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Board Meeting Minutes

Wednesday, January 23, 2019
Oregon Sports Office Conference Room
6:00 p.m. to  8:00 p.m.

ATTENDANCE

Times

In Attendance: Stephen Wright, Alan Smith, Hal Brockman, Meg DuMez, Noel Tavan

           

          Excused: Randy Grant

 Guests:  Mike Pagalan, John Tucker, Jacob    Campbell, Dave Cook

AGENDA ITEMS

  • Call to Order, Announcement and Introductions

6:00 p.m.

  •   Board Member Committee Reports 
  • Treasurer - Steve
  • December’s P & L was negative since 2018 JEs move 2018 revenues into January 2019 for revenues captured in 2018 for 2019 events

Cost Center P & L

  • 2018 is not closed.  However, should be profitable. More when state and federal taxes filed.
  • Membership - Alan
  • 833 members currently.
  • Race Operations - Steve and Noel-
  • Equipment and Storage - Hal
  • Marketing/Social Media - Steve, Meg
  • Working on instagram startup and reboot Twitter
  • Administration - Steve
  • Dave Cook and Steve talked to potential treasurer candidate this week.

6:01 p.m.

OLD BUSINESS

  • 2018 Race participant surveys and P & L - Board
  • Autumn Leaves
  • Turkey Trot
  • Y2K

 6:30 p.m.

 

  6:35 p.m.

  • Application will be voted on at February meeting.

    6:55 p.m.

  • 2019 Dual Duel - Jacob and Mike
  • Scheduled for May 18 at Cleveland HS. Expanded Dual Duel program to include several other events - 1500 meters and 3000 meters.  Dual Duel for racewalkers changed to 10K to reduce overall event timeframe. More to come.

     7:00 p.m.

  • Awards Banquet - Steve, Alan, Hal
  • Planning for sell out crowd again. Probably 125.

     7:10 p.m.

  • RRCA Conferences
  • 2020 Portland
  • Educational Sessions
  • Have six member committee working on agenda and speakers.  Desire to have agenda populated as much as possible by April, when registration opens.
  • Friday Night
  • Still searching for either free or low cost host venue within walking distance of Hilton.
  • Sunday race
  • Working on a few possibilities, including Nike and Beaverton. Meeting schedule to forward discussion
  • RRCA Exec Director visit
  • Jean Knaap will be visiting in May, to spec out Portland.

  • ORRC has signed contract to use both Cheatham and Miller Halls for 2019 Turkey Trot.  Miller will be registration. Cheatham will be for food.  Two hall increase inside footprint by about 150%, a good omen to a great race.

       7:30 p.m.

NEW BUSINESS

     

  • All board members read and signed conflict of interest acknowledgment, as required by ORRC, RRCA and IRS to maintain 501 (C) (3) status.

      7:35 p.m.

  • Asked board members to come back in February with one action plan they plan to quarterback in 2019.

                   

      7:40 p.m.

ROUND TABLE

  • Mike and Jacob continue to proceed on Dual Duel, including shirts and timing such as shirts for branding.  
  •  FYI . . Meg successfully completed her RRCA certified coaching, level 1 course.

      7:55 p.m.

ADJOURN

       8:00 p.m.