and organization) they have in disc golf related industries as well as any support or sponsorship a board member receives from disc golf related industries. Withholding information will be grounds for removal from the board by majority vote of the executive board as outlined in Article X sec. 2 and 3, with the person of interest abstaining.

SECTION 4. Any executive board member that holds financial interest (sponsorship, financial support or arrangement, etc.) in an item, proposal or motion shall recuse himself or herself from voting upon it.

ARTICLE VIII: MEMBERSHIP

SECTION 1. The types of memberships are active and non-active.

SECTION 2. Qualifications for membership are:

SECTION 3. Annual dues for renewing members are:

Dues may be paid to any member of the executive board, which will be given to the treasurer, any time during the calendar year to retain active status for the remainder of that same calendar year (January 1 through December 31). These amounts and dates are subject to change by vote of the executive board.

ARTICLE IX: MEETINGS

SECTION 1. Regular meetings of the executive board will be held each month or as decided by the executive board but no less than twice each quarter.

SECTION 2. Two full membership meetings will be held in the spring and fall during the months of Feb.- April and Sept.- Nov., respectively. At full membership meetings, all members are encouraged to attend. Notice of such meetings will be given at least thirty days in an advance and an absentee ballot will be sent out along with notice of the meeting for any actionable items that need ratification by full membership. They will be held concurrently with the executive board meeting for that month.

SECTION 3. A quorum for conducting business of a full membership meeting will be not less than ten members/absentee ballots (paper or electronic) empowered to vote. If less than ten members/absentee ballots or a combination of the two are present, the meeting would become a regular board meeting. Any actionable items that require a full membership vote and are not located on said absentee ballot, or which do not meet the ten members empowered to vote threshold, must be tabled until the next full membership meeting.

SECTION 4. Active members who are not board members may sit in on board meetings and give input, but they cannot vote.

SECTION 5. Active members may vote by proxy at general membership meetings and executive board members may vote by proxy at any meeting.

SECTION 6. The rules contained in the current edition of "Robert's Rules of Order newly revised, 11th Edition" shall govern the MFA in all cases to which they are applicable and in which they are consistent with these bylaws and any special rules of order the MFA may adopt.

ARTICLE X: DISCIPLINE

SECTION 1. Charges of dishonesty, harassment, working against the principles, purposes and/or bylaws of the MFA, or injuring the good standing of a member may be filed in a written statement signed by five active members and sent to the executive board.

SECTION 2. The accused member will be notified of the action and will have the privilege of being present at an executive board meeting at which the charges will be considered.

SECTION 3. The accused member may be removed from their position and/or expelled from the MFA by majority vote of the executive board. Expulsion will result in the person being stripped of their MFA rights and benefits for one year. Repeat offenders may be banned for longer time periods determined by the Executive Board.

ARTICLE XI: AMENDMENTS

These bylaws may be amended or revised by an affirmative vote of two-thirds of all voting members at a full membership meeting. Proposed amendments or revisions will be sent (via paper or electronic communication) to active members or printed in the FLOATER at least thirty days in advance of the meeting.

ARTICLE XII: DISSOLUTION

Should the MFA be dissolved, all material possessions of the organization must be sold and the moneys obtained from the sale divided equally among all active members after all bills have been paid.