CEBU PORT AUTHORITY

Performance Scorecard

These Sections of the website provide guidelines to ensure that the members of the Board are informed of relevant and important matters within the Corporation to assist them in decision-making.

The internal audit function of the Corporation ensures that there is an independent and objective assurance to improve an organization's operations.

 Standard

CPA Compliance

Link

1. Does the GOCC disclose a policy that:  

a. Stipulates the existence and scope of its effort to address customer's welfare?

The CPA Code of Corporate Governance embodies the statement and commitment of the Corporation to address the needs of its customers.

The CPA shall operate policies of continuous improvement, of both processes and skills of the staff, to take best advantage of advances in all aspects of society in order to ensure that it continues to add value to its customer's welfare.

Manual of Corporate Governance:

Article XI Pages 25/33 

MC 01-2005, MC 03-2009, MC 01-2007, MC 03-2012

b. Elaborates its efforts to interact with the communities in which they operate?

The CPA recounts policies and programs to interact with its stakeholders.

The Governing Board shall recognize and perform the obligations the corporation has towards the National Government, its majority stockholder, as well as the minority stockholders when existing, together with the employees, suppliers, customers and other Stakeholders, and the communities in which it operates.

2018

2018 Annual Report

2018 Annual Accomplishment Report

2017

2017 Annual Report

2016

2016 Annual Report

Manual of Corporate Governance:

Article XI Corporate Social Responsibility (CSR) and Responsibility with Stakeholders, Section (2) Corporate Social Responsibility (CSR) Principles

AO 01-2017 ,MC 03-2017 ,AO 02-2016 ,MC 02-2012 ,MC 04-2010 , AO-03-98,AO 02-1997, AO 03-1997, AO 02-2010, MC 01-2007, MC 03-2012,

c. Ensure that its value chain is environmentally friendly or is consistent with promoting sustainable development?

Environmental Policy Statement

"The Cebu Port Authority recognizes the environmental impact arising out of its cargo handling operations and related port activities.

Conscious of its role and responsibility in achieving sustainable development and a cleaner environment, the authority consequently commits to the prevention and control of pollution and to the safety of its employees, port workers and port users. It will strive to comply with all relevant laws and regulations and endeavor to implement the best industry's best practices.

The Authority shall pursue a program of continual improvement in its environmental performance through the institution and maintenance of an environmental management system. This environmental management system will aim to control the release or emission from cargo materials and spills from transport vehicles and equipment that could possibly affect the health and safety of workers and pollute the coastal environment.

The Authority shall likewise influence its clients to control their environmental impact and thereby contribute to the environmental goals of the Authority.

In the implementation of this environmental policy, the Cebu Port Authority envisions it Cebu International Port to become a port facility under its management, administration and operational control."

2018

2018 Annual Report

2017

CPA 2017 Annual Report Page 29 and 43

2016

CPA Accomplishment Highlights For 2016

MC 06-2001, MC 16-2001, MC 06-2004 , AO 04-2010 , AO 118-2012

2. Does the GOCC disclose the activities that it has undertaken to implement the above mentioned policies?

a. Customer health and safety

The CPA formulates implementing rules and guidelines to implement its Environmental Policies.

2018

Statistical Data on Safety, Health and Environment in Relation to CPA Activities under 2018 CPA Accomplishment Highlights

2017 

-CPA Accomplishment Highlights for 2017 (page:3 to 5)

CPA 2017 Annual Report page 28 to 33

2016

-CPA Accomplishment Highlights for 2016

2015

2015 Annual Report of Port Security, Safety & Environmental Management Department (PSSEMD)

b. Interaction with the communities

The CPA provides programs and policies of the Corporations regarding its commitment to connect and communicate with its stakeholders.

 

Some CSR programs in CY 2018 include the Balik Eskwela Program,

nurturing mother nature through coastal clean-ups and tree planting activities, livelihood assistance, stakeholders dialogue, and Gender and Development (GAD)

activities

2017 

CPA 2017 Annual Report Page 29 and 43

-CPA Accomplishment Highlights for 2017 (page:3 to 5)

Statistical Data on Safety, Health and Environment in Relation to CPA Activities under 2017 CPA Accomplishment Highlights

2016

CPA Accomplishment Highlights for 2016

Manual of Corporate Governance:

Article XI Sec. 7 Page 24

MC 06-2001, MC 16-2001;

c. Environmentally-friendly value chain

The Corporate Social Responsibility Section in the website describes the measures undertaken by the Corporation to live up to its social responsibility.

