Westwood Parent Association

Meeting Minutes

January 8, 2020

Board of Directors:                                                Administration:

President:                Pam Bowie                                Principal:                Cynthia Shelley

Vice-President:        Amisha Parikh                                Vice Principals:        Tifanie Book

Treasurer:                Shelley Fisher (regrets)                                        Craig Upper (regrets)

Secretary:                Lorna Spargo                

Casino Coordinator:        Shilpa Arvikar        

Director:                Suzy Miller        

                        Vacant

                        Vacant                        

Members:

Lisa Vaters                

  1.  Convene:        8:15 pm

  1. Approval of the Agenda and Minutes: of November 14, 2019

Motion 01/08/20/#1

To approve the agenda and the November 14, 2019 Minutes as presented

Moved and Seconded

Lisa Vaters and Suzy Miller

Result

Carried

Our official name, objects, and bylaws have officially changed to the proposals submitted in October.

  1. Treasurer’s Report

Not at this time

  1. Wish List Requests

Motion 01/08/20/#2

To approve the expenditure of funds:

For:

From:

Up to:

Jr High Book Club Books

Casino

$899.53

Sr High BB Boys Travel

Casino

$1500.00

Sr High BB Girls Travel

Casino

$1500.00

Digital Designs/Entrepreneurship Printer

Casino

$8000.00

Curling Travel

Casino

$1500.00

Badminton Equipment

Casino

$1500.00

Jr High soccer and badminton uniforms

Casino

$1500.00

Moved and Seconded

Pam Bowie and Suzy Miller

Result

Carried

  1. Meeting Dates

Wednesday, February 5, 2020

Wednesday, March 4, 2020

Wednesday, April 1, 2020

Wednesday, May 13, 2020

Wednesday, May 27, 2020 AGM

  1. Adjourn:        8:50 pm

Action Log

Date

Action

Who

Status

10/16/19

Set up appointment at the bank for name & signatory list change

Shelley*, Pam, Lorna, Amisha

10/16/19

Complete Casino and paperwork

Shilpa and Suzie

Complete

10/16/19

Complete and submit insurance paperwork

Pam

Complete

10/16/19

Update AGLC Elected Executive Form

Pam

Complete

10/16/19

Redo Society Paperwork with new Executive

Lorna (signatures from Board*)

Complete

10/16/19

Submit Society Paperwork October 28, 2019

Lorna

Complete

2019-2020 Westwood Advisory Council Approved Purchases

Date/Motion #

Teacher/Dept

Item

Casino Account

General Account

10/16/19/#5

Athletics

VB Girls Trip

$1500.00

10/16/19/#5

Athletics

VB Boys Trip

$1500.00

10/16/19/#5

Athletics

X-Country Provincials

$900.00

10/16/19/#5

JH English/Library

Literably Headphone Class Set

$953.12

10/16/19/#5

Mrs. Book

WE Day Trip

$1500.00

10/16/19/#6

Advisory Council

Insurance

$790.00

10/16/19/#7

Advisory Council

Corporate Registry Name & Objects Change

$50.00

10/16/19/#8

Advisory Council

Reimburse Lorna Spargo-Corporate Reg. NUANS report

$64.23

11/13/19/#2

Admin

Class set of Chromebooks with cart and printer

$12,537.63

01/08/20/#2

JH Book Club

Sets of Books for student use

$899.53

01/08/20/#2

Athletics

BB Girls Trip

$1500.00

01/08/20/#2

Athletics

BB Boys Trip

$1500.00

01/08/20/#2

Athletics

Badminton equipment

$1500.00

01/08/20/#2

Athletics

JH Uniforms (Badminton and Soccer)

$1500.00

01/08/20/#2

Athletics

Curling Trip

$1500.00

01/08/20/#2

Entrepreneurship

Digital Design Printer

$8000.00

Westwood Parent Association MINUTES JANUARY 8, 2020 -- APPROVEDPage