 

CPA continues to nurture mother nature through tree-planting activities and coastal clean-ups.

 2017

-CPA Accomplishment Highlights for 2017 (page:3)

 CPA 2017 Annual Report Page 43

 Statistical Data on Safety, Health and Environment in Relation to CPA Activities under 2017 CPA Accomplishment Highlights

2016

CPA Accomplishment Highlights for 2016

AO 118-2012

Clean-Up Drive

3. Does the GOCC have a separate corporate social responsibility (CSR) report/section or sustainability report/section?

2017 Annual Report

CPA Highlights for 2017

Statistical Data on Safety, Health and Environment in Relation to CPA Activities under 2017 CPA Accomplishment Highlights

2016 Annual Report

CPA Accomplishment Highlights for 2016

2015 CSR Activities: Community Relations

4. Where stakeholder interests are protected by law, stakeholders should have the opportunity to obtain effective redress for violation of their rights.

a. Does the GOCC provide contact details via the company's website or Annual Report which stakeholders (e.g. customers, suppliers, general public etc.) can use to voice their concerns and/or complaints for possible violation of their rights?

CPA provides BE THE CHANGE feedback mechanism posted in conspicuous places within the passenger terminals and offices for stakeholders to voice their concerns and/or complaints.

CPA has conducted seminars concerning Violence against women and children (VAWC) as well as enhancing mechanisms in fighting human trafficking.

CPA Website Homepage

->Feedback Form

->CPA Facebook Page

->Be the Change Info. Poster

CPA Whistleblowing Policy

2016 Annual Report page 13 (Be the Change of PRRD)

2015: You're The Boss Feedback, Client Feedback Form

5. Performance-enhancing mechanisms for employee participation should be permitted to develop

a. Does the GOCC explicitly mention the health, safety and welfare policy for its employees?

CPA provides policies and programs of the Corporation on employee welfare and development, through trainings and other activities. Likewise, the Collective Negotiation Agreement explicitly covers the health, safety and welfare for its employees.and the Human Resource Section of the website.

Manual of Corporate Governance:

Article XI Pages 25/33;

AO 04-2010;

Page 7 of Collective Negotiation Agreement Art. XV (Safety and Health); Employee Welfare Activities

b. Does the GOCC publish data relating to health, safety and welfare of its employees?

2018

Statistical Data on Safety, Health and Environment in Relation to CPA Activities under 2018 CPA Accomplishment Highlights

2017

2017 Annual Report

Statistical Data on Safety, Health and Environment in Relation to CPA Activities under 2017 CPA Accomplishment Highlights

2016

2016 Annual Report

Statistical Data on Health, Safety, and Welfare of Employees

CPA Board Accomplishments for CY 2016 - 2017

AO 04-2010, Page 7 of Collective Negotiation Agreement Art. XV (Safety and Health)

c. Does the GOCC have training and development programmes for its employees?

Personnel Development Plan

CPA Accomplishment Highlights for 2017 (page:2)

Statistical Data on Safety, Health and Environment in Relation to CPA Activities under 2018 CPA Accomplishment Highlights

CNA

Trainings and Development: 2015 | 2016 | 2017 |2018

Employee Training and Competency Programs

MC 09-98, MC 09-97;

d. Does the GOCC publish data on training and development programs for its employees?

Trainings and Development: 2015 | 2016 | 2017 |2018

MC 09-98, MC 09-97

Employee Training Programs: Program A; Program B

6. Stakeholders including individual employee and their representative bodies, should be able to freely communicate their concerns about illegal or unethical practices to the board and their rights should not be compromised for doing this  

a. Does the GOCC have procedures for complaints by employees, concerning illegal (including corruption) and unethical behavior?

CPA formulates procedures for complaints by employees concerning illegal and unethical behavior through its Grievance Machinery Policy for employee's complaints and BE THE CHANGE feedback mechanism for its stakeholder and customer's concerns/complaints.

2017-2018

CPA Whistleblowing Policy

Be the Change Info. Poster

2016

You're The Boss Feedback, Client Feedback Form; GCG Whistle-Blowing Portal

MC 11-1996

b. Does the GOCC have procedures to protect an employee/person who reveals illegal/unethical behavior from retaliation?

 CPA Whistleblowing Policy

7. Quality of Annual Report. Does the GOCC's Annual Report disclose the following items:

a. Corporate Objectives

CPA's Corporate Governance section provides its objectives.

2018

2018 Annual Report page 3 and 8

Strategy Map 2018

2017

2017 Annual Report

2017 Annual Audit Report

2017 Validated Scorecard by GCG

Logframe / Strategy Map 2017

2016

2016 Annual Report

2016 Performance Scorecard

2016 CPA Annual Audit Report

See Corporate Objectives 

b. Financial performance indicators

Financial Highlights

 

Annual Audit Report

 

The Corporation's financial accomplishments are presented in the Annual Audited Report section of this site.

2018

2018 Annual Report page 18-19 and 20-55

2018 Annual Audit Report

2017

2017 Annual Report

2017 Annual Audit Report

2017 Validated Scorecard by GCG

2016

2016 CPA Annual Audit Report

2016 Performance Scorecard

See Performance Evaluation System

c. Non-financial performance indicators

Shipping and Trade Performance

 

Port Statistics

 

The Corporate Governance section of this site reflects the non-financial aspect of the Corporation's accomplishments.

2018

2018 Annual Report page 14-17and 48-49

Annual Accomplishment Report

2018 Annual Audit Report

2017

2017 Annual Report

2017 Annual Audit Report

2017 Validated Scorecard by GCG

2016

2016 Performance Scorecard

2016 CPA Annual Audit Report

See 2015 PES Scorecard

d. Details of whistleblowing policy

The Corporate Governance section of this site supports transparency through GCG's Whistleblowing portal.

2018 Annual Report

CPA Whistleblowing Policy

See GCG Whistleblowing Portal

e. Biographical details (at least age, qualifications, date of first appointment, relevant experience and any other directorships of listed companies) of directors/commissioners

The biographical details of the members of the Cebu Port Commission are presented in the Governing Board section of the Transparency Seal page.

2018

2018 Annual Report page 38-42

2017

2017 Annual Report page (14 to 16)

CPC 2017 Members

2016

2016 Annual Report page 8-11

Resumes of CPC 2016 Members

See CPC Biodata

f. Training and/or continuing education programme attended by each director/commissioner

The CPA provides trainings and programmes attended by the members of the Board to improve their skills in handling the Corporation's affairs.

2018

2018 CPC Trainings

2017

2017 Annual Report page (19)

2017 CPC Trainings

2016

2016 CPC Trainings

 

8. Is the annual report downloadable from the GOCC's website?

2018

2018 Annual Audit Report

2017

2017 CPA Annual Report

2017 Annual Audit Report

2016

2016 CPA Annual Audit Report

Downloadable Annual Report Archives 

9. Corporate Governance Confirmation Statement

 

a. Does the Annual Report contain a statement confirming the company's full compliance with the Code of Corporate Governance and where there is non-compliance, identify and explain reasons for each issue?

 

2018 Annual Report page 9

CPA Website Good governance conditions

See GCIS

10. Timely filing/release of annual/financial reports

a. Are the audited annual financial report/statement released within 60 days upon receipt from COA?

2018

Received from COA - 19 June 2019

Posted on Website - 19 June 2019

2017

Received from COA - 15 August 2018

Posted on Website - 04 September 2018

2016

Received from COA -

11 Jan 2018

Posted in website - 12 Jan 2018

2018

2018 Annual Audit Report

2017

2017 CPA Annual Audit Report

2017 CPA Annual Report

2017 Annual Audit Report

2016

2016 Audited Annual Report and its publication

2016 CPA Annual Audit Report

2015 Audited Financial Report and its Publication

b. Is the annual report released within 90 days from release of audited financial report?

2018

Release of Audited Financial Report - 19 June 2019

Release of Annual Report -

2017

Release of Audited Financial Report - 15 August 2018

Release of Annual Report -

28 September 2018

2016

Release of Audited Financial Report - 11 Jan 2018

Release of Annual Report -

2018

2018 Annual Audit Report

2017

2017 CPA Annual Report

2017 Annual Audit Report

2016

2016 Audited Annual Report and its publication

2016 CPA Annual Audit Report

See Annual Report CY 2015

c. Is the true and fairness/fair representation of the annual financial statement/reports affirmed by the board of directors/commissioners and/or the relevant officers of the company?

 

Statement Of Management's Responsibility

for Financial Statements

2018

2018 Annual Report page 9

2018 Annual Audit Report

2017

2017 CPA Annual Report

2017 Annual Audit Report

2016

2016 Audited Financial Report

2015

Page 14 of 2015 Audited Report (Statement of Management's Responsibility for Financial Statement)

11. Corporate Vision/Mission

a. Has the Board of Directors reviewed the vision and mission/strategy in the last financial year?

The members of the Cebu Port Commission is primarily responsible for the governance of the Cebu Port Authority. Corollary to setting the policies for the accomplishment of CPA's objective, it shall provide an independent check on management.

2018

Governing Body -> Highlights of 2018 Committee and Board Accomplishments

2017

2017 CPA Annual Report

CPA Board Accomplishments for CY 2017

2016

2016 Annual Report page 7

CPA Board Accomplishments for CY 2016

Section 9, RA 7621; Logframe

/CPA Yearly Commitment

; Performance Evaluation System; Sec. 2f of Art. VII CPA Manual of Corporate Governance

b. Does the Board of Directors monitor/oversee the implementation of the corporate strategy?

2018

Governing Body -> Highlights of 2018 Committee and Board Accomplishments

CPA Manual of Corporate Governance(page 10)

CPA Board Accomplishments for CY 2017

Section 9, RA 7621; Logframe/CPA Yearly Commitment

; Performance Evaluation System; Sec. 2f of Art. VII

12. Did the GOCC achieve 90% in the PES?

2018 GCG Validated Scorecard

2017 GCG Validated Scorecard

2016 Performance Scorecard

13. Code of Ethics or Conduct

 

a. Are the details of the Code of Ethics or Conduct disclosed?

The CPA Manual of Corporate Governance provides that the Cebu Port Commission and its employees are covered with the provision of the Code of Conduct and Ethical Standards for Public Officials and Employees.

MC 01-2018

CPA Code of Conduct and Ethical Standards

RA 6713, IRR RA 6713

b. Does the GOCC disclose that all Directors/Commissioner, senior management and employees are required to comply with the Code?

MC 01-2018

CPA Code of Conduct and Ethical Standards

Sec. 2 Art. IX, CPA Manual on Corporate Governance (Page 17-20)

c. Does the company disclose how it implements and monitors compliance with the code of ethics or conduct.

MC 01-2018

CPA Code of Conduct and Ethical Standards

Sec. 2 Art. IX, CPA Manual on Corporate Governance (Page 17-20); No Gift Policy

14. Does the Board appoint a Nomination Compensation or Remuneration Committee?

 2017 - 2018

Usec Felipe A. Judan - Committee Chair

GM Angelo C. Verdan - Committee Vice Chair\

The rest of CPC Members

Board Committees

Board Resolution - Committee Appointments;

Board Resolution - Appointment of Nomination Compensation or Remuneration Committee

15. Did the Nomination Compensation or Remuneration Committee meet at least twice during the year?

 YES

Attendance of CPC  

Board Committees Attendance of CPC 

Board Resolution - Schedule of Meetings

16. If yes, is the report of the Nomination Compensation or Remuneration Committee publicly disclosed?

 

2018

Governing Body -> Highlights of 2018 Committee and Board Accomplishments

Full 2018 Board and Committee Report

2017

2017 CPA Annual Report page 12

CPA Board Accomplishments for CY 2017

2016

2016 Annual Report page 7

17. Does the Board appoint an Audit Committee?

2017 - 2018

AC. Felipe A. Judan - Committee Chair

Vincent Franco D. Frasco - Committee Vice Chair  

The rest of CPC Members

Board Committees

18. If yes, is the report of the Audit Committee publicly disclosed?

 

2018

Governing Body -> Highlights of 2018 Committee and Board Accomplishments

Full 2018 Board and Committee Report

 

2017

2017 CPA Annual Report page 12

CPA Board Accomplishments for CY 2017

2016

2016 Annual Report page 7

CPA Board Accomplishments for CY 2016

19. Does at least one member of the Audit Committee have an audit, accounting or finance background (qualification or experience)?

2017-2018: Usec. Felipe A. Judan is a CPA and has a masteral degree in Business Management

2016: Atty. Tomas A. Riveral has a degree in Accountancy; VADM Edmund C. Tan PCG (Ret) has vast experience in the military.

2017-2018: 

Committee Chair: Felipe A. Judan

Committee Vice Chair:  Vincent Franco D. Frasco

2016:

See Profile of Atty. Tomas Riveral

20. Did the Audit Committee meet at least four times during the year?

 YES

Attendance of CPC  

21. Does the Board appoint a Risk Management Committee?

 Yes. Risk Management functions are incorporated in the Committee on Business and Finance

Board Committees

Board Resolution - Risk Management Committee

22. If yes, is the report of Risk Management Committee publicly disclosed?

 

2018

Governing Body -> Highlights of 2018 Committee and Board Accomplishments

Full 2018 Board and Committee Report

 

2017

2017 Annual Report page 12 

CPA Board Accomplishments for CY 2017

2016

2016 Annual Report page 7

CPA Board Accomplishments for CY 2016

23. Does at least one member of the Risk Management Committee have a background in finance and investments?

 2017-2018: The Chairman of the Committee, Allan G. Alfon, has 28 years of experience in the business sector across different major companies in the Philippines.

2016: Atty. Tomas A. Riveral has a degree in Accountancy; VADM Edmund C. Tan PCG (Ret) has vast experience in the military.

2017-2018:

Committee Chair:Allan G. Alfon

CPC Alternate Chair: Felipe A. Judan

2016:

See Profile of Atty. Tomas Riveral

24. Board meetings and attendance  

a. Are the Board of Directors meetings scheduled at the beginning of the year? (end of Q1)

 

Board Resolution - Schedule of Meetings 

CPA By Laws - ARTICLE IV MEETINGS, QUORUM AND AGENDA P. 3

b. Does the Board of Directors meet at least monthly?

Attendance of CPC

Board Resolution - Schedule of Meetings

c. Did the Board of Directors meet on at least 75% on their scheduled meetings?

YES Attendance of CPC

d. Has each of the Directors/commissioners attended at least 90% of all the board meetings held during the year?

Attendance of CPC

e. Did the Board of Directors meet separately at least once during the year without the President/CEO present?

Attendance of CPC

25. Access to information  

a. Does the GOCC have a policy that stipulate that board papers for Board of Directors meetings be provided to the Board at least 3 working days in advance of the board meeting?

These Sections of the website provide guidelines to ensure that the members of the Board are informed of relevant and important matters within the Corporation to assist them in decision-making.

Manual of Corporate Governance - Article XIII Adequate and Timely Information

Agenda Formulation and Tasking Process

-Process for Regular Board

-Process for Special Board

 

b. Is the board secretary trained in legal, accountancy or company secretarial function?

See Profile of the Corporate Board Secretary

26. Internal Audit  

a. Does the company have a separate internal audit function?

The internal audit function of the Corporation ensures that there is an independent and objective assurance to improve an organization's operations.

2018 Annual Report

 

See Organizational Chart

 

Manual of Corporate Governance - Article VIII, Section 5 -> Internal Control Department Manager

 

2017 Annual Report page 67/69

Board Committees functions

b. Is the head of the internal audit identified or if outsourced, the name of the external firm is disclosed?

See Organizational Chart

Cebu Port Management

RA 7621 Sec. 9h-> CPA Charter (RA 7621) Sec. 9 Par (h). Powers and Functions of the Commission.

c. Does the appointment and removal of the internal auditor require the approval of the Audit Committee?

RA 7621 Sec. 9h-> CPA Charter (RA 7621) Sec. 9 Par (h). Powers and Functions of the Commission.

RA 7621 Sec. 12 (e) ->CPA Charter (RA 7621) Sec. 12 Par (e) - SEC. 12. General Manager.

27. Risk Oversight   

a. Does the company disclose the internal control procedures/risk management system it has in place?

 

2018

Integrated Management System

2018 Annual Report

2018 Annual Audit Report page 15

2017

2017 Annual Report page 57

2017 Annual Audit Report

CPA Board Accomplishments for CY 2017

2016

2016 Audited Financial Report

CPA By Laws

CPA Board Accomplishments for CY 2016

See RA 7621; Integrated Management Systems: Internal Quality Audit 

b. Does the Annual Report disclose that the board of Directors/Commissioners has conducted a review of the company's material controls (including operational, financial and compliance controls) and risk management systems?

2018

Governing Body -> Highlights of 2018 Committee and Board Accomplishments

2018 Annual Audit Report

2017

CPA Accomplishment Highlights for 2017

2017 Annual Report page 12

2017 Annual Audit Report

CPA Board Accomplishments for CY 2017

2016

2016 Audited Financial Report

CPA Board Accomplishments for CY 2016

See RA 7621 

c. Does the company disclose how key risks are managed?

2018

Integrated Management System

2018 Annual Report

2018 Annual Audit Report page15

 

Governing Body -> Highlights of 2018 Committee and Board Accomplishments

2017

2017 Annual Report page 57

CPA Board Accomplishments for CY 2017

2016

2016 Audited Financial Report

CPA Board Accomplishments for CY 2016

d. Does the Annual Report contain a statement from the Board of Directors or Audit Committee commenting on the adequacy of the GOCC's internal control/risk management systems?

2018

2018 Annual Report

2017

 2017 Annual Report page 57

 2017 Annual Report page 12

28. Board Chairman 

a. Do different persons assume the roles of Chairman and CEO?

 

Key Officials and Contact Details

CPA Charter RA 7621 Sec. 8 - Governing Body

2017 Annual Report  page 14

29. Board of Directors Development  

a. Does the GOCC have orientation programmes for new Directors?

 

Governing Body > Continuing Education and Development Program

Personnel Development Plan

CPC Trainings for CY 2018

CPC Trainings for CY 2017

CPC Trainings for CY 2016

b. Does the GOCC have a policy that encourages Directors or Commissioners to attend on-going or continuous professional education programmes?

Personnel Development Plan

Governing Body > Continuing Education and Development Program

Manual of Corporate Governance - Article XII Section 7 page 25 (Education of the Code of Good Governance)

c. Did all appointive Directors attend at least 1 training for the calendar year?

CPC Trainings for CY 2018

CPC Trainings for CY 2017

CPC Trainings for CY 2016

Governing Body > Training

See CPC Commissioner Trainings

30. Board Appraisal  

a. Is an annual performance assessment conducted of the Board of Directors?

The process of appraisal develops an effective board and enables directors' performance to be monitored and improvements to be made.

 

Governing Body > Evaluation of the Board

Manual of Corporate Governance - Article XIV Section 1 & Section 2

b. Does the GOCC disclose the process followed in conducting the Board assessment?

Governing Body > Evaluation of the Board

Manual of Corporate Governance - Article XIV Section 1 & Section 2

c. Does the GOCC disclose the criteria used in the Board assessment?

Governing Body > Evaluation of the Board

Manual of Corporate Governance - Article XIV Section 1 & Section 2

31. Committee Appraisal  

 a. Is an annual performance assessment conducted of the Board of Directors Committees?

 

Governing Body > Evaluation of the Board

Manual of Corporate Governance - Article XIV Section 1 & Section 2

 Stakeholder Relationships

 

 

 1. Does the GOCC practice Global Reporting Index (GRI) on its annual reports?

 

 

 Disclosure and Transparency  

 Quality of Annual Report  

2. Are the audited financial report/statement released within 30 days upon the receipt from COA?

2018

Received from COA - 19 June 2019

Posted on Website - 19 June 2019

2017

Received from COA - 15 August 2018

Posted on Website - 04 September 2018

2016

Received from COA -

11 Jan 2018

Posted in website - 12 Jan 2018

2018

2018 Annual Audit Report

2017

2017 CPA Annual Audit Report and it's publication

2017 Annual Audit Report

2016

2016 Audited Annual Report and its publication

2016 CPA Annual Audit Report

See Disclosure and Transparency

 Responsibilities of the Board

 

 

 1. Are there members of the Board of Directors who hold more than five positions in GOCCs and PLCs?

None

 

 2. Is there non-compliance with Good Governance Conditions?

None